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How to Motivate Yourself

How to Motivate Yourself


    Bruno Mars

    is not alone when he wakes up singing,

    “Oh, today I don’t feel like doing anything. I just want to lay in my bed.”

    That’s just human nature, and some days it’s harder than others to entice ourselves to get to the gym or drag on our running shoes like crack fictional investigator Kinsey Millhone, who runs if only to be able to eat Quarter Pounders whenever she feels like it.

    But the one who wins the ongoing battle of wills within us is ultimately the one that signals success or failure. And those who can overcome that internal naysayer more often than not stand a better chance of seeing successful results, no matter the mission.

    I want it. I really, really want it.

    Consider Ralphie from “A Christmas Story”. The holiday tale about a boy on a mission starring Peter Billingsley has now become a cult classic on TBS, in part from its marathon run on the cable network every Christmas Eve, but also because of its heartwarming message about Christmas dreams that do come true.

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    And when it comes to motivation, few can match the determination and focus of Ralphie, who wanted nothing more for Christmas than a Red Ryder BB gun, despite myriad warnings about the gun’s safety. He wrote classroom essays about it, sat on a department store Santa’s lap to ask for it and placed ads for the gun strategically throughout the house for it his mom and dad to see in time for Christmas.

    Ralphie was motivated to invest so much effort into enticing his parents to buy him that gun because he was motivated by desire, and in the big picture could imagine himself with his Red Ryder, chasing burglars away as he starred in his own Wild West show, circa 1940.

    For Ralphie, the gun itself was an external, or extrinsic motivation, but the process of acquiring it was intrinsic motivation (or internal) as the fantasies of owning it gave him so much pleasure that writing essays seemed as if it was no work at all, even for a boy who viewed homework as an elaborate plot to steal his young joy.

    And through his efforts, Ralphie ultimately merged the two main sources of motivation that drive virtually everything we do.

    The same holds true for an Olympic hopeful, who strives to be the best he or she can be in hopes of earning a bronze, silver, or gold medal, but in working toward the goal sees intrinsic rewards in the lean, mean fighting machine that he or she has become.

    Most goals are reached by using both forms of motivation.

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    Intrinsic motivation: For the simple love of it

    Those projects we tackle where we look up at the clock, hours after we’ve started, and have no idea where the time has gone because we were so involved – that feeling is intrinsic motivation, and wouldn’t the world work better if all of us felt that way about everything we do?

    Imagine saying, every day, I don’t go to work, I go play. When looking at new challenges, seeing them in that light is a great way to make them happen.

    Seeing a challenge as a chance to become a better person is an excellent motivator, whether it’s a gourmet cooking class, a math problem or mastering a new dance move to look killer on the dance floor. The satisfaction of success is an internal motivator, and is in itself the reward.

    Extrinsic motivation: From the outside

    For Olympic athletes, the idea of a gold medal at the end of a lifetime of hard work and sacrifice is the driving force behind the action. The idea that he or she is the best in the world, and has the endorsements – and bling in the form of medals to show for it – is the reward that comes at the end of a hard-won battle.

    To motivate through workouts, we often have to envision those rewards coming to fruition to make it happen, to find the strength to get moving.

    What’s in a reward?

    But how do rewards in general motivate? Not so well, it turns out. Studies have shown that although we all love it, it turns out that money is not the best reward. A teenage girl who is offered $10 for every pound she loses might be more inclined to see being able to fit in a great prom dress, or land her dream date, as a better motivator than the money.

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    Once money enters into the picture, the task takes on the illusion of work, and that is seen less favorably. One classic study asked lawyers to help low-income people with their legal needs, some being offered a very low wage for their services, others being asked to perform the services for free. Turns out, the offer of money transformed the task from good deed to work, and made that control group less likely to agree. The motivation wasn’t money, it seems, but the good feelings that came from within for doing something nice.

    Threats of punishment also don’t work as motivation, it seems. Instead of making people more inclined to work harder, the looming threat of some form of punishment usually backfires. Nerves caused by the thought of failure usually lead to more slipups and mistakes rather than less. Fear is only a great motivator on a show like “Fear Factor,” and there, it’s the money that’s the true motivator.

    So what is the best motivator? That depends on the task at hand.

    How to get (and stay) motivated

    To get you on the right track, consider the following tips:

    1. Have a goal in mind.  Whether you want to fit into the same size clothes as you did at your high school graduation or you want to be able to run with your kids, pets, or grandkids at the park, the goal is the thing to keep in mind to help secure positive results.
    2. See and track improvements. Getting on the scale every Monday to measure pounds lost or realizing that running a mile suddenly turned into two miles without much extra effort can provide the impetus needed for getting over hurdles of discouragement, sure to come no matter the goal.
    3. Take a break. If you’ve been working really intensely, you’ll be likely to be even more invested in the coming days if you take a day to recover from a hard workout or take an afternoon to replenish energy stores with a coffee break if you’ve been writing day and night trying to reach a big deadline.
    4. Focus on how seeing the goal to fruition will make you a better person. The knowledge that comes from making good food choices or learning which forms of exercise offer the best health benefits makes you a better person. Knowledge is money.
    5. Reward yourself. Many people find that by setting up rewards as part of a process – new earrings for 10 pounds lost or new bike gear after taking on that steep climb without stopping – will help make the road to success just that. A real success.

    The more motivation…the merrier

    Everyone tends to have a dominant type of motivation.

    For some folks, they could care less about attention, accolades, and what other people think. They are motivated intrinsically. They simply want what it is they want for their own reasons. People like this don’t need to be carrot-and-sticked in order to achieve a goal.

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    On the other hand, you have those of us who are all about the rewards, attention, and bling. We are extrinsically motivated. We want what we want because of how it will make us look in the eyes of others. We have a strong desire to be able to show off our awards, jewelry, or body. We like be the envy of others, or at least receiving the praise of others.

    So, does it matter whether you’re more intrinsically or extrinsically motivated? Does being more motivated one way limit your success and results?

    No, not at all.

    What matters is for you to know whether you’re more motivated from within, or if you derive more of your motivation from external factors.

    You then take that knowledge and put it on steroids. Boost your most dominant motivator until there’s little room left to improve it. But, don’t stop there. After you’re done playing to your strength or dominant type of motivation, spice up your weaker area. Think of how you can double your less dominant type of motivation. Why? Because the more motivation you have and can cultivate, the more success you’ll experience. And that’s the whole purpose of motivation – to help you more easily and swiftly achieve your goal.

    Whether your desire is to lose 20 pounds, sculpt gorgeous abs, or increase your income by 100% within the next 6 months – motivation will make it happen for you. Increase your motivation and you increase your results.

    (Photo credit: Man Running with Focus via Shutterstock)

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    Justin Miller

    Healthy Lifestyle Architect, a Fitness and Nutrition Coach

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    Last Updated on September 30, 2019

    How To Write Effective Meeting Minutes (with Examples)

    How To Write Effective Meeting Minutes (with Examples)

    Minutes are a written record of a board, company, or organizational meeting. Meeting minutes are considered a legal document, so when writing them, strive for clarity and consistency of tone.

    Because minutes are a permanent record of the meeting, be sure to proofread them well before sending. It is a good idea to run them by a supervisor or seasoned attendee to make sure statements and information are accurately captured.

    The best meeting minutes takers are careful listeners, quick typists, and are adequately familiar with the meeting topics and attendees. The note taker must have a firm enough grasp of the subject matter to be able to separate the important points from the noise in what can be long, drawn-out discussions. And, importantly, the note taker should not simultaneously lead and take notes. (If you’re ever asked to do so, decline.)

    Following, are some step-by-step hints to effectively write meeting minutes:

    1. Develop an Agenda

    Work with the Chairperson or Board President to develop a detailed agenda.

    Meetings occur for a reason, and the issues to be addressed and decided upon need to be listed to alert attendees. Work with the convener to draft an agenda that assigns times to each topic to keep the meeting moving and to make sure the group has enough time to consider all items.

    The agenda will serve as your outline for the meeting minutes. Keep the minutes’ headings consistent with the agenda topics for continuity.

    2. Follow a Template from Former Minutes Taken

    If you are new to a Board or organization, and are writing minutes for the first time, ask to see the past meeting minutes so that you can maintain the same format.

    Generally, the organization name or the name of the group that is meeting goes at the top: “Meeting of the Board of Directors of XYZ,” with the date on the next line. After the date, include both the time the meeting came to order and the time the meeting ended.

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    Most groups who meet do so regularly, with set agenda items at each meeting. Some groups include a Next Steps heading at the end of the minutes that lists projects to follow up on and assigns responsibility.

    A template from a former meeting will also help determine whether or not the group records if a quorum was met, and other items specific to the organization’s meeting minutes.

    3. Record Attendance

    On most boards, the Board Secretary is the person responsible for taking the meeting minutes. In organizational meetings, the minutes taker may be a project coordinator or assistant to a manager or CEO. She or he should arrive a few minutes before the meeting begins and pass around an attendance sheet with all members’ names and contact information.

    Meeting attendees will need to check off their names and make edits to any changes in their information. This will help as both a back-up document of attendees and ensure that information goes out to the most up-to-date email addresses.

    All attendees’ names should be listed directly below the meeting name and date, under a subheading that says “Present.” List first and last names of all attendees, along with title or affiliation, separated by a comma or semi-colon.

    If a member of the Board could not attend the meeting, cite his or her name after the phrase: “Copied To:” There may be other designations in the participants’ list. For example, if several of the meeting attendees are members of the staff while everyone else is a volunteer, you may want to write (Staff) after each staff member.

    As a general rule, attendees are listed alphabetically by their last names. However, in some organizations, it’s a best practice to list the leadership of the Board first. In that case, the President or Co-Presidents would be listed first, followed by the Vice President, followed by the Secretary, and then by the Treasurer. Then all other names of attendees would be alphabetized by last name.

    It is also common practice to note if a participant joined the meeting via conference call. This can be indicated by writing: “By Phone” and listing the participants who called in.

    4. Naming Convention

    Generally, the first time someone speaks in the meeting will include his or her name and often the title.

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    For example, “President of the XYZ Board, Roger McGowan, called the meeting to order.” The next time Roger McGowan speaks, though, you can simply refer to him as “Roger.” If there are two Rogers in the meeting, use an initial for their last names to separate the two. “Roger M. called for a vote. Roger T. abstained.”

    5. What, and What Not, to Include

    Depending on the nature of the meeting, it could last from one to several hours. The attendees will be asked to review and then approve the meeting minutes. Therefore, you don’t want the minutes to extend into a lengthy document.

    Capturing everything that people say verbatim is not only unnecessary, but annoying to reviewers.

    For each agenda item, you ultimately want to summarize only the relevant points of the discussion along with any decisions made. After the meeting, cull through your notes, making sure to edit out any circular or repetitive arguments and only leave in the relevant points made.

    6. Maintain a Neutral Tone

    Minutes are a legal document. They are used to establish an organization’s historical record of activity. It is essential to maintain an even, professional tone. Never put inflammatory language in the minutes, even if the language of the meeting becomes heated.

    You want to record the gist of the discussion objectively, which means mentioning the key points covered without assigning blame. For example, “The staff addressed board members’ questions regarding the vendor’s professionalism.”

    Picture a lawyer ten years down the road reading the minutes to find evidence of potential wrongdoing. You wouldn’t want an embellishment in the form of a colorful adverb or a quip to cloud any account of what took place. Here’s a list of neutral sounding words to get started with.

    7. Record Votes

    The primary purpose of minutes is to record any votes a board or organization takes. Solid record-keeping requires mentioning which participant makes a motion — and what the motion states verbatim — and which participant seconds the motion.

    For example, “Vice President Cindy Jacobsen made a motion to dedicate 50 percent, or $50,000, of the proceeds from the ZZZ Foundation gift to the CCC scholarship fund. President Roger McGowan seconded the motion.”

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    This vote tabulation should be expressed in neutral language as well. “The Board voted unanimously to amend the charter in the following way,” or “The decision to provide $1,000 to the tree-planting effort passed 4 to 1, with Board President McGowan opposing.”

    Most Boards try to get a vote passed unanimously. Sometimes in order to help the Board attain a more cohesive outcome, a Board member may abstain from voting. “The motion passed 17 to 1 with one absension.”

    8. Pare down Notes Post-Meeting

    Following the meeting, read through your notes while all the discussions remain fresh in your mind, and make any needed revisions. Then, pare the meeting minutes down to their essentials, providing a brief account of the discussion that summarizes arguments made for and against a decision.

    People often speak colloquially or in idioms, as in: “This isn’t even in the ballpark” or “You’re beginning to sound like a broken record.” While you may be tempted to keep the exact language in the minutes to add color, resist.

    Additionally, if any presentations are part of the meeting, do not include information from the Powerpoint in the minutes. However, you will want to record the key points from the post-presentation discussion.

    9. Proofread with Care

    Make sure that you spelled all names correctly, inserted the correct date of the meeting, and that your minutes read clearly.

    Spell out acronyms the first time they’re used. Remember that the notes may be reviewed by others for whom the acronyms are unfamiliar. Stay consistent in headings, punctuation, and formatting. The minutes should be polished and professional.

    10. Distribute Broadly

    Once approved, email minutes to the full board — not just the attendees — for review. Your minutes will help keep those who were absent apprised of important actions and decisions.

    At the start of the next meeting, call for the approval of the minutes. Note any revisions. Try to work out the agreed-upon changes in the meeting, so that you don’t spend a huge amount of time on revisions.

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    Ask for a motion to approve the minutes with the agreed-upon changes. Once an attendee offers a motion, ask for another person in the meeting to “second” the motion. They say, “All approved.” Always ask if there is anyone who does not approve. Assuming not, then say: “The minutes from our last meeting are approved once the agreed-upon changes have been made.”

    11. File Meticulously

    Since minutes are a legal document, take care when filing them. Make sure the file name of the document is consistent with the file names of previously filed minutes.

    Occasionally, members of the organization may want to review past minutes. Know where the minutes are filed!

    One Caveat

    In this day and age of high technology, you may ask yourself: Wouldn’t it be simpler to record the meeting? This depends on the protocols of the organization, but probably not.

    Be sure to ask what the rules are at the organization where you are taking minutes. Remember that the minutes are a record of what was done at the meeting, not what was said at the meeting.

    The minutes reflect decisions not discussions. In spite of their name, “minutes,” the minutes are not a minute-by-minute transcript.

    Bottom Line

    Becoming an expert minutes-taker requires a keen ear, a willingness to learn, and some practice, but by following these tips you will soon become proficient.

    Featured photo credit: Unsplash via unsplash.com

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