Advertising
Advertising

Adopting Simplicity: How to Become Productive with Less

Adopting Simplicity: How to Become Productive with Less

    I’ve just spent the past two weeks in South Africa. I love South Africa, its people, its diversity, its beauty. But one thing that I am reminded of every time I visit is how life in Africa can be much simpler. Time moves more slowly and life takes on a different rhythm; the majority of African people have learnt to live with less. This is my goal and my current journey; to live life with more simplicity, to unburden myself and to eliminate the excess in all areas of my life.

    In the first phase of my journey to become more productive. I sought ways to work faster, to do things in a more efficient manner. I never thought to rid myself of the excess, to eliminate the unnecessary or to minimize and simplify. Phase two of my journey is in progress and it’s focused on simplicity. I am actively trying to eliminate the excess in all areas of life which will create freedom from stress, complexity, and excess.

    Advertising

    Here are the areas which I am currently working on:

    Excess information

    We are constantly bombarded with information of all sorts from all realms of life, Modern life has been coined the “information age”. We have it at our fingertips, the phones which we carry in our pockets connect us to the answers of the Universe ( or rather will connect us when we find the answers). We can play a game, book a flight, call in dinner, buy a tree or anything else at the click of a button and all the information required to make those purchases lies in the palm of our hands. Fantastic yes, but overwhelming at times. One page or link leads to another and another. When is it enough information? When can we say stop?

    Suggested Solutions

    Advertising

    1. Reduce the number of newsletter and websites you subscribe to, only subscribe to websites you can’t live without. Rather than let the information come to you, go to find the information on your own time and terms.
    2. Consume less media. Rather than reading a daily newspaper or watching the daily news try reducing it to once a week catching the highlights. (This won’t be possible for everybody in every country but for those who can, consider it)
    3. Reduce the number of meetings you attend, try to get summaries or minutes instead. Only go when your presence is totally necessary
    4. Introduce one low tech day a week. A day where you don’t use the internet, email, or electronic device. If this is impossible try it for just a morning. It’s an amazing way to reduce distractions and create an environment for focus.

    Excess Stuff

    We all have too much stuff, too many clothes and shoes, CDs and DVDs. Excess goods tend to cause clutter and clutter is negative energy. Learning to live without too much stuff is a lesson everyone should learn early in life. Your things do not define you, who you are or who you intend to be.

    Suggested Solutions

    Clean as you go

    Advertising

    1. Regularly de-clutter and donate or recycle your possessions you no longer use.
    2. Use the one in one out rule. Every time you make a purchase you must throw something out. This is a great habit for children to implement, it makes them aware of the value of the things they have and the things they want.
    3. Don’t go to shopping centers/malls unless you absolutely can’t buy something elsewhere. If you are in a mall you will always find something you think you need and most of the time you could actually live without it if you hadn’t seen it.

    Excess Work

    Working too hard or too long is usually counter productive. If you are constantly overwhelmed with work the next step is illness or burnout. You need to take steps to eliminate time wasting activities and reduce your workload where possible

    Suggested Solutions

    1. Schedule your work. This will show you what can physically get done in the time you are prepared to spend working daily. Remember when you say “yes” in work what are you saying “no’ to in your personal life. Is your family suffering because you have agreed to take on extra work?
    2. Take regular stretch breaks, if you can go for a short walk or get some fresh air this will be even better. Do a yoga pose or simply breathe deeply. This will prevent muscular and mental fatigue which will help you stay alert and focused for longer.
    3. “Only do what only you can do” I don’t know where this quote comes from but I love it. A regular reminder to delegate and outsource where possible. Don’t try to do everything yourself. If you work for a company and can delegate do so. If you are self employed only do what you are good at, use your strengths and let the experts in other areas do what they are good at. And if you have no control over your workload, do your work to the best of your ability with the highest quality so that you can be proud of what you achieve in a day. As Robin Sharma would say “Be the Bono of the Mail room”
    4. And of course the most important suggestion of all. Take it easy – life is too short to sweat the small stuff.

    Conclusion

    If you can reduce the noise and clutter in your life, and eliminate that which is unnecessary and excess you should be able to see through the woods to focus on what matters. In this way you will get more of the important work done in less time with less stress.

    Advertising

    “Simplicity, simplicity, simplicity! I say, let your affairs be as two or three, and not a hundred or a thousand…”

    Henry David Thoreau

    (Photo credit: field of grass and perfect sky via Shutterstock)

    More by this author

    11 Health Benefits of Green Tea (+ How to Drink It for Maximum Benefits) How to Not Forget Things Easily with These 5 Simple Ways 15 Productivity Hacks That Speed Up Your Efficiency So You Think You Can Multitask? Think Again. Photo credit: oneonethreefour (CC BY-NC-SA 2.0) 7 Ways to Clear the Clutter and Find your Life

    Trending in Productivity

    116 Productivity Secrets of Highly Successful People Revealed 27 Surefire Ways to Become a Successful Writer 36 Characteristics of Successful People That Make Them Outstanding 4The Importance of Reminders (And How to Make a Reminder That Works) 515 Best Android Productivity Apps (2018 Version)

    Read Next

    Advertising
    Advertising

    Last Updated on August 16, 2018

    16 Productivity Secrets of Highly Successful People Revealed

    16 Productivity Secrets of Highly Successful People Revealed

    The same old motivational secrets don’t really motivate you after you’ve read them for the tenth time, do they?

    How about a unique spin on things?

    These 16 productivity secrets of successful people will make you reevaluate your approach to your home, work, and creative lives. Learn from these highly successful people, turn these little things they do into your daily habits and you’ll get closer to success.

    1. Empty your mind.

    It sounds counterproductive, doesn’t it?

    Emptying your mind when you have so much to remember seems like you’re just begging to forget something. Instead, this gives you a clean slate so you’re not still thinking about last week’s tasks.

    Clear your mind and then start thinking only about what you need to do immediately, and then today. Tasks that need to be accomplished later in the week can wait.

    Here’s a guide to help you empty your mind and think sharper:

    How to Declutter Your Mind to Sharpen Your Brain and Fall Asleep Faster

    2. Keep certain days clear.

    Some companies are scheduling “No Meeting Wednesdays,” which means, funnily enough, that no one can hold a meeting on a Wednesday. This gives workers a full day to work on their own tasks, without getting sidetracked by other duties or pointless meetings.

    Advertising

    This can work in your personal life too, for example if you need to restrict Facebook access or limit phone calls.

    3. Prioritize your work.

    Don’t think every task is created equal! Some tasks aren’t as important as others, or might take less time.

    Try to sort your tasks every day and see what can be done quickly and efficiently. Get these out of the way so you have more free time and brain power to focus on what is more important.

    Lifehack’s CEO has a unique way to prioritize works, take a look at it here:

    How to Prioritize Right in 10 Minutes and Work 10X Faster

    4. Chop up your time.

    Many successful business leaders chop their time up into fifteen-minute intervals. This means they work on tasks for a quarter of an hour at a time, or schedule meetings for only fifteen minutes. It makes each hour seem four times as long, which leads to more productivity!

    5. Have a thinking position.

    Truman Capote claimed he couldn’t think unless he was laying down. Proust did this as well, while Stravinsky would stand on his head!

    What works for others may not work for you. Try to find a spot and position that is perfect for you to brainstorm or come up with ideas.

    6. Pick three to five things you must do that day.

    To Do lists can get overwhelming very quickly. Instead of making a never-ending list of everything you can think of that needs to be done, make daily lists that include just three to five things.

    Advertising

    Make sure they’re things that need to be done that day, so you don’t keep putting them off.

    7. Don’t try to do too much.

    OK, so I just told you to work every day, and now I’m telling you to not do too much? It might sound like conflicting advice, but not doing too much means not biting off more than you can chew. Don’t say yes to every work project or social engagement and find yourself in way over your head.

    8. Have a daily action plan.

    Don’t limit yourself to a to-do list! Take ten minutes every morning to map out a daily action plan. It’s a place to not only write what needs to be done that day, but also to prioritize what will bring the biggest reward, what will take the longest, and what goals will be accomplished.

    Leave room for a “brain dump,” where you can scribble down anything else that’s on your mind.

    9. Do your most dreaded project first.

    Getting your most dreaded task over with first means you’ll have the rest of the day free for anything and everything else. This also means that you won’t be constantly putting off the worst of your projects, making it even harder to start on it later.

    10. Follow the “Two-Minute Rule.”

    The “Two-Minute Rule” was made famous by David Allen. It’s simple – if a new task comes in and it can be done in two minutes or less, do it right then. Putting it off just adds to your to-do list and will make the task seem more monumental later.

    11. Have a place devoted to work.

    If you work in an office, it’s no problem to say that your cubicle desk is where you work every day.

    But if you work from home, make sure you have a certain area specifically for work. You don’t want files spread out all over the dinner table, and you don’t want to feel like you’re not working just because you’re relaxing on the couch.

    Agatha Christie never wrote at her desk, she wrote wherever she could sit down. Ernest Hemingway wrote standing up. Thomas Wolfe, at 6’6″ tall, used the top of his refrigerator as a desk. Richard Wright wrote on a park bench, rain or shine.

    Advertising

    Have a space where, when you go there, you know you’re going to work. Maybe it’s a cafe downstairs, the library, or a meeting room. Whenever and wherever works for you, do your works there.

    12. Find your golden hour.

    You don’t have to stick to a “typical” 9–5 schedule!

    Novelist Anne Rice slept during the day and wrote at night to avoid distractions. Writer Jerzy Kosinski slept eight hours a day, but never all at once. He’d wake in the morning, work, sleep four hours in the afternoon, then work more that evening.

    Your golden hour is the time when you’re at your peak. You’re alert, ready to be productive, and intent on crossing things off your to-do list.

    Once you find your best time, protect it with all your might. Make sure you’re always free to do your best uninterrupted work at this time.

    13. Pretend you’re on an airplane.

    It might not be possible to lock everyone out of your office to get some peace and quiet, but you can eliminate some distractions.

    By pretending you’re on an airplane, you can act like your internet access is limited, you’re not able to get something from your bookcase, and you can’t make countless phone calls.

    Eliminating these distractions will help you focus on your most important tasks and get them done without interruption.

    14. Never stop.

    Writers Anthony Trollope and Henry James started writing their next books as soon as they finished their current work in progress.

    Advertising

    Stephen King writes every day of the year, and holds himself accountable for 2,000 words a day! Mark Twain wrote every day, and then read his day’s work aloud to his family to get their feedback.

    There’s something to be said about working nonstop, and putting out continuous work instead of taking a break. It’s just a momentum that will push you go further./

    15. Be in tune with your body.

    Your mind and body will get tired of a task after ninety minutes to two hours focused on it. Keep this in mind as you assign projects to yourself throughout the day, and take breaks to ensure that you won’t get burned out.

    16. Try different methods.

    Vladimir Nabokov wrote the first drafts of his novels on index cards. This made it easy to rearrange sentences, paragraphs, and chapters by shuffling the cards around.

    It does sound easier, and more fun, than copying and pasting in Word! Once Nabokov liked the arrangement, his wife typed them into a single manuscript.

    Same for you, don’t give up and think that it’s impossible for you to be productive when one method fails. Try different methods until you find what works perfectly for you.

    Featured photo credit: Unsplash via unsplash.com

    Read Next