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Less Is More: How to Become Productive with Less

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Less Is More: How to Become Productive with Less

I’ve just spent the past two weeks in South Africa. I love South Africa, its people, its diversity, its beauty. But one thing that I am reminded of every time I visit is how life in Africa can be much simpler. Time moves more slowly and life takes on a different rhythm; the majority of African people have learnt to live with less. This is my goal and my current journey; to live life with more simplicity, to unburden myself and to eliminate the excess in all areas of my life.

In the first phase of my journey to become more productive. I sought ways to work faster, to do things in a more efficient manner. I never thought to rid myself of the excess, to eliminate the unnecessary or to minimize and simplify. Phase two of my journey is in progress and it’s focused on simplicity. I am actively trying to eliminate the excess in all areas of life which will create freedom from stress, complexity, and excess.

Here are the areas which I am currently working on:

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Less Information

We are constantly bombarded with information of all sorts from all realms of life, Modern life has been coined the “information age”. We have it at our fingertips, the phones which we carry in our pockets connect us to the answers of the Universe ( or rather will connect us when we find the answers). We can play a game, book a flight, call in dinner, buy a tree or anything else at the click of a button and all the information required to make those purchases lies in the palm of our hands. Fantastic yes, but overwhelming at times. One page or link leads to another and another. When is it enough information? When can we say stop?

Suggested Solutions

  1. Reduce the number of newsletter and websites you subscribe to, only subscribe to websites you can’t live without. Rather than let the information come to you, go to find the information on your own time and terms.
  2. Consume less media. Rather than reading a daily newspaper or watching the daily news try reducing it to once a week catching the highlights. (This won’t be possible for everybody in every country but for those who can, consider it)
  3. Reduce the number of meetings you attend, try to get summaries or minutes instead. Only go when your presence is totally necessary
  4. Introduce one low tech day a week. A day where you don’t use the internet, email, or electronic device. If this is impossible try it for just a morning. It’s an amazing way to reduce distractions and create an environment for focus.

Less Stuff

We all have too much stuff, too many clothes and shoes, CDs and DVDs. Excess goods tend to cause clutter and clutter is negative energy. Learning to live without too much stuff is a lesson everyone should learn early in life. Your things do not define you, who you are or who you intend to be.

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Suggested Solutions

Clean as you go

  1. Regularly de-clutter and donate or recycle your possessions you no longer use.
  2. Use the one in one out rule. Every time you make a purchase you must throw something out. This is a great habit for children to implement, it makes them aware of the value of the things they have and the things they want.
  3. Don’t go to shopping centers/malls unless you absolutely can’t buy something elsewhere. If you are in a mall you will always find something you think you need and most of the time you could actually live without it if you hadn’t seen it.

Less Work

Working too hard or too long is usually counter productive. If you are constantly overwhelmed with work the next step is illness or burnout. You need to take steps to eliminate time wasting activities and reduce your workload where possible

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Suggested Solutions

  1. Schedule your work. This will show you what can physically get done in the time you are prepared to spend working daily. Remember when you say “yes” in work what are you saying “no’ to in your personal life. Is your family suffering because you have agreed to take on extra work?
  2. Take regular stretch breaks, if you can go for a short walk or get some fresh air this will be even better. Do a yoga pose or simply breathe deeply. This will prevent muscular and mental fatigue which will help you stay alert and focused for longer.
  3. “Only do what only you can do” I don’t know where this quote comes from but I love it. A regular reminder to delegate and outsource where possible. Don’t try to do everything yourself. If you work for a company and can delegate do so. If you are self employed only do what you are good at, use your strengths and let the experts in other areas do what they are good at. And if you have no control over your workload, do your work to the best of your ability with the highest quality so that you can be proud of what you achieve in a day. As Robin Sharma would say “Be the Bono of the Mail room”
  4. And of course the most important suggestion of all. Take it easy – life is too short to sweat the small stuff.

The Bottom Line

“Simplicity, simplicity, simplicity! I say, let your affairs be as two or three, and not a hundred or a thousand…” — Henry David Thorea

If you can reduce the noise and clutter in your life, and eliminate that which is unnecessary and excess you should be able to see through the woods to focus on what matters. In this way you will get more of the important work done in less time with less stress.

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More About Less Is More

Featured photo credit: Norbert Levajsics via unsplash.com

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Ciara Conlon

Productivity coach, speaker, blogger and author of Chaos to Control, a Practical Guide to Getting Things Done

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Last Updated on January 13, 2022

How to Use Travel Time Effectively

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How to Use Travel Time Effectively

Most of us associate travel and time with what we’re going to do one we get to our destination. Planning and mapping out what to do once you arrive can certainly make for a more pleasurable vacation, but there are things you can do while you are on your way that can make it even better.

Sure, you can plan for the things you’re going to do on your vacation while you are travelling en route – but what about making use of that time for other things that you don’t usually do when you’re at home? You don’t need to have your gadgets with you to do it, and you can really connect with yourself if you take the time to manage your life while heading towards your vacation destination.

Here are some great tips to help you with your time management while you travel, some of which are more conventional than others. Nonetheless, you can find out what works best for you and apply them accordingly depending on when and how you are travelling.

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1. Take Your Time Getting There

As I write this, I’m on a flight to San Francisco. Flying is the fastest way to get from place to place, and for many people it’s really the only way to travel.

But I’ve often taken the train or ferry on trips so that I have extra time without distraction to get more done. I’m not worrying about navigation or lack of space to do what I want to do. Instead I’m able to focus on getting stuff done during the time I’ve got without feeling rushed. For example, when I took the train from Vancouver to Portland, it was an eight hour trip and I managed to get a ton of writing done and closed a lot of open loops. It also was less expensive than flying, which was a bonus.

Sometimes taking the long way to get somewhere on vacation can be the best thing for you to get somewhere with your life.

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2. Go Gadget-Free

This is going to be a tough one for a lot of you. But why do you need to bring your gadgets with you when you go on vacation? It isn’t be a bad idea to leave all but one of them behind, and only pull out that one when you absolutely need to do so. In some countries, you’d be wise to be discreet with them anyway since flaunting them in front of those that are less fortunate than you isn’t a good practice. While it may not seem like flaunting to you, in different cultures it can definitely come across that way.

If you can’t go gadget-free, then at least go Internet-free. If you use a task management app that requires syncing across your multiple devices to be effective, remember that if you only have the one device with you then it can be the “master device” for the time being and will store your data locally anyway. Just sync up when you get home.

3. Reflect and Prepare

Finally, going on any sort of excursion gives you the perfect opportunity to reflect on where you’ve been. The fact you have removed yourself from where you usually are can give you a perspective that you simply can’t get when you’re at home. You may want to journal your thoughts during this time – and by taking more time to get to your destination you’ll have more time to dig deeper into it.

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After a period of reflection – however long that happens to be – you can then begin to not only prepare for the rest of your travels, you can prepare for the rest of what happens afterward. The reflection period is important, though. You need to really know where you’ve been in order to properly look at where you want to be. Time away from things gives you that chance.

Conclusion

Traveling isn’t always about where you’re going and how quickly you can get there. In fact, it’s rarely about that at all.

More often it’s where you’re at in your head that will dictate how much you benefit from traveling. So don’t just go somewhere fast. Instead, take your time on the way there and take the time to connect with not only where you are but who are while you’re there.

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If you do that, you’ll have a better chance to be who you want to be when you leave.

Featured photo credit: bruce mars via unsplash.com

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