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Last Updated on May 28, 2019

Less Is More: How to Adopt Simplicity and Become Productive with Less

Less Is More: How to Adopt Simplicity and Become Productive with Less

I’ve just spent the past two weeks in South Africa. I love South Africa, its people, its diversity, its beauty. But one thing that I am reminded of every time I visit is how life in Africa can be much simpler. Time moves more slowly and life takes on a different rhythm; the majority of African people have learnt to live with less. This is my goal and my current journey; to live life with more simplicity, to unburden myself and to eliminate the excess in all areas of my life.

In the first phase of my journey to become more productive. I sought ways to work faster, to do things in a more efficient manner. I never thought to rid myself of the excess, to eliminate the unnecessary or to minimize and simplify. Phase two of my journey is in progress and it’s focused on simplicity. I am actively trying to eliminate the excess in all areas of life which will create freedom from stress, complexity, and excess.

Here are the areas which I am currently working on:

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Less Information

We are constantly bombarded with information of all sorts from all realms of life, Modern life has been coined the “information age”. We have it at our fingertips, the phones which we carry in our pockets connect us to the answers of the Universe ( or rather will connect us when we find the answers). We can play a game, book a flight, call in dinner, buy a tree or anything else at the click of a button and all the information required to make those purchases lies in the palm of our hands. Fantastic yes, but overwhelming at times. One page or link leads to another and another. When is it enough information? When can we say stop?

Suggested Solutions

  1. Reduce the number of newsletter and websites you subscribe to, only subscribe to websites you can’t live without. Rather than let the information come to you, go to find the information on your own time and terms.
  2. Consume less media. Rather than reading a daily newspaper or watching the daily news try reducing it to once a week catching the highlights. (This won’t be possible for everybody in every country but for those who can, consider it)
  3. Reduce the number of meetings you attend, try to get summaries or minutes instead. Only go when your presence is totally necessary
  4. Introduce one low tech day a week. A day where you don’t use the internet, email, or electronic device. If this is impossible try it for just a morning. It’s an amazing way to reduce distractions and create an environment for focus.

Less Stuff

We all have too much stuff, too many clothes and shoes, CDs and DVDs. Excess goods tend to cause clutter and clutter is negative energy. Learning to live without too much stuff is a lesson everyone should learn early in life. Your things do not define you, who you are or who you intend to be.

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Suggested Solutions

Clean as you go

  1. Regularly de-clutter and donate or recycle your possessions you no longer use.
  2. Use the one in one out rule. Every time you make a purchase you must throw something out. This is a great habit for children to implement, it makes them aware of the value of the things they have and the things they want.
  3. Don’t go to shopping centers/malls unless you absolutely can’t buy something elsewhere. If you are in a mall you will always find something you think you need and most of the time you could actually live without it if you hadn’t seen it.

Less Work

Working too hard or too long is usually counter productive. If you are constantly overwhelmed with work the next step is illness or burnout. You need to take steps to eliminate time wasting activities and reduce your workload where possible

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Suggested Solutions

  1. Schedule your work. This will show you what can physically get done in the time you are prepared to spend working daily. Remember when you say “yes” in work what are you saying “no’ to in your personal life. Is your family suffering because you have agreed to take on extra work?
  2. Take regular stretch breaks, if you can go for a short walk or get some fresh air this will be even better. Do a yoga pose or simply breathe deeply. This will prevent muscular and mental fatigue which will help you stay alert and focused for longer.
  3. “Only do what only you can do” I don’t know where this quote comes from but I love it. A regular reminder to delegate and outsource where possible. Don’t try to do everything yourself. If you work for a company and can delegate do so. If you are self employed only do what you are good at, use your strengths and let the experts in other areas do what they are good at. And if you have no control over your workload, do your work to the best of your ability with the highest quality so that you can be proud of what you achieve in a day. As Robin Sharma would say “Be the Bono of the Mail room”
  4. And of course the most important suggestion of all. Take it easy – life is too short to sweat the small stuff.

The Bottom Line

“Simplicity, simplicity, simplicity! I say, let your affairs be as two or three, and not a hundred or a thousand…” — Henry David Thorea

If you can reduce the noise and clutter in your life, and eliminate that which is unnecessary and excess you should be able to see through the woods to focus on what matters. In this way you will get more of the important work done in less time with less stress.

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Featured photo credit: Norbert Levajsics via unsplash.com

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Ciara Conlon

Productivity coach, speaker, blogger and author of Chaos to Control, a Practical Guide to Getting Things Done

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Last Updated on June 17, 2019

40 Top Productivity Apps for iPhone (2019 Updated)

40 Top Productivity Apps for iPhone (2019 Updated)

Over the years here at Lifehack, we’ve discussed plenty of apps that you can use to improve your overall productivity.

There are certain ones that many of our contributors and editors (past and present) have adopted over the long-term — there are always the stalwarts that stick around. But there are also new apps that crop up every day, adding more and more depth to the app category.

Some of the apps are incredibly plain and simple, while others are more robust and offer more features than you can shake a stick at. And everyone has the one they prefer.

It’s been our job (and still is our job) to keep abreast of all of the productivity-type apps out there. As a result — and as a bit of a refresher — we’ve put together a list of 40 best productivity apps for iPhone (all categorized based on their functions) to provide you with an all-in-one resource for you.

For Getting Things Done

1. OmniFocus

This app is, while pricey, considered to be one of the (if not the) most robust and full-featured productivity apps on the market.

Download it here.

    2. Forest

    Train yourself to put your phone down and stay focused on the task at hand by playing with this planting game. It’s fun and will help you achieve more.

    Download it here.

      3. Things

      Another robust choice, this app is a favorite amongst “productivityists”.[1]

      Download it here.

        4. 30/30

        Recently covered here at Lifehack

        , 30/30 is a newcomer to the game that incorporates lists and timing of tasks into an elegant and easy-to-use interface.

        Download it here.

          5. Any.Do

          A beautiful-looking app that is both easy on the eyes and your wallet.

          Download it here.

            6. PocketLife Calendar

            This calendar app is specifically designed to be stylish and super easy-to-use. You can organize your life easily with different modern features.

            Download it here.

              7. Asana

              We’ve covered Asana here at Lifehack

              , and it is being actively developed by a strong team committed to making collaborative task management a more efficient and effective experience.

              Download it here.

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                8. ToDoist

                This app keeps track of everything – from simple errands to your most important projects – so you can get it all done and enjoy more peace of mind along the way.

                Download it here.

                  9. FlowTasks

                  From the folks at MetaLab, Flow is a gorgeous collaborative task management app that is easy-to-use and incredibly functional.

                  Download it here.

                    10. Calendars 5

                    This calendar app focuses on events that help you to keep track of upcoming events and tasks easily. It has everything you need to organize, track and complete your to-dos.

                    Download it here.

                      11. Clear – Tasks, Reminders & To-Do Lists

                      A fun and innovative list-making app that relies on swiping and pinching to make things happen. Clear created a lot of buzz when it launched, and might be the perfect to-do list gateway app for many.

                      Download it here.

                        12. Due

                        A robust reminders app that lets you store and maintain reminders of all types. It’s replaced Reminders for me when it comes to the basics, and it’s worth a look if you want to keep the mundane stuff out of your head and cluttering your mind.

                        Download it here.

                          13. Checkmark 2

                          I use this app

                          for location-based reminders (such as groceries I need to get or single items I need to pick up from various locations). Checkmark is simple to use and a valuable addition to my productivity arsenal.

                          Download it here.

                            14. TeuxDeux

                            Created by Tina Roth Eisenberg and Fictive Kin — Teux Deux is simple and incredibly stellar in terms of design. If you like lists (including the popular “Someday Bucket”) and want to associate dates with tasks, then Teux Deux will be right up your alley.

                            Download it here.

                              15. Wunderlist 

                              Another incredibly popular choice is Wunderlist. Part of 6Wunderkinder’s software family, it sports a gorgeous design and is incredibly functional. We’ve talked about the app a couple of times here at Lifehack, so check those posts out here.

                              Download it here.

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                                16. Nirvana

                                For the GTD enthusiasts, there’s Nirvana. Straight from the source: “Nirvana frees your mind to focus on actually getting things done. If you’ve had enough of generic to-do lists, it’s time for Nirvana.”

                                Download it here.

                                  17. Priorities

                                  An elegant-looking task management app that has received decent reviews,[2] this could be the one for you if you’re not a fan of OmniFocus or Things — especially if you need (or want) to share tasks with others.

                                  Download it here.

                                    For Building Habits

                                    18. Productive

                                    With this app, you can plan your habits with an easy-to-use interface, schedule habits for any time of the day, set smart reminders for each time of the day and stay on track with useful feedback. This app is perfect for anyone who wants to build a habit that sticks.

                                    Download it here.

                                      19. Habitica: Gamified Taskmanager

                                      You can complete tasks and build habits in a more fun way with this app. Input your Habits, your Daily goals, and your To-Do list, and then create a custom avatar. Check off tasks to level up your avatar and unlock features such as armor, pets, skills, and even quests.

                                      Download it here.

                                        20. Streaks

                                        This app follows the model of the popular “don’t break the chain method” in that you use the app to track how you are donig in the pursuit of your goal. Great for goal-setting — and an easy and elegant interface to boot.

                                        Download it here.

                                          21. Remember The Milk

                                          Another popular to-do list app, Remember The Milk has a huge following. It has plenty to offer, including the ability to share tasks with others.

                                          Download it here.

                                            22. Day One Journal

                                            When it comes to journaling, nothing really beats Day One. Its latest update added a slew of features that will make you want to start making journaling a habit.

                                            Download it here.

                                              For Files Organization

                                              23. Evernote

                                              Touted as the world’s most widely-used productivity app, Evernote an be used simply as a notetaking app or can be customized to be your GTD app of choice — among other things.

                                              Download it here.

                                                24. Pocket

                                                You can save an article, video or link you want to read or watch later to Pocket from anywhere including your computer, Safari, email, and your favorite apps like Facebook, Twitter, Flipboard, and Feedly.

                                                Download it here.

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                                                  25. Sync.Me

                                                  This app identifies unknown phone calls, warns you from annoying spam calls, and adds a caller picture to your contacts from Facebook, Twitter and Google+.

                                                  Download it here.

                                                    26. Droplr

                                                    One of the most popular file-sharing apps out there today. Straight from the source: “Stay productive on the go. Droplr for iPhone keeps you in sync and makes sharing on the iPhone natural.”

                                                    Download it here.

                                                      27. Dropbox

                                                      Before iCloud, there was Dropbox. And there still is Dropbox, which is still widely used by both Mac and PC users all over the globe. It’s like having a flash drive in your iPhone. A must-have.

                                                      Download it here.

                                                        28. iDolly 

                                                        In conjunction with Dolly Drive and DollySync, iDolly allows you to edit and share your documents from your iPhone.

                                                        Since all your changes sync automatically to all your devices, the current version of a document will always be accessible because Dolly Sync keeps everything in sync. Very handy.

                                                        Download it here.

                                                          29. Soulver

                                                          It may seem odd that a calculator app shows up on this list, but this is no ordinary calendar app. Ben Brooks over at The Brooks review describes Soulver as follows: “It is what calculators would have been if they were invented at the same time computers were, instead of what we have with most calculator apps.” [3]

                                                          Download it here.

                                                            For Working Smarter

                                                            30. Captio

                                                            A simple capture tool. Straight from the developers: “It’s simple. Open Captio and start typing. When you’re done, hit Send. The note is immediately delivered to your email inbox.”

                                                            Download it here.

                                                              31. Drafts

                                                              A tremendous capture tool that allows for simple capture, followed by sending items to various applications such as OmniFocus, Things and more.

                                                              Download it here.

                                                                32. NoteShelf 2

                                                                This is a perfect note-taking app for you. You can take beautiful handwritten notes, type, annotate PDFs, record audio & create lists. You can organize them into categories or groups.

                                                                Download it here.

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                                                                  33. Doodle

                                                                  This app links directly with the Doodle service, which is one that allows you to plan and organize meetings far more efficiently and effectively. Lifehack contributor Steve Dotto has written about Doodle more in-depth here.

                                                                  Download it here.

                                                                    34. TextExpander (Legacy)

                                                                    I have saved countless hours of time with TextExpander, and despite its inability to be as robust on iOS as it is on the Mac, it is still a worthy app to have in your arsenal.

                                                                    Download it here.

                                                                      35. Launch Center Pro

                                                                      A quick launcher for the iPhone that doesn’t just launch an app…with some of them it can do much more. This app saves you time by launching complex actions in a single tap.

                                                                      Download it here.

                                                                        36. GoodReader

                                                                        This may seem to be an odd one to make this list, but here are plenty of reasons why it is here with this article.

                                                                        Download it here.

                                                                          37. LogMeIn

                                                                          Want to be able to control your Mac from wherever you are? Then get this app.

                                                                          Download it here.

                                                                            For Improving Security

                                                                            38. 1Password

                                                                            There is simply no better password manager out there. I’ve even put together a 1Password Emergency Kit worth looking at here.

                                                                            Download it here.

                                                                              39. LastPass Password Manager

                                                                              You can store passwords and logins, create online shopping profiles, generate strong passwords, track personal information in photo and audio notes.

                                                                              All you have to do is remember your LastPass master password, and LastPass autofills web browser and app logins for you.

                                                                              Download it here.

                                                                                40. Truecallers

                                                                                Identify and block spammers, search for unknown numbers and call friends easily with this app. With a community-based spam list from over 250 million users, you’ll need this app.

                                                                                Download it here.

                                                                                  There are plenty of other options out there (and we’ve heard from readers in the past as to what they enjoyed using), but these 40 are among the best.

                                                                                  More Great Apps Recommendations

                                                                                  Reference

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