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10 Things You Can Do to Make Meetings Effective

10 Things You Can Do to Make Meetings Effective

Effective meetings are one of the ways of discussing and solving problems not just in a company but in any organization. Be it the boss or the employees, anyone can contribute and speak. Although meetings are tools necessary for productivity, some meetings just do not work out and people are just wasting their time on ineffective meetings.

There are simplified methods and techniques on running an efficient and effective meeting. Here are the 10 best ways of making meetings effective:

1. Define a clear purpose for the meeting.

A meeting will only be effective if its purpose and goals are met, whether its resolving a dispute between employees or discussing a company crisis, a clear purpose must be planned before sending out the invites to the involved people.

2. Invite the necessary people only.

Having the necessary people is another step towards an effective meeting. Does the purpose of the meeting have something to do with the network security of the company? Then invite the head of the IT department. Does the purpose of the meeting have something to do with the future of the company? Then invite your boss and the employees involved.

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Consider only the necessary people for a meeting and then send out the invites to those people. That way, you will not waste other people’s time and productivity.

3.  Create a final schedule and stick with it.

Create a memorandum for the meeting along with the important details such as topics to be discussed, venue, start and end time, and the people involved, then send the memorandum to the necessary people via email or place it on their desk. Do not wait for people who are running late, but start the meeting on time.

People will be more comfortable with a meeting if the agenda is laid in front of them. This will also lessen trivial matters such as an introduction.

4. Do not allow the use of smartphones or tablets during meetings.

It is hard to compete for the attention of people especially when they are using their phones or tablets. To ensure that they will be focusing on the agenda, ban the use of smartphones and tablets, so that each participant’s focus is only on the meeting.

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5. Assign a moderator for the meeting.

Even though you are the one who plans the meeting, this does not mean that you are also the moderator. Consider if are the most suitable person to moderate and if you think that someone else could do it better, then don’t hesitate to assign him or her to be the moderator for the meeting.

The moderator should also act as a timekeeper and watch the correct flow of the meeting, making sure the agenda is on track. Chances are, the meeting will be more successful this way.

6. Have fewer but better meetings.

Rather than calling a meeting every time there are problems or disputes in the company, find other ways to resolve those problems. Sending an email or talking to the responsible people are just some of the ways thorugh which you can opt out a meeting. You must ensure the quality of your meetings. If you call in as few meetings as possible, the participants will gladly go to them.

7. Separate eating time from meeting time.

Thirty minutes to an hour before the meeting time, declare an eating time. By this people will not eat during the meeting. During the meal, everyone eats and makes small talk. During meeting time, everyone focuses on the agenda at hand and brainstorms together. This way, you can follow your plan, dedicate your attention to fulfilling the purpose of the meeting and manage your time wisely.

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8. Spend the last 5 to 10 minutes of the meeting reviewing the decisions and actions of the participants and the overview of what was discussed.

A clear understanding between the participants and the purpose of the meeting must be met before the end of the meeting, ensuring that everyone had their queries satisfied and their contributions included.

The moderator should clear up any disagreements between participants before the end of the meeting and they must come up with concise solutions to their problems. It is important that everyone absorbs what was discussed in the meeting.

9. Send a follow-up note to every participant.

Every participant has his or her own problems outside of the meeting. To ensure that they will remember what was discussed in the meeting, send a follow-up note via email or leave it on their desk.

10. Send out an evaluation sheet to every participant.

We must admit that not everyone loves the idea of meetings and for those outliers, we must find ways to ensure that they will be comfortable whenever they are included in a meeting. Some of them won’t say what the problems are if asked directly, so an evaluation sheet is a handy tool to get feedback from those types of people.

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Check the feedback of the participants, incorporate requests of the participants into the next meeting, and change any process that causes discomfort to the participants. We must ensure the safety and productivity of the participants during meetings.

Now go ahead and incorporate these tips into your daily meeting routine and let the productivity flow. Remember, an effective meeting is a process everyone must abide to!

Featured photo credit: Meeting by John Benson via flickr.com

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Last Updated on June 26, 2019

10 Things You Should Do If You’re Unemployed

10 Things You Should Do If You’re Unemployed

Regardless of your background, times today are tough. Uneven economies around the world have made it incredibly difficult for many people to find work.

Regardless of age and qualification, stretches of unemployment have affected us all in recent years. While we might not be able to control being unemployed, we can control how we react to it.

Despite difficult conditions, there are many ways to grow and stay hopeful. Whether you’re looking for work, or just taking a breather between assignments, these 10 endeavors will keep you busy and productive. Plus, some may even help push your resume to the top of the next pile.

Here’re 10 things you should do when you’re unemployed:

1. Keep a Schedule

It’s fine to take a few days after you’re finished at work to relax, but try not to get too comfortable.

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As welcoming as permanently moving into your sweatpants may seem, keeping a schedule is one way to stay productive and focused. While unemployed, if you continue to start your day early, you are more likely to get more done. Also, keeping up with day to day tasks makes you less likely to grow depressed or inactive.

2. Join a Temp Agency

One of the easiest ways to bridge the gap between jobs is to find temporary work, or work with a temp agency. While many unemployed people job hunt religiously, rememberer to include temp agencies in the search.

While not a permanent solution, you will be in a better position financially while you search for something permanent.

3. Work Online

Another great option if you’re unemployed is online work. Many different sites offer a variety of ways to make money online, but make sure the site you’re working for is reputable.

Micro job sites such as fiverr, as well as sites that pay for you to take surveys, are all quick, legitimate options. While these sites sometimes offer lower pay, it’s always better to move forward slowly than not at all.

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4. Get Organized

Unemployment is an excellent opportunity to get organized. Embark on some spring cleaning, go through old boxes, and get rid of the things you don’t need. Streamlining your life will help you dive head first into the next chapter, plus it helps you feel like your unemployed time is spent productively.

5. Exercise

Much like organizing your life, another good way to keep yourself enthusiastic and healthy is to exercise. It doesn’t take much to get slightly more active, and exercise can help you stay positive. Even a walk around the block a few times a week can do a lot for keeping you motivated and determined. If you take care of yourself, you can make the most of this extra time.

6. Volunteer

Volunteering is an excellent way to use extra time when you’re unemployed. Additionally, if you volunteer in an area related to your job qualifications, you can often include the experience on your resume.

Not only that, doing good is a true mood booster and is sure to help you stay optimistic while looking for your next job.

7. Increase Your Skills

Looking for ways to increase your job skills while unemployed is a good way to move forward as well. Look for certifications or training you could take, especially those offered for free.

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You can qualify more for even entry level positions with extra training in your line of work, and many cities or states offer job skills training. Refreshing your resume, and interview and job skills may make your job hunt easier.

8. Treat Yourself

Unemployment can be trying and tiring, so don’t forget to treat yourself occasionally. Take a reasonable amount of time off from your weekly job hunt to recharge and rest up. Letting yourself rest will maximize your productivity during the hours you job search.

Even if you don’t have extra money for entertainment, a walk or visit to the park can do wonders to help you go back and attack your job hunt.

9. See What You Can Sell

Another good way to bridge the gap between jobs is to sell unused possessions. eBay and Amazon are both secure sites, but traditional garage sales are a fine option too. Sell off a few video games, or some electronics, for some quick and easy cash while you figure out a permanent solution.

10. Take a Course

Much like training and certifications, taking a class can be a good way to keep yourself sharp while unemployed. Especially when you’re between jobs, it can be easy to forget this option, as most courses cost money. Don’t forget the mass of free educational tools online.

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Keeping your brain sharp can help you stay focused and may even help you learn some new, relevant job skills.

The Bottom Line

While unemployment numbers are still high, there are many things you can do to better yourself and move forward. While new skills to aid your job hung might seem out of reach, there are plenty of free ways to get ahead, online and off.

Additionally, don’t forget that taking time for yourself can do wonders for keeping you productive in your job hunt. While it is a challenge, don’t give up–being unemployed can offer you extra time to better yourself, and possibly grow more qualified to find work.

Featured photo credit: Resume – Glasses/Flazingo Photos via flickr.com

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