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How to start meetings on time

How to start meetings on time

    One of life’s greatest annoyances for me is the time spent waiting for a meeting to begin. The Berkun blog gives some great advice about how to get meetings off on a good foot by starting on time. What tips can you share with the group about how you get your meetings started on time?

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    If you called the meeting, do your %*?@?! job. Everyone claims they know about facilitation, but few do it. If you called the meeting, it’s your job to 1) get there on time 2) write a bullet list agenda on the wall 3) Manage the conversation so no one hogs the floor and the right people get a voice at the right time 4) make sure side issues get delegated out of the room. If you don’t do all 4, any meeting problems are your fault.

    Meetings start when royalty arrives. Watch the behavior of the senior person on a team. Most meetings won’t start until they arrive and people know it. If the VP is never late, no one else will be either. If the VP is always 10 minutes behind, everyone else will follow. If you’re a team manager, and meetings always start late, know (and blame) thyself. If you need a VP/VIP know where they’ll be before your meeting and escort them yourself.

    Someone must enforce the clock. Every meeting should start with someone assigned to watch the clock. I don’t know that you need a giant clock like Google is claimed to use, but it’s someones job to say “We’re 20 minutes in”, “we have 15 minutes left”, “we have 5 minutes, so lets wrap up”. You’d be amazed how many meetings ramble for half the allotted time on topics not central to the reason for the meeting. Three breakpoints are all you need to remind everyone to stay on track.

    Plan to end 5 minutes early. It’s insane but in all our infinite wisdom we continually plan meetings back to back with zero alloted time to get from meeting A to meeting B. Whose idea was this? If you always go to the last second, or go over, guess what you’re doing? You’re screwing over the next batch of meetings people need to get to. You’ll make unexpected friends by always ending early, which is easy if you watch the clock.

    How to start meetings on time (the honest version) – [Berkun Blog]

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    Last Updated on September 24, 2020

    11 Things You Should Minimize for a Better Life

    11 Things You Should Minimize for a Better Life

    Ever heard the statement less is more? Is that a reality in your life or is that an area you are struggling with? Below are 11 different areas you can look at in your life to start to reduce as you focus on building a better life.

    Let’s get to it:

    Your Stuff

    I call it stuff vs possessions. Stuff is what adds clutter in your life. It could be shoes, curios from the cute store in your town or excess appliances you need to throw out but never do. What is it that is overtaking your house that if you moved away you wouldn’t need it at all? Plan a Sunday afternoon throw out session. If throwing out doesn’t sit right then give it away to goodwill.

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    Your Acquaintances

    How many people are you interacting with throughout the week that don’t leave you feeling good about yourself? Who inspires you? Spend time with those people. Too often we keep people in our lives that we are no longer a fit for. Having too many old acquaintances adds to the excess in your life. If the relationship isn’t a win-win for you both then take a step back and focus on those that do.

    Your Goals

    Motivated to write out your list of goal for the next month or 3 months? That is awesome. Just a few works of caution. Don’t write down too many. Often people write down over ten goals. The brain can only remember so much and the reality is you won’t get to them all. I suggest you look at your goals with the mindset of single digits. No more than ten, but ideally less than five. Keep the list focused and realistic.

    Your Commitments

    A new favorite buzz saying in the self-help world is “No is the new Yes”. Take a moment to think about that saying. If you started saying no more how would your week and life look? Would you have more time to commit to the important goals and people in your life? Start to practice saying No when a request comes your way that you don’t want to do. If that feels too harsh try responding with these words “Let me get back to you”. Go away and come back with a no when you are in stronger mindset to say that.

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    Your Multitasking

    I am giving you permission to stop multitasking. We used to be told that multitasking was a good practice. We look so busy and aren’t we getting a lot done? In fact, no. Multitasking isn’t possible with the way our brain is wired. We need to focus on one key thing and keep our attention on that item until it is complete.

    Your Newsfeed

    I consider all the information from the Internet that is being feed into our smartphone, laptop and brain as “the newsfeed.” It doesn’t add to having more knowledge, it adds to information overload. Build time in your day or week when you are completely offline. I recommend turning your wireless off or setting your smart phone to airplane mode.

    Your Cards

    Open up your wallet and take a look inside. What is in it? For most of us it is more than one store, charge or loyalty card. Too many cards add to extra spending, bills and lack of clarity of where our money goes. Look at what cards you truly need and use. Get rid of the rest (scissors work!).

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    Your Mail

    Both the old style (postal) and your email inbox are areas to minimize. Look at ways to get off catalogs or reduce the magazine subscriptions as you never read all of them anyway. Figure out what mail, e.g. bank statements, can be changed to digital mail only. Try the same with your inbox. Sites like unroll.me can tell you how many email newsletters you are subscribed to and you can take your name off the list that you know longer need.

    Your Sitting Time

    Too much time in front of the screen is not good for the posture and health of your body. Try setting a timer so every 50 minutes you get up and stretch or go for a five minute walk. We don’t realize how bad our posture is when we sit for long periods of time. The studies on sitting disease are what led to standing and walking desks to be invented. If your office doesn’t have that get into a regular habit to stand and walk often in your day.

    Too much time by yourself can led the mind to wander. When the mind wanders it will often return with negative thoughts and beliefs. While a walk by yourself and some downtime is rejuvenating take notice if you start to feel un- inspired or a little sad and make sure you aren’t spending too much time in your own company. This is especially important for those of us who work from home. Make sure to have people interaction throughout your day.

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    Your Lack of Belief

    If you want to make a change or achieve a goal in your life you need to truly, 100 percent believe you can. If you don’t believe in yourself then why should anyone else?

    The difference between a successful person and someone struggling can be as simple as a mindset switch to believe that they will succeed.

    What areas can you minimize to create more happiness, focus and productivity in your life? Implement just a handful from the list and you will find that the mindset of ‘Less is More’ will be what leads you on the path to a better life!

    Featured photo credit: Samantha Gades via unsplash.com

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