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Last Updated on April 30, 2019

7 Strategies to Increase Productivity in the Workplace

7 Strategies to Increase Productivity in the Workplace

As an employer, you know that increasing productivity in the workplace can be very beneficial for your business which is why you always strive to get the best out of your employees.

You also know that it’s not always the easiest thing to do.

Productivity in the workplace refers to how efficiently and effectively your employees achieve the goals and tasks set out for them.

Depending on the type of business you run, what constitutes as employee productivity may look a little different from company to company. Increased productivity could mean achieving a higher customer satisfaction rate, meeting earlier deadlines, or creating products in a more timely manner.

It’s worth noting that productivity shouldn’t always be measured by the amount of hours someone works. Instead, it should be measured by the work they put into their hours.

For instance, just because someone stays back and does a lot of overtime, it doesn’t necessarily mean they’re being more productive than someone who has only worked the standard 40 hours. They both may have achieved the same amount of work, but it just took the former longer to do.

So, how can you increase productivity in the workplace? Here are seven strategies to try out:

1. Arm Employees with the Right Tools

Providing your employees with the right tools to do their work is a given. But the type of tools you arm them with can make a world of difference to how they work.

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An example of some tools you could use:

Be mindful when selecting tools and make sure you weigh up all of your options.

You may be inclined to go for the brand that is cheaper, but if it has less features and capabilities than one that costs a little bit more; then you may find that your employees will have to put in twice the effort or take twice as long to complete the task. Which, in the end, won’t save you as much as you had initially thought.

Here’re more productivity apps options you may want to consider: 18 Best Time Management Apps and Tools (2019 Updated)

2. Invest in Training and Development

As an employer, it’s in your best interest to ensure that your employees grow and develop while they work for you. Sometimes, the nature of a job may change and naturally, you’d want your employee to be able to keep up. Investing in training and development can ensure exactly that.

Not only is it beneficial for them, but it will be for the company as well. Up-skilling your employees will not only widen their skillset, but it can spur them to do a better job. Your willingness to invest in developing their skills shows them that you’re committed to their growth and development, which will hopefully inspire them to invest just as much hard work into the business.

A more knowledgeable and skilled group of employees can help shape the future of your business. In order to compete with the best and succeed, you have to keep up with trends and changing methods. Investing in training and development can encourage growth at an individual level and at the business level as well.

3. Avoid Micromanaging

In an employee’s eyes, there is nothing worse than an employer that micromanages.

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Not only does micromanaging demonstrate to your employees that you’re a little bit controlling, but it can also indicate that don’t trust them enough to do a good job on their own. And if there’s a lack of trust, then how can you expect your employees to be motivated to work productively?

Once you allocate a task or project, set your expectations, offer some instructions, then let your employees be. Always be available if they need to ask questions, but let them take control of their own work.

By not monitoring their every move and telling them what and how to do things, you’re allowing your employees to learn and to make decisions for themselves.

Another reason why you should steer clear from micromanaging is that by not hovering over your employees’ shoulders while they do complete their assigned tasks, it frees up time in your busy schedule to catch up on your own work.

4. Establish Transparency

Your employees are the heart and soul of your business, keeping them engaged and in the loop is imperative to the operation of your business.

A lack of transparency towards your employees can decrease productivity in the workplace. If you leave employees in the dark with company information, then it could damage any trust built.

The level of transparency that can be offered to employees is different in every business. What you choose to share is, of course, up to your discretion and business policy. However, at the very least, information such as results and updates on what’s going on in the business should be shared to encourage a productive workplace.

Conducting regular catch ups is a good way to keep transparency across the company. It doesn’t have to be anything formal or take too much time. Depending on the size of your business, you can do it by departments and do casual team huddles every morning where everyone discusses what they’re doing and employees are updated on company-wide news.

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5. Authorize Flexible Work

Being able to skip the rush hour commute and working in the comfort of your own home is something many office workers dream of. According to the Future Workforce Report 2019[1] which surveyed over 1,000 US hiring managers, remote work has become the new normal. By 2028, it is believed that 73% of departments will have remote workers with 33% of full-timers working remotely.

Implementing a flexible workforce can become an added perk that motivates employees to work more productively. Having this flexibility is not only attractive to those who want to work at home, but also for parents and employees who have other commitments that may run at the same time as regular work hours.

For the employees who’ve proven their hard work, you can reward them by negotiating a schedule which allows them to work remotely once a month or so. It establishes trust and gives them a sense of independence. It also opens up a new way of working which could possibly see a more productive result for some workers.

6. Promote Health and Wellbeing

Employees’ health and wellbeing plays a significant role in increasing productivity in the workplace. Your brain is like a muscle, the more it works without a proper rest, the quicker it can tire out. And the last thing you want is for one of your employees to tire out.

Drinking lots of water and maintaining a healthy diet is also important for keeping focus and concentrating at work. While you don’t want to dictate what your employees eat, you can encourage a balanced diet by providing healthy snacks such as fruit and nuts.

A great way to promote health and wellbeing is to make sure your employees actually take their lunch breaks and to do so away from their desks. Office workers lead sedentary lifestyles, so permit your employees time throughout the day to stretch their legs or to get some fresh air.

7. Create a Comfortable Workspace

Most people who work full-time in an office spend a huge chunk of their waking hours chained to their desks. Which is why it’s important to ensure that they’re working in comfortable surroundings.

Research has suggested that environmental factors such as lighting, temperature, and noise conditions can impact concentration and productivity in the workplace.[2] And employees who are happy with their physical environment are more likely to produce better results.

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As an employer, you can make arrangements to ensure that the office is organized for optimal productivity:

Check that there is fresh air and natural lighting coming from windows. If you don’t have the luxury of a window, install good quality light bulbs that don’t give off fluorescent lighting.

Another worthwhile investment is ergonomic equipment. While they seem expensive at first, it could actually save the business more in the long run. Think of the time and money saved on compensation for back problems or carpal tunnel syndrome.

Final Thoughts

There are many perks to increasing productivity in the workplace. It can drive profits, reduce operational costs, maximize resources, and improve customer service. Other notable things it can bring are a boost in employee engagement and an overall happy and healthy work environment.

Engaged employees are some of your business’s best asset. When an employee puts more effort and zeal into their work, they take pride in what they’re doing and are happy to be part of a team. Not only can this be economically beneficial, but it also reduces the chances of them moving onto another company.

Increasing productivity in the workplace is something every employer aspires to do, but it’s not always the easiest thing to deliver. You have to motivate your employees to do their job the most efficiently and the most effective way possible and to do that, you need strategies in place.

While the aforementioned seven may not magically transform your employees to be the most productive bunch overnight, implementing one or a few can drive them in the right direction.

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Featured photo credit: Damian Patkowski via unsplash.com

Reference

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Dinnie Muslihat

Writer, content marketer & productivity enthusiast

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Last Updated on April 6, 2020

15 Best Productivity Hacks for Procrastinators

15 Best Productivity Hacks for Procrastinators

Let me guess.

You should be doing something else rather than reading this article. But due to some unknown force of nature, you decided to procrastinate by reading an article about how to hack procrastination. You deserve a pat on the back.

Fortunately, procrastination is not a disease. It’s just a mindset that can be changed, however, here are some productivity tips you need to start getting work done:

First, you need to acknowledge that procrastinating is an unhealthy habit. Not only you’re prioritizing unimportant things, basically, nothing gets done. Still unsure if you’re a procrastinator? Check out this article: Types of Procrastination (And How To Fix Procrastination And Start Doing)

Second, your commitment to change is very important. You should be physically, emotionally, and mentally determined to change this habit. If not, then you’ll just succumb to the tempting lure of doing other things rather than your tasks or chores.

Here are sthe best productivity hacks to improve productivity and keep yourself from procrastinating at work:

1. Give (10+2)*5 a Try

Let’s start with a classic but very effective hack called (10+2)*5 created by Merlin Mann,[1] author of 43Folders.com. Don’t worry. This is not a complicated Mathematical formula you need to solve.

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The (10+2)*5 simply means 10 minutes work + 2 minutes break multiplied by 5, completing 1 hour. It is crucial to stick with the time limits and not skipping work and break schedules. The point of this is for you to create a jam-packed routine of work and break schedules. The result? You will eventually skip your break schedules.

2. Use Red and Blue More Often

Clean your desk and remove things that might distract you. According to a Science Daily study[2] about which colors improve brain performance, red was found out to increase attention to details while blue sparks creativity. Surrounding your workplace with these colors not only benefits your brain, it’s also pleasing to the eye.

3. Create a Break Agenda

List all the things you want to do on your break, be it surfing the web, checking your emails, snack time, taking selfies, Facebook/Twitter—everything.

Like the (10+2)*5 hack, squeeze these in between work time but the difference is you schedule these activities for ONLY 20 minutes. Eventually, you’ll take your break minutes wisely. You’re finishing tasks while sidetracking to doing the things you enjoy.

4. Set a Timetable for Your Tasks

Like any other habits, procrastinating is a tough wall to break. Replace this habit with another habit. When you’re assigned a task, set a timetable for each step. Let’s say you have a big research task. Here’s a sample timetable:

9:00 – 9:10 am – Set up all your tools, browser tabs, emails, coffee, etc..
9:10 – 10:00 am – Internet research
10:00 – 10:45 am – Look through existing files
10:45 – 11:00 am – Break time!
11:00 – 12:00 pm – Outline the research report

Deadlines are the best hack for getting things done. Setting a specific time to finish a task creates time pressure even if the deadline has passed.

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5. Take It Outside!

Do yourself a favor and don’t ruin the comfy vibe of your home. If you need to work on a stressful project, do it in a library or coffee shop. You’ll never finish it anyway. Your cozy sofa and toasty bed will just lure you into napping yourself to doom.

6. Become Productively Lazy

Instead of finding all sorts of ways to unproductively procrastinate, use your habit to look for shortcuts and new ways to finish your tasks. Staple multiple papers at a time or master the 3-second t-shirt folding technique. A strong drive combined with laziness sometimes bring out the productive and creative side you never knew you have!

7. Assign a ‘Task Deputy’

It could be your colleague, your supervisor, or your significant other, anyone who has the unforgiving guts to reprimand you when you procrastinate. You could go the extra mile by paying up unfinished tasks or times you open your Facebook or watch a funny cat video on YouTube. Let’s see how five bucks every time you procrastinate will change you.

8. Consider a Gadget-Free Desk

According to a study by Kleiner Perkins Caufield and Byers, average users check on their phones 150 times per day and having your phone just an elbow away just creates sizzle to this habit.[3]

Removing mobile devices and gadgets allows you to focus on your work without the constant interruption from notifications, calls, and text messages. It eliminates the very distracting ambiance and the urge to unlock your phone just because.

9. Prepping the Night

Before hitting the sack to oblivion, prepare everything you’ll need the next day. This will probably take you 15 minutes tops, saving you more time for coffee in the morning.

Spin class at am? Pack up your gym clothes, shoes, socks, etc. or better, create a checklist so you don’t miss anything. You can also prep your food into containers and just grab one before leaving.

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10. Do a 7-Minute Workout in the Morning

Exercising is proven to increase productivity and stimulate release of endorphin or “Happy Hormones”.

Take a jog outdoors and get warmed up for the day. Don’t feel like running outside? Hop on a treadmilli. It’s a great investment and there are a lot of ways you can use a treadmill like endurance running and metabolism training. On a budget? Here’s a 7 minute, no-equipment needed workout you can do at home:

11. Set-up Mini Tasks

If you’re given a big project, break it down into mini tasks. Create a checklist and start with the easy ones until you finish. Got an article to write? Just start with the title and the first sentence. Or perhaps you have a visual presentation to make?

Spend 15 minutes on your outline, take five minutes coffee break, then finish the first two slides. Accomplishing something, no matter how tiny, still gives you that sense of fulfillment.

12. Create an Inspirational Board or Reminder

I found these mini desk chalkboards from Etsy you can use to write motivating quotes.

Or you know what? Simply write “Do it now!” and stare at it for 10 seconds every time you feel like dropping by on Reddit.

13. Redecorate Your Room

Redecorating my room motivates me to maintain that ‘new’ look for some time until I get use to it and eventually stop. So I redecorate again and again, it became a monthly habit really. Here are some DIY ideas you can do to any room without spending much.

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14. Ready Your Nibbles

You know that trip to the pantry? It’s just seconds away but it took you several minutes just to get your fruit snacks in the fridge. Before starting a task, prepare your nibbles on your desk to avoid zoning out and losing yourself on the way to the pantry.

Bonus productivity hacks you can do at home:

15. Schedule Your Chores

Write down your chores in a weekly basis with matching day and time when you should be doing these.

For the artsy folks, you can create fun chore charts like these or simply stick the list somewhere visibly annoying e.g. mirrors, doors, TV. The trick is listing as many chores as you can for the week and including unfinished chores the following week. Who likes seeing a long list of chores first thing in the morning?

More Tips to Overcome Procrastination

Featured photo credit: Glenn Carstens-Peters via unsplash.com

Reference

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