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Last Updated on April 30, 2019

7 Strategies to Increase Productivity in the Workplace

7 Strategies to Increase Productivity in the Workplace

As an employer, you know that increasing productivity in the workplace can be very beneficial for your business which is why you always strive to get the best out of your employees.

You also know that it’s not always the easiest thing to do.

Productivity in the workplace refers to how efficiently and effectively your employees achieve the goals and tasks set out for them.

Depending on the type of business you run, what constitutes as employee productivity may look a little different from company to company. Increased productivity could mean achieving a higher customer satisfaction rate, meeting earlier deadlines, or creating products in a more timely manner.

It’s worth noting that productivity shouldn’t always be measured by the amount of hours someone works. Instead, it should be measured by the work they put into their hours.

For instance, just because someone stays back and does a lot of overtime, it doesn’t necessarily mean they’re being more productive than someone who has only worked the standard 40 hours. They both may have achieved the same amount of work, but it just took the former longer to do.

So, how can you increase productivity in the workplace? Here are seven strategies to try out:

1. Arm Employees with the Right Tools

Providing your employees with the right tools to do their work is a given. But the type of tools you arm them with can make a world of difference to how they work.

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An example of some tools you could use:

Be mindful when selecting tools and make sure you weigh up all of your options.

You may be inclined to go for the brand that is cheaper, but if it has less features and capabilities than one that costs a little bit more; then you may find that your employees will have to put in twice the effort or take twice as long to complete the task. Which, in the end, won’t save you as much as you had initially thought.

Here’re more productivity apps options you may want to consider: 18 Best Time Management Apps and Tools (2019 Updated)

2. Invest in Training and Development

As an employer, it’s in your best interest to ensure that your employees grow and develop while they work for you. Sometimes, the nature of a job may change and naturally, you’d want your employee to be able to keep up. Investing in training and development can ensure exactly that.

Not only is it beneficial for them, but it will be for the company as well. Up-skilling your employees will not only widen their skillset, but it can spur them to do a better job. Your willingness to invest in developing their skills shows them that you’re committed to their growth and development, which will hopefully inspire them to invest just as much hard work into the business.

A more knowledgeable and skilled group of employees can help shape the future of your business. In order to compete with the best and succeed, you have to keep up with trends and changing methods. Investing in training and development can encourage growth at an individual level and at the business level as well.

3. Avoid Micromanaging

In an employee’s eyes, there is nothing worse than an employer that micromanages.

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Not only does micromanaging demonstrate to your employees that you’re a little bit controlling, but it can also indicate that don’t trust them enough to do a good job on their own. And if there’s a lack of trust, then how can you expect your employees to be motivated to work productively?

Once you allocate a task or project, set your expectations, offer some instructions, then let your employees be. Always be available if they need to ask questions, but let them take control of their own work.

By not monitoring their every move and telling them what and how to do things, you’re allowing your employees to learn and to make decisions for themselves.

Another reason why you should steer clear from micromanaging is that by not hovering over your employees’ shoulders while they do complete their assigned tasks, it frees up time in your busy schedule to catch up on your own work.

4. Establish Transparency

Your employees are the heart and soul of your business, keeping them engaged and in the loop is imperative to the operation of your business.

A lack of transparency towards your employees can decrease productivity in the workplace. If you leave employees in the dark with company information, then it could damage any trust built.

The level of transparency that can be offered to employees is different in every business. What you choose to share is, of course, up to your discretion and business policy. However, at the very least, information such as results and updates on what’s going on in the business should be shared to encourage a productive workplace.

Conducting regular catch ups is a good way to keep transparency across the company. It doesn’t have to be anything formal or take too much time. Depending on the size of your business, you can do it by departments and do casual team huddles every morning where everyone discusses what they’re doing and employees are updated on company-wide news.

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5. Authorize Flexible Work

Being able to skip the rush hour commute and working in the comfort of your own home is something many office workers dream of. According to the Future Workforce Report 2019[1] which surveyed over 1,000 US hiring managers, remote work has become the new normal. By 2028, it is believed that 73% of departments will have remote workers with 33% of full-timers working remotely.

Implementing a flexible workforce can become an added perk that motivates employees to work more productively. Having this flexibility is not only attractive to those who want to work at home, but also for parents and employees who have other commitments that may run at the same time as regular work hours.

For the employees who’ve proven their hard work, you can reward them by negotiating a schedule which allows them to work remotely once a month or so. It establishes trust and gives them a sense of independence. It also opens up a new way of working which could possibly see a more productive result for some workers.

6. Promote Health and Wellbeing

Employees’ health and wellbeing plays a significant role in increasing productivity in the workplace. Your brain is like a muscle, the more it works without a proper rest, the quicker it can tire out. And the last thing you want is for one of your employees to tire out.

Drinking lots of water and maintaining a healthy diet is also important for keeping focus and concentrating at work. While you don’t want to dictate what your employees eat, you can encourage a balanced diet by providing healthy snacks such as fruit and nuts.

A great way to promote health and wellbeing is to make sure your employees actually take their lunch breaks and to do so away from their desks. Office workers lead sedentary lifestyles, so permit your employees time throughout the day to stretch their legs or to get some fresh air.

7. Create a Comfortable Workspace

Most people who work full-time in an office spend a huge chunk of their waking hours chained to their desks. Which is why it’s important to ensure that they’re working in comfortable surroundings.

Research has suggested that environmental factors such as lighting, temperature, and noise conditions can impact concentration and productivity in the workplace.[2] And employees who are happy with their physical environment are more likely to produce better results.

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As an employer, you can make arrangements to ensure that the office is organized for optimal productivity:

Check that there is fresh air and natural lighting coming from windows. If you don’t have the luxury of a window, install good quality light bulbs that don’t give off fluorescent lighting.

Another worthwhile investment is ergonomic equipment. While they seem expensive at first, it could actually save the business more in the long run. Think of the time and money saved on compensation for back problems or carpal tunnel syndrome.

Final Thoughts

There are many perks to increasing productivity in the workplace. It can drive profits, reduce operational costs, maximize resources, and improve customer service. Other notable things it can bring are a boost in employee engagement and an overall happy and healthy work environment.

Engaged employees are some of your business’s best asset. When an employee puts more effort and zeal into their work, they take pride in what they’re doing and are happy to be part of a team. Not only can this be economically beneficial, but it also reduces the chances of them moving onto another company.

Increasing productivity in the workplace is something every employer aspires to do, but it’s not always the easiest thing to deliver. You have to motivate your employees to do their job the most efficiently and the most effective way possible and to do that, you need strategies in place.

While the aforementioned seven may not magically transform your employees to be the most productive bunch overnight, implementing one or a few can drive them in the right direction.

More Articles About Workplace Productivity

Featured photo credit: Damian Patkowski via unsplash.com

Reference

More by this author

Dinnie Muslihat

Writer, content marketer & productivity enthusiast

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Last Updated on November 19, 2019

7 Signs That You’re Way Too Busy

7 Signs That You’re Way Too Busy

“Busy” used to be a fair description of the typical schedule. More and more, though, “busy” simply doesn’t cut it.

“Busy” has been replaced with “too busy”, “far too busy”, or “absolutely buried.” It’s true that being productive often means being busy…but it’s only true up to a point.

As you likely know from personal experience, you can become so busy that you reach a tipping point…a point where your life tips over and falls apart because you can no longer withstand the weight of your commitments.

Once you’ve reached that point, it becomes fairly obvious that you’ve over-committed yourself.

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The trick, though, is to recognize the signs of “too busy” before you reach that tipping point. A little self-assessment and some proactive schedule-thinning can prevent you from having that meltdown.

To help you in that self-assessment, here are 7 signs that you’re way too busy:

1. You Can’t Remember the Last Time You Took a Day Off

Occasional periods of rest are not unproductive, they are essential to productivity. Extended periods of non-stop activity result in fatigue, and fatigue results in lower-quality output. As Sydney J. Harris once said,

“The time to relax is when you don’t have time for it.”

2. Those Closest to You Have Stopped Asking for Your Time

Why? They simply know that you have no time to give them. Your loved ones will be persistent for a long time, but once you reach the point where they’ve stopped asking, you’ve reached a dangerous level of busy.

3. Activities like Eating Are Always Done in Tandem with Other Tasks

If you constantly find yourself using meal times, car rides, etc. as times to catch up on emails, phone calls, or calendar readjustments, it’s time to lighten the load.

It’s one thing to use your time efficiently. It’s a whole different ballgame, though, when you have so little time that you can’t even focus on feeding yourself.

4. You’re Consistently More Tired When You Get up in the Morning Than You Are When You Go to Bed

One of the surest signs of an overloaded schedule is morning fatigue. This is a good indication that you’ve not rested well during the night, which is a good sign that you’ve got way too much on your mind.

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If you’ve got so much to do that you can’t even shut your mind down when you’re laying in bed, you’re too busy.

5. The Most Exercise You Get Is Sprinting from One Commitment to the Next

It’s proven that exercise promotes healthy lives. If you don’t care about that, that’s one thing. If you’d like to exercise, though, but you just don’t have time for it, you’re too busy.

If the closest thing you get to exercise is running from your office to your car because you’re late for your ninth appointment of the day, it’s time to slow down.

Try these 5 Ways to Find Time for Exercise.

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6. You Dread Getting up in the Morning

If your days are so crammed full that you literally dread even starting them, you’re too busy. A new day should hold at least a small level of refreshment and excitement. Scale back until you find that place again.

7. “Survival Mode” Is Your Only Mode

If you can’t remember what it feels like to be ahead of schedule, or at least “caught up”, you’re too busy.

So, How To Get out of Busyness?

Take a look at these articles to help you get unstuck:

Featured photo credit: Khara Woods via unsplash.com

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