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7 Strategies to Increase Productivity in the Workplace

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7 Strategies to Increase Productivity in the Workplace

As an employer, you know that increasing productivity in the workplace can be very beneficial for your business which is why you always strive to get the best out of your employees.

You also know that it’s not always the easiest thing to do.

Productivity in the workplace refers to how efficiently and effectively your employees achieve the goals and tasks set out for them.

Depending on the type of business you run, what constitutes as employee productivity may look a little different from company to company. Increased productivity could mean achieving a higher customer satisfaction rate, meeting earlier deadlines, or creating products in a more timely manner.

It’s worth noting that productivity shouldn’t always be measured by the amount of hours someone works. Instead, it should be measured by the work they put into their hours.

For instance, just because someone stays back and does a lot of overtime, it doesn’t necessarily mean they’re being more productive than someone who has only worked the standard 40 hours. They both may have achieved the same amount of work, but it just took the former longer to do.

So, how can you increase productivity in the workplace? Here are seven strategies to try out:

1. Arm Employees with the Right Tools

Providing your employees with the right tools to do their work is a given. But the type of tools you arm them with can make a world of difference to how they work.

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An example of some tools you could use:

Be mindful when selecting tools and make sure you weigh up all of your options.

You may be inclined to go for the brand that is cheaper, but if it has less features and capabilities than one that costs a little bit more; then you may find that your employees will have to put in twice the effort or take twice as long to complete the task. Which, in the end, won’t save you as much as you had initially thought.

Here’re more productivity apps options you may want to consider: 18 Best Time Management Apps and Tools (2019 Updated)

2. Invest in Training and Development

As an employer, it’s in your best interest to ensure that your employees grow and develop while they work for you. Sometimes, the nature of a job may change and naturally, you’d want your employee to be able to keep up. Investing in training and development can ensure exactly that.

Not only is it beneficial for them, but it will be for the company as well. Up-skilling your employees will not only widen their skillset, but it can spur them to do a better job. Your willingness to invest in developing their skills shows them that you’re committed to their growth and development, which will hopefully inspire them to invest just as much hard work into the business.

A more knowledgeable and skilled group of employees can help shape the future of your business. In order to compete with the best and succeed, you have to keep up with trends and changing methods. Investing in training and development can encourage growth at an individual level and at the business level as well.

3. Avoid Micromanaging

In an employee’s eyes, there is nothing worse than an employer that micromanages.

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Not only does micromanaging demonstrate to your employees that you’re a little bit controlling, but it can also indicate that don’t trust them enough to do a good job on their own. And if there’s a lack of trust, then how can you expect your employees to be motivated to work productively?

Once you allocate a task or project, set your expectations, offer some instructions, then let your employees be. Always be available if they need to ask questions, but let them take control of their own work.

By not monitoring their every move and telling them what and how to do things, you’re allowing your employees to learn and to make decisions for themselves.

Another reason why you should steer clear from micromanaging is that by not hovering over your employees’ shoulders while they do complete their assigned tasks, it frees up time in your busy schedule to catch up on your own work.

4. Establish Transparency

Your employees are the heart and soul of your business, keeping them engaged and in the loop is imperative to the operation of your business.

A lack of transparency towards your employees can decrease productivity in the workplace. If you leave employees in the dark with company information, then it could damage any trust built.

The level of transparency that can be offered to employees is different in every business. What you choose to share is, of course, up to your discretion and business policy. However, at the very least, information such as results and updates on what’s going on in the business should be shared to encourage a productive workplace.

Conducting regular catch ups is a good way to keep transparency across the company. It doesn’t have to be anything formal or take too much time. Depending on the size of your business, you can do it by departments and do casual team huddles every morning where everyone discusses what they’re doing and employees are updated on company-wide news.

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5. Authorize Flexible Work

Being able to skip the rush hour commute and working in the comfort of your own home is something many office workers dream of. According to the Future Workforce Report 2019[1] which surveyed over 1,000 US hiring managers, remote work has become the new normal. By 2028, it is believed that 73% of departments will have remote workers with 33% of full-timers working remotely.

Implementing a flexible workforce can become an added perk that motivates employees to work more productively. Having this flexibility is not only attractive to those who want to work at home, but also for parents and employees who have other commitments that may run at the same time as regular work hours.

For the employees who’ve proven their hard work, you can reward them by negotiating a schedule which allows them to work remotely once a month or so. It establishes trust and gives them a sense of independence. It also opens up a new way of working which could possibly see a more productive result for some workers.

6. Promote Health and Wellbeing

Employees’ health and wellbeing plays a significant role in increasing productivity in the workplace. Your brain is like a muscle, the more it works without a proper rest, the quicker it can tire out. And the last thing you want is for one of your employees to tire out.

Drinking lots of water and maintaining a healthy diet is also important for keeping focus and concentrating at work. While you don’t want to dictate what your employees eat, you can encourage a balanced diet by providing healthy snacks such as fruit and nuts.

A great way to promote health and wellbeing is to make sure your employees actually take their lunch breaks and to do so away from their desks. Office workers lead sedentary lifestyles, so permit your employees time throughout the day to stretch their legs or to get some fresh air.

7. Create a Comfortable Workspace

Most people who work full-time in an office spend a huge chunk of their waking hours chained to their desks. Which is why it’s important to ensure that they’re working in comfortable surroundings.

Research has suggested that environmental factors such as lighting, temperature, and noise conditions can impact concentration and productivity in the workplace.[2] And employees who are happy with their physical environment are more likely to produce better results.

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As an employer, you can make arrangements to ensure that the office is organized for optimal productivity:

Check that there is fresh air and natural lighting coming from windows. If you don’t have the luxury of a window, install good quality light bulbs that don’t give off fluorescent lighting.

Another worthwhile investment is ergonomic equipment. While they seem expensive at first, it could actually save the business more in the long run. Think of the time and money saved on compensation for back problems or carpal tunnel syndrome.

Final Thoughts

There are many perks to increasing productivity in the workplace. It can drive profits, reduce operational costs, maximize resources, and improve customer service. Other notable things it can bring are a boost in employee engagement and an overall happy and healthy work environment.

Engaged employees are some of your business’s best asset. When an employee puts more effort and zeal into their work, they take pride in what they’re doing and are happy to be part of a team. Not only can this be economically beneficial, but it also reduces the chances of them moving onto another company.

Increasing productivity in the workplace is something every employer aspires to do, but it’s not always the easiest thing to deliver. You have to motivate your employees to do their job the most efficiently and the most effective way possible and to do that, you need strategies in place.

While the aforementioned seven may not magically transform your employees to be the most productive bunch overnight, implementing one or a few can drive them in the right direction.

More Articles About Workplace Productivity

Featured photo credit: Damian Patkowski via unsplash.com

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Reference

More by this author

Dinnie Muslihat

Writer, content marketer & productivity enthusiast

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Last Updated on October 21, 2021

How to Create Your Own Ritual to Conquer Time Wasters and Laziness

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How to Create Your Own Ritual to Conquer Time Wasters and Laziness

Life is wasted in the in-between times. The time between when your alarm first rings and when you finally decide to get out of bed. The time between when you sit at your desk and when productive work begins. The time between making a decision and doing something about it.

Slowly, your day is whittled away from all the unused in-between moments. Eventually, time wasters, laziness, and procrastination get the better of you.

The solution to reclaim these lost middle moments is by creating rituals. Every culture on earth uses rituals to transfer information and encode behaviors that are deemed important. Personal rituals can help you build a better pattern for handling everything from how you wake up to how you work.

Unfortunately, when most people see rituals, they see pointless superstitions. Indeed, many rituals are based on a primitive understanding of the world. But by building personal rituals, you get to encode the behaviors you feel are important and cut out the wasted middle moments.

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Program Your Own Algorithms

Another way of viewing rituals is by seeing them as computer algorithms. An algorithm is a set of instructions that is repeated to get a result.

Some algorithms are highly efficient, sorting or searching millions of pieces of data in a few seconds. Other algorithms are bulky and awkward, taking hours to do the same task.

By forming rituals, you are building algorithms for your behavior. Take the delayed and painful pattern of waking up, debating whether to sleep in for another two minutes, hitting the snooze button, repeat until almost late for work. This could be reprogrammed to get out of bed immediately, without debating your decision.

How to Form a Ritual

I’ve set up personal rituals for myself for handling e-mail, waking up each morning, writing articles, and reading books. Far from making me inflexible, these rituals give me a useful default pattern that works best 99% of the time. Whenever my current ritual won’t work, I’m always free to stop using it.

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Forming a ritual isn’t too difficult, and the same principles for changing habits apply:

  1. Write out your sequence of behavior. I suggest starting with a simple ritual of only 3-4 steps maximum. Wait until you’ve established a ritual before you try to add new steps.
  2. Commit to following your ritual for thirty days. This step will take the idea and condition it into your nervous system as a habit.
  3. Define a clear trigger. When does your ritual start? A ritual to wake up is easy—the sound of your alarm clock will work. As for what triggers you to go to the gym, read a book or answer e-mail—you’ll have to decide.
  4. Tweak the Pattern. Your algorithm probably won’t be perfectly efficient the first time. Making a few tweaks after the first 30-day trial can make your ritual more useful.

Ways to Use a Ritual

Based on the above ideas, here are some ways you could implement your own rituals:

1. Waking Up

Set up a morning ritual for when you wake up and the next few things you do immediately afterward. To combat the grogginess after immediately waking up, my solution is to do a few pushups right after getting out of bed. After that, I sneak in ninety minutes of reading before getting ready for morning classes.

2. Web Usage

How often do you answer e-mail, look at Google Reader, or check Facebook each day? I found by taking all my daily internet needs and compressing them into one, highly-efficient ritual, I was able to cut off 75% of my web time without losing any communication.

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3. Reading

How much time do you get to read books? If your library isn’t as large as you’d like, you might want to consider the rituals you use for reading. Programming a few steps to trigger yourself to read instead of watching television or during a break in your day can chew through dozens of books each year.

4. Friendliness

Rituals can also help with communication. Set up a ritual of starting a conversation when you have opportunities to meet people.

5. Working

One of the hardest barriers when overcoming procrastination is building up a concentrated flow. Building those steps into a ritual can allow you to quickly start working or continue working after an interruption.

6. Going to the gym

If exercising is a struggle, encoding a ritual can remove a lot of the difficulty. Set up a quick ritual for going to exercise right after work or when you wake up.

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7. Exercise

Even within your workouts, you can have rituals. Spacing the time between runs or reps with a certain number of breaths can remove the guesswork. Forming a ritual of doing certain exercises in a particular order can save time.

8. Sleeping

Form a calming ritual in the last 30-60 minutes of your day before you go to bed. This will help slow yourself down and make falling asleep much easier. Especially if you plan to get up full of energy in the morning, it will help if you remove insomnia.

8. Weekly Reviews

The weekly review is a big part of the GTD system. By making a simple ritual checklist for my weekly review, I can get the most out of this exercise in less time. Originally, I did holistic reviews where I wrote my thoughts on the week and progress as a whole. Now, I narrow my focus toward specific plans, ideas, and measurements.

Final Thoughts

We all want to be productive. But time wasters, procrastination, and laziness sometimes get the better of us. If you’re facing such difficulties, don’t be afraid to make use of these rituals to help you conquer them.

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More Tips to Conquer Time Wasters and Procrastination

 

Featured photo credit: RODOLFO BARRETO via unsplash.com

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