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7 Strategies to Increase Productivity in the Workplace

7 Strategies to Increase Productivity in the Workplace

As an employer, you know that increasing productivity in the workplace can be very beneficial for your business which is why you always strive to get the best out of your employees.

You also know that it’s not always the easiest thing to do.

Productivity in the workplace refers to how efficiently and effectively your employees achieve the goals and tasks set out for them.

Depending on the type of business you run, what constitutes as employee productivity may look a little different from company to company. Increased productivity could mean achieving a higher customer satisfaction rate, meeting earlier deadlines, or creating products in a more timely manner.

It’s worth noting that productivity shouldn’t always be measured by the amount of hours someone works. Instead, it should be measured by the work they put into their hours.

For instance, just because someone stays back and does a lot of overtime, it doesn’t necessarily mean they’re being more productive than someone who has only worked the standard 40 hours. They both may have achieved the same amount of work, but it just took the former longer to do.

So, how can you increase productivity in the workplace? Here are seven strategies to try out:

1. Arm Employees with the Right Tools

Providing your employees with the right tools to do their work is a given. But the type of tools you arm them with can make a world of difference to how they work.

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An example of some tools you could use:

Be mindful when selecting tools and make sure you weigh up all of your options.

You may be inclined to go for the brand that is cheaper, but if it has less features and capabilities than one that costs a little bit more; then you may find that your employees will have to put in twice the effort or take twice as long to complete the task. Which, in the end, won’t save you as much as you had initially thought.

Here’re more productivity apps options you may want to consider: 18 Best Time Management Apps and Tools (2019 Updated)

2. Invest in Training and Development

As an employer, it’s in your best interest to ensure that your employees grow and develop while they work for you. Sometimes, the nature of a job may change and naturally, you’d want your employee to be able to keep up. Investing in training and development can ensure exactly that.

Not only is it beneficial for them, but it will be for the company as well. Up-skilling your employees will not only widen their skillset, but it can spur them to do a better job. Your willingness to invest in developing their skills shows them that you’re committed to their growth and development, which will hopefully inspire them to invest just as much hard work into the business.

A more knowledgeable and skilled group of employees can help shape the future of your business. In order to compete with the best and succeed, you have to keep up with trends and changing methods. Investing in training and development can encourage growth at an individual level and at the business level as well.

3. Avoid Micromanaging

In an employee’s eyes, there is nothing worse than an employer that micromanages.

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Not only does micromanaging demonstrate to your employees that you’re a little bit controlling, but it can also indicate that don’t trust them enough to do a good job on their own. And if there’s a lack of trust, then how can you expect your employees to be motivated to work productively?

Once you allocate a task or project, set your expectations, offer some instructions, then let your employees be. Always be available if they need to ask questions, but let them take control of their own work.

By not monitoring their every move and telling them what and how to do things, you’re allowing your employees to learn and to make decisions for themselves.

Another reason why you should steer clear from micromanaging is that by not hovering over your employees’ shoulders while they do complete their assigned tasks, it frees up time in your busy schedule to catch up on your own work.

4. Establish Transparency

Your employees are the heart and soul of your business, keeping them engaged and in the loop is imperative to the operation of your business.

A lack of transparency towards your employees can decrease productivity in the workplace. If you leave employees in the dark with company information, then it could damage any trust built.

The level of transparency that can be offered to employees is different in every business. What you choose to share is, of course, up to your discretion and business policy. However, at the very least, information such as results and updates on what’s going on in the business should be shared to encourage a productive workplace.

Conducting regular catch ups is a good way to keep transparency across the company. It doesn’t have to be anything formal or take too much time. Depending on the size of your business, you can do it by departments and do casual team huddles every morning where everyone discusses what they’re doing and employees are updated on company-wide news.

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5. Authorize Flexible Work

Being able to skip the rush hour commute and working in the comfort of your own home is something many office workers dream of. According to the Future Workforce Report 2019[1] which surveyed over 1,000 US hiring managers, remote work has become the new normal. By 2028, it is believed that 73% of departments will have remote workers with 33% of full-timers working remotely.

Implementing a flexible workforce can become an added perk that motivates employees to work more productively. Having this flexibility is not only attractive to those who want to work at home, but also for parents and employees who have other commitments that may run at the same time as regular work hours.

For the employees who’ve proven their hard work, you can reward them by negotiating a schedule which allows them to work remotely once a month or so. It establishes trust and gives them a sense of independence. It also opens up a new way of working which could possibly see a more productive result for some workers.

6. Promote Health and Wellbeing

Employees’ health and wellbeing plays a significant role in increasing productivity in the workplace. Your brain is like a muscle, the more it works without a proper rest, the quicker it can tire out. And the last thing you want is for one of your employees to tire out.

Drinking lots of water and maintaining a healthy diet is also important for keeping focus and concentrating at work. While you don’t want to dictate what your employees eat, you can encourage a balanced diet by providing healthy snacks such as fruit and nuts.

A great way to promote health and wellbeing is to make sure your employees actually take their lunch breaks and to do so away from their desks. Office workers lead sedentary lifestyles, so permit your employees time throughout the day to stretch their legs or to get some fresh air.

7. Create a Comfortable Workspace

Most people who work full-time in an office spend a huge chunk of their waking hours chained to their desks. Which is why it’s important to ensure that they’re working in comfortable surroundings.

Research has suggested that environmental factors such as lighting, temperature, and noise conditions can impact concentration and productivity in the workplace.[2] And employees who are happy with their physical environment are more likely to produce better results.

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As an employer, you can make arrangements to ensure that the office is organized for optimal productivity:

Check that there is fresh air and natural lighting coming from windows. If you don’t have the luxury of a window, install good quality light bulbs that don’t give off fluorescent lighting.

Another worthwhile investment is ergonomic equipment. While they seem expensive at first, it could actually save the business more in the long run. Think of the time and money saved on compensation for back problems or carpal tunnel syndrome.

Final Thoughts

There are many perks to increasing productivity in the workplace. It can drive profits, reduce operational costs, maximize resources, and improve customer service. Other notable things it can bring are a boost in employee engagement and an overall happy and healthy work environment.

Engaged employees are some of your business’s best asset. When an employee puts more effort and zeal into their work, they take pride in what they’re doing and are happy to be part of a team. Not only can this be economically beneficial, but it also reduces the chances of them moving onto another company.

Increasing productivity in the workplace is something every employer aspires to do, but it’s not always the easiest thing to deliver. You have to motivate your employees to do their job the most efficiently and the most effective way possible and to do that, you need strategies in place.

While the aforementioned seven may not magically transform your employees to be the most productive bunch overnight, implementing one or a few can drive them in the right direction.

More Articles About Workplace Productivity

Featured photo credit: Damian Patkowski via unsplash.com

Reference

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Dinnie Muslihat

Writer, content marketer & productivity enthusiast

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Last Updated on March 23, 2021

Manage Your Energy so You Can Manage Your Time

Manage Your Energy so You Can Manage Your Time

One of the greatest ironies of this age is that while various gadgets like smartphones and netbooks allow you to multitask, it seems that you never manage to get things done. You are caught in the busyness trap. There’s just too much work to do in one day that sometimes you end up exhausted with half-finished tasks.

The problem lies in how to keep our energy level high to ensure that you finish at least one of your most important tasks for the day. There’s just not enough hours in a day and it’s not possible to be productive the whole time.

You need more than time management. You need energy management

1. Dispel the idea that you need to be a “morning person” to be productive

How many times have you heard (or read) this advice – wake up early so that you can do all the tasks at hand. There’s nothing wrong with that advice. It’s actually reeks of good common sense – start early, finish early. The thing is that technique alone won’t work with everyone. Especially not with people who are not morning larks.

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I should know because I was once deluded with the idea that I will be more productive if I get out of bed by 6 a.m. Like most of you Lifehackers, I’m always on the lookout for productivity hacks because I have a lot of things in my plate. I’m working full time as an editor for a news agency, while at the same time tending to my side business as a content marketing strategist. I’m also a travel blogger and oh yeah, I forgot, I also have a life.

I read a lot of productivity books and blogs looking for ways to make the most of my 24 hours. Most stories on productivity stress waking up early. So I did – and I was a major failure in that department – both in waking up early and finishing early.

2. Determine your “peak hours”

Energy management begins with looking for your most productive hours in a day. Getting attuned to your body clock won’t happen instantly but there’s a way around it.

Monitor your working habits for one week and list down the time when you managed to do the most work. Take note also of what you feel during those hours – do you feel energized or lethargic? Monitor this and you will find a pattern later on.

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My experiment with being a morning lark proved that ignoring my body clock and just doing it by disciplining myself to wake up before 8 a.m. will push me to be more productive. I thought that by writing blog posts and other reports in the morning that I would be finished by noon and use my lunch break for a quick gym session. That never happened. I was sleepy, distracted and couldn’t write jack before 10 a.m.

In fact that was one experiment that I shouldn’t have tried because I should know better. After all, I’ve been writing for a living for the last 15 years, and I have observed time and again that I write more –and better – in the afternoon and in evenings after supper. I’m a night owl. I might as well, accept it and work around it.

Just recently, I was so fired up by a certain idea that – even if I’m back home tired from work – I took out my netbook, wrote and published a 600-word blog post by 11 p.m. This is a bit extreme and one of my rare outbursts of energy, but it works for me.

3. Block those high-energy hours

Once you have a sense of that high-energy time, you can then mold your schedule so that your other less important tasks will be scheduled either before or after this designated productive time.

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Block them out in your calendar and use the high-energy hours for your high priority tasks – especially those that require more of your mental energy and focus. You also need to use these hours to any task that will bring you closer to you life’s goal.

If you are a morning person, you might want to schedule most business meetings before lunch time as it’s important to keep your mind sharp and focused. But nothing is set in stone. Sometimes you have to sacrifice those productive hours to attend to other personal stuff – like if you or your family members are sick or if you have to attend your son’s graduation.

That said, just remember to keep those productive times on your calendar. You may allow for some exemptions but stick to that schedule as much as possible.

There’s no right or wrong way of using this energy management technique because everything depends on your own personal circumstances. What you need to remember is that you have to accept what works for you – and not what other productivity gurus say you should do.

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Understanding your own body clock is the key to time management. Without it, you end up exhausted chasing a never-ending cycle of tasks and frustrations.

Featured photo credit: Collin Hardy via unsplash.com

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