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Last Updated on November 19, 2019

How to Be More Productive: 4 Tiny Tweaks to Make

How to Be More Productive: 4 Tiny Tweaks to Make

Everyone assumes that being more productive is simply about getting more done in less time. If you are a productive person, you definitely accomplish more in months than many people do in years.

But productivity is more of a way of being. You could be doing less and at the same time, be more productive. What do you think of when you think about ‘being more productive in your life’?

On your search for being more productive, you are likely to come across a wealth of information on different tools, techniques and tips to employ. Most of the time, it may seem like common sense; however, common sense is definitely not common practice and this is why many individuals struggle to increase their productivity.

Most of what you will read will improve your results, but another contributing factor is that some of the suggestions just don’t seem to resonate with people or cannot be easily applied.

I am not going to tell you where you can buy a magic pill to take away any effort you need to make to achieve what you want, but I am going to share with you 4 tiny tweaks that really work to be more productive.

It is not only about applying the best practices but also applying yourself more and in different ways. So how to be more productive?

1. Get out of Your Own Way

Sometimes all you need to do is stop sabotaging yourself and get out of your own way.

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What do I mean exactly?

You might tend to look at all the extrinsic factors of why you can’t be more productive and you might blame, complain and point fingers at everyone and everything, except yourself.

When the blame cannot be directed externally, you might then resort to using excuses, desperately searching for a justification that will give you comfort because ‘you have no control over what happens.’

How many excuses do you have and live by each day? ‘I couldn’t do this because…or I don’t have time to do this because…’ I am not saying that your excuses might not be valid, but I strongly believe that more than 80% of the time, they are not real; it is an avoidance technique that we subconsciously use.

Not dealing with procrastination is a clear example of standing in your own way. Nobody else is going to suddenly make it go away; it will be there the next time you attempt to do whatever it is that you are procrastinating.

Put results before comfort, get out of your own way, and stop making excuses. Like Nike says, “just do it!”

Ask yourself honestly:

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‘How are you standing in your own way in some areas?’

2. Talk to Yourself Differently

Productive individuals think very differently than others. You need to challenge your thoughts and develop a productive mindset.

What is the main difference? A productive person doesn’t think along the lines of ‘Oh no, I have got so much to do. What am I going to do?’ ‘I am so stressed. I can’t think straight’ or ‘I am so overwhelmed. I wish this…or that…’

But instead, they think:

  • I need to do x and y. What is the best way for me to get everything done?
  • What is causing the stress? What needs to change so that I manage this situation better?
  • What can I do to improve this, considering the current circumstances?

The words and phrases you use immediately empower you or they don’t; they either make you feel better or more stressed.

The words you use, ‘your self talk,’ is pivotal to everything in life because you always act on them, whether they support you or not.

How could you change the way you are thinking to be more productive and empowered? Here’re some essential tips: Self-Talk Determines Your Success: 15 Essential Tips

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3. Adjust the Suit to Fit Your Body

Time management supports productivity. They go hand-in-hand.

Most people often overlook the fact that time management is not a cookie cutter though, and what might suit you won’t necessarily work for your colleague or best friend.

You need to take the advice given from a meta view and then adjust it to your situation specifically.

Think about clothes shopping:

Sometimes the suit doesn’t fit and you need to make adjustments and tweaks so that it fits your body perfectly. The same is true with time management and being more productive. You need to personalize what you read to your needs.

If some tips and techniques don’t work for you, instead of throwing in the towel, find a way to adjust them to suit your situation. Otherwise, it is like wanting to get healthier but resisting a change in lifestyle.

You can’t avoid it, so if you don’t like it, adjust it to suit your specific needs and make it work for you.

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4. Identify Your Time Thieves

We all have time thieves but most of us don’t even know what they are.

If you can identify your biggest time thieves, the activities or situations that throw you off course, distract or interrupt you, or the bad habits that keep you from performing better, you will improve your results much more quickly.

If you try to study and apply different techniques and you ignore your current thieves, the effort will remain fruitless.

If you just aim to change one of your worst time management habits, you will change your results immediately. It will most likely also give you the impetus to change what else isn’t working, once you feel the reward of your efforts and you see the clear connection between what you do and what your reality is.

Think about one thing, that if you changed right now, would have the biggest positive influence on your productivity. Write this down, think about what causes or contributes to this and what your solution will be moving forward.

If you aren’t sure what have been distracting you, this guide can help you: How to Minimize Distraction to Get Things Done

Don’t forget to put results before comfort, if that is what you really want. Most people give up without ever knowing that they really can achieve their goals, meet their objectives and transform their lives!

More About Time Management

Featured photo credit: Pexels via pexels.com

More by this author

Kirstin O´Donovan

Certified Life and Productivity Coach, Founder and CEO of TopResultsCoaching

How to Be More Productive: 4 Tiny Tweaks to Make Why To-Do Lists Don’t Work (And How to Change That) 18 Best Time Management Apps and Tools (2019 Updated) How To Control Your Emotions Effectively 8 Dreadful Effects of Procrastination That Can Destroy Your Life

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Last Updated on November 19, 2019

7 Signs That You’re Way Too Busy

7 Signs That You’re Way Too Busy

“Busy” used to be a fair description of the typical schedule. More and more, though, “busy” simply doesn’t cut it.

“Busy” has been replaced with “too busy”, “far too busy”, or “absolutely buried.” It’s true that being productive often means being busy…but it’s only true up to a point.

As you likely know from personal experience, you can become so busy that you reach a tipping point…a point where your life tips over and falls apart because you can no longer withstand the weight of your commitments.

Once you’ve reached that point, it becomes fairly obvious that you’ve over-committed yourself.

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The trick, though, is to recognize the signs of “too busy” before you reach that tipping point. A little self-assessment and some proactive schedule-thinning can prevent you from having that meltdown.

To help you in that self-assessment, here are 7 signs that you’re way too busy:

1. You Can’t Remember the Last Time You Took a Day Off

Occasional periods of rest are not unproductive, they are essential to productivity. Extended periods of non-stop activity result in fatigue, and fatigue results in lower-quality output. As Sydney J. Harris once said,

“The time to relax is when you don’t have time for it.”

2. Those Closest to You Have Stopped Asking for Your Time

Why? They simply know that you have no time to give them. Your loved ones will be persistent for a long time, but once you reach the point where they’ve stopped asking, you’ve reached a dangerous level of busy.

3. Activities like Eating Are Always Done in Tandem with Other Tasks

If you constantly find yourself using meal times, car rides, etc. as times to catch up on emails, phone calls, or calendar readjustments, it’s time to lighten the load.

It’s one thing to use your time efficiently. It’s a whole different ballgame, though, when you have so little time that you can’t even focus on feeding yourself.

4. You’re Consistently More Tired When You Get up in the Morning Than You Are When You Go to Bed

One of the surest signs of an overloaded schedule is morning fatigue. This is a good indication that you’ve not rested well during the night, which is a good sign that you’ve got way too much on your mind.

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If you’ve got so much to do that you can’t even shut your mind down when you’re laying in bed, you’re too busy.

5. The Most Exercise You Get Is Sprinting from One Commitment to the Next

It’s proven that exercise promotes healthy lives. If you don’t care about that, that’s one thing. If you’d like to exercise, though, but you just don’t have time for it, you’re too busy.

If the closest thing you get to exercise is running from your office to your car because you’re late for your ninth appointment of the day, it’s time to slow down.

Try these 5 Ways to Find Time for Exercise.

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6. You Dread Getting up in the Morning

If your days are so crammed full that you literally dread even starting them, you’re too busy. A new day should hold at least a small level of refreshment and excitement. Scale back until you find that place again.

7. “Survival Mode” Is Your Only Mode

If you can’t remember what it feels like to be ahead of schedule, or at least “caught up”, you’re too busy.

So, How To Get out of Busyness?

Take a look at these articles to help you get unstuck:

Featured photo credit: Khara Woods via unsplash.com

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