Advertising

We’ve Been Wrong About Multitasking All Along

Advertising
We’ve Been Wrong About Multitasking All Along

Picture this scene: It’s 30 minutes into my workday and I’ve already ticked three things off my To Do list. I’ve got something done about finances, finalized a networking meeting, polished a pitch, and am ready to do some serious writing. Then all of a sudden, my internet connection is down. Whoa! How can anyone get anything done without the internet? After some minutes of panic and ranting, I begin to do what I can, offline. And then, eventually, the internet’s absence reveals some beliefs I had wrong about multitasking because—surprise!—work flows smoothly until the end of a most productive day, despite my not being able to check and respond to messages or quickly research points.

While the ability to work on simultaneous tasks has its merits, knowing where we got it wrong about multitasking gives us control over the work process. Here are 10 things we’ve had wrong about multitasking:

1. It’s not really multitasking.

Multitasking is actually switching between tasks. Studies by psychologist René Marois at Vanderbilt University revealed that when humans attempt to do two tasks at once, execution of the first task leads to a delay in the second task because a bottleneck occurs in the brain’s information processing area. Simply put, the brain cannot effectively do two things at once.

Advertising

2. Not all work can be done with multitasking.

Multitasking can only be done when one task is automatic, such as showering or walking. In The Multitasking Mind, authors Dario Salvucci and Niels Taatgen cite reading while mixing a bowl of ingredients and pulling weeds in the garden while listening to the radio as examples of effortless multitasking. Difficulties come up when tasks involve the same brain processing or body part, such as typing and using a mouse (both require the right hand) or driving and scanning a navigation device (both require vision). The most intense conflict is multitasking in the head, where cognitive and linguistic brain processes create interference, such as reading while having a conversation.

3. Not everyone can multitask.

Some people are better at multitasking than others, but they are not necessarily those who multitask a lot. “In fact, the more likely they are to do it, the more likely they are to be bad at it.” This is what Dr. David Sanbonmatsu and Dr. David Strayer, psychology professors at the University of Utah, found in a research study. The study suggests that  people multitask not because they have the ability, but “because they are less able to block out distractions and focus on a singular task.”

4. Multitasking does not save time.

Time-saving is another major thing I got wrong about multitasking. Switching from one task to another or doing two or more tasks in rapid succession uses up seconds. Dr. Joshua Rubinstein, Dr. Jeffrey Evans and Dr. David Meyer conducted experiments in which young adults switched between tasks like solving math problems or classifying geometric objects. They found that multitasking actually takes as much as 40% of productive time.

Advertising

5. Multitasking is not efficient.

The study of Rubinstein, Evans, and Meyer additionally showed that multitasking involves more errors that occur from cognitive load in the brain. The brain needs to not only adjust to the second task but also to remember where it stopped in the original task. If counting is interrupted by a second task, you need to reorient and remember where you stopped counting in order to proceed with an accurate count. Errors also occur with activities that involve critical thinking.

6. Multitasking can be dangerous.

Air traffic controllers work with heightened stress levels caused by the strenuous effort required to focus on their tasks. They are aware of the dangerous consequences of one mistake. Near-fatal results can also take place in the medical field, as in the case of a 56-year-old male dementia patient. At a visit during hospital rounds, his attending physician instructed the resident to discontinue his anticoagulation medication. The hospital’s computerized provider order entry system (CPOE) allowed for this to be done in real time. The resident began to enter the order into her smartphone but received a text message from a friend about a party, which she responded to. The physician and resident then continued on their rounds. The resident didn’t complete the entry to discontinue the medication resulting in an emergency open-heart surgery, which the patient, fortunately, survived.

7. A multitasking boss sends the wrong signal.

In her book, The Silent Language of Leaders: How Body Language Can Help—or Hurt—How You Lead, Carol Kinsey Goman talks about leaders’ non-verbal messages. An example of this is a boss who verbally tells her team they are important and are always welcome in her office. Yet, when a team member seeks her out, this boss answers questions while writing an email or shuffling papers and does not make eye contact. Result: the team feel they don’t even get half of this leader’s attention.

Advertising

8. Multitasking gets in the way of meetings.

You’d think with all the devices available, meetings would cover more in less time. Attendees should be able to note down their reporting topics and action items. We got that wrong about multitasking too. What usually happens is people lose track of the discussion because they are tweaking their reports or noting down action items. In a productive meeting, the attendees are also mentally present and actively engaged in the discussion. One assigned person takes down the meeting minutes for distribution later.

9. Multitasking dulls memory and the ability to organize.

What we often believe to be memory problems are actually attention problems. You cannot remember later what you do not pay attention to now. Child and adult psychiatrist, Dr. Edward Hallowell describes attention deficit trait (ADT) as a response to our hyperkinetic environment. When an individual is dealing with more inputs than they possibly can, their brain circuits get overloaded. They are unable to stay organized, set priorities, or manage time.

10. Multitasking detracts from relationships.

We justify work multitasking as a means to have more time for our relationships. Well, we got that wrong about multitasking too. As more mobile apps become available for work, chores, and errands, the role of multitasking with mobile phones has reached villainous status. No doubt you’ve experienced the frustration of having a conversation with a partner or a friend that is interrupted by text messages, emails, or actual phone calls. A study by the University of Essex showed the mere presence of a mobile phone—even when not in use—during personal conversations becomes a barrier to closeness, trust, and empathy.

Advertising

Why what we got wrong about multitasking is good news.

It’s okay not to multitask. Focusing on one task allows you to finish it sooner and begin the next task. You can also better focus on important face-to-face encounters.

When you need to multitask, you can do it well. Those who do not usually multitask make the best multitaskers, according to the Strayer and Sanbonmatsu study.

You can choose effective task pairings and devices. Have double PC monitors to facilitate research, use foot pedals when transcribing, and listen to select audiobooks while driving.

Advertising

Oh, and by all means, whistle while you work!

Featured photo credit: Arthur Gebuys via flickr.com

More by this author

How to Balance Time for a Truly Balanced Life Improve Life Quality Now by Enjoying Your Sundays 10 Signs Your Traveling Experiences Have Made You a Better Person 8 Simple Gentlemen Gestures to impress a Lovely Lady Is What You’re Wearing Too Revealing?

Trending in Productivity

1 8 Time Management Strategies for Busy People 2 5 Ways to Manage Conflict in a Team Effectively 3 How to Use Travel Time Effectively 4 7 Most Effective Methods of Time Management to Boost Productivity 5 How to Manage a Failing Team (Or an Underperforming Team)

Read Next

Advertising
Advertising

Last Updated on January 13, 2022

How to Use Travel Time Effectively

Advertising
How to Use Travel Time Effectively

Most of us associate travel and time with what we’re going to do one we get to our destination. Planning and mapping out what to do once you arrive can certainly make for a more pleasurable vacation, but there are things you can do while you are on your way that can make it even better.

Sure, you can plan for the things you’re going to do on your vacation while you are travelling en route – but what about making use of that time for other things that you don’t usually do when you’re at home? You don’t need to have your gadgets with you to do it, and you can really connect with yourself if you take the time to manage your life while heading towards your vacation destination.

Here are some great tips to help you with your time management while you travel, some of which are more conventional than others. Nonetheless, you can find out what works best for you and apply them accordingly depending on when and how you are travelling.

Advertising

1. Take Your Time Getting There

As I write this, I’m on a flight to San Francisco. Flying is the fastest way to get from place to place, and for many people it’s really the only way to travel.

But I’ve often taken the train or ferry on trips so that I have extra time without distraction to get more done. I’m not worrying about navigation or lack of space to do what I want to do. Instead I’m able to focus on getting stuff done during the time I’ve got without feeling rushed. For example, when I took the train from Vancouver to Portland, it was an eight hour trip and I managed to get a ton of writing done and closed a lot of open loops. It also was less expensive than flying, which was a bonus.

Sometimes taking the long way to get somewhere on vacation can be the best thing for you to get somewhere with your life.

Advertising

2. Go Gadget-Free

This is going to be a tough one for a lot of you. But why do you need to bring your gadgets with you when you go on vacation? It isn’t be a bad idea to leave all but one of them behind, and only pull out that one when you absolutely need to do so. In some countries, you’d be wise to be discreet with them anyway since flaunting them in front of those that are less fortunate than you isn’t a good practice. While it may not seem like flaunting to you, in different cultures it can definitely come across that way.

If you can’t go gadget-free, then at least go Internet-free. If you use a task management app that requires syncing across your multiple devices to be effective, remember that if you only have the one device with you then it can be the “master device” for the time being and will store your data locally anyway. Just sync up when you get home.

3. Reflect and Prepare

Finally, going on any sort of excursion gives you the perfect opportunity to reflect on where you’ve been. The fact you have removed yourself from where you usually are can give you a perspective that you simply can’t get when you’re at home. You may want to journal your thoughts during this time – and by taking more time to get to your destination you’ll have more time to dig deeper into it.

Advertising

After a period of reflection – however long that happens to be – you can then begin to not only prepare for the rest of your travels, you can prepare for the rest of what happens afterward. The reflection period is important, though. You need to really know where you’ve been in order to properly look at where you want to be. Time away from things gives you that chance.

Conclusion

Traveling isn’t always about where you’re going and how quickly you can get there. In fact, it’s rarely about that at all.

More often it’s where you’re at in your head that will dictate how much you benefit from traveling. So don’t just go somewhere fast. Instead, take your time on the way there and take the time to connect with not only where you are but who are while you’re there.

Advertising

If you do that, you’ll have a better chance to be who you want to be when you leave.

Featured photo credit: bruce mars via unsplash.com

Read Next