Advertising
Advertising

Last Updated on March 5, 2020

15 Quick Ways To Focus on Work Easily

15 Quick Ways To Focus on Work Easily

You’re bent on finishing the work at hand, and suddenly something comes up. You don’t give thought to how pressing any distraction is — you just give it attention. Five minutes, ten minutes., and even an hour sometimes… When you get back to work — boom — you’ve no idea where you left off or why you couldn’t get your mind and heart into it…

Ring a bell to you? You’re not alone.

When you can’t stay focused at work and are become less productive, your valuable time and effort is gone forever. And there goes your momentum and peak of creativity.

Because there’s no chance of shutting out the world while you’re busy, the decision to stay focused at work is in your hands. It’s about finding the right techniques, knowing your priorities, and sticking to them.

Stuck for ideas? Well, here are 15 ways to stay focused at work:

1. Always Find the Fun in What You Do

Any meaningful task or routine takes a large part of one’s focus. Before starting anything, ask yourself why you should do it. With your answer, there will be that output you so desire — and so you value the task.

Then, find ways for the task to become fun, like allowing your creativity and imagination to play in the process. Don’t stick within borders of “approved” output; have your options opened for new, fun ideas.

When you make something you can call your own, you’re more likely to stay focused at work.

Advertising

2. Choose a Great Chair-And-Table Combo

Many people find working physically strenuous even if it’s done seated most of the time.

Don’t lose precious time and be distracted with discomfort. Get a really good chair with great back support; make sure your desk or worktable is well-structured as well. That way you can work for many hours and not find your body and eyes getting strained.

3. Get Your Work Station Organized

Too much stuff within arms’ reach or atop your desk can prove to be really distracting. To stay focused at work, only have the things you need neatly piled on your desk — put the rest away properly, like in a desk drawer or shelves. Have an area for food and drinks, your bag or purse, and other personal items. But have them within reach so you can just grab a drink without losing focus on what you’re doing.

Take a look at these 15 Best Organizing Tips For Office Organization and Getting More Done for inspiration.

4. Make Your Computer Distraction-Free

This is very important for people who always work on their computers. Put in just one folder all files related to each project or task. Then ensure your computer is always virus-free to saved you the hassle of checks and repairs. Instances such as these cause stress and will wane your interest to finish the tasks.

5. Have Enough Water Nearby

Drinking water isn’t only healthy, it refreshes you as well. Once you feel the first sign of fatigue or hunger, a glass of water can push them away. Then you can finish what you’re doing and rest at a later time.

Besides, not all stomach rumblings are signs of hunger, and drinking a glass of water usually deals with it.

Just make sure you have water within arms’ reach. That way you stay focused at work instead of walking to the water station — and becoming prey to distractions!

Advertising

6. Bring in the Healthy Snacks

Like having water close by, the food that could settle a grumbling stomach must always be at hand. For the same reason of having 90% of your attention at work, eating within your workspace area will not expose you to unrelated activities.

Also make sure your snacks within arms reach are healthy so you can stay energetic: 25 Healthy Snacks for Work: Decrease Hunger and Increase Productivity 

7. Make a Daily “To-Do” List and Keep It Nearby

It’s always helpful when you have your list of tasks beside your computer, at any conspicuous place in the work area, or in an accessible app. Here you can learn The Right Way to Make a To Do List and Get Things Done.

Cross out the “done” tasks when you’ve completed them, and you will have a sense of accomplishment and feel satisfied.

8. Prioritize Tasks

The first hour at work is where most people are productive. This is because all energies are yet to be spent. So To Be More Productive, Never Do This To Start Your Morning.

Put all the taxing, difficult and challenging tasks on your agenda during the first hour. Follow these with the less pressing work, and then end with those routine tasks that you find boring.

Such methods makes you stay focused at work, without spending precious time on doing tasks you don’t like. Do this and you won’t be stressed with important projects at the end of the workday.

9. Let Others Know of Your Strict Personal Policies

If you’re bent on making your personal working system work, let others know it. Chances are, you’d be left alone on the hours where you’re focused on the really big, important work.

Advertising

When people at work know you’re on your “free time”, they will pose questions and talk during such periods. Unless there’s a very urgent matter at hand, they’ll leave you at work. After all, they want the same.

10. Be Unreachable, Busy, Away…Or “Invisible”

Not all calls are about your apartment being burglarized, or a loved one being in precarious situation. So turn off your mobile phone to silent mode during hours where you really need all attention on your work. You can also opt to activate the voicemail service.

As for instant messaging, set the status to indicate you’re “busy” or stay “invisible” while you work. If you still get IMs, then just turn the notification or program off. Turn it on later when your current task isn’t as pressing.

11. Stay Away from the Social Media

These sites aren’t meant to be checked all the time. So discipline yourself to log in only when you have extra minutes free.

There’s a strong tendency that you’ll stay much longer than planned because something new, interesting and perky always comes with most social networking sites. Not only will it defeat your purpose of staying focused at work, but there’s plenty of information there that could get your mind unnecessarily perturbed — like a friend’s status about her heartbreak, or someone from work getting a raise.

12. Organize Your Emails

Another really stressful and distracting activity is email. Let’s face it: You get a lot. Likely a heavy mix of personal and work correspondence, promos and updates from your sites, and undoubtedly, spam.

One good way to avoid this is to have a separate email address for work and one for your personal email. Have them both powered to filter all emails. Once you have free time on hand, check emails again and unsubscribe from senders who you could live without. Then, organize the emails you’d attend to later. Delete the rest.

Finally, check your emails only when you’re done with the most important task of the day. Make sure you limit your email time as well.

Advertising

13. Redesign Your Phone Use

Phones are meant for important concerns, chats about the previous night’s date are meant for long lunch breaks. Observing such rule would help you stay focused at work.

You could also request your workmates to inform your callers you’d get back to them at a later time instead of always tapping your back or shouting out that you’ve got a call at any time. Once you’re done with work, call back the earlier callers and explain your situation briefly. In the next two minutes, ask about their concern, note it down and tell them you’d call them back for their needed action. Prepare and write all their needed details, bearing in mind their possible follow-up thoughts on the matter. Then, call them back and always limit the phone conversation to less than three minutes.

14. Put on the Headphones

In most offices, there are various sources of sounds that can prove distracting — like the floor polisher, the mail cart, workmates talking, phones ringing, and sounds of things dropped on the floor. Protect yourself with headphones so you can stay focused at work. The headphones will ward off surprising sounds — and those that get your mind wandering.

15. Choose Suitable Music

The point of having music in the background while you’re working is to provide ease and inspiration. For some, listening to music pumps up their adrenaline so they can work with greater energy.

But not all kinds of music are pleasant for everyone — and some are not suited for one’s mood. So organize your music library accordingly.

Apart from helping you stay focused at work, no distractions should take place. There’s nothing more jarring than suddenly hearing loud, heavy metal screaming after some relaxing jazz music.

If you want some ideas for the kind of music to listen to, check out this Productivity Music for Focus (Recommended Playlists).

The Bottom Line

Just remember — you are surrounded by events and people at work that could cut off your momentum. You can help keep these at bay and stay focused at work with any of the 15 great ways mentioned above.

More Tips for Improving Your Focus

Featured photo credit: ROOM via unsplash.com

More by this author

Arina Nikitina

The author of "Real Goal Getting guide" and she is on a mission to help people achieve goals, and keep focused and motivated.

21 Counter-Intuitive Brain Break Ideas to Boost Your Productivity 11 Things Overachievers Do Differently 15 Quick Ways To Focus on Work Easily One of the Best Goal Setting Exercises How to Turn Yourself Into A Powerful Leader

Trending in Productivity

1 Why Working 9 to 5 Is Outdated 2 35 Top Productivity Apps for iPhone (2020 Updated) 3 7 Tips for Overcoming Challenges in Life Like a Pro 4 10 Ways to Live an Intentional Life 5 How Smart Goal Setting Helps You Make Lasting Changes

Read Next

Advertising
Advertising
Advertising

Last Updated on August 6, 2020

Why Working 9 to 5 Is Outdated

Why Working 9 to 5 Is Outdated

Bristol is the most congested city in England. Whenever I have to work at the office, I ride there, like most of us do. Furthermore, I always make sure to go at off hours; otherwise, the roads are jam-packed with cars, buses, bikes, even pedestrians. Why is that? Because everyone is working a traditional 9 to 5 work day.

Where did the “9 to 5” Come From?

It all started back in 1946. The United States government implemented the 40 hour work week for all federal employees, and all companies adopted the practice afterwards. That’s 67 years with the same schedule. Let’s think about all the things that have changed in the 67 years:

  • We went to the moon, and astronauts now live in space on the ISS.

  • Computers used to take up entire rooms and took hours to make a single calculation. Now we have more powerful computers in our purses and back pockets with our smartphones.

  • Lots of employees can now telecommute to the office from hundreds, and even thousands of miles away.

In 1946 a 9-5 job made sense because we had time after 5pm for a social life, a family life. Now we’re constantly connected to other people and the office, with the Internet, email on our smartphones, and hashtags in our movies and television shows. There is no downtime anymore.

Advertising

Different Folks, Different Strokes

Enjoying your downtime is an important part of life. It recharges your batteries and lets you be more productive. Allowing people to balance life and work can provide them with much needed perspective and motivation to see the bigger picture of what they are trying to achieve.

Some people are just more productive when they’re working at their optimal time of day, after feeling well rested and personally fulfilled.  For some that can be  from 4 a.m. to 9 a.m; for others, it could be  2 p.m. to 7 p.m.

People have their own rhythms and routines. It would be great if we could sync our work schedule to match. Simply put, the imposed 8-hour work day can be a creativity and morale killer for the average person in today’s world.

Advertising

Productivity and Trust Killer

Fostering creativity among employees is not always an easy endeavor, but perhaps a good place to start is by simply not tying their tasks and goals to a fixed time period. Let them work on their to-do list at their own pace, and chances are, you’ll get the best out of your employee who feels empowered instead of babysat.

That’s not to say that you should  allow your team to run wild and do whatever they want, but restricting them to a 9 to 5 time frame can quickly demoralize people. Set parameters and deadlines, and let them work at their own creative best with the understanding that their work is crucial to the functioning of the entire team.

Margaret Heffernan, an entrepreneur who previously worked in broadcasting, noted to Inc that from her experience, “treating employees like grown-ups made it more likely that they would behave the same way.” The principle here is to have your employees work to get things done, not to just follow the hands on the clock.

Advertising

A Flexible Remote Working Policy

Yahoo CEO Marissa Mayer famously recalled all her remote workers, saying she wanted to improve innovation and collaboration, but was that the right decision? We’ve all said that we’re often more productive in a half day working from home than a full day working in the office, right? So why not let your employees work remotely from home?

There are definitely varying schools of thought on remote working. Some believe that innovation and collaboration can only happen in a boardroom with markers, whiteboards and post-it notes and of course, this can be true for some. But do a few great brainstorms trump a team that feels a little less stressed and a little more free?

Those who champion remote working often note that these employees are not counting the clock, worried about getting home, cooking dinner or rushing through errands post-work. No one works their 9-5 straight without breaks here and there.  Allowing some time for remote working means employees can handle some non-work related tasks and feel more accomplished throughout the day. Also, sometimes we all need to have a taste of working in our pajamas, right?

Advertising

It’ll be interesting to see how many traditional companies and industries start giving their employees more freedom with their work schedule. And how many end up rescinding their policies like Yahoo did.

What are your thoughts of the traditional 9-5 schedule and what are you doing to help foster your team’s productivity and creativity? Hit the comments and let us know.

Read Next