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15 Bad Habits Which Always Destroy Your Productivity

15 Bad Habits Which Always Destroy Your Productivity

Do you feel as if your productivity levels are at an all time low? Do you find it more and more difficult to complete work in a timely, and efficient fashion? You might be sabotaging your productivity without even realizing it. Avoid these 15 bad habits and you’ll give your productivity a much-needed boost!

1. You take too much time to complete a simple task.

Taking six hours to write a simple, one-page e-mail really isn’t the best use of your time. Putting in more hours into your work doesn’t always mean you’ll get better results. Sometimes you just have to stop what you’re doing and move onto something else, no matter how uncomfortable it may be. Chances are, your work is probably good enough, anyway.

2. You’re too hard on yourself when you don’t finish your work.

There will be times when you just can’t complete your work in a timely fashion. It could be because of a work, family or other kind of emergency. If this is the case, don’t harp on the situation. Sometimes that’s just how things go. So, what can you do? Get yourself refocused. Pick up where you last left off and continue on with your work. Complaining won’t get things done.

3. You spend your entire day planning.

Do you stare at your schedule, thinking about how best to use every last minute of your day? Do you spend hours upon hours adjusting project spreadsheets and Gantt charts? While planning is an important part of work, it’s not the only part. You also have to take action and actually do those things you’ve so carefully planned! Lay the plans aside and get to work.

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4. You sit at your desk for hours on end.

Quick, when was the last time you left your desk for a break? Sorry, restroom breaks and getting a stack of printouts from the photocopier don’t count! You need to take regular, non-work breaks. Give your eyes a break from staring at the computer screen or slaving over your workstation. Get up, do some light stretches and go outside for a quick walk. The change of scenery and fresh air will help to refresh your mind and body.

5. You regularly skip meals.

You need food – and water – to survive. Period. If you’re not eating meals on a regular basis, you’re probably not being as productive as you could be. Don’t skip meals in lieu of working and be sure to take your full meal breaks. While you’re at it, get away from your desk or workspace and eat somewhere else, like a cafeteria, outdoors or in a public park for a break from the office.

6. You force yourself to use a productivity app you don’t like.

Is there an app on your phone, tablet or computer that you absolutely despise? If you dislike using it so much, why do you use it at all? Who cares if the app has been listed #1 in your phone’s app store for the past two years or rated highly by productivity experts? It doesn’t mean that you absolutely have to use it. There are literally hundreds of apps out there for you download and try out. Find something you like and you’ll be more apt to use it.

7. You sit around waiting for the perfect moment to begin something.

When’s the perfect moment to start planning your dream vacation, clean out your closet or look for that new job? You could spend years upon years waiting for that so-called “perfect moment.” The truth is, the perfect moment is right now. Stop waiting, and start working towards your goals, big and small, professional and personal. You’ll be glad you did!

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8. You check your email every two minutes.

E-mail is a tool that should be used to help you do your work, not distract you from your work. Turn off e-mail alerts and updates, or log out of e-mail programs entirely. Limit checking your e-mail to only a few times each day, so you so you can focus on getting things done.

9. You work on the first thing that comes across your desk.

Do you start working on the first item you receive in your e-mail inbox? How about tackling that non-urgent memo sitting on your desk? Make a point to begin your day or work sessions by identifying your own specific goals and tasks. You’ll get a lot more done than if you just reacted and started working on the first task that came across your path.

10. You multitask.

Working on a report, surfing the ‘net, talking on the phone with your client and texting your boss…task overload! Stop trying to do so many different things at once. You’ll get your work done faster if you do things one at a time, carefully. If you’re afraid you’ll forget what you need to do, jot down a mini to-do list on a sticky note to get the tasks out of your head. Then, it’s time to get work.

11. You walk into meetings unprepared.

Do you waltz into meetings without knowing what they are about? Sure, it takes time to review meeting materials and become acquainted with the goals of any meeting. But if you don’t, you’ll just be wasting your time and other people’s time when you’re sitting in the conference room. It’s worth taking a few moments to get yourself prepared so you can have a fruitful meeting.

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12. You don’t review your calendar.

From meetings and appointments to events and interviews, your calendar can tell you exactly where you should be and what you should be doing at any given point in time. However, if you don’t review your calendar, you won’t know what to prepare, where to travel, or what to do. Just taking a couple of minutes to review your schedule at the beginning of every day can be a great help to your productivity.

13. You blame your tools.

Ever hear of the saying, “a poor workman blames his tools”? Instead of practicing his craft, the workman blames his tools for his poor work habits and/or incompetence. When things aren’t going as well as they should be, stop for a moment and ask yourself whether you are doing everything in your power to be a better worker through practice, rehearsal and the like…or you are simply blaming your tools.

14. You wait until the very last minute to start something.

Stop deferring work until a later date and start working on a project the very same day you receive it. You’ll have started work on your project in the simplest, and easiest way possible. You don’t have to make a big deal out of it, just write down a couple of ideas or do a bit of quick research.

15. You refuse to learn new skills.

You can benefit greatly from learning a few new skills or techniques that relate to your everyday work. These skills don’t have to be complicated, they can just be simple, everyday things, such as learning how to touch type, use the photocopier, or resize photographs on your computer.

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Which bad productivity habits are you most interested in leaving behind? What are you going to do to change things? Leave a comment below.

Featured photo credit: Caucasian man listening to the music and texting with smartphone while sitting in the cafe via shutterstock.com

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Rashelle Isip

Blogger, Consultant, and Author

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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