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How to Be On Time Every Time

How to Be On Time Every Time

In my last post, I talked about why being punctual matters. The short version: people who are habitually late (or are late even once, when it counts) project incompetence, self-centeredness, and even a lack of integrity.

In the comments, lapka asked if there were any tricks for people who have a hard time showing up on time, and through a little bit of research and a little bit of self-examination, I think I have some answers.

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First of all, though, it’s important to see being on time as part of your whole attitude towards time. You’re never going to be on time, every time — whether for appointments, meeting big deadlines, or even to catch a movie — if you haven’t put into practice a set of good time management techniques.

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That means, for example, having a central place where your time commitments are recorded, whether that’s an online calendar, Outlook, a smartphone, a dayplanner, or just an index card with your schedule on it.  It seems obvious that to be on time you have to know where you have to be and when, but it’s a step a lot of people try to skip — they want to hold everything in their heads.

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Secondly, being punctual requires a bit of an attitude adjustment. A lot of the time we let ourselves show up late because the event we’re showing up to isn’t all that important to us. Try this: don’t schedule events that aren’t that important to you. Use that time for things that are important to you. I know, there are a lot of things in your life that feel obligatory, like the weekly status report meeting at work, or dinner at your spouse’s or partner’s parents; either make those things important to you, or figure out how to cut them from your calendar.

Ok, with general principles out of the way, let’s move on to the tricks.

10 ways to make yourself more punctual

  1. Don’t check your email or voicemail right before you leave. That “last quick check” will almost always take more time than you think — which is, after all, what you’re hoping for. If you thought there’d be nothing important in your email, you wouldn’t bother checking.
  2. Plan for trouble. Always add 25% to your time estimate to get anywhere or do any task. If you think it takes 30 minutes to get to work, give yourself 40 (technically, 37 1/2, but let’s not be ridiculous here!). If you need 12 working hours to finish a proposal, give yourself 15. The worst thing that could happen is that you get a nice “Scotty effect” going, where you’re always ahead of schedule and everyone thinks you’re a miracle worker.
  3. Set up the night before. If you are, like me, someone who has a hard time getting going in the morning, make sure you set up the night before. Lay out your clothes, put your keys, wallet, etc. in tomorrow’s pants pockets or your purse, load up your bag with whatever material you’ll need  in the morning, put your lunch together, and so on. In the morning, wake up, get dressed, grab your stuff, and go.
  4. Set your clocks ahead a few minutes each — by different amounts. My alarm clock is 5 minutes fast, my watch only 1, my car clock 3. I think. Since I can’t be sure, I have to take each clock at face value. You might have a look at the Procrastinator’s Clock which is some random amount of time ahead, up to 15 minutes. It’s available for Mac and PC — I wonder if there’s a bedside version?
  5. Learn to better estimate how much time things take. Use a time tracker app like RescueTime to learn how long typical tasks take you to complete. Record these times, and refer to your record when estimating the time needed for similar tasks.
  6. Schedule events 10 minutes early. Put your 1:00 appointment into your schedule at 12:50, for example. But always have 10 minutes of work with you to fill the slack time, in case you surprise yourself by showing up “on time” 10 minutes early!
  7. Set reminders. Use your calendar program’s built-in reminder function, or use a service like Sandy to send you text reminders at set intervals before each appointment. I like a reminder at least an hour beforehand, so I can plan, and another 15 minutes prior so I know where I stand.
  8. Schedule events for “off-peak” times. Last year, I had a weekly meeting at 8 am. A trip that takes me 30 minutes any time after 9:00 am took me 1 1/2 hours due to rush hour traffic. Guess how many times I was late? Learn the times that traffic or other factors might make you late, and avoid scheduling during those times. For instance, give yourself at least an hour to get settled in every morning before your first meeting (so if you’re late to work, you won’t also be late for a meeting), don’t schedule meetings immediately after lunch (in case you get held up), avoid before-working-hours events (due to rush hour traffic), etc.
  9. Fill your gas tank when it reaches 1/4 tank. Don’t let an empty gas tank make you late for anything. Fill up whenever you reach 1/4 and you’ll never have to make an emergency stop at a gas station during your commute. (Plus, I’m told it’s better for your engine — whether that’s true or not, I don’t know.)
  10. Use a countdown timer. Grab a cheap digital timer, and use it to create a sense of urgency, and to help you keep on track at each step you need to complete to make it wherever you’re supposed to be on time. Break your preparation down into 10 minutes parts, set the timer, and GO!

What other advice do our readers have for people who just can’t figure out how to be more punctual? Let us know your tips and tricks in the comments.

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More by this author

Building Relationships: 11 Rules for Self-Promotion How to Become an Expert (And Spot out One Nearby) The Importance of Reminders (And How to Make a Reminder That Works) Is Procrastination Bad? The Truth About Procrastination Revealed Back to Basics: Your Calendar

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Last Updated on June 12, 2019

Top 10 Ways to Lead More Effectively with Humor

Top 10 Ways to Lead More Effectively with Humor

Humor and laughter provide so many rewards. Studies have shown 20 seconds of laughter yield the same benefits as 3 minutes of hard rowing. A Robert Half International study reported 84% of executives believe a worker with a good sense of humor does a better job. Incorporating humor more effectively in the workplace allows you to defuse difficult situations, reduce stress, create attention for new ideas, build rapport, and be a more approachable and memorable leader.

With those benefits, it behooves you to hone your workplace comedic skills. So in the tradition of David Letterman, here are the top 10 ways to more effectively lead with humor!

#10. Look for Joy in Life

An important step is continually looking for joy throughout your life. This happens in a variety of ways:

  • Focus less on yourself and more on helping others. Need help? Read “How to Win Friends and Influence People,” the classic by Dale Carnegie.
  • Laugh more – kids reportedly laugh 400 times per day vs. 15 times for adults. Aim for laughing 40 times daily to be at least 10% of your former self!
  • Regularly read humorous comic strips and look for quips and funny comments in your reading.
  • Even in challenging situations, hunt for something funny or humorous you can take away.

#9. Learn What Makes You Laugh

If you’re trying to laugh 40 times daily, it’s important to know what makes you laugh and have ready access to laugh-provokers. Figure out 107 things which make you laugh. Unrealistic? Hardly! Why 107? Because 107 is funnier than 100! Here’s a recipe for listing what makes you laugh by simply identifying:

  • 13 Movies
  • 11 TV Shows
  • 5 Words or Phrases
  • 19 Personal Stories
  • 5 Cartoons
  • 7 Audio or Video Pieces
  • 11 Comedians
  • 7 TV Personalities
  • 7 Funny Photos
  • 7 People You Know
  • 15 of Anything Else
  • TOTAL = 107 Funny Things

Collect & save these humor starters in a “Smile File” when you quickly need a laugh or comedic inspiration.

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#8. Use Your Own Comedic Material

Personal experiences are the most genuine humor sources for effective leadership. Look for humor in situations from your own life:

  • Funny things you have said or others have said to you
  • Pratfalls, be they mental, interpersonal, & physical
  • Embarrassing moments or unexpected happenings
  • Times of change or learning
  • Difficult life events (yes, even these can be humor sources)

When turning personal situations into comedic material, remember lessons learned from a childhood humor staple: Knock-Knock Jokes. These simple jokes work because the knock-knock structure highlights familiar situations, uses only essential words and phrases, and clearly signals a laughing opportunity. They also demonstrate how humor springs from surprise. The laughs come from not knowing who or what exactly is behind the door based on the initial response to “Who’s there?”

#7. Adapt Somebody Else’s Material

Beyond your own experiences, there’s a tradition of “borrowing & adapting” (I didn’t say stealing) funny stuff from others. That’s why old-time comedian Milton Berle was called the “Thief of Bad Gags.”

Part of borrowing successfully is using easily accessible humor sources in ways many don’t consider. Beyond simply Googling “funny” in front of quotes, one-liners, definitions, pictures, or videos, here are two other common sources you can adapt:

  • Cartoons – You can use cartoons in various ways by showing one in a presentation, telling the cartoon’s story (potentially making yourself a character) without any images, or using its punch line as a starting point for new humor.
  • Comedians – Mainstream comedians’ jokes or catch phrases are another source to modify and adapt to your personality or work situation. Watch lots of comedians and learn how professionals do it so well.

#6. Understand Your Audience

Using humor in a leadership position requires understanding boundaries on its proper use. It all starts with really understanding your audience by:

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  • Paying attention to top management’s attitudes toward humor.
  • Knowing the audience’s composition – this directly affects which humor types are appropriate.
  • Loving your audience as much or more than you poke fun at them.
  • Inviting others into humor since you can’t assume they share your same humor sensibilities.

In case you’re contemplating using ad lib humor, completely knowing your audience is even more vital. Ad-libs have the potential for going horribly wrong because audience sensibilities have been misjudged. It’s very beneficial to actually plan and rehearse ad libs. It may sound odd, but identify common work situations you encounter and think through what usually goes wrong or provides a source for potential humor. Work out some “safe” funny comebacks to use as “planned” ad libs.

#5. Know the Rules and Boundaries

There are blatant humor no-no’s in the workplace which are quite acceptable for an onstage comedian. At work, avoid harmful practical jokes or pranks, heavily sarcastic comments, and humor rooted in religious, sexual, ethnic, or racial themes. Think you know your work setting well enough to tread on this dangerous ground? Here’s some advice: DON’T. The way questionable humor will be perceived by a workplace audience is too much of an unknown to take big risks when your career is at stake.

Use this checkpoint to actually see if your intended workplace humor is SAFE. To pass the SAFE test, all of these statements need to be true regarding your joke, comment, or image:

  • I can Say/Show this to my mother.
  • It wouldn’t Anger me if I were the butt of the joke.
  • This wouldn’t trigger an FCC violation
  • Everyone in the audience will be able to get it.

With even a hint of one false answer, dramatically modify your idea or better yet, abandon it and start over.

#4. Get over Yourself

Effective leaders don’t take themselves too seriously. They’re comfortable laughing at themselves and letting others be funny as well. Leaders should become adept at appropriately using self-deprecating humor, i.e., self-directed humor downplaying your own talents, stature, or accomplishments

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You don’t want to use self-deprecating humor on simply any topic, however. It’s most effectively & appropriately used in:

  • Situations where you’re comfortable & self-confident
  • Areas where your credibility & competence are clearly established
  • Ways that fit your known personality & sensibilities

Remember – when trying to borrow someone else’s self-deprecating humor, you need to share that person’s perspective & situation. If not, it’s simply deprecating! I once heard a decidedly non-technical Marketing VP call out “data geeks” in the audience. While that’s what they called themselves, she wasn’t a part of their group, and her comment, intended to build affiliation, fell completely flat.

#3. Need Humor Ideas? Just Look Around

The workplace is filled with situations lending themselves to comedy. Humor springs from exaggeration, wordplay, misunderstandings, ambiguity, contradictions, paradoxes, pain, and inconsistencies. If you work in any type of business or organizational setting, there are plenty of these situations to go around!

As a leader, it’s your role to use the proper opptunities to encourage and employ humor successfully by ensuring that:

  • Your humor makes others feel good about themselves.
  • Hurtful fun isn’t made of those less tenured than you in the organization.
  • You don’t use humor when agitated since it can lead to apparent meanness.

#2. Surround Yourself with Joy

If you’re looking for more joy and levity in leadership, surround yourself with joyful people. These are people who are funny, easily spur laughter, and routinely cheer people up through their presence.

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Cultivate relationships with these types of people. Spend time with them, learn from their successful uses of humor, and emulate elements of their approaches that work for you.

Beyond basking in the joy these people create, select 3 or 4 of them to be an informal comedy team. As your comedy team, solicit their opinions to help you generate and refine humor ideas. They can also provide perspectives on potentially questionable humor material that makes it through the SAFE test, but still feels like it might not be right for a workplace audience.

#1. Dive into the Fun

Ultimately, the most important part of successfully using humor as a leader is actually sharing it in the workplace. Here are a few final tips to keep in mind:

  • Practice your humor in appropriate, low-risk settings to find out what works before trying it out with a bigger audience.
  • Signal a laughing opportunity through your words, actions, and tone. It’s also a good practice to give people “permission” to laugh in the workplace.
  • Finally, be earnest in using humor; don’t focus on laughs so much as lightening and adding fun into work settings.

Featured photo credit: Brooke Cagle via unsplash.com

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