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10 Essential Hacks For Time Management

10 Essential Hacks For Time Management

Looking for useful time management hacks? Let’s look at ten easy hacks that you can use right away. Not only will they increase your productivity, they’ll also give you the confidence you need to achieve your goals.

1. Know Your Goals, and Organize Them by Their Value and Priority.

How many goals do you have? If you don’t have any goals, create at least one goal today. Goals are essential for effective time management. Perhaps you have too many goals. If so, organize them. You need one goal for each primary area of your life: a goal for your work or business, another for your health, and another to manage your finances, for example.

On any given day, one goal will have the most value and top priority. For many people, this is a work or a business goal. However, if you’re overweight, or have medical challenges, your health becomes your highest value goal, and your top priority. You can’t achieve anything, nor can you manage your time, if you’re in poor health.

2. Prioritize: Focus on One Important Task and Work on It Today.

You’ve created goals. However, you can’t “do” a goal. You can only do tasks that will lead to achieving your goal. Decide on your highest value goal, and work on an important task for that goal today.

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If you can, work on that task before you do anything else. Let’s say your most valuable goal today is improved health. Your most important task is to exercise. Get it done early. Many gyms open early, so you may be able to get your workout done before you go to work.

If your most valuable goal is a business goal, you’re aiming for promotion, for instance, then your one important task may be to complete a presentation. Get to work early, so you can get the presentation done before you read your emails.

3. Know Your Top Priority in Each Moment.

Prioritize your working day before you leave home in the morning. Your To Do list may be endless. Choose your top five tasks for the day, prioritize them, and work on them in order of priority.

If you’re not sure what to work on next, ask yourself what your top priority is in the moment. It’s rare that your top priority will be “Check Facebook.”

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4. Set a Dollar Value on Your Time.

Time management becomes easier if you know what an hour of your time is worth. If your time is worth $600 an hour, it’s useful to know that the 30 minutes you just spent on Facebook is worth $300.

If you’re not sure what your time’s worth, guess, or ask your boss. If you’re your own boss, you know how much it’s worth. Keep a time log so that you know where your time is going. Then cut down on useless activities.

5. Nothing’s Perfect. Just Get It Done. Your Best in That Moment Is OK.

You want to do your “best.” However, perfectionism wastes time. Nothing’s perfect. If you’re prone to perfectionism, be aware of it, and force yourself to let things go.

6. Get It Done in Half the Time You Think You Need.

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time management

    If you’re a perfectionist, try setting hard deadlines. For example, let’s say it usually takes you three hours to complete a task. Set yourself a deadline of 90 minutes. You’ll be surprised that you usually complete the task within the deadline.

    7. Schedule Planning and Thinking Time Each Day.

    You’ll save many minutes each day when you have a prioritized task list and plan a project before you start working on it.

    Schedule time to plan your projects and tasks each day, either in the evening, or in the morning before you get to work. When you separate your planning time from your tasks’ execution, you get more done faster.

    8. Turn Big Goals Into Small Daily Tasks.

    As we’ve said, you can’t “do” goals. You can only do tasks. As soon as you set a goal, work out what it will take to achieve your goal. Then, turn those steps into projects and tasks. Create deadlines for each project, and create small daily tasks so you complete each project quickly.

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    9. If Someone Else Can Do It: Delegate.

    You’ve worked out how much an hour of your time is worth. Look at all the tasks you complete each day, and decide which ones you shouldn’t be working on. For example, let’s say you’ve set a dollar value on your time of $300 per hour. If it takes you an hour to go through your emails each day, is that the best use of your time? Perhaps you could outsource your email management.

    10. Set a Deadline for Every Project.

    We’ve discussed deadlines. Deadlines are essential. If someone else sets your deadlines, try setting your own deadline before the official deadline. This won’t be easy if you’re in an office where deadlines are looked on as general guidelines, but it will improve your time management.

    Try these time management hacks. They’re practical, and they work. You’ll be amazed at how much more productive you become.

    Featured photo credit: elcovs via Photopin via flickr.com

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    Last Updated on January 24, 2020

    10 Good Habits To Have in Life To Be More Successful

    10 Good Habits To Have in Life To Be More Successful

    Habits are behaviors and patterns that you showcase by default. They enable you to carry out crucial activities like taking a shower, brushing your teeth, getting prepared for work.

    Interestingly, you follow this routine every day without considering them. Your unconscious habits create room for your brain to perform more advanced activities like problem-solving and choosing what book to read.

    Everyone has habits, and several of those habits are activated every day. I would classify them into three groups:

    • The first category includes the habits that you hardly notice as they have become a major part of your life- such as brushing teeth or wearing clothes.
    • The second category comprises good habits to have to be more successful-like eating healthily, exercising your body and reading books.
    • The last group consists of those habits that are harmful-like procrastinating, smoking or overeating.

    Habits are fundamental to becoming successful in life — or probably ending up a failure. Yet, as significant as habits are, some lack the knowledge of their capabilities.

    Habits are default activities that you engage in without giving an afterthought. They are automatic behavioral or mental activities. They help you carry out some actions without exerting too much energy. They simplify your life.

    Several people aspire to break bad habits. For instance, some people diet to stop overeating. They exercise to reduce obesity. Habits can hinder or impact your performance and productivity.

    That’s why I would share 10 good habits to have to be more successful in life.

    1. Begin Your Day with Meditation

    I recommend mindful meditation early in the morning. This practice helps you to be in the present moment. Consequently, it enables you to be mindful of challenging situations during the day.

    Different stressors may trigger as you go through the day; meditation helps you to remain calm before taking on the challenges.

    Personally, it helps me to devise strategies and think about ideas. Meditation is a good habit to have if you want to be connected to what’s significant in your life.

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    2. Be Grateful for What You Have

    Sometimes, you waste time thinking of what’s not enough. You become immersed in those daunting challenges. However, challenges justify the presence of hope. When you have life, you have expectations. You will be free from challenges when you are six feet under. The only strategy you have to stop focusing on your problems is to focus on what you have.

    Gratitude is a time-tested pathway to success, health, and happiness. It redirects your focus to what you have from what you lack. Here’s what James Clear does every day,[1]

    “I say one thing I’m grateful for each day when I sit down to eat dinner.”

    3. Smile

    Can you pause and smile before you continue reading this?

    Now here is what just happened based on research conducted by the Association for Psychological Science; you set a pace for living a happier life when you smile. A genuine smile or what’s called a Duchenne smile is a good habit to have if you want to find spiritual, emotional and mental peace of mind.[2]

    Smiling induces the release of molecules that function towards fighting stress. The physiological state of your body determines the state of your mind. When you slouch or frown, your mind takes cues relating to unhappiness and depression. But, once you adjust yourself by putting up a smile, you begin to feel a new level of excitement and vibrancy.

    Can you smile again?

    4. Start Your Day with a Healthy Breakfast

    Starting your day with a healthy breakfast is a good habit to have and forms a crucial part of your life. Nevertheless, about 31 million Americans skip their breakfast each day.[3]

    If you are fed up hearing that breakfast is a crucial component of your day, you are only fighting the truth. If you want to become more successful, you need to ‘break your fast’ with healthy foods every morning.

    This habit is not difficult to form if you usually rush out the door every single morning. You can wake up earlier to fix yourself a meal so you don’t break down during the day.

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    Get inspired by these 20 Healthy Breakfast Choices That Will Save You Time.

    5. Exercise Daily

    One of the good habits to have is to exercise your body and muscles every day. You don’t have to run a marathon or lift a weight. You only need to engage in less strenuous activities that oxygenate your blood and inject endorphins in your body.

    Jack Dorsey, the CEO of Twitter, classified exercise as a good habit to maximize his already jam-packed schedule.[4] He said,

    ‘I wake up by 5, meditate for 30 minutes, seven-minute workout times three, make coffee, and check-in.’

    He said on Product Hunt that he follows this routine every day as it gives him a steady-state that empowers him to be more productive.

    6. Manage Your Time as You Manage Your Finance

    Another good habit is the act of managing your time effectively. This goes a long way to impact your achievement.

    Time management is what separates the successful from the rest of the world as we all possess the same amount of time. How you leverage time determines your potential to succeed in life.

    So how do you manage your time effectively?

    Here’s Jack Dorsey’s recommendation in one of the Techonomy events;

    “I accomplish effective time management by theming my days and practicing self-discipline. These themes help me handle distractions and interactions. If a request or task does not align with the theme for that day, I don’t do it. This sets a cadence for everyone in the company to deliver and evaluate their progress”.

    And this is Dorsey’s weekly theme:[5]

    • Monday – Management
    • Tuesdays – Product
    • Wednesday – Marketing and growth
    • Thursdays – Developers and partnerships
    • Fridays – Culture and recruiting
    • Saturdays – Taking off
    • Sundays – Reflection, feedback, strategy, and preparing for Monday

    No wonder he was able to run two companies when others were struggling with one job.

    7. Set Daily Goals with Intentions

    Everyone has goals. It may relate to business or personal life. The truth is, we’re all tending towards a particular direction or another. Nevertheless, while long-term goals can offer you direction, it’s your daily goals that you establish that help you develop short-term goals that are essential for your success.

    Long-term goals may not give you the motivation you need to keep on. But when you implement your short-term milestones daily, you become fired up, and you can overcome the challenges that come with taking on bigger tasks.

    Here’s the main truth:Successful people don’t set goals without establishing their intentions. According to Jennifer Cohen of Forbes,[6]

    “What helps you to achieve your desired expectation is ensuring intentions accompany your daily goals.”

    Be intentional about your daily goals!

    8. Seek Inspiration

    It is usually difficult to be inspired for a considerable length of time. Sometimes, you become discouraged and feel like giving up on your goals when things are not working out as intended.

    A practical approach to stay on top of the situation is to inspire yourself each day. When you wake up in the morning after meditation, watch some motivational videos, and let the story of great leaders inspire you.

    Establish what Anthony Robbins called the ‘hour of power.’ Determine how many minutes you spend but make it count. Inspiration is the fuel for achievement because when you can conceive it in your mind, you can accomplish it.

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    Michal Solowow, an investor and the founder of Mitex, a construction company puts it this way,[7]

    “The problems I encounter in everyday life motivates me to find solutions. This is a self-propelling mechanism. becoming a billionaire was never a motivating factor.”

    9. Save Steadily, Invest with All Prudence

    I can exhaust the good habits to have without talking about saving and investing. Most times, you overlook the significance of saving for the future when you are living in your present moment. According to CNBC, a $1000 emergency will propel several Americans into debt.[8]

    However, it is not enough to save, and you must invest your fund and be wise with it. If you pay attention to this now, you will set yourself for a life of success in the future. Ensure you save at least six months in your emergency account so you can be prepared for any future emergency.

    10. Budget and Track Your Spendings

    Benjamin Franklin warned of taking the precaution of little expenses. He said,

    “A small leak sinks a great ship.”

    It is easy to discard little expenses, but the truth is they always add up. This happens when you fail to budget.

    Budgeting is a good habit to have, which can impact your financial life significantly. The money you spend on extravagant lifestyles can be saved and invested in your future.

    The Bottom Line

    Endeavor to cultivate these good habits to have to become more successful as you journey through life. The quicker you cultivate them, the faster you achieve your goals.

    More About Habits

    Featured photo credit: Andrijana Bozic via unsplash.com

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    Reference

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