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Last Updated on January 19, 2021

4 Effective Ways To Collaborate With Your Team

4 Effective Ways To Collaborate With Your Team

Team collaboration doesn’t always come easy—especially if you’re a young leader who’s just begun building interpersonal skills and trust among your group. You may find that your attempts to collaborate with your team get burdened down by competing goals, cultural barriers, or physical distance. These hurdles may be enough to make you question if you have what it takes to bring people together to rally around a common goal.

Well, you do.

But you may need to switch up how you approach team collaboration. Instead of focusing all of your attention and energy on working together with your team, you might want to try to first understand your team—starting with you and your role on it.

1. Understand Your Role as a Leader on the Team

The role of a leader in team collaboration is to guide the team to success. Two important ways for a leader to do this is to clarify goals and to encourage participation from the team.

Clarify Goals

A few years ago, one of my colleagues was promoted to oversee marketing strategy for a territory and to take over the team she once was on. In her first opportunity to collaborate with her new team on a sales-building plan, she comfortably buried herself in the details of execution and jumped straight into the logistics of the plan.

These were actions she previously took that helped her find success in a supporting role on a team. But effectively collaborating with a team when you are the leader requires something different. It requires you to release anxiousness about your own performance and think bigger and more strategically. It calls for you to clarify the goal you want the team to work toward and establish a process for working toward it.

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Without a clear objective, collaboration can look like a chaotic brainstorming session with confusing next steps rather than a deliberate process that increases productivity. My colleague quickly found that out and was able to adjust her approach.

In a survey conducted by Slack, respondents said that the explicitness of a goal is crucial in effective team collaboration.[1] When a leader doesn’t clarify a goal, the team has a more difficult time understanding their responsibilities and communicating with teammates.

Encourage Participation From All Team Members

In addition to coming to the table with a clear goal for your team to focus on, you as a leader can foster effective team collaboration by inviting and encouraging all team members to share their unique perspectives and ideas. Teams are made up of people with varying personality types and work styles who may not always feel comfortable or compelled to speak up. But the best team ideas are often generated when every person on the team contributes.

When I worked in marketing, I managed a young woman who was introverted and who was raised in a culture where women, especially, didn’t speak unless they felt like they had something “notable” to say. What this person classified as notable was often a high, almost unreachable, bar. So, I made sure to prompt her, when appropriate, to offer her thoughts during team collaborations.

When you are a leader who wants to collaborate effectively with your team, it is important to note who overpowers conversations and who is underrepresented in them and create a balance. According to introvert expert Jennifer Kahnweiler, Ph.D., leaders who want to foster more team collaboration among introverted players may also consider giving team members opportunities to contribute solutions to problems in writing rather than nudging them to speak up verbally.

Once you’ve spent some time understanding your roles as a leader in fostering team collaboration, you can think about and focus on understanding your team.

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2. Understand Your Team’s Perception of Collaboration

An important, early step in preparing your team for more effective collaboration is to discover how your team perceives working together.

When I began managing a team, I noticed, at times, that my team held back their ideas during brainstorming sessions and other meetings. They had reservations about sharing their ideas with a wider group. I initially wondered if this was because they lacked confidence in their ideas or if they simply didn’t have much to share.

What I came to understand after inquiring about this pattern was that former attempts at team collaboration had sown a sense of distrust among the team. Under previous leadership, team members had shared their ideas freely, and those ideas had been freely (and falsely) claimed by others as their own.

A leader’s role in creating a collaborative team environment is to understand how their team approaches working together—to assess what beliefs or assumptions the team holds that could negatively or positively impact how they collaborate toward reaching a team goal. For many leaders, this assessment may lead them to remove the fear or need for competition among teammates by creating a team culture where all ideas are acknowledged and credit for them is shared often.

Collaborating with your team can be easier and more effective once you’ve uncovered and clarified perceptions that your team has about working together. Those perceptions may be a mix of positive and negative outlooks, but once you know what they are, you can work to dismantle or reinforce them.

3. Understand Your Team’s Motivations

Several years ago, I needed my team to work together to come up with a marketing plan to drive traffic during a low season. I considered it logical to think that the team’s goal and success would be enough to drive each team member to commit fully and execute flawlessly. But I learned that there was more to the motivation. My team members were equally interested in using collaboration opportunities to develop functional skills they had identified as important to them, like data analysis, written communication, and cross-team networking.

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Teams are made up of people, and people have individual goals, even when working on team projects. This doesn’t mean that they come to the team table with hidden motives to overthrow the group’s mission or steal the show. What it does highlight, though, is the intrinsic nature for people to pursue personal growth, even when they work with other people.

Understanding this can help a leader better collaborate with his or her team and help the group reach its individual and collective goals.

4. Understand Each Team Member’s Strengths

Leaders can level up collaborations within their team when they understand and draw out the strengths of each team member.[2] This equates to leaders helping their teammates participate in projects in a way that aligns with their best skills.

When I needed my team to collaborate on creating a marketing plan for reaching delivery customers, I knew which team members were drawn to and strong at research, strategic thinking, written communication, and verbal feedback. Knowing this helped me guide collaboration within the team so that each team member could contribute and shine. It also helped establish roles and clarify responsibilities as our project progressed.

It’s also important for each team member to know their own strengths and value the strengths of other team members so that the team can more effectively connect with each other.

If you’re not sure what strengths your teammates possess, you can start by asking them. or you can think back to their past performance and pinpoint where they performed confidently. Many leaders also rely on results from workstyle assessments to help them understand their team members’ strengths. No matter what approach you decide to use, you’ll find that knowing your team’s strengths creates an important pathway to effective collaboration where team members feel valued and supported.

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Final Thoughts

Team collaboration isn’t always easy, but there are ways for you as a leader to collaborate with your team more effectively. That often includes investing in an effort to understand your team—their perceptions, strengths, and motivations around collaboration.

Teams are made up of individuals, and it’s important to know how those individuals perceive teamwork. Past experiences may have positively or negatively influenced their current ideas about working with a team, which could impact future outcomes. Collaborating with a team can also be more effective when everyone understands the strengths and motivations of each team member. Knowing this can help the team better work with and relate to each other.

But before you put in herculean energy to understand your team, it’s important to first understand your role on the team. Leaders play a critical role in establishing goals for team members to work toward and define success. When you collaborate with your team, remember that you also play an important role in fostering a team environment where everyone feels safe and supported in contributing their ideas.

More Tips on Collaborating With Your Team

Featured photo credit: Christina @ wocintechchat.com via unsplash.com

Reference

More by this author

Candace Doby

Speaker, author and coach helping young leaders build courage in themselves.

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Last Updated on February 17, 2021

50 Ways to Increase Productivity and Achieve More in Less Time

50 Ways to Increase Productivity and Achieve More in Less Time

If you feel like you don’t have enough time to do everything you want to do, maybe it’s time to check-in with your time management skills.

No one is born to be very good at time management, so that’s okay if you think you’re bad in it. But everyone can learn to boost their productivity and achieve more!

Here are 50 ways to increase productivity and add hours to your day.

1. Set a Timer

Estimate the time you need to tackle different tasks and set a timer for each of your tasks. How you go about this is up to you as there are many different ways. There is the Pomodoro technique where you focus on a task for 25 minutes followed by a five minute break afterwards.

In the event that you have a task that will take much longer than that, you can consider one of the many timer-based apps. One that comes to mind is Clockify. It’s used for freelancers and entrepreneurs alike, however it’s a good way to be setting yourself a timer. It provides reports and you can serve as a project manager of sorts too. Best of all, it’s free.

2. Eliminate All Distractions

Distractions include the phone, email notifications and having multiple web browsers open on the desktop. Just as it’s important to be organized offline, it’s key to have things organized online as well. This free guide End Distractions And Find Your Focus is a good tool to help you. With this guide, you’ll learn how to get rid of distractions and boost productivity. Grab your free guide here.

You can also learn more on how to get rid of all distractions in this guide: How to Focus and Maximize Your Productivity (the Definitive Guide)

3. Listen to Music That Boosts Productivity

Distractions should be avoided, but sometimes a bit of music in the background can help you focus.

Of course, it doesn’t need to be heavy rock music, but a bit of Beethoven may do you some good.

Here’s a complete guide to help you pick the right music for better productivity: How To Maximize Your Productivity With Music: A Complete Guide

4. Find Meaning in What You Do (And Love What You Do)

Enjoying what you do is the ultimate way to increase your productivity.

If you aren’t sure what you love doing yet, don’t worry. Leo Babauta has some unique ways to help you: How to Find Your Passion

5. Prioritize your tasks ahead of time.

By listing your tasks in order of importance, you can make sure that you finish all of your most important tasks during the day.

Learn a unique technique to Prioritize Right in 10 Minutes and Work 10X Faster.

6. Batch Similar Tasks into a Single Batch.

Tasks like blog writing, phone calls, email and errands can be grouped into a single batch. You will save time by completing similar tasks in one session. One way to help you with organizing all of those things is through the app Todoist. It’s an easy and simple way for you to plan out your day, set reminders, and group all of your most important tasks in a convenient spot.

7. Complete Your Most Dreaded Tasks First Thing in the Morning.

Whichever activity you are dreading the most is probably the one you need to complete first thing in the morning.

Many people tend to check emails in the morning because after checking a list of emails, they feel fulfilled. But that’s just an illusion of having achieved more.

Doing simple tasks like checking emails first in the morning is bad for you. Instead, do the difficult tasks because you have more energy in the morning to tackle them!

8. Reward Yourself for Finishing a Big Task

To stay motivated for whatever you do, reward yourself every now and then.

Keep track of your small wins and milestones and celebrate them. So whenever you struggle about your progress, you see how far you’ve come!

Find out more about this 2-Step Approach to Self-Motivation: Track Small Wins and Reward Yourself.

9. Don’t Multitask

Research has shown that multitasking is not productive. If you think you can multitask, think again.

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For optimum productivity, focus on one thing at a time.

10. Step Away from the Computer

The Internet has become one of the number one distraction. To increase your productivity, try to do as much of your work offline as possible.

I do this a lot when I try to brainstom new ideas and have found it to be very beneficial to simply unplug.

11. Use Focus Tools

Make good use of apps and technology to help you remove distractions.

Here’re 18 Best Time Management Apps and Tools to help you stay focused. This way, you’re not distracted by the web, e-mail, or IM.

Also, join the free Fast-Track Class – Overcoming Distraction, and you’ll learn the one simple method to work even when you’re surrounded by distractions. Join the free session now!

12. Just Start

Often times, starting is the hardest part. People tend to wait for the perfect time with perfect condition to start. But there’s no perfect condition.

Once you get going, you will quickly get into a rhythm that could last for hours.

13. Find out Your Productive Hours

Everyone has a certain time of the day in which they are more productive than others. For me, it’s the morning.

Find out when your prime time is for productivity and optimize your work schedule accordingly.

14. Keep a Notebook and Pen on Hand at All Times

This way, you can write down your thoughts, to-dos and ideas at any time. The key is to get everything out of your head and onto paper. Your subconscious mind won’t be reminding you about it every other second. Another consideration is getting the app Evernote. Not only does this save you on ink and paper, Evernote is a convenient place for you to jot down notes and thoughts and then share them with the team. In certain circumstances, this can prove useful if you’re the type of person that has a lot of ideas that you want to share.

15. Write a Blog to Chronicle Your Own Personal Development and Achievements

The blog keeps you accountable and always working towards self improvement and personal growth.

When you write down all the small achievements you’ve been having, you’re also more motivated to move forward.

And you know what, this is how I started Lifehack too! What also helped me in starting Lifehack is WordPress, which allows people to set up a website for free. WordPress has simplified a lot of the process of building a site to the point that virtually anyone can build a website now.

16. Write out a To-Do-List Each Day

I like to plan my day the night before. This way, I can get started on my most important tasks as soon as I wake up. The Full Life Planner is a nice tool to help you organize your days and get things that matter done. Check out the planner here and start to plan your day ahead easily!

Make sure you don’t make any of these common to-do-list mistakes!

17. Write Your Most Important Tasks and To-Dos on a Calendar.

The key to good time management is knowing where to be and what to be doing there at any given time. Effective calendar management goes hand in hand with good task list management.

Learn here How to Use a Calendar to Create Time and Space.

18. Reflect on Your Productivity Constantly

As you go throughout your day, repeatedly ask yourself:

“Am I currently making the best possible use of my time?”

This one simple question can be an excellent boost to your productivity.

19. Get up Early Before Anyone Else

I know it could be difficult for some to wake up early in the morning but nothing beats a quiet house!

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Here’s How to Start Your Day at 5:00 AM and some Simple Things Early Risers Do to make waking up early easier.

20. Get Plenty of Sleep

When you work online, sleep can become a long lost memory. However, it’s important to get plenty of sleep so that your working hours can be as productive as possible.

Try out this night routine which I highly recommend for productivity: The Ultimate Night Routine Guide: Sleep Better and Wake Up Productive

21. Exercise

Research has shown that midday exercise boosts productivity and morale in the workplace.

Take a short walk at lunch or do some simple stretches during your break to maximize your productivity.

Here I have some exercises recommendations for you:

22. Outsource as Much as Possible

If you want to achieve more in less time, learn to delegate or outsource work. Here are just a few of the companies that will help you outsource your everyday tasks:

Also, read this guide to learn how to delegate effectively: How to Delegate Work (the Definitive Guide for Successful Leaders)

23. Set Some Exciting Goals

Without worthy goals, you will never be motivated to get things done.

Set goals that are challenging and achievable. The best goal setting framework is a SMART goal. That said, there are other tools that can help you out as well. For example, The Dreamers’ Guide To Reaching Your Goal is a great guide to help you set and reach goals effectively. Grab your free guide and learn how to make your goals happen this year!

24. Tell Other People About Your Goals

When you tell others about your goals, you will instantly be held accountable.

25. Listen to Podcasts

Listen to educational podcasts or audio books while you’re driving to work, cleaning the house, exercising, or cooking dinner.

Audio learning has the power to add hours to your day. Not to mention, your cranium is sure to thank you for it.

Some recommendations for you: 11 Podcasts To Inspire Yourself

26. Read David Allen’s best-selling book Getting Things Done

This is one of the most important productivity books you will ever read. Read it, apply the tips in your daily lives and get more things done.

Here’re more great books about productivity too: 35 Books on Productivity and Organizational Skills for an Effective Life

27. Learn to Speed Read

When you can read faster, you will read and learn more! Check out these 10 Ways to Increase Your Reading Speed.

You can also make use of the app OutRead to help speed up your reading speed!

28. Learn to Skip When You Read

When you’re reading a book, just read the parts that you need and skip the rest. But you have to read with a purpose.

Learn how to make it work here: How to Read 10X Faster and Retain More

29. Focus on Result-Oriented Activities

Pareto’s law (also known as the 80 20 rule) states that 80% of the outputs result from 20% of the inputs. This means that 20% of our actions result in 80% of the results.

We must find the 20% that is creating the 80% of our desired outcomes and focus solely on those activities.

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30. Take a Break

You can’t always be working at optimum productivity. Instead, you should shoot for working in short bursts at your most productive times.

31. Start a Polyphasic Sleep Schedule

What is polyphasic sleep?

Polyphasic sleep is a sleep pattern specification intended to compress sleep time to 2-5 hours daily.[1] This is achieved by spreading out sleep into short (around 20-45 minute) naps throughout the day. This allows for more waking hours with relatively high alertness.

While you can learn more about it here, you’re recommended to take some naps during the day to recharge your energy too.

32. Learn to Say “No”.

We can’t do everything and therefore we must learn when to say no in order to save our sanity.

Learn the Gentle Art of Saying No from Leo Babauta.

33. Go on an Information Diet

Most of the world lives on information overload. We must eliminate mindless Internet surfing.

Stop reading three different newspapers a day and checking your RSS feeds multiple times a day. Otherwise, you’ll never get anything done.

The key is to limit yourself only to information that you can immediately take action on. Here’re some simple tips you can try: 10 Simple Productivity Tricks To Manage Overloaded Information

34. Organize Your Office

The piles of paper around your desk can be a huge barrier on your productivity. Optimize your time by organizing your office, setting up a system and dumping the junk.

Check out these 21 Tips to Organize Your Office and Get More Done and 20 Easy Home Office Organization Ideas to Boost Your Productivity.

35. Find a Mentor

By modeling after those who have already achieved success, you will save yourself a lot of time and energy.

A good mentor is hard to find, so here’s a guide to help you: What to Look for in a Mentor

36. Learn Keyboard Shortcuts

With technology’s help, you can double your work efficiency. Even better, you learn all the shortcuts when using technology, for example keyboard shortcuts.

When you use keyboard shortcut, you gain 64 hours every year!

Not sure what shortcuts to lear? Check out these 22 Tricks That Can Make Anyone A Keyboard Ninja.

Besides learning the shortcuts, you can also create keyboard shortcuts with AutoHotKey.

37. Improve Your Typing Speed to Save Time

Do you know you can save 21 days per year just by typing fast?

You don’t really need to take some serious courses to type faster, try these typing games online:

38. Work from Home and Avoid the Daily Commute

If your job is a flexible one, consider working from home. This saves you the commute time and you’ll find yourself more energetic throughout the day as you have saved the long ride.

Take a look at these tips to help you stay productive while working from home:

How to Work from Home and Stay Ultra-Productive

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39. Get Rid of Time Wasters

Common time wasters include Instant Messenger, video games, Flickr, checking your stats 10 times a day, television and extraneous Internet surfing.

Don’t rely on your willpower, make use of some of these useful tools to help you stay focus: 10 Online Apps for Better Focus

40. Plan Your Meals in Advance

Plan out all of your meals a week ahead and make your grocery list accordingly. This allows you to focus on the necessary – saving you time and money. You can also save yourself even more time through a wide variety of apps. One app that I find helpful is Mealime. It’s an app that provides you with a wide selection of recipes and also a convenient spot for your grocery list as well.

Considering the fact that over 4 million users have this app, it goes to show that there is a good selection of meal plans that you can follow and that the app is friendly to use.

41. Cook Your Meals in Bulk

When you cook your meals in bulk, you will have plenty of leftovers. This can avoid having to cook everyday.

Find out more about how to make cooking in bulk works: Once a Month Cooking: Productivity Hack or Overrated Time Suck?

42. Protect Yourself from Unnecessary Phone Time with Caller ID

The minutes you spend on picking up unnecessary phone calls are time wasted. You can prevent that from happening.

Check out this detailed guide how you can deal with those unnecessary phone calls: How To Lose the Useless Items that Weigh Down Your Day – Cellphone Calls

43. Take Shorter Showers

This one may sound silly but it’s actually something I struggle with. I spend up to 30 minutes in the shower. Think of the time I could save simply by speeding up a bit.

44. Save the Trips to Bank by Taking Direct Deposit

Many employers now offer direct deposit. If yours does, then be sure and take advantage of it and save yourself from a number of trips to the bank.

45. Auto Pay Your Bills

How many times have you been worried about whether you missed the bills deadline?

Auto paying your bills will save you time and eliminate late fees and increased interest rates.

46. Shop Online

Whenever possible, avoid going to the store. When you shop online, you can be more focus about what you’re getting.

47. Speed up your Internet With a Broadband Connection

Many people are aware of the slow speed of internet but aren’t doing anything about it. In fact, this is the number one Internet time-saver!

If you must use dial-up, then you can use accelerators like Propel and SlipStream to double or even triple your speed.

48. Keep up the Speed of Your Computer

If you’re a Windows user, use Windows hibernation feature to avoid the slowdown of exiting and restarting Windows.

Or maybe, consider switching to Mac as there’re plenty of Advantages You Probably Don’t Know About Switching To Mac From PC.

49. Turn off the TV

The average American watches more than 4 hours of television every day. Over a 65-year life, that’s 9 years glued to the tube.

For better health and productivity, turn off the TV. Here’re 11 more reasons to tell you to stop watching TV so often.

Turn off the TV and you are sure to get more out of life.

50. Use a Tivo or DVR

This can help you cut an hour-long television show down to just 40 minutes. You can save time while not missing the fun.

So, here’s the ultimate list of techniques you should learn to boost productivity. Pick the techniques that work for you and make them your daily habits. As time goes, you’ll find yourself being a lot more productive.

More Time Management Tips

Featured photo credit: Pexels via pexels.com

Reference

[1] Medical News Today: What is biphasic and polyphasic sleep?

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