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Published on July 30, 2020

How to Get Things Done: A Step-by-Step Guide

How to Get Things Done: A Step-by-Step Guide

There are always those days when 24 hours a day seem too little for you to finish all that you wanted to accomplish. The biggest question for a person with a lot of responsibilities on their shoulder is how to get things done before they are overdue.

Not being able to check off everything you had planned for the day can worsen your productivity due to the feeling of failure.

At the end of the day, there are only so many hours in a day. The only thing you can control is how you manage this time for maximum efficiency and minimal stress.

This 7 step guide along with some bonus tips will tell you exactly how to get things done without going through a mental breakdown once every day!

Step 1: An Effective To-Do List

Getting things done is impossible if you don’t know all the things that need to be done. What this means is that you need to have an organized plan of what the tasks are, when they’re due, what’s their order of priority, etc.

The best, easiest, and most effective method of organizing your work tasks is to make to-do lists. Yes, not one, but multiple to-do lists.

Generally, workplaces assign you tasks for the whole month or sometimes more. You know the goals that need to be accomplished over this period. So, what you should do is make a monthly to-do list with all these deadlines and tasks.

Next, break down the work per week. Which parts of which tasks will you tackle through the 4 weeks? Then, make it more detailed as you come down to your daily to-do list. In these lists, add the aspect of time as well.

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For example, if on the Thursday of the first week you have planned a meeting with the boss, mention how long you think it can take. This way you won’t over-schedule or under-schedule certain days.

One pro tip for making to-do lists is to add enough detail to have clarity of what you need to do. However, do not over-complicate them by adding too much information. A hefty to-do list can be intimidating and demotivating.[1]

Step 2: Get in the Mood to Work

You know how there are times when you’re so ready to work – during these times, you can literally get done with the hardest tasks without budging an eye. How does that happen?

Well, it’s all about your mind. If it’s ready to work, you’ll get the boost you need automatically. So, why not put in a small amount of time to prep your mind so that the rest of your workday goes on smoothly? Whatever has been bothering you or keeping you preoccupied, get rid of it.

Let’s say you’re super excited about your birthday that’s coming up in the next week. Do not let it distract you during work. For that, you can start the day with 5 to 10 minutes of meditation. It will also help you practice mindfulness for better focus.

You can also exercise, walk, or run to freshen up your body. Eat a filling breakfast so that you don’t lose your energy until lunchtime.

Another thing you can do to prepare your mind that it’s time to work  is to dress for it. Take a shower, wear comfortable but fresh clothes, spritz some perfume, do your hair, and put on some shoes. Your brain will automatically shift gears and encourage you to work, and this will help you to get things done.

Step 3: Set up Your Space

Your surroundings can work your productivity immensely. Have a well-set workspace. Well-set doesn’t mean it needs to be fancy, but you must have all essentials within reach.

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Things like your laptop, its charger, a snack, water, your to-do list, a pen, notebook, and other necessities should be within reach. Also, add the things that make you feel more comfortable, such as a candle, a table lamp, etc.

On the other hand, distractions should be cleared out. Keep your mobile phone silent or log out of your social media accounts.

Step 4: Get Done With the Hardest Tasks First

There’s this metaphor ‘eating the frog’ and a lot of experts have written books and articles about it. It is a concept to boost productivity which suggests getting done with the most challenging tasks first.[2]

You should implement the same strategy. Prioritize the tasks that need more work over the easier ones. Getting the hardest task out of your way early on in the day will give you a sense of relief.

Once the ‘big’ thing of the day is done, it is way easier to focus your energy on the easier and lesser important jobs. It also gives you a sense of accomplishment, which is the right energy booster you need to get things done.

Also, your energy and motivation are usually the highest at the beginning of the day. So that is the perfect time to push yourself.

Step 5: Delegate What You Can

If you’re familiar with the idea of delegation, you should put it to use. There’s a high chance that you can distribute your workload without compromising the output.

However, if you opt for delegation, make sure to delegate the right tasks only. Only then will you be able to manage more work in a shorter time. Otherwise, you’ll have to spend more time correcting others’ mistakes.

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Step 6: Get Done With the Short and Quick Tasks

This step is the second part of prioritizing your tasks. Once the most challenging job is out of the way, quickly move onto things that you can get done within the shortest time.

This strategy allows you to tick off more in lesser time.

So, for example, let’s say you have 10 tasks for the day and 5 of them are quick and easy things that you can get done within an hour or two. Once you’re done with these tasks, you’ll be left with half of the workload with plenty of time to get it done.

The brain will see it as a win and give you the motivation to push yourself to get done with the rest too.

Step 7: Turn Off Work When You’re Done for the Day

One major part of being able to do things is to keep yourself from getting exhausted. Do not over-burden yourself.

When you’re done for the day, switch off your work side. Even if you were able to manage the tasks of the day earlier than the finishing office time, give yourself that free time.

Relax whenever you can. Treat yourself when you deserve it. Turning off is very important to be able to restart the next day.

Bonus Tips

This was the step-by-step process of doing things. However, amid this process, there are a few other things to keep in mind too. These bonus tips will keep your work morale high throughout.

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Firstly, take care of yourself. There are quite a few things to consider here. You should be fresh, healthy, well-fed, well-slept, and your basics should be covered so that you can focus on your work with your full potential. Unless you’re healthy, you cannot produce useful outputs.[3]

Take enough breaks. Working non-stop is the biggest paradox because a person thinks they’ll get more done by forcing themselves to work every second through the office hours. But it actually drains your mind and body. Once again, you are unable to generate good work. So, give your mind and body a few minutes to refresh after every couple of hours.

Next, have room for flexibility in your to-do lists. An urgent task can always pop-up. Deadlines can be pushed forward for whatever reason. It is expected for things like this to happen. So, if you don’t have the option to reschedule your to-do list, your entire routine will mess up.

Lastly, don’t over-stress. Focus on the task at hand only. Things that are to follow should be thought about when you’re working on them. The task at hand is where your complete attention and time should be going. Being all over the place will only waste your time.

Bottom Line

In conclusion, let’s not forget that we’re all humans. No two humans are the same despite the similar psychic we all have. This step-by-step guide is a general example of how a smooth workday can be planned. However, a few tweaks here and there may help you improve this process even more for yourself.

Feel free to experiment with whatever you think will work best for you. With the general idea behind this step-by-step guide in mind, you can easily find a way to get things done as per your needs. As long as you keep the idea behind each step intact, you can go about it any way you prefer.

So, don’t waste any more time procrastinating or stressing out. Get all your tasks finished promptly by implementing this work strategy for maximum efficiency!

More Tips on Getting Things Done

Featured photo credit: Gabrielle Henderson via unsplash.com

Reference

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Leon Ho

Founder & CEO of Lifehack

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Last Updated on September 24, 2020

17 Ways Learn New Skills Faster and Enjoy the Process

17 Ways Learn New Skills Faster and Enjoy the Process

In the movie The Matrix, everyone was intrigued with the ability that Neo and his friends possessed to learn new skills in a matter of seconds. With the incredible rise in technology today, the rapid learning in the movie is becoming much more of a reality than you realize.

The current generation has access to more knowledge and information than any before it. Through the internet, we are able to access all sorts of knowledge to answer almost every conceivable question. To become smarter, it’s more about the ability to learn faster, rather than being a natural born genius.

Here are 17 ways to kickstart your Matrix-style learning experience in a short amount of time.

1. Deconstruct and Reverse Engineer

Break down the skill that you want to learn into little pieces and learn techniques to master an isolated portion. The small pieces will come together to make up the whole skill.

For example, when you’re learning to play the guitar, learn how to press down a chord pattern with your fingers first without even trying to strum the chord. Once you are able to change between a couple of chord patterns, then add the strumming.

2. Use the Pareto Principle

Use the Pareto Principle, which is also known as the 80 20 rule. Identify the 20% of the work that will give you 80% of the results. Find out more about the 80 20 rule here: What Is the 80 20 Rule (And How to Use It to Boost Productivity)

Take learning a new language for example. It does not take long to realize that some words pop up over and over again as you’re learning. You can do a quick search for “most commonly used French words,” for example, and begin to learn them first before adding on the rest.

3. Make Stakes

Establish some sort of punishment for not learning the skill that you are seeking. There are sites available that allow you to make a donation toward a charity you absolutely hate if you do not meet your goals. Or you can place a bet with a friend to light that fire under you.

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However, keep in mind that several studies have shown that rewards tend to be more motivating than punishment[1].

4. Record Yourself

Seeing yourself on video is a great way to learn from your mistakes and identify areas that you need to improve. This is very effective for any musicians, actors, speakers, performers, and dancers.

5. Join a Group

There are huge benefits to learning in a group. Not only are you able to learn from others but you’ll be encouraged to make progress together. Whether it’s a chess club, a mastermind group, or an online meet-up group, get connected with other like-minded individuals.

6. Time Travel

Visit the library. Although everything is moving more and more online, there are still such things called libraries.

Whether it’s a municipal library or your university library, you will be amazed at some of the books available there that are not accessible online. Specifically, look for the hidden treasures and wisdom contained in the really old books.

7. Be a Chameleon

When you want to learn new skills, imitate your biggest idol. Watch a video and learn from seeing someone else do it. Participate in mimicry and copy what you see.

Studies have shown that, apart from learning,[2]

“Mimicry is an effective tool not only to create ties and social relationships, but also for maintaining them.”

Visual learning is a great way to speed up the learning process. YouTube has thousands of videos on almost every topic available.

8. Focus

Follow one course until success! It’s easy to get distracted, to throw in the towel, or to become interested in the next great thing and ditch what you initially set out to do.

Ditch the whole idea of multitasking, as it has been shown to be detrimental and unproductive Simply focus on the one new skill at hand until you get it done.

9. Visualize

The mind has great difficulty distinguishing between what is real and what is imagined. That is why athletes practice mentally seeing their success before attempting the real thing[3].

Visualize yourself achieving your new skill and each step that you need to make to see results. This is an important skill to help when you’re learning the basics or breaking a bad habit.

Take a look at this article to learn how to do so: How to Become a Person Who Can Visualize Results

10. Find a Mentor

Success leaves clues. The best short cut to become an expert is to find an expert and not have to make the mistakes that they have made.

Finding out what NOT to do from the expert will fast-track your learning when you want to learn new skills. It is a huge win to have them personally walk you through what needs to be done. Reach out and send an email to them.

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If you need help learning how to find a mentor, check out this article.

11. Sleep on It

Practice your new skill within four hours of going to sleep.

Josh Kaufman, author of The Personal MBA, is a noted rapid learning expert. He says that any practice done within this time frame causes your brain to embed the learning more rapidly into its neural pathways. Your memory and motor-mechanics are ingrained at a quicker level.

12. Use the 20-Hour Rule

Along with that tip, Kaufman also suggests 20 as the magic number of hours to dedicate to learning the new skill.

His reasoning is that everyone will hit a wall early on in the rapid learning stage and that “pre-committing” to 20 hours is a sure-fire way to push through that wall and acquire your new skill.[4]

Check out his video to find out more:

13. Learn by Doing

It’s easy to get caught up in reading and gathering information on how to learn new skills and never actually get around to doing those skills. The best way to learn is to do.

Regardless of how unprepared you feel, make sure you are physically engaged continuously. Keep alternating between research and practice.

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14. Complete Short Sprints

Rather than to force yourself into enduring hours upon hours of dedication, work in short sprints of about 20-30 minutes, then get up and stretch or take a short walk. Your brain’s attention span works best with short breaks, so be sure to give it the little rest it needs.

One study found that, between two groups of students, the students who took two short breaks when studying actually performed better than those who didn’t take breaks[5].

15. Ditch the Distractions

Make sure the environment you are in is perfect for your rapid-learning progress. That means ditching any social media, and the temptation to check any email. As the saying goes, “Out of sight, out of mind.”

Before you sit down to learn new skills, make sure that potential distractions are far from sight.

16. Use Nootropics

Otherwise known as brain enhancers, these cognitive boosters are available in natural herbal forms and in supplements.

Many students will swear by the increased focus that nootropics will provide[6], particularly as they get set for some serious cramming. Natural herbal nootropics have been used for thousands of years in Ayurvedic traditions to improve the mind and learning.

Find out more about brain supplements in this article.

17. Celebrate

For every single small win that you experience during the learning process, be sure to celebrate. Your brain will release endorphins and serotonin as you raise your hands in victory and pump your fits. Have a piece of chocolate and give yourself a pat on the back. This positive reinforcement will help you keep pushing forward as you learn new skills.

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The Bottom Line

Learning a new skill should be exciting and fun. Whether you use online courses, real world experience, YouTube videos, or free online resources, take time to learn in the long term. Keep picturing the joy of reaching the end goal and being a better version of yourself as continual motivation.

More Tips on How to Learn New Skills

Featured photo credit: Elijah M. Henderson via unsplash.com

Reference

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