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Last Updated on June 18, 2020

How To Stop Procrastinating and Get Stuff Done

How To Stop Procrastinating and Get Stuff Done

OK, I’m done with procrastinating. I’m done with the guilt, anxiety, stress—and, of course, the not getting stuff done.

I’m tired of answering “what’d you do today” with “nothing”. Of course, it’s a lie—I did do something, just not anything important – not anything that made me feel happier, more complete, or more relaxed.

What I did today was spend 8 hours kicking myself, putting myself down, and telling myself “I’ve really got to do. . .”.

Why Procrastination Is Always Easy to Do Right Now

Psychologists tell me that the reason I procrastinate is because it feels so darn good. Can you believe that? All that guilt, stress, and bad self-image feel good?

It does though, doesn’t it? Not the self-recriminations, but the excuse-making and the excuse-fulfilling.

Here’s why:

  1. When we procrastinate, we tend to do stuff that we know how to do—there’s no risk. And avoiding risk feels good—our brain loves it when we don’t do stuff that puts us out in the open, stuff that makes us vulnerable.
  2. Most of the things we do while we procrastinate are fun, offering an immediate payoff—instead of the deferred payoff of the routine, boring, or lengthy projects we’re putting off. A little thrill now makes us feel better than a bigger thrill at some point in the distant future.
  3. Procrastination helps prevent success, and we fear success. Success at anything important means change, it means becoming someone different, it means growing as a person—and all that stuff is really, really hard. Futzing around, on the other hand, rarely accomplishes anything important, so I can stay comfortably me.

I can’t tell you how much I hate knowing all that about myself! I bet you’re not all that thrilled about it yourself.

And I didn’t even mention the part about how we hate our parents and would hate even more for them to see us succeed since that would validate their years of torturing us into passable adults.

So What’s a Poor, Lazy Sod to Do?

I can’t tell you how to deal with your obvious childhood resentments, but maybe there is a way to get around procrastination without expensive and time-consuming therapy? Therapy that you’ll probably just use as another excuse not to do whatever it is you’re procrastinating in the first place? (“I can’t write my novel until my analyst says I’m ready.”)

Sure there is. When it comes down to it, all we have to do is a) minimize the rewards of procrastination, and b) maximize the rewards of non-procrastination. How hard could that be?

OK, maybe a little bit hard. So how do we do it? What’s the program if you can’t stop procrastinating? Let’s see if we can figure this out.

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1. Make Lists

You knew I was going to say that, didn’t you? You know I love the lists. Lists are good—they’re fun to make, and even more fun to throw out when you’re done.

Lists are very useful if you can’t stop procrastinating because they help us deal with at least two of the three factors that cause procrastination risk-aversion and rewards.

Here’s how:

  1. Making a list feels like you’re doing something. Bing! You’ve got your reward.
  2. Crossing something done off your list feels good. Bing! Another reward.
  3. Making a list reduces the risk that you’ll forget to do something—and therefore that you’ll screw up and fail. Bing! Your brain likes that, a lot.

You can’t make just any list, though. As I never tire of saying, lists should be concrete, granular, doablethe first item on your list should be something you can glance at and immediately do.

Don’t know how? Then it shouldn’t be the first thing on your list; figuring out how to do it should be the first thing on your list. Or, rather, “Use Google to find out how to do x”, or “Go to the library to get books on x”, or “Take a class on x” should be first on your list.

Then, the next thing on your list should be something you can glance at and immediately do; and the third thing, and the fourth.

If you can’t start doing something within two minutes of reading it on your list, it’s not concrete enough. Call it “The Other Two Minutes Rule”.

2. Get Motivated

There’s lots of advice on how to get motivated; whatever it takes you to be motivated, do that thing.

Here’s one idea: play the best-case/worst-case game.

What’s the best possible outcome of whatever it is you’re (not) working on?

Visualize it. Daydream about it. Ok, put that aside for a minute.

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Now, what’s the worst possible outcome? Don’t be afraid—spill it. You finish your project and now what? Now ask yourself—how likely is that? Really? Be honest here—chances are you haven’t undertaken something that you’re wholly unsuited for. OK, that’s better.

Now, ask yourself if the best-case scenario makes the worst-case worth the risk? I’ll bet it does (note: if there’ a chance that successfully completing your project might well kill you, please, try un-motivating yourself. I kind of like having you around!).

Another way of getting motivated is to relive past successes.

How did you feel the last time you finished a project? What did you have to do to get that one done? How closely did the outcome match your fears? Yeah, not too closely, right?

Moving on.

3. Reward Yourself

Some people say that rewards aren’t good motivation. Don’t believe them. Those people are probably criminals.

OK, maybe not—but they’re only right about external rewards, a.k.a. “bribes”. As it happens, offering rewards to employees often doesn’t increase motivation.

But offering rewards to yourself—well, that’s just good common sense. You need that Bing! moment—you are, after all, simply a giant hairless ape with a yen for gourmet coffee and a laptop. This is a good hack if you just can’t stop procrastinating.

Researchers placed monkeys in a cage, with a button that, when pressed, dispensed a piece of food. “Yum!” said the monkey when he pushed the button. So he pushed it again. And again. Monkeys are, of course, just small hairy people without coffee or laptops, so they learn pretty fast.

Then the researchers added a twist: every third time the monkey pushed the button, he’d get an electric shock! “Ouch!” said the monkey—then he ate his treat. “Ouch ouch!” he said, the next time—then he ate his treat.

The moral of this story is that we’ll put up with quite a bit of crap, as long as we get our treat. Your challenge, then, is to find a treat good enough to hit the button for, even though you know it’s going to hurt like heck.

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4. Be Accountable

Shame, guilt, humiliation—they can be effective motivational tools. The problem is, when they’re directed at ourselves, they’re corrosive, undoing motivation as fast as they create it.

It’s hard to convince yourself you’re not going to fail when you’ve also convinced yourself you’re a no-good lazy stupid son-of-a-…badger.

My advice: outsource your guilt and humiliation to someone you love and respect. The world is flat, after all. It’s what Tim Ferriss would do.

What do I mean, exactly?

Simple: tell someone—tell lots of people—what you’re doing, when you’re going to be done, how excited you are about it, how important it is to you, and so on.

Now you’ve got risk. You fail, and everyone is going to know. Put that fear of failure to good use! Now, what’s going to prevent the negative payoff of everyone knowing what you want to get done?

5. Do It for Three Minutes

Aside from, say, breathing poison gas or watching reality television, you can do anything for just three minutes, right?

Get a kitchen timer (I don’t actually advocate stealing from your grandmother, but you do what it takes), set it for three minutes, and work. Since you aren’t likely to be procrastinating something you could do in less than three minutes, you have no reason to fear the successful completion of your project.

And you can promise yourself whatever you want when the timer goes off—a cup of coffee, a game of Minesweeper, a half-hour of porn surfing, whatever. Bing! You get your reward—and guess what? Having gotten three minutes of work done will feel pretty good, too. Bing bing!

Next time, shoot for five. Then ten. Eventually, dare I say it, you might be able to put in as much as 25 minutes of solid work without dying—all in a row!

There’s something else, though. Sometimes, once we start working, it feels so good to be working towards our goal, we don’t stop when the timer goes off. We start making excuses—”just one more sentence, I promise, then I’ll play Minesweeper”—in effect, procrastinating our procrastination. Bing bing bing bing bing!

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6. Learn to Embrace Change

Last but not least, you need to get past the whole fear of success thing.

Jonathan Fields, a guest contributor here at Lifehack, offers some tips in his article How to Sell Yourself on Lifestyle Change, and he should know—he’s had quite a few successes in his life, and all of them have drastically changed his life for the better.

It can be hard to imagine coming to terms with what success will mean for you, but here’s my promise: you’ll know how to deal with success when you get there, even if you can’t imagine it now.

Final Words

It is traditional, of course, to end a post on procrastination with a sly joke about how you should start putting these tips into action, first thing tomorrow.

But you know what? Procrastination can be serious stuff and many people just can’t stop procrastinating, so I’m not going to do that.

Instead, I’m going to tell you to turn off your monitor for a minute, get out a piece of paper, and write a list of what you should be working on next. And then start doing it.

Because, believe me, you’ll be a better person afterwards. And that’ll feel great.

Bing!

More Tips If You Can’t Stop Procrastinating

Featured photo credit: Dai KE via unsplash.com

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Last Updated on July 27, 2020

20 Time Management Tips to Super Boost Your Productivity

20 Time Management Tips to Super Boost Your Productivity

Are you usually punctual or late? Do you finish things within the time you stipulate? Do you hand in your reports/work on time? Are you able to accomplish what you want to do before deadlines? Are you a good time manager?

If your answer is “no” to any of the questions above, that means you’re not managing your time as well as you want. Here are 20 time management tips to help you manage time better:

1. Create a Daily Plan

Plan your day before it unfolds. Do it in the morning or even better, the night before you sleep. The plan gives you a good overview of how the day will pan out. That way, you don’t get caught off guard. Your job for the day is to stick to the plan as best as possible.

Here’s How to Create a To-Do List that Super Boosts Your Productivity.

2. Peg a Time Limit to Each Task

Be clear that you need to finish X task by 10am, Y task by 3pm, and Z item by 5:30pm. This prevents your work from dragging on and eating into time reserved for other activities.

3. Use a Calendar

Having a calendar is the most fundamental step to managing your daily activities. If you use outlook or lotus notes, calendar come as part of your mailing software.

I use it. It’s even better if you can sync your calendar to your mobile phone and other hardwares you use – that way, you can access your schedule no matter where you are. Here’re the 10 Best Calendar Apps to Stay on Track .

Find out more tips about how to use calendar for better time management here: How to Use a Calendar to Create Time and Space

4. Use an Organizer

An organizer helps you to be on top of everything in your life. It’s your central tool to organize information, to-do lists, projects, and other miscellaneous items.

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These Top 15 Time Management Apps and Tools can help you organize better, pick one that fits your needs.

5. Know Your Deadlines

When do you need to finish your tasks? Mark the deadlines out clearly in your calendar and organizer so you know when you need to finish them.

But make sure you don’t make these 10 Common Mistakes When Setting Deadlines.

6. Learn to Say “No”

Don’t take on more than you can handle. For the distractions that come in when you’re doing other things, give a firm no. Or defer it to a later period.

Leo Babauta, the founder of Zen Habits has some great insights on how to say no: The Gentle Art of Saying No

7. Target to Be Early

When you target to be on time, you’ll either be on time or late. Most of the times you’ll be late. However, if you target to be early, you’ll most likely be on time.

For appointments, strive to be early. For your deadlines, submit them earlier than required.

Learn from these tips about how to prepare yourself to be early, instead of just in time.

8. Time Box Your Activities

This means restricting your work to X amount of time. Why time boxing is good for you? Here’re 10 reasons why you should start time-boxing.

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You can also read more about how to do time boxing here: Get What Matters Done by Scheduling Time Blocks

9. Have a Clock Visibly Placed Before You

Sometimes we are so engrossed in our work that we lose track of time. Having a huge clock in front of you will keep you aware of the time at the moment.

10. Set Reminders 15 Minutes Before

Most calendars have a reminder function. If you have an important meeting to attend, set that alarm 15 minutes before.

You can learn more about how reminders help you remember everything in this article: The Importance of Reminders (And How to Make a Reminder That Works)

11. Focus

Are you multi-tasking so much that you’re just not getting anything done? If so, focus on just one key task at one time. Multitasking is bad for you.

Close off all the applications you aren’t using. Close off the tabs in your browser that are taking away your attention. Focus solely on what you’re doing. You’ll be more efficient that way.

Lifehack’s CEO has written a definitive guide on how to focus, learn the tips: How to Focus and Maximize Your Productivity (the Definitive Guide)

12. Block out Distractions

What’s distracting you in your work? Instant messages? Phone ringing? Text messages popping in?

I hardly ever use chat nowadays. The only times when I log on is when I’m not intending to do any work. Otherwise it gets very distracting.

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When I’m doing important work, I also switch off my phone. Calls during this time are recorded and I contact them afterward if it’s something important. This helps me concentrate better.

Find more tips on how to minimize distractions to achieve more in How to Minimize Distraction to Get Things Done

13. Track Your Time Spent

When you start to track your time, you’re more aware of how you spend your time. For example, you can set a simple countdown timer to make sure that you finish a task within a period of time, say 30 minutes or 1 hour. The time pressure can push you to stay focused and work more efficiently.

You can find more time tracking apps here and pick one that works for you.

14. Don’t Fuss About Unimportant Details

You’re never get everything done in exactly the way you want. Trying to do so is being ineffective.

Trying to be perfect does you more harm than good, learn here about how perfectionism kills your productivity and how to ditch the perfectionism mindset.

15. Prioritize

Since you can’t do everything, learn to prioritize the important and let go of the rest.

Apply the 80/20 principle which is a key principle in prioritization. You can also take up this technique to prioritize everything on your plate: How to Prioritize Right in 10 Minutes and Work 10X Faster

16. Delegate

If there are things that can be better done by others or things that are not so important, consider delegating. This takes a load off and you can focus on the important tasks.

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When you delegate some of your work, you free up your time and achieve more. Learn about how to effectively delegate works in this guide: How to Delegate Work (the Definitive Guide for Successful Leaders)

17. Batch Similar Tasks Together

For related work, batch them together.

For example, my work can be categorized into these core groups:

  1. writing (articles, my upcoming book)
  2. coaching
  3. workshop development
  4. business development
  5. administrative

I batch all the related tasks together so there’s synergy. If I need to make calls, I allocate a time slot to make all my calls. It really streamlines the process.

18. Eliminate Your Time Wasters

What takes your time away your work? Facebook? Twitter? Email checking? Stop checking them so often.

One thing you can do is make it hard to check them – remove them from your browser quick links / bookmarks and stuff them in a hard to access bookmarks folder. Replace your browser bookmarks with important work-related sites.

While you’ll still checking FB/Twitter no doubt, you’ll find it’s a lower frequency than before.

19. Cut off When You Need To

The number one reason why things overrun is because you don’t cut off when you have to.

Don’t be afraid to intercept in meetings or draw a line to cut-off. Otherwise, there’s never going to be an end and you’ll just eat into the time for later.

20. Leave Buffer Time In-Between

Don’t pack everything closely together. Leave a 5-10 minute buffer time in between each tasks. This helps you wrap up the previous task and start off on the next one.

More Time Management Tips

Featured photo credit: Unsplash via unsplash.com

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