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How Perfectionism Secretly Screws You Up

How Perfectionism Secretly Screws You Up

While perfectionism is commonly seen as believing you want to be perfect or perhaps the obsession of wanting something to be exactly right, being a perfectionist can manifest in other subtle ways:

It actually reflects more than we think and can be a blessing or a curse.

“Perfectionism is more than pushing yourself to do your best to achieve a goal; it’s a reflection of an inner self mired in anxiety” said Thomas S. Greenspon, a psychologist and author of a recent paper on an “antidote to perfectionism,” published in Psychology in the Schools [1]

In other words, perfectionism is born out of uneasiness, concern and doubt rather than a simple basic want to do things well.

The Psychology Behind Perfectionism

Why are some people such perfectionists? There are several reasons why this personality trait is stronger in some than others and it’s down to a certain psychological mindset.

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While some people take or leave mistakes as a lesson, perfectionists see them as personal flaws. They mentally beat themselves up and feel that sense of failure – the same fear of failure that perfectionism stems from.

Another source of perfectionism is the issue of the ego. Many people want things to be perfect because they’re in a mindset of caring what other people will think of them – that they’ll be judged negatively if something isn’t up to a certain standard.

Childhood experiences can also allow perfectionism to evolve in your personality especially if you’ve learnt from a parent or guardian that you somehow can’t be loveable if you’re not perfect. This transcends into your way of thinking throughout work and relationships into adulthood.

And of course, the restricted rules during your education years can teach you at a young age that following rules is important and to your detriment if you’re to break them in any way or not live up to them.

How Perfectionism Secretly Screws You Up

Many people take comfort in being a perfectionist but it’s a common myth that perfectionism creates perfection.

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One downside is the time wasted on making something seemingly perfect and actually causes you to become less productive.

Spending more time on something can often be an illusion – we think we’re improving something but that time isn’t necessarily quality time and could be hindering your performance.

For example, say you were working on an important project for your department that accounted for 15% of sales for the company and it took you 4 months to complete. While another coworker completed another project in a month that only accounted for 7% of overall sales for the company. While it didn’t rack up more sales, your coworker had time to complete further projects which brought a total of 21% of sales.

This is an example of the idea that failing fast is better than succeeding too slowly. When you fail fast, you learn much more in a shorter period of time preparing you for future success much sooner and this is what perfectionism can prevent.

How to Change Your Perfectionist Mindset

If you feel your perfectionism is holding you back, then it might be time to change your habits and way of thinking. There are several strategies you can adopt to change your perfectionist mindset and improve your success in life.

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Abandon the “All or Nothing” Mindset

A common mindset when it comes to perfectionism is either you want to do something well or not at all. But the problem with this is in denying the importance of the process. Achieving greatness comes from the experience and insights gained from this process allowing you the chance to tune and apply these for future success. This inadvertently reduces the chance of failure overall despite what the perfectionist mind may try hard to deny.

Keep in Mind The 80/20 and 70% Rule

It’s sometimes easy to ignore the essence of something when it comes to perfectionism but as long as the essence is apparent within whatever you’re doing, it doesn’t need 100% perfection. Just 70% is all it really needs for it to be great and the fine tuning can be done afterwards. This way you’re seeing the end result more clearly helping to see potential issues.

The 80/20 rule is a good one to keep in mind – only 20% of your efforts can amount to 80% of the results. Any more than this isn’t going to make a huge difference plus it gives you that leeway to tune up the details at a later date.

Actively Ask For Positive Feedback

Feedback is every perfectionist’s worst nightmare and while getting both positive and negative feedback is the ideal, this is something a perfectionist would struggle with already being aware of shortcomings and inadequacies. Therefore, asking for positive feedback on a regular basis can help counteract this and get the mind used to a balance of opinion.

Sort Out The “Must Haves” From the “Good To Haves”

Lots of ideas can be great unless perfectionism is your downfall. Prioritisation is key here but a perfectionist can find it hard to leave out ideas that they think should be included. However, this is detrimental to the quality of your work or project and can cause you to fall behind or add extra pressure on yourself.

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Before you start any project, make sure you create a list of the ‘must haves’ and the ‘good to haves’. Make the ‘must haves’ an absolute priority and only include the ‘good to haves’ if time allows.

Celebrate Small Wins Every Day

A perfectionist’s mindset tends to lean towards the negative so writing down 3 daily achievements can help shift this mindset to one of positivity. Anything small from “I got up earlier than my alarm today” to “I met a new and interesting person” can get the mind thinking of positive aspects and detracts from the negative.

One study explains how this is all down to certain chemicals interacting with our reward system in the brain allowing us to receive the feeling of accomplishment. This feeling motivates us to repeat the process again in order to achieve it. Thinking of positive daily aspects, no matter how small, can literally train your brain to be more positive.

Set Realistic Goals

Setting unrealistic goals is a definite trait of a perfectionist and ends up causing feelings of inadequacy because they can be hard to achieve. Say you’re an actor who’s aim is to become a Hollywood star within a year or you want to have a successful published book within the next 6 months before you haven’t yet written a word – while this could happen, realistically you’re bound to be disappointed.

Having goals is a wonderful thing but raising the bar too high can create feelings of demotivation and lack. So harvest that desire to improve yourself by all means, but not to the point of making yourself feel less-than.

Focus On The Big Picture

You can’t always extinguish the perfectionist in you (that’s perfectionism) but you can become a ‘healthy perfectionist’. You can do this by always keeping the bigger picture in mind. Whenever you start drilling into an aspect or detail of your project, ask yourself how much it’ll affect the end result. If it only contributes to around 2% then you need to let it go. This is an example of opportunity cost where there is potential loss of other avenues or alternatives because of sole focus on one idea.

Stepping back before diving in can save you a lot of time and frees you up to focus on a better result.

Reference

[1] Psychology in the Schools: Is There An Antidote to Perfectionism?

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Leon Ho

Founder & CEO of Lifehack

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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