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7 Wise Ways to Find Focus and Get Things Done

7 Wise Ways to Find Focus and Get Things Done
    Focus to Get Things Done

    It has to be one of mankind’s greatest challenges; staying focused in the fast paced, technology driven world we are living in. Information overload, a common phenomenon, work overload another. But staying focused is perhaps the best way for us to get things done and move forward with our lives and our jobs. So how do we keep our eye on the ball when it’s accustomed to bouncing around from court to court?

    Focus on one thing

    “He who chases two rabbits catches none” – Confucius

    Wise words from a wise man, but most of us will relate to chasing maybe a dozen rabbits at the same time and a couple of elephants. But if we are to follow the wise words of Confucius we will get more done and achieve our goals quickly. Working on more than one thing at a time will waste valuable time. When we switch from one task to another, it takes our brain time to readjust and concentrate on the second task and precious time is lost in the changeover. The reality being that multitasking is a productivity nightmare.

    Eliminate known distractions

    Last week I suggested an information detox to help us recognize the amount of information that we consume is unnecessary. A detox also helps us to unwind and relax, an essential part of focus and concentration. If you need to get work done, disconnect from technology. Turn off all notifications and reminders of emails and tweets etc. Take control of all communication and social media and only go to them when you are ready to spend time there. It’s not good to get notifications –  human beings are not strong enough to ignore these teasers.

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    Calm the mind

    One of our biggest distractions is not as you may have thought – Facebook – it is our own thoughts racing through our minds when we are trying to get something done. These cheeky thoughts often tempt us away from the job that needs doing, or they annoyingly and repeatedly inform while we are working on task A that task B, C and D remain unfinished. Don’t listen, take control of your thoughts and redirect them to the job at hand. A great way to still the mind is meditation. It can help to silence the constant chat we all experience from time to time. It can be a great assistance to focus.

    De-clutter

    De-cluttering is another way to eliminate distractions, if your desk, office and head are clear, you are minimising the possibilities for distractions. I always start my week by cleaning my office, anything that was left lying around from the past week needs to be dealt with, you need to know that there is nothing you have forgotten about or left undone. If you get into the habit of doing a weekly de-clutter or in GTD terms a weekly review, you can start the week relaxed, focused and ready for action.

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    Exercise

    We all know exercise creates energy; it is also a powerful way to reduce stress, as endorphins are released by the pituitary gland to block out feelings of pain or stress. Serotonin, another chemical released while exercising, improves our mood and our sense of happiness. Exercise is also responsible for the creation of new neurons in the brain which enable us to process and store information more easily.

    Clarification of Goals

    Being clear about our goals and objectives will help us focus and stay on track. It motivates us to continue and persist when we are lacking the inspiration. If your goals is to de-clutter your home and be more organized, your objective maybe to reduce stress and induce calm. For another person the objective may be because they are putting their house up for sale and need the house looking good and attractive. It’s important to clarify your objectives in order to maintain the motivation and ensure that what you are working on is getting you closer to that goal.

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    Simplify

    The more we simplify our lives and our jobs, the more work we get done. But we don’t just want to get work done, we want to get the important tasks done, the tasks that make a difference to the big picture. Many of us busy ourselves doing tasks that are unnecessary, wasting time on things that aren’t adding value to our lives or our jobs. If you can simplify and eliminate the unnecessary from your life you will have more time to focus on what is important, and it will also become a lot easier to maintain this focus.

    What other methods do you use to stay focused?

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    Ciara Conlon

    Productivity coach, speaker, blogger and author of Chaos to Control, a Practical Guide to Getting Things Done

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    Last Updated on November 15, 2019

    How Do You Change a Habit (According to Psychology)

    How Do You Change a Habit (According to Psychology)

    Habits are hard to kill, and rightly so. They are a part and parcel of your personality traits and mold your character.

    However, habits are not always something over-the-top and quirky enough to get noticed. Think of subtle habits like tapping fingers when you are nervous and humming songs while you drive. These are nothing but ingrained habits that you may not realize easily.

    Just take a few minutes and think of something specific that you do all the time. You will notice how it has become a habit for you without any explicit realization. Everything you do on a daily basis starting with your morning routine, lunch preferences to exercise routines are all habits.

    Habits mostly form from life experiences and certain observed behaviors, not all of them are healthy. Habitual smoking can be dangerous to your health. Similarly, a habit could also make you lose out on enjoying something to its best – like how some people just cannot stop swaying their bodies when delivering a speech.

    Thus, there could be a few habits that you would want to change about yourself. But changing habits is not as easy as it seems, why?

    What Makes It Hard To Change A Habit?

    To want to change a particular habit means to change something very fundamental about your behavior.[1] Hence, it’s necessary to understand how habits actually form and why they are so difficult to actually get out of.

    The Biology

    Habits form in a place what we call the subconscious mind in our brain.[2]

    Our brains have two modes of operation. The first one is an automatic pilot kind of system that is fast and works on reflexes often. It is what we call the subconscious part. This is the part that is associated with everything that comes naturally to you.

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    The second mode is the conscious mode where every action and decision is well thought out and follows a controlled way of thinking.

    A fine example to distinguish both would be to consider yourself learning to drive or play an instrument. For the first time you try learning, you think before every movement you make. But once you have got the hang of it, you might drive without applying much thought into it.

    Both systems work together in our brains at all times. When a habit is formed, it moves from the conscious part to the subconscious making it difficult to control.

    So, the key idea in deconstructing a habit is to go from the subconscious to the conscious.

    Another thing you have to understand about habits is that they can be conscious or hidden.

    Conscious habits are those that require active input from your side. For instance, if you stop setting your alarm in the morning, you will stop waking up at the same time.

    Hidden habits, on the other hand, are habits that we do without realizing. These make up the majority of our habits and we wouldn’t even know them until someone pointed them out. So the first difficulty in breaking these habits is to actually identify them. As they are internalized, they need a lot of attention to detail for self-identification. That’s not all.

    Habits can be physical, social, and mental, energy-based and even be particular to productivity. Understanding them is necessary to know why they are difficult to break and what can be done about them.

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    The Psychology

    Habits get engraved into our memories depending on the way we think, feel and act over a particular period of time. The procedural part of memory deals with habit formation and studies have observed that various types of conditioning of behavior could affect your habit formations.

    Classical conditioning or pavlovian conditioning is when you start associating a memory with reality.[3] A dog that associates ringing bell to food will start salivating. The same external stimuli such as the sound of church bells can make a person want to pray.

    Operant conditioning is when experience and the feelings associated with it form a habit.[4] By encouraging or discouraging an act, individuals could either make it a habit or stop doing it.

    Observational learning is another way habits could take form. A child may start walking the same way their parent does.

    What Can You Do To Change a Habit?

    Sure, habits are hard to control but it is not impossible. With a few tips and hard-driven dedication, you can surely get over your nasty habits.

    Here are some ways that make use of psychological findings to help you:

    1. Identify Your Habits

    As mentioned earlier, habits can be quite subtle and hidden from your view. You have to bring your subconscious habits to an aware state of mind. You could do it by self-observation or by asking your friends or family to point out the habit for your sake.

    2. Find out the Impact of Your Habit

    Every habit produces an effect – either physical or mental. Find out what exactly it is doing to you. Does it help you relieve stress or does it give you some pain relief?

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    It could be anything simple. Sometimes biting your nails could be calming your nerves. Understanding the effect of a habit is necessary to control it.

    3. Apply Logic

    You don’t need to be force-fed with wisdom and advice to know what an unhealthy habit could do to you.

    Late-night binge-watching just before an important presentation is not going to help you. Take a moment and apply your own wisdom and logic to control your seemingly nastily habits.

    4. Choose an Alternative

    As I said, every habit induces some feeling. So, it could be quite difficult to get over it unless you find something else that can replace it. It can be a simple non-harming new habit that you can cultivate to get over a bad habit.

    Say you have the habit of banging your head hard when you are angry. That’s going to be bad for you. Instead, the next time you are angry, just take a deep breath and count to 10. Or maybe start imagining yourself on a luxury yacht. Just think of something that will work for you.

    5. Remove Triggers

    Get rid of items and situations that can trigger your bad habit.

    Stay away from smoke breaks if you are trying to quit it. Remove all those candy bars from the fridge if you want to control your sweet cravings.

    6. Visualize Change

    Our brains can be trained to forget a habit if we start visualizing the change. Serious visualization is retained and helps as a motivator in breaking the habit loop.

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    For instance, to replace your habit of waking up late, visualize yourself waking up early and enjoying the early morning jog every day. By continuing this, you would naturally feel better to wake up early and do your new hobby.

    7. Avoid Negative Talks and Thinking

    Just as how our brain is trained to accept a change in habit, continuous negative talk and thinking could hamper your efforts put into breaking a habit.

    Believe you can get out of it and assert yourself the same.

    Final Thoughts

    Changing habits isn’t easy, so do not expect an overnight change!

    Habits took a long time to form. It could take a while to completely break out of it. You will have to accept that sometimes you may falter in your efforts. Don’t let negativity seep in when it seems hard. Keep going at it slowly and steadily.

    More About Changing Habits

    Featured photo credit: Mel via unsplash.com

    Reference

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