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Last Updated on November 27, 2020

10 Signs You Have Created a Good Work-Life Balance

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10 Signs You Have Created a Good Work-Life Balance

Creating a good work-life balance is a struggle for many people. However, maybe we shouldn’t be so hard on ourselves, as this concept is fairly new.

According to the Oxford English Dictionary, the first known instance of the phrase only dates back to 1977. The dictionary defines the term broadly: “Of or relating to both work and personal life; designating the relationship between the two.”

Today work-life-balance is a common notion and a concept many people pursue. Fortunately, there are some indicators that can help you find out if you’ve managed to achieve a good work-life balance. Let’s get started!

1. You Have Clear Priorities

Coming up with clear priorities for your life means that decisions are easier. You know who is most important to you, and which values you want to focus on with your goals.

If you haven’t yet defined your personal values, you can get started with this article.

Your priorities will shift and evolve over time. This is normal and good! A newly minted lawyer in his/her mid-20s may accept working sixty hours per week to build experience, while a senior professional often has the confidence, experience, and perspective to say no in order to create free time to focus on his/her family or hobbies.

2. You Know When to Say No

Saying no at work is an art. If you constantly say no to the management, your reputation will gradually erode (and your chances for better opportunities and promotions will do the same). On the other hand, a thoughtful no demonstrates that you are thinking through your priorities.

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Do your best to only say no when you feel it’s necessary. This is a skill, and one that develops over time. If you feel that you need some time to focus on coping with stress, don’t be afraid to say no to that extra weekend project your boss wants you to take on. Kindly suggest that it can wait until Monday.

3. You Know That Balance Changes Daily

When you think of work-life balance, you may imagine an ideal world where you arrive home each and every weekday at 6pm. Unfortunately, you may not be able to achieve these work hours every week.

For example, corporate accounting professionals often experience long hours during the month-end process. If you know that you will face longer hours at certain times of the year, plan in advance to meet those commitments. Of course, if you have just completed ten straight weeks of sixty-hour work, then you probably need to reassess your work habits.

The idea is to achieve balance as often as possible but not to stress out when one day feels a little off.

4. You Don’t Measure Value With “Face Time”

Unless your workplace operates based on a billable hour model, simply logging more hours does not create more value. In fact, Parkinson’s Law[1] suggests that adding time to your work day causes you to lose focus. After all, you may think that you can log in “just a few minutes” on Facebook because you can always make up the time later.

You can learn how to use Parkinson’s Law to your advantage here.

Work experience, education and specialization are critical factors in attaining a high income. Simply logging more hours at the office, regardless of value, does not matter. Make the most of your time at the office with good time management skills, and watch the value of your work increase.

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5. You Proactively Manage Energy

On a scale of 0 to 10, how would you rate your energy and effectiveness at 10am? How does that compare to 4pm? Many people find that their energy and ability to focus gradually declines throughout the day. If this is happening, it may be time to learn how to manage your energy more.

You may need to get more sleep and use other stress management techniques to keep your energy at a steady level throughout the day. This will help you save some time and energy for when you go home to your family—few spouses and children enjoy spending time with zombies.

It’s normal to experience a lull in energy in the afternoon, but your energy should come back before you clock out. If not, you can try adjusting your diet, squeezing in an afternoon workout, or taking a short nap when you get home in order to stimulate your body’s energy reserves.

6. You Work for a Company That Values Work-Life Balance

Some organizations have a better track record in the area of work-life balance than others. Instead of attempting to change the dysfunctional culture of a large organization by yourself, do yourself a favor and work for an organization that values work-life balance.

Fortunately, more and more companies are recognizing the importance of work-life balance, so you can find good options in many different industries.

If you’re looking for a new job, try to feel out the company culture during your interview. You can even explicitly ask for the hiring managers thoughts on work-life balance.

7. You Exercise Several Times a Week

Some people consider exercise a luxury to be enjoyed and pursued “some time in the future.” If you are living a balanced life, you have understood the importance of getting exercise.

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According to the Center for Disease Control and Prevention, an effective exercise week includes both aerobic activity (e.g. walking, running, cycling, swimming) and muscle-strengthening activities (e.g. lifting weights and/or body weight exercises)[2].

Without an effective exercise routine, your energy levels will decline and that will impact your ability to work and enjoy life.

8. You Plan One Enjoyable Activity Every Day

Anticipation makes life sweeter and more enjoyable. Growing up, you may have looked forward to your birthday or Christmas for weeks. Fortunately, you can harness that same power each and every day with your personal time.

It could be something like reading a book for half an hour, attending a concert, going out for quality time with friends, opening the occasional bottle of wine, or watching a new series on Netflix.

Without something enjoyable to look forward to, the daily grind becomes much more challenging.

9. You Use Your Vacation Days to Relax

One 2019 study reported that “fifty-five percent of workers reported that they did not use all of their vacation days”[3]. Of those lost vacation days, “236 million were completely forfeited, which comes out to $65.5 billion in lost benefits.”

Your paid vacation time is part of your compensation, so failing to use it is like setting cash on fire. Use this time away from work to recuperate your energy and focus on your mental health.

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Here are five ideas on how to use vacation time to achieve better work-life-balance:

  • Save up money and finally go for that “bucket list” trip to Europe.
  • Use the time to take care of a long-neglected household project.
  • Take an extended Christmas vacation.
  • Take a class or seminar to deepen your appreciation of your interests.

10. You Use Systems to Stay Focused

Do you have systems and habits to stay focused and productive? That’s one of the best ways to save time so that you leave the office on time each and every day.

You can start by creating some professional assets to increase your effectiveness. You can also experiment with different ways (and different times) to commute to the office. In some organizations, you can achieve a great deal before 9am because the office tends to be quiet early in the morning.

If you have trouble focusing throughout the day, try using block scheduling or the Pomodoro Method to keep you on track.

Final Thoughts

If you have already managed to create a good work-life balance, that’s great! If you’ve read through this list and realized that you’re missing a few pieces, it’s never too late to get started. Find what helps you feel both productive and fulfilled to create a life you can be proud of.

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Featured photo credit: LinkedIn Sales Navigator via unsplash.com

Reference

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Bruce Harpham

Bruce Harpham is a Project Management Professional and Founder and CEO of Project Management Hacks.

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Last Updated on October 18, 2021

9 Practical Ways to Achieve Work Life Balance in a Busy World

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9 Practical Ways to Achieve Work Life Balance in a Busy World

When I worked in college housing, I found myself in a position that made me so uncomfortable, I had some big choices to make. I could continue to do things the way my supervisor wanted me to, or I could look for another job. In favor of more balance, I chose the latter.

This was a big choice for me. I was basically giving up a (rather) stable job that made me unhappy for the unknown.

And you know what? Focusing on balance was the right thing to do.

It was also the impetus that led me to FINALLY finish my book, Making ‘Work’ Work for You. I absolutely needed to take my work/life balance into consideration and make some drastic changes. I’ve done that. And I’ve found that this message is resonating out there in the world of higher education and many other fields.

I wanted to share some of the tips and hacks that I’ve developed and learned over the years. These are strategies I’ve used to make the work day more palatable and improve my attitude about balance.

1. Be Intentional on How You Schedule Your Time

You may have one of those jobs in which one could easily be in meetings for a full day, leaving very little time to actually get your work done. Staff meetings, senior management meetings, committee meetings, supervisory meetings (also called One-on-One’s), disciplinary meetings…this list goes on and on. Where’s the balance?

During my years as a Manager and Senior Manager, I was in meetings all the time and felt entirely too much pressure to stay late, work on the weekends, or god forbid you try to multi-task in those meetings! I’m blessed in my current position that I don’t have that problem – but I think a person can be much more intentional about time is scheduled during the work day.

In the first place, you know the saying, “if you don’t control your calendar, it will control you.” So control it (I have a great planner for that!). You need work time? Schedule it. Call it just that: WORK TIME.

I currently hold blocks of time as work-time and in the “location” section of Outlook, I write down what I want to get done during that section of time:

  • work on the science grant
  • clean up email box
  • web site changes
  • clean desk

And I try to do this at least one full week in advance so that I don’t get overwrought with meetings before I save time for me.

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However, don’t fill your entire calendar lest you get in trouble for not being available. I look at my recurring meetings first – which days are my busiest meeting days and which days are very open. I usually schedule a 2 to 3 hour block at a time, at least 2 to 3 times each week. My current supervisor actually really likes this strategy and has begun to try it for herself.

If you are working for a company who schedules a great many meetings, you may need to speak with your supervisor regarding your need to schedule more work time; especially if those recurring meetings are frequent.

Give yourself a month to get used to the meeting schedule, and then you can approach your supervisor about options you have to delegate or remove some of those meetings from your calendar.

2. Deal with Additional Priorities and Opportunities

Working in higher education, I haven’t always had the luxury of getting to decide for myself what’s important. But in considering how you are spending your time, think about the extra things you take on in addition to your regular work.

I’m going to be the first person who tells you that getting involved outside of your job is super important – for the professional development, making friends, networking, etc. But you may have to limit that involvement or consider that it’s part of your free time instead of your work time. And make choices that sustain this.

I was very active in my professional association once I moved to California, and I carried that with me a great deal. I chose to have much of my social life connected through that organization…and I chose to be involved rather than going to a movie or doing other social things on the weekends. When I became a runner, I had to further alter some of these choices of how to spend my time outside of work – I saw fewer movies and was less involved in my professional association. And then, during times when my volunteer work was really busy, I just was not training for races.

But sometimes you really do need to make a choice between the extra work/responsibility and your home life. Saying “no” means that you can say “yes” more often.

“Instead of saying, ‘I don’t have time,’ try saying ‘it’s not a priority’ and see how that feels.” –Courtney Carver

Figure out what projects mean the most to you. Which extra responsibility will you enjoy the most? Which project will aid in the advancement of your career, or help you to work with someone new and influential? Really consider this before taking on a new project or committee. It’s better to do a couple things really well than have mediocre performance in a ton of things.

Of course…there’s always the “other duties as assigned” clause in many of our job descriptions. You know what I’m talking about, they’re usually at the very bottom of the page, that “catch all” which seemingly gives your supervisor or other managers the option to throw extra projects at you. This can be tricky to navigate, especially during times when you are short staffed and surviving budget cuts. Be honest with your supervisor if you feel overwhelmed. Remember that you must communicate with peers and committee members who are sharing the workload with you.

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It should also go without saying that you ask permission to take on professional association committee work before you volunteer. It’s a common courtesy. It gives your supervisor the chance to assist you with skill sets and/or connections that could assist in your new project or committee work. If they’ve been in your field for some time, they could even have great suggestions and recommendations for you.

3. Find Portals for Flexibility

If you have the luxury of a flexible work day, then you can make room for longer breaks. You can be creative with your lunch hour or come in later/leave earlier when you need to.

Do you have the ability to work from home now and then? Will your supervisor allow that? Are you lucky enough to have one of those gigs? Make sure you keep it in perspective and get your things done. Don’t take advantage or take for granted, because you might lose it!

The flip side of this is having no flexibility – zero, zilch, none. Your work day is rigid and you have meetings, meetings, meetings. That’s tough. You may need to build in buffers between your meetings. Don’t schedule back to back meetings. Start a meeting at 9am, and if it’s over at 10:30, don’t schedule another meeting until 11am.

Don’t go back to the office and work before the next meeting. Take a walk, get a cup of coffee, and breathe. Control your calendar, or it will control you.

4. Put Your Work Day into Perspective

You know what? It’s just work. It’s meaningful for you – you put your heart and soul into it. But it’s just work. If you can’t draw the line between where your job ends and you begin….that might be a problem.

The big thing for me was being able to realize that I was no longer going home angry. That was a beautiful thing. I took my work home – in an emotional manner – for such a long time. I would be so frustrated with the tough day and/or negative students and/or a rotten staff meeting…I’d internalized so much of it and it made me angry.

So I needed to draw that line and say, “I’m going home and I’m going to be me.” That’s it.

5. Find a Buffer

You may need a buffer from your work day into your home life. If you are a live-in professional, this can be difficult. I’m lucky to have figured this out for me in my current vocation.

For two years, I was a walking commuter and listened to podcasts on my walk to and from work. Currently, I commute by car but the travel time is about the same. I still listen to podcasts but have been on a mad audiobook phase for the past three months. Jen Sincero just rocks. This usually clears my mind from any daily funk and puts me in a lighter mood when I get home.

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Some of you may have very long commutes and so, time in traffic further complicates your transition time. Loud music may turn into road rage, so I recommend podcasts (again – I’m a big fan), audiobooks, comfortable/slow music. Even something that you are familiar with and can sing along. But any drive home can feature these things, and you really only need a few minutes to make it happen.

During that transition time (otherwise known as your commute home), let go of everything that happened at work that day. The work day is over. What are you looking forward to once you get there? Spouse or significant other? Family, kids? Dogs? Someone making an amazing dinner for you? A very nice glass of wine and a fire?

Focus on one of those things to think about while you let your work day go…and SMILE — even if you have to force yourself to smile. Because even just smiling will brighten your mood.

6. Unplug from Technology

Even as I’m writing this, I know good and well that I struggle with this myself. My husband and I have smart phones and tablets, and I often bring my work laptop home. So I myself am not the model of unplugging. Writing for The Bulletin, Sarah Comstock addresses the fact that technology has been a double-edged sword. Advances are helpful and convenient but “have placed an enormous burden of relentless pressure on people as expectations rise in parallel with the speed of technological progress.”

Computers and gadgets are suddenly able to do just about anything; as human beings, we need to recognize that we can’t do everything. Being able to get away from our devices and technology is paramount to finding work/life balance.

In the first place, the main reason we add our work email to our phones is for convenience and flexibility. Having that connection allows us to respond to certain requests maybe between meetings, or while otherwise occupied. It’s most certainly not meant to keep us from our families or friends or to occupy our down time. You pull out the laptop with the intention of doing some personal research or maybe you are checking your bank account, and the next thing you know you’re opening Outlook and responding to emails. Suddenly a 15-minute task turns into an hour, or two. Next, there’s the itching desire to “quickly check email” while you are at a restaurant with your significant other or friends and there you go again – you get caught up in an email chain of crap that clearly could wait until the next day.

Does any of this sound like you? It’s me too, much of the time. Some different strategies to consider include…

7. Do a “Detox” from Some of the Apps on Your Phone That Suck up Your Time

These apps could include social media, games, fitness, or sports viewing. Based on a challenge I learned about on the Rich Roll podcast, for the entire month of June 2015, I took all social media off my phone. I did not check in anywhere, I did not tweet or post on Facebook, there were no new Instagram shots in my feed.

That gave me some balance when spending time with family and friends – it was nice to just be with them and not otherwise occupied with distractions.

8. Tackle Your Cell Phone Stuff

Consider whether your employer requires you to have a department-issued cell phone; and if your institutional culture dictates that you have access to your email all the time. One of my previous institutions did require a department-issued phone with work email intact. I received compensation for this, but it was expected that email notifications be turned on and the focus be on staying up to date with all communication.

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Thankfully, that is not the current culture for me. I do have work email on my phone, but notifications are turned off; and, in fact, from time to time I think about removing work email from my phone because I’d just as soon not have to worry about it. But given that my boss has work email on her phone, I model that example. And our classified staff members are not required to have email on their phone.

If the culture of your institution or your department requires this – don’t be a rogue employee for the sake of balance. But consider other ways that you can insure that your work email doesn’t dominate your device. Are you able to turn off the work-related phone on the weekends or at night? Can you talk to your supervisor about expected response times?

No one can check email 24 hours a day and still expect to be bright-eyed and bushy-tailed at the office. That is NOT work/life balance.

9. Set a Time You Spend on Checking Emails

Try to keep your email at the office from dominating your day. I’m doing the best I can to open, read, and respond/delete to my emails as soon as I get into Outlook, and then close the application until the end of the day. I try to be at “Inbox Zero” before I go home. This insures that I’m not wrongly multitasking during the work day (which, by the way, there is no such thing as multitasking) or spending too much unnecessary time on email when there are projects to complete.

A new strategy I’m employing is to not open my email until I return from my lunch break. This was something my current supervisor read about in an article, and I really love the reasoning behind it. When you start the day with email, you are letting others dictate your priorities rather than controlling these yourself. If the email truly is an emergency, that person will call you or come find you.

Hit up your main priorities in the morning, and then settle into the questions after you get some food. I’m enjoying the productivity of my morning and the peace of mind I feel because I’m not letting others dictate my work day.

Essential to unplugging and finding balance is the notion of separating. Don’t multitask your work and your life. Unless part of your job is posting to social media daily, leave all that stuff at home during the work day. Do you need Facebook and Twitter open on your computer while you try to write that report (or get your email to “Inbox Zero”)? In his book, Deep Work, Cal Newport suggests “the overuse of social media unwittingly cripples our ability to success in the world of knowledge work.”

Social media is lots of fun, but in the office it’s just a diversion that’s keeping you from finishing your vital tasks. The sooner you get your stuff done, the sooner you get home.

If you must make a personal call, check in with your significant other, or connect with your family; you can do so by taking a quick break and making your call from the break room or outside.

The Bottom Line

You’re probably scratching your head by now because most of these tips seem SO easy. They are! You just need to make the commitment to yourself, make the effort, and then go for it. You can do this!

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