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How To Be Super Organized And Quickly Get Things Done

How To Be Super Organized And Quickly Get Things Done

Stuck on how to be organized? With a few handy tips and tricks, you can stay on top of that to-do list and power through your day.

Start the night before

Each evening, plan the important things that need to be done the next day. Whether you write using old school pen and paper or an app, just jot down your thoughts so you can park your brain for the night knowing you will hit the ground running the next day.

Divide up big tasks

When a task feels too big to face, it’s easy to put it off. Set a timer on your phone for 15 minutes, and work without distraction for that time. Get up, wander about, stretch your legs and come back to it. Slicing away at tasks like this allows you to plough through and get things done without feeling overwhelmed.

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Mind sweep your brain

Sometimes your mind can feel so full of ideas, lists, tasks, projects and odd things to remember that it can be impossible to focus. Sit down for half an hour with a pen and paper and get everything in your head out into a huge list. Then, you can start dividing up your tasks and allocate time for them. Once your have cleared your head, you can crack on with the most urgent tasks.

Prioritize

Learning how to prioritize is so important in the quest for super organization. Give each task on your daily list a ranking and order them from the most important to the least, and work your way through. When two things are equally important, make a decision and just start – use your timer method to chip away at your list.

Allocate tasks on a calendar

It can be really useful to cross-check your task planning against a calendar. Plan your tasks in time slots in your diary or online calendar so you can see how your working day looks. Add repeating tasks and jobs to specific times and days so they become habitual, and you always know they are booked into your schedule.

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Meditate

Meditation is a wonderful tool for productivity. When you are mindful and present in the moment, productivity can be so much better. Use tools like Headspace or some meditation sequences on YouTube to take a few minutes out and calm the mind – you will reap rewards in the amount you achieve with a clear mind.

Delegate

Not taking everything on yourself is a major part of being organized. Outsource or delegate tasks that aren’t your strong suit, and crack in with things you excel at.

Use tech to work for you

Apps such as Zapier and IFTT.com are wonderful tools to hack your workflow and make it work for you. Set up tasks to help maximize your time, such as automating blog posts across networks and bookmarking sites, make research come to you, and automate responses. The possibilities are endless and empowering.

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Step away from the noise

Step away from your email and social media for chunks of time to avoid distractions. Constant reach is counterproductive to concentration, so promise yourself chunks of time to just crack on with tasks.

Be disciplined

Staying on task can require some discipline. Get yourself in the mindset of work by scheduling time off, rewarding yourself with breaks, and dividing up the tasks you dislike into smaller chunks. Better still, delegate.

Do the things you hate first

If you have been putting something off for a while, nip that procrastination in the bud by tackling your least favorite jobs first. That kick starts your day, and you can look forward to working on the jobs you love.

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Step away from the inbox

Emails can be a real time vacuum for productivity. Use Awayfind to set alerts for crucial emails, and schedule time to check the inbox once or twice a day. Set up a folder for non-urgent emails to reply to, and set time in your calendar to empty that folder twice a week to avoid being buried by communications.

Use tech to help you plan

There are many project planning and “to do” list apps on the market, so find one that suits your personal working style. Azendoo is an easy-to-use manager that links with Evernote to plan your tasks and information, and has easily moveable tasks to re-order and prioritize in a visual way.

Schedule but be flexible

Use your schedule and task list as a guide, but be open to flexibility as jobs change and circumstances throw you a curve ball. Be prepared to reorder a list dependent on requirements, but stay disciplined to get things done and earn your super-organized superhuman status!

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Jo Gifford

Design Guru, Writer, and Founder The Dexterous Diva and the Killer Content Academy.

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Last Updated on October 22, 2020

2 Transformational Ways to Spark Your Creative Energy

2 Transformational Ways to Spark Your Creative Energy

Good things come in twos: Peanut butter and jelly, Day and night, Fred Astaire and Ginger Rogers. The same is true for what sparks our creative energy: our thoughts and actions.

Creativity is an inside job as much as it is about a conducive schedule, physical environment, and supportive behaviors. By establishing the right internal and external landscape, creativity can blossom from the abstract to the concrete and we can have fun along the way.

Sparking creativity is all about setting up the right conditions so a spark is ignited and sustained. The sparks don’t fizzle out. They are allowed to grow and ripen.

Think of a garden. Intention alone will not produce the delicious red tomato nor will the readiest seed. That seed needs attention at its nascent stage and as it grows a stalk and produces fruit. If we want to enjoy more than one fruit, we keep at it, cultivating the plant and reaping multiple harvests.

Creativity lives in each of us like seeds in the earth or encapsulated in a nut. Seeds of ideas, concepts, designs, stories, images, and even ways of communicating that surprise and delight await activation.

By sparking our creative energy, we activate these unique seeds. Like snowflakes, they are of a moment and always without a match. The smallest sparks encourage even the smallest, most dormant seeds to sprout.

The good news is that our creative energy wishes to be sparked—to be invited to play. It wants to be our regular playmate.

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1. Be Childlike in Your Thoughts, Attitudes, and Approach

Being childlike in our thoughts, attitudes, and approach is an easy way to internally have our thoughts be gracious prolific gardeners to our creative energy. If we want it to come out and play and hang around as our regular companion, then let’s return to our 5-year-old selves.

Our childhood selves are naturally curious. We still have that curiosity! All we have to do is remind ourselves to get curious. We can do that by simply observing and being with what is in front of us instead of making up a story about what won’t work or why something can’t be done. So, it’s about cultivating curiosity instead of jumping into judgment.

Move Your Inner Judge to the Sidelines

When we get curious, creativity percolates and, ultimately, takes its place in the world. To give a hand in choosing curiosity over judgment, we can move the judge that also lives inside us to the sidelines. The judge squashes our creative urges, even when they are as small as sharing a point of view. It’s that pesky voice that causes us to doubt ourselves or worry about what others will think.

The judge is also risk-averse. The judge likes things to stay the same. Change makes the judge nervous.

Creativity is all about risk and changing things up. It needs risk, even failure, to be its naturally innovative, dynamic, impactful self. The judge likes to convince us failure is something to be avoided at all costs.

To move the judge to the sidelines and let curiosity reign, we can pay attention to who we are in conversation with and who is calling the shots.

Is it the voice of fear, doubt, or anxiety (the inner-critic—the judge’s boss)? Or is it the voice of wisdom, courage, strength, and non-attachment, and of course curiosity (the inner-leader)?

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We can easily tell the difference by how each makes us feel. The inner-critic depletes and slows us down, putting roadblocks in the way. The inner-leader energizes and a natural rhythm develops.

It’s all about who we spend time with. If we wish to exercise, we will seek out our friends who go to the gym or hike. If we want to lose some weight, we will opt to eat dinner with someone who prefers a healthy spot over fast food.

After getting curious, we can honor what our curiosity prompts us to do. The spark can do its job and a fire starts to glow when commitment enters. Our childhood selves were fully committed to being creative. That level of commitment is still something we are very capable of exercising!!

Again, we need to let go of the judge. We can ask ourselves, what do we want to commit to—negativity that depletes our creative energy, depth, and output, or the understanding that our thoughts and attitudes matter and that right thoughts and attitudes are the sparks that really let our creativity come alive?

Learn to Recall Your Childhood Self

To get in touch with that unabashedly committed childhood self, recall your childhood self. If you have a picture, pull one out. Keep it around so you can remember to activate that innate creative nature that was prominent then and wants to be prominent now and always.

Soak in the essence of that being. Commit to their commitment to brave and dogged trial and error because it is yours as well. You are that person.

Remember how tenacious you were when you wanted to build that sandcastle. You kept at it as the waves came in. You built with fury or reconfigured the walls. Also, remember that there was a willingness to fail since you were as invested in the process as well as the outcome—but less with the outcome. You were willing to experiment and start again. There was vitality—the main lifeline of your creative energy—instead of a rigid attachment.

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When you notice you are in conversation with your inner-critic or being held back by it, simply acknowledge, name it, and then switch to your inner-leader by taking a few good deep belly breaths, rubbing two fingertips together, or listening to ambient sounds in the background.

Physical movements shift our negative thoughts over to the positive domain of the inner-leader. As our judge continues to sit on the sidelines, our ability to quiet the inner-critic becomes stronger. We taste freedom. A simple taste emboldens us to say no again to the judge and yes to what makes our hearts and spirits sing—our creativity.

We begin to spark creativity to the point it no longer needs to be invited to play. It becomes our regular playmate—the younger sibling or the kid next door ready to have some fun, maybe even make some mischief by shaking things up.

When we align with our inner-leader and think and act from its promptings, creativity flows up and out with ease, as it needs to!

Letting those initial sparks generate a creativity fire that keeps burning is something we can all do! That’s the inside job.

2. Listen to Your Inner Leaders of Creative Energy

If we listen, our inner-leaders will let us know just what we need to set-up and do in our physical world to maximize that gorgeous, hungry creativity we now have flowing freely in us.

The seed has been unlocked! So, now what?

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To enable our creative energy to take its form and place outside of us, there needs to be spaciousness! Spaciousness in our physical worlds impacts our internal one. It lets the voice of the inner-leader be heard. It lets creativity have room to be sparked and acted upon.

With a little discipline, we can easily create spaciousness in our daily lives—spaciousness that will spark our creativity and let it take shape.

So, no matter who you are and what conditions help your creativity thrive, check-out these easy-to-implement basic suggestions:

  • Reduce or eliminate multi-tasking.
  • Say yes to what matters and what aligns with your big values and goals.
  • Say no to all else.
  • Say no again.
  • Schedule time in your calendar as you do with other things in your life to just be, to ponder, to let ideas percolate, and to create.
  • Spend time doing the things that bring out your creative energy. It could be walking, singing, or simply looking out the window.
  • Meditate.
  • Breathe—long breaths in and long breaths out through the nose.
  • Invite your body and heart into your experiences so your mind is a part of you and not all of you.
  • Try a new thing to spark your creativity. If you spend time running, try a different route. If running feels stale, cruise around a museum, or go for a bike ride.
  • Play a game. Indoors out or outside. Think of what makes you happy that you haven’t done in a while. Is it a physical game like badminton or cards? Maybe it’s storytelling? Play is creative, and it sparks the creative energy, too.
  • Spend time in the places that bring out your creativity. What spot in your home could be your spot for entering into that mode? Do you need to get out? Maybe a park bench is the right spot, with a book of poetry, or even nothing at all.
  • Spend time in nature. Nature brings us to a place of calm and awe and through that our creativity is easily sparked.

Final Thoughts

These are all habits—habits of mind and habits of doing. Experiment with what works for you. Have fun. If you give even 50% to altering your thoughts and actions, then you will begin to spark your creativity. It takes a lot of curiosity and commitment, but it can definitely be done.

Our innate creative energy is a deep source of all that we seek—joy, connection, renewal. It deserves and looks forward to the changes you will make that will let sparks fly and ignite!

More Tips to Spark Your Creative Energy

Featured photo credit: Kelly Sikkema via unsplash.com

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