Advertising
Advertising

How To Be Super Organized And Quickly Get Things Done

How To Be Super Organized And Quickly Get Things Done

Stuck on how to be organized? With a few handy tips and tricks, you can stay on top of that to-do list and power through your day.

Start the night before

Each evening, plan the important things that need to be done the next day. Whether you write using old school pen and paper or an app, just jot down your thoughts so you can park your brain for the night knowing you will hit the ground running the next day.

Divide up big tasks

When a task feels too big to face, it’s easy to put it off. Set a timer on your phone for 15 minutes, and work without distraction for that time. Get up, wander about, stretch your legs and come back to it. Slicing away at tasks like this allows you to plough through and get things done without feeling overwhelmed.

Advertising

Mind sweep your brain

Sometimes your mind can feel so full of ideas, lists, tasks, projects and odd things to remember that it can be impossible to focus. Sit down for half an hour with a pen and paper and get everything in your head out into a huge list. Then, you can start dividing up your tasks and allocate time for them. Once your have cleared your head, you can crack on with the most urgent tasks.

Prioritize

Learning how to prioritize is so important in the quest for super organization. Give each task on your daily list a ranking and order them from the most important to the least, and work your way through. When two things are equally important, make a decision and just start – use your timer method to chip away at your list.

Allocate tasks on a calendar

It can be really useful to cross-check your task planning against a calendar. Plan your tasks in time slots in your diary or online calendar so you can see how your working day looks. Add repeating tasks and jobs to specific times and days so they become habitual, and you always know they are booked into your schedule.

Advertising

Meditate

Meditation is a wonderful tool for productivity. When you are mindful and present in the moment, productivity can be so much better. Use tools like Headspace or some meditation sequences on YouTube to take a few minutes out and calm the mind – you will reap rewards in the amount you achieve with a clear mind.

Delegate

Not taking everything on yourself is a major part of being organized. Outsource or delegate tasks that aren’t your strong suit, and crack in with things you excel at.

Use tech to work for you

Apps such as Zapier and IFTT.com are wonderful tools to hack your workflow and make it work for you. Set up tasks to help maximize your time, such as automating blog posts across networks and bookmarking sites, make research come to you, and automate responses. The possibilities are endless and empowering.

Advertising

Step away from the noise

Step away from your email and social media for chunks of time to avoid distractions. Constant reach is counterproductive to concentration, so promise yourself chunks of time to just crack on with tasks.

Be disciplined

Staying on task can require some discipline. Get yourself in the mindset of work by scheduling time off, rewarding yourself with breaks, and dividing up the tasks you dislike into smaller chunks. Better still, delegate.

Do the things you hate first

If you have been putting something off for a while, nip that procrastination in the bud by tackling your least favorite jobs first. That kick starts your day, and you can look forward to working on the jobs you love.

Advertising

Step away from the inbox

Emails can be a real time vacuum for productivity. Use Awayfind to set alerts for crucial emails, and schedule time to check the inbox once or twice a day. Set up a folder for non-urgent emails to reply to, and set time in your calendar to empty that folder twice a week to avoid being buried by communications.

Use tech to help you plan

There are many project planning and “to do” list apps on the market, so find one that suits your personal working style. Azendoo is an easy-to-use manager that links with Evernote to plan your tasks and information, and has easily moveable tasks to re-order and prioritize in a visual way.

Schedule but be flexible

Use your schedule and task list as a guide, but be open to flexibility as jobs change and circumstances throw you a curve ball. Be prepared to reorder a list dependent on requirements, but stay disciplined to get things done and earn your super-organized superhuman status!

More by this author

Jo Gifford

Design Guru, Writer, and Founder The Dexterous Diva and the Killer Content Academy.

Being Kind to Control Freaks Is Being Cruel to Yourself 10 Tech Tools That Can Help Save Up Your Time 8 Simple Ways You Can Try Now To Train Your Brain To Stay Focused How To Be Super Organized And Quickly Get Things Done job application mistakes 14 Dumb Job Application Mistakes The Employment Recruiters Often See People Make

Trending in Productivity

1 26 Useful Things to Learn Now That Will Change Your Life 2 How to Take Calculated Risk to Achieve Success 3 How Not to Feel Overwhelmed at Work & Take Control of Your Day 4 The Importance of Time Management: 8 Ways It Matters 5 13 Work Life Balance Tips for a Happy and Productive Life

Read Next

Advertising
Advertising
Advertising

Last Updated on August 20, 2019

26 Useful Things to Learn Now That Will Change Your Life

26 Useful Things to Learn Now That Will Change Your Life

If you pay attention to your everyday life careful enough, you’ll know that you can learn from everything and everyone you come across. Our life is basically full of useful lessons that we should learn.

Here are 26 useful things to learn that Abhishek A. Singh shared on Quora. Let’s see how these life theories would lead you to live a different life.

1. Primacy and recency: People mostly remember the first and last things that occurred, barely the middle.

When scheduling an interview, ask the employer the time slots they do interviews and try to be the first or the last.

2. If you work in a bar or in customer service of any kind, put a mirror behind you at the counter.

In this way, angry customers who approach you will have to see themselves in the mirror behind you and the chance of them behaving irrationally will be lowered significantly.

3. Once you make a sales pitch, don’t say anything else.

This works in sales, but it can also be applied in other ways.

My previous boss was training me and just gave me pointers. I was working at a gym trying to sell memberships. He told me that once I got all the small talk out of the way and presented the prices, the first person to talk would lose.

It didn’t seem like a big deal but it actually worked. Often there were long periods of awkward silence as the person tried to come up with some excuses, but usually they bought.

4. If you ask someone a question and they only partially answer, just wait.

If you stay silent and keep eye contact, they will usually continue to talk.

5. Chew gum when you’re approaching a situation that would make you nervous, like public speaking or bungee jumping.

When we eat, our brain tell ourselves, “I would not be eating if I were danger. So I’m not in danger.” This has helped me to stay calm.

Advertising

6. People will always remember how you made them feel, not what you said.

Also, most people like talking about themselves; so ask lots of questions about them.

7. When you’re learning something new, teach it to a friend. Let them ask you questions about it.

If you’re able to teach something well, you will be sure that you’ve understood it very well.

8. If you get yourself to be really happy and excited to see other people, they will react the same to you.

It doesn’t always happen the first time, but it will definitely happen the next time.

9. The physical effects of stress — breathing rate and heart rate — are almost identical to the physical effects of courage.

When you’re feeling stressed in any situations, immediately reframe it : Your body is getting ready to be courageous, you are NOT stressed.

10. Pay attention to people’s feet.

If you approach two people in the middle of a conversation, and they only turn their torsos and not their feet, they don’t want you to join in the conversation.

Similarly, if you are in a conversation with a coworker who you think is paying attention to you and their torso is turned towards you but their feet are facing in another direction, they want the conversation to end.

11. Confidence is more important than knowledge.

Don’t be intimidated by anyone, everyone is playing a role and wearing a mask.

12. If you pretend to be something for long enough, you will eventually become it.

Fake it till you make it. Period.

13. Not to be creepy, but if you want to stare at someone unashamedly, look directly past them and wait for them to try and meet your eyes.

When they fail to do that, they’ll look around (usually nervously for a second) they won’t look at you again for some time. This is your chance to straight up stare at this person for at least 45 seconds.

Advertising

And as suggested by Brian Stutzman:

If you’re staring at someone and get caught, DON’T turn your head or your body to look away, because that just confirms that you were staring.

Just move your EYEBALLS off the person. Unlike turning your head, it’s instantaneous. And the person will think you were just looking at something behind them and that they were mistaken for thinking you were staring. Do it confidently, and ignore any reaction from the person, and you can sell it every single time.

After a second, you can even look back at them with a “Why are you staring at me?” look on your face to really cement the deal!

14. Build a network.

Become the information source, and let the information be yours. Even grabbing a beer with a former colleague once a year will keep you in the loop at the old office.

Former coworkers might have gotten a new position in that office you always wanted to work in, great! Go to them for a beer, and ask about the office. It’s all about connections and information.

15. If you are angry at the person in front of you driving like a grandmother…

Pretend it is your grandmother, it will significantly reduce your road rage.

main-qimg-17c6060ba5491ad5af817faf5046a13b

    16. Stand up straight.

    No slouching, hands out of pockets, and head held up high. It’s not just a cliche — you literally feel better and people around you feel more confident in you.

    Advertising

    17. Avoid saying “I think,” and “I believe” unless absolutely necessary.

    These are phrases that do not evoke confidence, and will literally do you no good.

    18. When feeling anxious, clean up your home or work space.

    You will feel happier and more accomplished than before.

    main-qimg-a0187fc57b3d874f251bd06c388991dd

      19. Always buy the first pitcher or round of drinks.

      You’d be surprised how long you could drink on the phrase “I bought the first one.”

      20. Going into an interview… be interested in your interviewers.

      If you focus on learning about them, you’ll seem to be more interesting and dynamic. (Again, people love to talk about themselves.)

      21. Pay attention parents! Always give your kid a choice that makes them think they are in control.

      For instance, when I want my son to put his shoes on I will say ,”do you want to put your star wars shoes on or your shark shoes on?”

      Pro-tip: In some cases, this works on adults.

      main-qimg-0dc201c56efe2beb49b842205f253dfb

        22. Your action affects your attitude more than your attitude affects your action.

        As my former teacher said “You can jump and dance FOR joy, but you can also jump and dance yourself joyful.”

        Advertising

        23. When a group of people laugh, people will instinctively look at the person they feel closest to in that group.

        Notice who you look at and who look at you when you laugh with a group of people!

        24. If you want to build rapport or gain someone’s trust quickly, match their body posture and position.

        If someone is sitting with her legs crossed, cross your legs. If they’re leaning away from you, lean away from them. If they’re leaning towards you, lean towards them.

        Mirroring and matching body position is a subconscious way to tell if someone trusts you or is comfortable with you. If you’re sitting with your arms crossed and you notice someone else is sitting with her arms crossed, that is a good indicator that you have/are successfully built/building rapport with that person.

        25. The Benjamin Franklin Effect (suggested by Matt Miller)

        I find the basis of the Benjamin Franklin effect is very useful and extends far beyond pencil borrowing. This knowledge is useful in the world of flirting too.

        Asking a girl in your class if you can borrow a pencil or her notes or to explain the homework will make her more likely to like you than if you let her borrow your stuff or are the one to help her. Even just asking a girl to buy you drinks (facetiously) leaves a much bigger impression than offering to or actually buying a girl a drink.

        The best part is it kills 3 birds with one stone: you get the advantages of the favor itself, the person subconsciously likes you more, and it makes them more open to future favors and conversation.

        26. Handle panic and anxiety behaviors by tapping fingers (Suggested by Jade Barbee)

        When you’re feeling stressed, worried or angry, tap each finger tip while thinking (or speaking quietly) a few specific words about what is bothering you. Repeat the same words while tapping each of your 10 fingers, including thumbs.

        For example, tap while saying, “I’m so angry with her…” Doing so will likely take the charge out of the feeling and return you to a more resourceful (better feeling) state of being. It’s called EFT (Emotional Freedom Technique) or “tapping,” and it is useful in many life situations – emotional sadness, physical pain, food cravings, traumatic memories…

        Featured photo credit: Nicole Wolf via unsplash.com

        Read Next