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How To Be Super Organized And Quickly Get Things Done

How To Be Super Organized And Quickly Get Things Done

Stuck on how to be organized? With a few handy tips and tricks, you can stay on top of that to-do list and power through your day.

Start the night before

Each evening, plan the important things that need to be done the next day. Whether you write using old school pen and paper or an app, just jot down your thoughts so you can park your brain for the night knowing you will hit the ground running the next day.

Divide up big tasks

When a task feels too big to face, it’s easy to put it off. Set a timer on your phone for 15 minutes, and work without distraction for that time. Get up, wander about, stretch your legs and come back to it. Slicing away at tasks like this allows you to plough through and get things done without feeling overwhelmed.

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Mind sweep your brain

Sometimes your mind can feel so full of ideas, lists, tasks, projects and odd things to remember that it can be impossible to focus. Sit down for half an hour with a pen and paper and get everything in your head out into a huge list. Then, you can start dividing up your tasks and allocate time for them. Once your have cleared your head, you can crack on with the most urgent tasks.

Prioritize

Learning how to prioritize is so important in the quest for super organization. Give each task on your daily list a ranking and order them from the most important to the least, and work your way through. When two things are equally important, make a decision and just start – use your timer method to chip away at your list.

Allocate tasks on a calendar

It can be really useful to cross-check your task planning against a calendar. Plan your tasks in time slots in your diary or online calendar so you can see how your working day looks. Add repeating tasks and jobs to specific times and days so they become habitual, and you always know they are booked into your schedule.

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Meditate

Meditation is a wonderful tool for productivity. When you are mindful and present in the moment, productivity can be so much better. Use tools like Headspace or some meditation sequences on YouTube to take a few minutes out and calm the mind – you will reap rewards in the amount you achieve with a clear mind.

Delegate

Not taking everything on yourself is a major part of being organized. Outsource or delegate tasks that aren’t your strong suit, and crack in with things you excel at.

Use tech to work for you

Apps such as Zapier and IFTT.com are wonderful tools to hack your workflow and make it work for you. Set up tasks to help maximize your time, such as automating blog posts across networks and bookmarking sites, make research come to you, and automate responses. The possibilities are endless and empowering.

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Step away from the noise

Step away from your email and social media for chunks of time to avoid distractions. Constant reach is counterproductive to concentration, so promise yourself chunks of time to just crack on with tasks.

Be disciplined

Staying on task can require some discipline. Get yourself in the mindset of work by scheduling time off, rewarding yourself with breaks, and dividing up the tasks you dislike into smaller chunks. Better still, delegate.

Do the things you hate first

If you have been putting something off for a while, nip that procrastination in the bud by tackling your least favorite jobs first. That kick starts your day, and you can look forward to working on the jobs you love.

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Step away from the inbox

Emails can be a real time vacuum for productivity. Use Awayfind to set alerts for crucial emails, and schedule time to check the inbox once or twice a day. Set up a folder for non-urgent emails to reply to, and set time in your calendar to empty that folder twice a week to avoid being buried by communications.

Use tech to help you plan

There are many project planning and “to do” list apps on the market, so find one that suits your personal working style. Azendoo is an easy-to-use manager that links with Evernote to plan your tasks and information, and has easily moveable tasks to re-order and prioritize in a visual way.

Schedule but be flexible

Use your schedule and task list as a guide, but be open to flexibility as jobs change and circumstances throw you a curve ball. Be prepared to reorder a list dependent on requirements, but stay disciplined to get things done and earn your super-organized superhuman status!

More by this author

Jo Gifford

Design Guru, Writer, and Founder The Dexterous Diva and the Killer Content Academy.

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Last Updated on May 26, 2020

Top 10 Reasons Why People Don’t Reach Their Goals

Top 10 Reasons Why People Don’t Reach Their Goals

With everything that happens around us, it is sometimes difficult to reach our goals. This is compounded if you have any of the reasons on the list below.

Luckily, in addition to the top 10 reasons why people don’t reach their goals, I’ve included a quick fix for each of them. So let’s get to it.

1. Creating Vague Goals

When you don’t know where you are going, it is really hard to get there. Many people set themselves up for failure when they set goals that are unclear. “I want to lose weight” sounds like a great goal but the people who set this kind of goal will never reach it. It is not because the people are not motivated or disciplined but because the goal is too general. Do you want to lose 5 lbs or 50 lbs?

Quick Fix:  Set SMART goals by being Specific, making sure they are Measurable, Achievable and Realistic, and last but not least — give yourself a Time deadline. If you want to go one step further, you may want to read The Missing Letter in Your Smart Goals.

2. Lacking a Higher Purpose

Goals can be set on any topic imaginable but if you don’t have a higher purpose, it makes it is easy to give up once the initial motivation and excitement wears off. Understanding how your goal is relevant to you allows you to persevere even when the going gets tough.

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Quick Fix: When setting your SMART goal, ask yourself how the goal is relevant to your life and what you want to achieve.

3. Procrastinating

Even when you have SMART goals that are relevant to your purpose, if you don’t get started, you’ll never achieve your goal. One of the most dangerous phrases is “I’ll do it later.”

Quick Fix: Make sure the goal has been broken down into manageable pieces and then start right away. Here are 11 Practical Ways to Stop Procrastination.

4. Not Taking Responsibility

Things will go wrong. That’s a fact of life. When something comes up and you don’t achieve your goal, who do you blame? Your boss who kept you at work late so you couldn’t work on your book or maybe the horrible weather that stopped you from going to the gym. If it’s not your fault, there is nothing you can do, right?

Quick Fix: Own up to not reaching your goals. When you take responsibility, you’ll become resourceful knowing that you have control over the attainment of your goals.

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5. Listening to People Who Discourage You

When you go for your goals, especially the big ones that really count and fit in with your purpose in life, it is inevitable that people will discourage you. There are many reasons for this: concern, jealousy, ignorance, etc. How many goals have already been given up on because other people decided they were not worth pursuing?

Quick Fix: This one is easy. As long as you know the purpose for your goal, ignore the naysayers. You can take what they are saying into consideration but make sure you make the final choice.

6. Starting Too Many Projects

I’m a starter. That sounds like a good thing but not when you start too many things, you don’t end up finishing many of them. This usually stems from the fear of missing out (FOMO) or being someone who has many ideas.

Quick Fix: Understand that you have a limited amount of time and that you can’t do everything. To deal with FOMO, realize that by not finishing, you are missing out on all the opportunities that open up when you finish the projects you are working on.

7. Being Negative

If you think you’re not going to make it, then you’re probably not going to make it. If you don’t believe you’re going to reach your goal, then when you fail, it is expected which makes it easy to stop trying. When you are optimistic and a setback occurs, you focus your energy on finding solutions because you truly believe there is one. If you believe that you suffer from bad luck, check out this article.

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Quick Fix: Consider the idea that optimism and pessimism are both expectations of the future. Each are equally likely to be true but which belief will help you lead a happier more fulfilled life? Instead of wasting your energy on complaining, spend that energy on learning.

8. Being Selfish

There are people out there that think it is silly to help others. They believe in taking and not giving. They are misers with their time, money and knowledge and are only interested in opportunities where they stand to benefit. Most big goals require the help of others and it is very difficult to help people who only care about taking.

Quick Fix: Serve others first. Always look for ways to add value to other people.

9. Surrounding Yourself with People Who Don’t Reach Their Goals

You are who you associate with. This may be hard to swallow for some people and there are always exceptions to the rule but for the most part, we act in accordance with the people around us. This comes from the strong ad natural desire to belong and to be accepted (think of all the dumb things you did in high school just to fit in).

Quick Fix: Associate with people who always reach their goals.

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10. Watching Too Much TV

Not all TV is bad but if you are watching TV then most likely you are not doing anything to move one step closer to your goal. The problem with TV these days is that it is captivating. There are programs for all interests and hobbies and the shows keep getting better and better. Those who watch alot of TV usually don’t reach their goals and perhaps people watch TV because they don’t have any goals.

Quick Fix: Shut off the TV. Cancel the cable. Pick up a book that will help you move one step closer to your goal. Here are 6 Steps to Remove TV from your Life.

Do you have anything to add? What do you think are the reasons why people don’t reach their goals and what are your thought about the 10 reasons we have listed here. Feel free to give your own effective quick fixes for the different reasons in the comments section below.

Featured photo credit: Kyle Glenn via unsplash.com

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