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How To Be Super Organized And Quickly Get Things Done

How To Be Super Organized And Quickly Get Things Done

Stuck on how to be organized? With a few handy tips and tricks, you can stay on top of that to-do list and power through your day.

Start the night before

Each evening, plan the important things that need to be done the next day. Whether you write using old school pen and paper or an app, just jot down your thoughts so you can park your brain for the night knowing you will hit the ground running the next day.

Divide up big tasks

When a task feels too big to face, it’s easy to put it off. Set a timer on your phone for 15 minutes, and work without distraction for that time. Get up, wander about, stretch your legs and come back to it. Slicing away at tasks like this allows you to plough through and get things done without feeling overwhelmed.

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Mind sweep your brain

Sometimes your mind can feel so full of ideas, lists, tasks, projects and odd things to remember that it can be impossible to focus. Sit down for half an hour with a pen and paper and get everything in your head out into a huge list. Then, you can start dividing up your tasks and allocate time for them. Once your have cleared your head, you can crack on with the most urgent tasks.

Prioritize

Learning how to prioritize is so important in the quest for super organization. Give each task on your daily list a ranking and order them from the most important to the least, and work your way through. When two things are equally important, make a decision and just start – use your timer method to chip away at your list.

Allocate tasks on a calendar

It can be really useful to cross-check your task planning against a calendar. Plan your tasks in time slots in your diary or online calendar so you can see how your working day looks. Add repeating tasks and jobs to specific times and days so they become habitual, and you always know they are booked into your schedule.

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Meditate

Meditation is a wonderful tool for productivity. When you are mindful and present in the moment, productivity can be so much better. Use tools like Headspace or some meditation sequences on YouTube to take a few minutes out and calm the mind – you will reap rewards in the amount you achieve with a clear mind.

Delegate

Not taking everything on yourself is a major part of being organized. Outsource or delegate tasks that aren’t your strong suit, and crack in with things you excel at.

Use tech to work for you

Apps such as Zapier and IFTT.com are wonderful tools to hack your workflow and make it work for you. Set up tasks to help maximize your time, such as automating blog posts across networks and bookmarking sites, make research come to you, and automate responses. The possibilities are endless and empowering.

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Step away from the noise

Step away from your email and social media for chunks of time to avoid distractions. Constant reach is counterproductive to concentration, so promise yourself chunks of time to just crack on with tasks.

Be disciplined

Staying on task can require some discipline. Get yourself in the mindset of work by scheduling time off, rewarding yourself with breaks, and dividing up the tasks you dislike into smaller chunks. Better still, delegate.

Do the things you hate first

If you have been putting something off for a while, nip that procrastination in the bud by tackling your least favorite jobs first. That kick starts your day, and you can look forward to working on the jobs you love.

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Step away from the inbox

Emails can be a real time vacuum for productivity. Use Awayfind to set alerts for crucial emails, and schedule time to check the inbox once or twice a day. Set up a folder for non-urgent emails to reply to, and set time in your calendar to empty that folder twice a week to avoid being buried by communications.

Use tech to help you plan

There are many project planning and “to do” list apps on the market, so find one that suits your personal working style. Azendoo is an easy-to-use manager that links with Evernote to plan your tasks and information, and has easily moveable tasks to re-order and prioritize in a visual way.

Schedule but be flexible

Use your schedule and task list as a guide, but be open to flexibility as jobs change and circumstances throw you a curve ball. Be prepared to reorder a list dependent on requirements, but stay disciplined to get things done and earn your super-organized superhuman status!

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Jo Gifford

Design Guru, Writer, and Founder The Dexterous Diva and the Killer Content Academy.

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Last Updated on November 12, 2018

Do You Want to Know the Secret to Living a Fulfilling Life?

Do You Want to Know the Secret to Living a Fulfilling Life?

Don’t we all want to live a full, happy and satisfied life? For some of us, it need not be a long life as long as it’s been a fulfilling life of achievements, happiness and no regrets. But, how many of us actually go on to experience that entirely? It sometimes sounds more like a pipe dream–a fantasy rather than reality.

And then you’ll also get comments from some, saying that this ‘fulfilling life’ is only possible if you’re so rich that you don’t have to care about working, paying the bills or providing for your family. While there is some truth to that, I’m happy to say that financial freedom isn’t the only answer to living a fulfilling life.

Living a Fulfilling Life is Within Reach

Anyone can pursue a life of fullness, and it all starts with the willingness to learn. How many years has it been since you last attended a class in school? If you’re well into your adult years as a working professional, chances are it’s been a while. Do you remember the times where you had to wake up for early morning lectures? Or the times where you were rushing through a paper or project? And, of course there were the endless exams that you had to cram for.

As a young college student, I remember looking forward to the time when I would finally be done with school! No more homework, no more grades to worry about, no more stress! The learning was finally done and I could enter the working world.

Not so much!

Now that I’ve finally entered the working world, there are moments where I do wish to be a student again; it seemed less stressful then!

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There is simply so much out there that I still need to learn and experience. Yet I find myself pressed for time. With family commitments, my business and my own social life to juggle, I’ve had to keep on finding for new ways to learn and absorb new information efficiently. Over the years, I’ve found that by learning new skills and knowledge, I was able to find answers and solutions to my problems, which allowed me to achieve a greater sense of fulfillment.

Learning Never Ends

The truth is, learning never ends. Generally speaking, it is true that a formal education and the resulting qualifications are important in securing good jobs; jobs that allow you to excel, earn more and perhaps become more successful in our chosen career. But going to school is only one type of learning. All throughout your life, you’re learning in many ways. All these experiences shape and grow you into the person that you are today.

There are many opportunities to further your knowledge and develop the skills you need throughout life. Knowledge can be acquired and skill-sets can be developed anywhere. However, lifelong learning is about creating and maintaining a positive attitude to learning both for personal and professional development.

Many people overlook the fact that learning can take place anywhere and in many forms. Most would tend to think of learning as the years spent in a learning institute, which occurs mostly in their younger days. And once you go out into the working world, your ‘learning’ ends.

This is not how it has to be–in fact, lifelong learning is a gift that keeps on giving.

The Importance of Lifelong Learning

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Why is it important to become a lifelong learner?

A lifelong learner is motivated to learn and develop because they want to; it is a deliberate and voluntary act. Lifelong learning can enhance our understanding of the world around us, provide us with more and better opportunities, and improve our quality of life.

You’ll Remain Relevant in the Workplace

With advancements in society today, the human life expectancy continues to increase, which means more people are also retiring at a later age. So no matter what stage of life you’re in, being a lifelong learner brings its own rewards. It means we can get more personal satisfaction from our lives and jobs as we understand more about who we are and what we do.

This can lead to better results and a more rewarding working day in turn. Whether it’s for advancing your career, a personal interest or wanting to pursue new dreams, learning automatically pushes you forward towards progress and enhances your wellbeing.

You’ll Increase Your Earning Potential

From a financial point of view, a more highly skilled and knowledgeable worker is an asset to any company. This also leads to faster promotion with associated salary increases.

Someone who can offer more expertise will be of more value not just to employers but also to customers. Expertise is also, often, a key quality of an effective leader.

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And since you’ll constantly be accumulating knowledge, you’ll have an edge on those who don’t value lifelong learning and can’t bring as much to the table. Your extra knowledge will translate into transferable skills, which means you’ll always be primed to blow the competition out of the water.

Learning Gives You Options

Of course, one of the most rewarding reasons for continuous learning, is that it gives you options! Successfully changing career path in mid-life and spending time informally developing expertise is more common than ever, especially during rapidly changing market conditions.

Whatever your age, it’s never too late to start fresh in life. When you start educating yourself and exposing yourself to new knowledge and information, you widen your opportunities. This will allow you to do more than what you may currently be doing, or give you a way out if you’re not happy or fulfilled with where you’re at now.

Our economy is shifting increasingly towards short-term and part-time contracts with more flexible work-patterns. We have to adapt to changes going on in the work-world, make more of ourselves by stepping out of our comfort zones, and break the false ideas about our potential and how we believe life is going.

Gain More with Cornerstone Skills

You may be well into your career, but feel like somehow, something is still missing. Or maybe you’re not entirely happy with where you’re at in your career path and feel it’s time to reflect and perhaps do something new. Or you might be thinking of retiring soon, and thinking about next steps after retirement.

The learning never needs to stop!

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This can be your chance to go after a dream or interest that you’ve always had (but never had the opportunity, or time, to pursue). This could finally be the time for you to create the change that you know you should have made ages ago.

Why not take the first step to learn about 7 important Cornerstone Skills, which will help take your life to the next stage?

Whatever situation you’re in, having these 7 Cornerstone Skills will no doubt equip you to tackle the challenges of life much more efficiently. Don’t let age, your limitations or a comfort zone stop you from seeking greater rewards and self-improvement.

Transformation and change is in your hands–you have the power to make big things happen, and we can help teach you the skills. Don’t let life pass you by! It’s time to pursue a fulfilling and happy life.

Featured photo credit: Joseph Chan via unsplash.com

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