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10 Simple Ways To Maximize Productivity And Stop Working Long Hours

10 Simple Ways To Maximize Productivity And Stop Working Long Hours

You don’t get a gold star for working more hours than everyone else in your office. The amount of time you spend at work says nothing about the quality of your work, so why not maximize productivity? You will get more done in less hours, saving time for the important things that really make you happy!

1. Focus on the Most Important Things.

You cannot do every single thing, every single day. Write down the three most important things that must get done and focus on that. If you knock those tasks out with plenty of time to spare, then you can add the next three important things. Before you begin any task, ask yourself, “Am I doing this for a good reason or am I just passing time?” Answer honestly and adjust as necessary.

2. Wake Up Early.

We all have the same number of hours per day, but we all don’t make the most out of those available hours. There are a few strategies you can use to start your day right. Choose the one that sounds most beneficial to you:

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Option A: Eliminate the biggest source of stress.

If you would stop thinking about how much you don’t want to do the thing AND JUST DO THE THING ALREADY, you’ll be a lot less stressed. Due to this reality, let’s just isolate the thing that stresses you out the most and get it over with ASAP. No excuses. No complaining. Get it done!

Option B: Start with the most important task.

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If one thing HAS to get done today, what is it? Do that. You’ll feel happy and accomplished, giving you energy to get through the rest of the day.

Option C: Feed your brain with words.

Not everyone can wake up and start working right away. Sound like you? Grab a book and read a few chapters with a cup of coffee or hot tea (bonus points if you do it outside with the sun rising and birds singing). Your brain will be ready to go after it gets a healthy dose of inspiration.

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3. Close the Door.

This is especially important for writers: if the door is shut, that means you are working and no one shall enter. It can take a little while to get your creative juices flowing, so being faced with constant distractions will take a toll on your productivity by the time you start-and-stop-and-start-again-and-stop-again-and-(you get the idea). If you are an office worker, the same rule applies: if you need to focus, tell your co-workers you need some quiet to finish (insert incredibly important thing here) and would appreciate it if they left you alone unless it’s an emergency.

4. Do One Thing at a Time.

Multi-tasking is just a slightly more productive version of procrastination. Stop kidding yourself.

5. Silence Your Phone.

I don’t know about you, but I have a hard time focusing on writing articles like this when I am interrupted by buzzing, chirping, or ringing from my cell phone every few minutes. There is no text that requires an immediate answer. It can wait.

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6. Re-charge Your Batteries.

While focus is the key that unlocks your productivity, there comes a time when the best thing to do is walk away. We are not meant to work for hours-on-end without a break from the grind. Working beyond your limits will only result in sub-par work that takes much longer to complete than it should.

7. Ask for Help.

It is more efficient to ask for help when it is needed than it is to stubbornly plow forward. I don’t know the first thing about design, but I know a whole lot of people who do (so I seek their input when I need it). Even if you don’t know a person with the answer to your question, you could get help VIA a simple Google search. You cannot be the expert of everything, so seek outside help to save your time (and sanity).

8. Group Similar Tasks Together.

Different tasks require different mind-sets for effective completion. For example: writing a helpful article, crafting a thoughtful e-mail, studying for an exam, and making a sales call are very different tasks that require very different executions. Why not set one or two times where you send every e-mail, make every phone-call, or write every letter? Surely you have noticed that it typically takes longer to start a chore than it does to actually complete it. Knocking out similar tasks, all in a group, will eliminate the time it takes to set-up for each task, so you’ll have more time to enjoy your day.

9. Exercise for 30 Minutes Each Day.

A quick bout of exercise will boost your energy, helping you carry yourself with ease. A sedentary lifestyle, on the other hand, will leave you feeling lethargic and unmotivated. Your body is the vessel that carries you throughout this world, so treat it accordingly.

10. Know Your Limits.

Getting more done in less time is great, but as time goes on it becomes harder and harder to make a task any more productive than it is. If you can’t take your productivity any further, shift your focus to the quality of your work (because isn’t that the point anyway?). Also, if seeking ever-growing productivity starts to drain the joy out of your work, let it go. Just because we can do something faster doesn’t mean we really need to. As Gandhi said, “There is more to life than increasing its speed.”

How do you maximize productivity at work and home? If you could have an extra hour or two per day, what would you do with it?

More by this author

Daniel Wallen

Daniel is a writer who focuses on blogging about happiness and motivation at Lifehack.

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Last Updated on February 19, 2019

How to Break Bad Habits: I Broke 3 Bad Habits in Less Than 2 Months

How to Break Bad Habits: I Broke 3 Bad Habits in Less Than 2 Months

The cycle of bad habits is what keeps us living small and stops us from reaching our true potential. Breaking a bad habit isn’t as hard as it seems; despite being a CEO of a company and raising two children, I still managed to break 3 bad habits I had within 2 months. Yes, that’s quitting one habit in less than 21 days.

I took steps to eliminate them one at a time. Habits such as drinking Coke every day, slouching when sitting and not having a consistent exercise routine.

So how did I break these habits? I used the Control Alternate Delete Method (Ctrl Alt Del).

What is this method and why is it so effective? Read on to find out how to break bad habits with this unique method.

How to break bad habits with the Control Alternate Delete Method

    We all notice on some level what our bad habits are. A lot of the time we choose to ignore the negative ways these impact us.

    For me, I was sitting most of the day in front of my computer at work in a slouching position. I drank Coke every single day in an attempt to stay awake. I put off any kind of exercise regime because I felt that it was better to just relax and have fun after a whole day of work. As a result, I was leading a really unhealthy lifestyle suffering from weight gain and back pain.

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    I needed to make a change.

    I started to read books about building habits such as The Power of Habit by Charles Duhigg, The One Thing by Gary W. Keller and Jay Papasan, and The Now Habit by Neil Fiore. After reading all these books, I’ve come up with my own method to quit bad habits — The Ctrl Alt Del Method.

    I started by focusing on just one bad habit, the first one being the sheer amount of Coke I was consuming each day.

    Every day I applied the Ctrl Alt Del Method and after two weeks, not only did I stop drinking Coke every day (I only drank one can in 2 weeks), but I started the better habit of drinking 8 glasses of water every day instead.

    After eliminating one bad habit, I moved on to the other two with this same method and a month later I was:

    • Hitting the gym twice a week.
    • Improving my sitting posture, not only at the office but also at home and everywhere else, improving my back pain.
    • Gaining core muscle which improved my back pain as well.
    • Losing fat around my waist which went from 36″ (considered obese level) to 32″ (normal level).

    If I can improve my life using this method, then so can you. Using this structure to eliminate your bad habits will increase your success and replace your bad habits with more positive ones.

    Control: Master your desire

      Identify your triggers

      Bad habits such as drinking alcohol, smoking and snacking too much trigger the release of dopamine, a feel-good chemical in the brain.[1] Although you might not like the end result, they give you a positive outcome in the moment. This is pure psychology.

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      It’s important to identify what is triggering you to continually act out your bad habit. This isn’t always an easy step because our habits have been built up over a long period of time.

      If you need help in identifying your triggers, here’s a list of common bad habits and their triggers: 13 Bad Habits You Need to Quit Right Away

      Self-reflect

      To help you work out your triggers, do a bit of self-reflection. Ask yourself questions such as:

      • What comfort are you getting from this habit?
      • Why do you need comfort?

      For example, I chose to drink coke because it tasted good and it made me feel good when I was stressed. I slouched only when I sat for too long working on my desk and started to feel tired. I skipped exercises because every day after work I felt I already did enough works and didn’t want to work out.

      If you choose to eat fast food every night, you’re probably telling yourself you’re too busy to cook. But ask yourself why? What are your priorities?

      Maybe you have a lack of self-worth that means you don’t have the self-love to want to look after your health. Perhaps it’s a sign you’re not making enough time for important routines like shopping and creating a healthy meal yourself. Maybe you’ve always had a belief that you’re a bad cook.

      Write a diary

      Write down your thoughts and feelings around this bad habit. Writing things down forces the brain to think harder.[2] This helps you to find the source to your stress or limiting negative beliefs.

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      Alternate: Find a replacement

        Find a positive alternative habit

        Once you think you’ve discovered your trigger, try to find a similar but healthy option. This is where I replaced Coke with lemon water; slouching with simply taking a walk and stretching my back every hour; and chilling at home after work with workout exercises that I actually found fun.

        You could decide to walk to the office instead of driving or getting off the bus earlier to walk. You could switch to a healthier breakfast cereal instead of grabbing a sugary snack when you head out of the door.

        By doing this, you aren’t getting rid of the act altogether like you would if you completely gave something up with nothing to fill that void. This helps your brain accept the improved habit more.

        Create a defence plan

        Everyone has moments of weakness and that want to revert back to the bad habit will rear its ugly head. This is where a plan can help counteract these moments.

        Think of things you can do when the temptations come. For example, if you want to check your phone less, ask your friend or partner to keep it for you or switch it off and read a book. If you’re a starter for an exercise routine, like me, get someone to do it with you to keep you accountable.

        Decide on something you will do once you feel triggered to go back to your old habit. Repeating these positive alternative habits consistently will help wire your brain to see them as your normal new habit over time.

        Delete: Remove temptations

          Remove stuff that reminds you of the bad habit

          Getting rid of anything that reminds you of your bad habit is essential. For example, I got rid of coke in my office and at home and replaced my usual office chair with an exercise ball. It makes it much easier to stop slipping back in a weak moment.

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          Avoid all kinds of temptations

          In the same vein, avoid places or people that you know will tempt you back into that bad habit. Don’t go to the supermarket on an empty stomach to avoid the temptation to buy trashy snacks, don’t drive past that fast food joint but find an alternative route instead, say no more often to the friend you know will get you drunk again this weekend.

          It’s all about not putting yourself in the situation where you’re in danger of relapsing.

          Conclusion

          The Control Alternate Delete Method uses the right steps you need to overcome your need to indulge in your bad habits. Working with your core psychology, emotions and feelings behind your actions is what makes this method effective and easy to apply to all bad habits you have.

          Bad habits are easy to form and making changes can seem difficult but remember that it’s all about consistency and repetition.

          Start using the Control Alternate Delete Method today and you can stop a bad habit permanently.

          What bad habit do you want to put a stop to once and for all? You must set aside time and pick one bad habit to focus on. Start using the steps to increase and maintain more positivity in your life moving forward.

          More Resources About Changing Habits

          Featured photo credit: Picjumbo via picjumbo.com

          Reference

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