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10 Simple Ways To Maximize Productivity And Stop Working Long Hours

10 Simple Ways To Maximize Productivity And Stop Working Long Hours

You don’t get a gold star for working more hours than everyone else in your office. The amount of time you spend at work says nothing about the quality of your work, so why not maximize productivity? You will get more done in less hours, saving time for the important things that really make you happy!

1. Focus on the Most Important Things.

You cannot do every single thing, every single day. Write down the three most important things that must get done and focus on that. If you knock those tasks out with plenty of time to spare, then you can add the next three important things. Before you begin any task, ask yourself, “Am I doing this for a good reason or am I just passing time?” Answer honestly and adjust as necessary.

2. Wake Up Early.

We all have the same number of hours per day, but we all don’t make the most out of those available hours. There are a few strategies you can use to start your day right. Choose the one that sounds most beneficial to you:

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Option A: Eliminate the biggest source of stress.

If you would stop thinking about how much you don’t want to do the thing AND JUST DO THE THING ALREADY, you’ll be a lot less stressed. Due to this reality, let’s just isolate the thing that stresses you out the most and get it over with ASAP. No excuses. No complaining. Get it done!

Option B: Start with the most important task.

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If one thing HAS to get done today, what is it? Do that. You’ll feel happy and accomplished, giving you energy to get through the rest of the day.

Option C: Feed your brain with words.

Not everyone can wake up and start working right away. Sound like you? Grab a book and read a few chapters with a cup of coffee or hot tea (bonus points if you do it outside with the sun rising and birds singing). Your brain will be ready to go after it gets a healthy dose of inspiration.

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3. Close the Door.

This is especially important for writers: if the door is shut, that means you are working and no one shall enter. It can take a little while to get your creative juices flowing, so being faced with constant distractions will take a toll on your productivity by the time you start-and-stop-and-start-again-and-stop-again-and-(you get the idea). If you are an office worker, the same rule applies: if you need to focus, tell your co-workers you need some quiet to finish (insert incredibly important thing here) and would appreciate it if they left you alone unless it’s an emergency.

4. Do One Thing at a Time.

Multi-tasking is just a slightly more productive version of procrastination. Stop kidding yourself.

5. Silence Your Phone.

I don’t know about you, but I have a hard time focusing on writing articles like this when I am interrupted by buzzing, chirping, or ringing from my cell phone every few minutes. There is no text that requires an immediate answer. It can wait.

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6. Re-charge Your Batteries.

While focus is the key that unlocks your productivity, there comes a time when the best thing to do is walk away. We are not meant to work for hours-on-end without a break from the grind. Working beyond your limits will only result in sub-par work that takes much longer to complete than it should.

7. Ask for Help.

It is more efficient to ask for help when it is needed than it is to stubbornly plow forward. I don’t know the first thing about design, but I know a whole lot of people who do (so I seek their input when I need it). Even if you don’t know a person with the answer to your question, you could get help VIA a simple Google search. You cannot be the expert of everything, so seek outside help to save your time (and sanity).

8. Group Similar Tasks Together.

Different tasks require different mind-sets for effective completion. For example: writing a helpful article, crafting a thoughtful e-mail, studying for an exam, and making a sales call are very different tasks that require very different executions. Why not set one or two times where you send every e-mail, make every phone-call, or write every letter? Surely you have noticed that it typically takes longer to start a chore than it does to actually complete it. Knocking out similar tasks, all in a group, will eliminate the time it takes to set-up for each task, so you’ll have more time to enjoy your day.

9. Exercise for 30 Minutes Each Day.

A quick bout of exercise will boost your energy, helping you carry yourself with ease. A sedentary lifestyle, on the other hand, will leave you feeling lethargic and unmotivated. Your body is the vessel that carries you throughout this world, so treat it accordingly.

10. Know Your Limits.

Getting more done in less time is great, but as time goes on it becomes harder and harder to make a task any more productive than it is. If you can’t take your productivity any further, shift your focus to the quality of your work (because isn’t that the point anyway?). Also, if seeking ever-growing productivity starts to drain the joy out of your work, let it go. Just because we can do something faster doesn’t mean we really need to. As Gandhi said, “There is more to life than increasing its speed.”

How do you maximize productivity at work and home? If you could have an extra hour or two per day, what would you do with it?

More by this author

Daniel Wallen

Daniel is a writer who focuses on blogging about happiness and motivation at Lifehack.

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Published on April 16, 2019

How Self Care Can Help You Live Your Best Life

How Self Care Can Help You Live Your Best Life

When was the last time you did something for yourself?

Whether it was deciding to treat yourself with a little something or travel for some R&R, how often do you practice self-care?

Well, as good as above sounds, there’s a common misconception that many of us have about self-care: that it’s only about indulgence and enjoyment.

However, self-care goes far beyond indulgence. It’s actually about respecting your mind and body, understanding its limits, and being able to take care of every part of yourself, in a holistic way.

And, you really don’t have to go to extreme measures or do anything specific–like meditating or following a plant based diet–in order to practice self-care. You just have to make sure that what you’re doing is in your best interests.

So how can you make that happen?

Below are a few proven methods that will help you become a better version of you. Follow through with these regularly and you’ll be well on your way to living your very best life.

Listen to Yourself

The bulk of self-care is knowing yourself.

This means knowing your body’s limitations, and being in tune with your feelings, emotions and thoughts. So it’s important, then, to know who you are and what you want to do in life, in order to truly say that you know yourself. 

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What is your purpose?

Have you ever thought about this question?

Your purpose doesn’t have to remain the same throughout your life. What you found a purpose in at age 19 would likely be different at age 49.

In your current situation, think about the different roles that you have – as a working professional, a spouse, a partner, a parent, etc.

Do you feel like you are fulfilling your purpose through any of these roles?

All you have to do is ensure that what you’re chasing is meaningful to you; this will bring focus and motivation as you strive to achieve your goals.

If you have your purpose defined, then that’s awesome! You know what drives you and why.

But, if you don’t feel like you have a purpose nailed down, it’s good to start by asking why.

For example, why are you working in your particular job or industry? If the reason is vague or unclear, then your motivational energy will be the same. In which case, you may find yourself not having a direction for where you’re headed in life.

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If you’d like to learn more about finding your purpose, then I recommend you check out this article:

How to Get Motivated and Be Happy Every Day When You Wake Up

Seek Out Continuous Education

Now, this may seem less common when you think of self-care, but lifelong learning is incredibly useful and an important component of taking care of yourself.

It’s Super Practical

Lifelong learning is extremely practical these days and does not require as much effort as it may have in the past. Long gone are the days when you could only find information on something by visiting a library. In this day of the internet, anything you can imagine is at your fingertips.

You don’t need to physically go to a learning institution to learn. You can watch Youtube videos to learn new skills, take online courses to earn a degree, and scroll through an endless amount of articles, books and journals from reputable news and informative sites.

When you’re constantly pushing yourself to learn and take up new things, your mental health also improves. Research shows that an active and engaged mind is responsible for diminishing age-related memory loss and improves overall cognitive abilities.

Your Confidence Will Skyrocket

You’ll also have improved self worth as it teaches you to step outside of your comfort zone, which will undoubtedly improve your confidence.

You’ll also connect better with others by expanding your knowledge base. Learning exposes you to a multitude of new ideas and perspectives that you may have otherwise never considered. This also increases your adaptability. Whether it’s at work or just wanting to adapt to society, your peers, and loved ones, life long learning prepares you to take on new challenges.

You’ll Be More Desired in the Job Market

Another obvious reason for continuous education, is that your employability will also increase.

With the ever changing economy, and huge influences from technology, social media, science etc., job descriptions today are moving targets. Assignments and roles change so quickly in response to changing business demands, it becomes a Herculean task to keep a job description database current.

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In years past, stability was a characteristic of the world of work. Procedures, information, jobs, and organizations were established and provided continuity. Education was completed in the first 14 to 22 years of one’s life, followed by a long career occasionally punctuated by short-term job training.

Today, however, jobs, companies, and technology are disappearing and being created simultaneously. To remain current and maintain a competitive advantage in the human capital marketplace, an individual is challenged to continually learn.

People return to school at every age to enrich their skills and knowledge for their current positions. Some even prepare themselves for new jobs or career changes, moving them forward into new opportunities and technology.

We can be assured that we will be challenged to continue to learn new tasks and information throughout our lives. Successful careers belong to flexible, curious learners who are prepared for opportunities because they know themselves and where they make their best contribution. As Peter Drucker, the father of modern management stated,

“Knowledge is choice.”

Lifelong learning also increases social awareness and perspective. To genuinely understand and empathize with others, increase social awareness, and foster strong interpersonal relationships, it’s important to seek out new perspectives. Enhancing the skills that positively impact emotional intelligence can bring even greater happiness and success, both personally and at work; and, this is all part of self-care.

Improve Your Habits (Both at Work and at Home)

Now, the last piece of advice I want to introduce to your self-care regimen, is to improve your habits.

Habits define who you are, and are built up over time. You are what you eat is a great example of this. If you make it a habit to eat foods that nourish your body, rather than make your body feel bad, then you will be much healthier overall.

Good Habits Allow You to Reach Your Goals

Since habits dictate your days and nights, such as waking up every morning to get to work before a certain time, or brushing your teeth before bedtime every night, they play a major role in whether we do or do not reach our goals.

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When you form habits that allow you to progress towards your goals, you’re automatically living a purposeful day, everyday.

Habits Make Your Time a Priority

How do you spend your free time? Do you opt to lounge on the couch watching Netflix passively, or do you engage in activities that support your purpose in life?

It’s natural to waste a lot of time during the day, but fostering good habits will make you set a pattern for how you spend your time and give you the choice of what you choose to spend your time on. By improving your habits, you’ll find that you can be a LOT more productive. When you create good habits, you become more efficient with your time and a lot less is wasted.

This in essence creates an overall positive influence on your life, allowing you to treat your mind and body well, which is why improving your habits are so important to self-care.

Your Well Being Comes First

We live in such a fast-paced society, where we are often so caught up in our work, families, maintaining our social lives, our studies and everything in between. It’s an understatement to say that life can get a little overwhelming at times.

If you’ve ever watched the safety video onboard a plane, you’ll know that they always ask for a parent or adult to put on the safety mask first, before tending to the child. This may sound selfish, but the fact is that if you truly want to ensure the child’s safety, then your safety needs to come first so that you can protect and care for the child without complications from your end.

The same goes for self-care. We need to ensure that our well being is priority, so that we can be the best for the people around us.

Listening to yourself, practicing lifelong learning and improving your habits are steps that you can take to ensure you’re constantly in the best state of mind, alongside the indulgence and rest that you reward yourself with.

Featured photo credit: Photo by Raychan on Unsplash via unsplash.com

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