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Published on January 15, 2020

10 Practical Ways Less Is More

10 Practical Ways Less Is More

One productivity issue I come across more frequently than other is a belief that doing more work is good and doing less is bad. However, the reality is a bit more complex than judging effectiveness based on the amount of work a person or organization produces.

In a factory setting, it is a good thing if you can increase the number of units produced while at the same time either reducing costs or, at the very least, not increasing costs. The less is more principle at work — less input to produce more output.

And we can create the same idea for our productivity. Leveraging our skills, know-how and creativity to produce excellent volumes of work by inputting less and producing more.

So, here are 10 ways less is more
:

1. The Shorter Your Emails Are, the More Effective They Become

When you write an email of over three paragraphs, your email will be the last email read by the recipients — if it is read at all. Nobody wants to read a long email and even if you are the boss, chances are the first paragraph will be read to determine if the email is urgent and if not the recipients are unlikely to go any further.

If you want your emails to be read and responded to quickly, write less. You will receive faster replies and get a lot more done.

2. The Fewer Emails You Write, the Fewer You Receive

Simple, yet very effective. The people receiving the most emails are the ones sending out the most. If you struggle to keep on top of your email, then take a look at how many emails you are sending out.

Before, deciding an email would be the best medium for communicating your message, ask yourself: How could you best deliver this message? Would a phone call be more effective? Or possibly getting up out of your chair and walking down the corridor to speak to the person would get your desired outcome faster.

Email is often cited as the biggest drag on a person’s efficiency and productivity, so write less email, receive fewer emails and get more of your important work done.

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3. Create Shorter Presentations and Audience Remembers More

Ever sat through a one-hour presentation that had hundreds of points, numbers and slides? How effective was that presentation? How much did you remember afterwards? Probably very little. When you focus on fewer points, your audience remembers much more.

It is very hard to keep a presentation simple. You have to decide what to keep in and what to take out. But, if you focus on no more than three points, you will find your audience remembers far more than if you try to dump multiple points and numbers on them.

And what’s more, if you finish your presentation early and give your audience ten to twenty minutes they were not expecting, you are going to make a lot of new friends.

4. Change the Default Meeting Times from 60 Minutes to 30

This trick works every time. Have you ever wondered why meetings always seem to be scheduled for one hour? That’s because calendar blocks have always been one hour. It is not because the best meetings last one hour. Some of the best meetings I’ve attended lasted less than 15 minutes.

When you change your default meeting time from 60 minutes to 30, you find your meetings start and end on time more frequently, more people will attend, you get to the point much faster and more information is retained because people are being asked to remember much less.

5. Schedule Less Work

This one might appear to be counter-intuitive, but what I have found is people’s assessment about how much work they can get done each day does not accurately reflect reality. So an individual may have a daily to-do list of over 20 tasks and only manage to complete 10 of those tasks.

Failing to complete the tasks you set for yourself every day leaves you feeling stressed out and overworked, which means your energy drops and you feel less enthused about the day and your work.

Instead, try scheduling half the amount of work you would normally do and if you do get finished early, move on to work on tomorrow’s tasks. That will leave you feeling far more energetic and positive about your work and your day.

6. Create Fewer Goals

Similar to scheduling fewer tasks per day, giving yourself fewer goals each year also works.

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In my early twenties, I remember beginning the year with a list of between 10 and 15 New Years resolutions and failing at every single one of them. It was only when I established just 2 or 3 main goals for the year that I began achieving my goals more consistently.

That’s because I was focused on less and that gave me more focus to focus on just a few things that mattered. It’s a little like those showers that allow you to adjust the water flow through the head. You can have water covering a wider area, but this leaves you with a much less powerful stream of water, or you can adjust it so more water comes out over a smaller area giving you a lot more powerful stream of water.

Focus works the same way. When you focus on a smaller area—fewer goals—your focus is much more powerful.

7. Eating Less Gives You More Energy

This is one of the strange things about life. We are told, from an early age, that food gives us energy. And this, on the whole, is true. But today, we eat a lot more food than we need and to process this food, takes up a lot of energy resources.

I’m sure you’ve all had a large lunch involving rice or potatoes or some other form of carbohydrate in the past, only to find yourself feeling very tired and sleepy in the afternoon. How effective are you at that moment? Not very.

Had you had a smaller lunch, you would have found yourself feeling a lot more alive and energetic and being able to get more work done.

So, less food equals more energy. More energy equals more work done.

8. Make Fewer Decisions

A few years ago when there was the debate about whether iPhone or Android phones were better, I remember being told by an Android loving friend of mine that Android gave you a lot more choices about how your phone could look. And he was right, it did. You could download thousands of different themes and color schemes. It all looked wonderful.

Of course, the problem here was there were far too many to choose from so you became paralyzed about which one would be the best. You spent hours trying out new themes and color schemes and all those hours spent testing and trying was at the expense of doing something else that was more meaningful.

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My decision to stick with the iPhone gave me less choice, but more time to work on more meaningful things.

Decision fatigue slows down your ability to make the right decisions in the day and so giving yourself fewer choices means your ability to make the right decisions throughout the day lasts much longer.

Bonus tip: Reduce the number of apps you use. One email app, one writing app, one notes app etc. This means when you need to write something, you open your writing app. Because you only have one, you have no decision to make. Same with notes apps and email.

9. When Traveling, Carry Less Luggage

The less luggage you carry when you travel through airports, the faster you will get in and out. If you can travel with just one cabin bag, you sail through airports and have much more time to enjoy your destination.

And let’s be honest here, how many times have you traveled with suitcases and cabin baggage only to discover when you got back home, you only used a fraction of what you took with you?

So pack less and give yourself a lot more time to enjoy the places you are visiting.

10. Work Fewer Hours

There is a law called Parkinson’s law that states:

“Work expands so as to fill the time available for its completion.”

What this means is that if you give yourself two hours to complete a task, it will take you 2 hours to complete it. However, if you give yourself just one hour to complete the same task, it will take you just one hour.

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When you apply Parkinson’s Law to your work, you find you start to complete tasks that used to take an hour or two in a fraction of that time. So when you reduce the amount of time available to do your work, you get more work done in that time.

An experiment was carried out by a client of mine who had 24 staff members in their Seoul office and 24 members in their Paris office. Their work involved localizing the advertising campaigns in their respective countries.

In the Paris office, there was strict adherence with their contracted working hours. They began work at 8:30 AM and finished at 5:30 PM. In the Seoul office, the culture was much more relaxed about when they finished work. Often, they would stay on until 7 PM so they could have dinner with colleagues.

What they discovered was the Seoul office required more hours (an average of 7 extra hours per week per employee) to complete the same work the Paris office did. This was caused by a different working culture. In Paris, people worked to their contracted hours. In Seoul, they were much more relaxed about contracted hours and worked at a less hectic pace.

It was a clear example of Parkinson’s Law in play.

Final Thoughts

The principle of less is more is all around you. I have given you 10 examples here and shown you why it works. You can find others related to all areas of your life.

When you apply these principles to other areas of your life, you will find you have more time to do more of the things you love doing.

If you want to learn more about “less is more”, check out these articles:

Featured photo credit: Olia Gozha via unsplash.com

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Carl Pullein

Dedicated to helping people to achieve their maximum potential through better time management and productivity.

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Last Updated on May 28, 2020

9 Things Successful People Do To Always Get What They Want

9 Things Successful People Do To Always Get What They Want

One of the best decisions I’ve ever made was to take on the job of hosting my own weekly radio show. My radio show is about finding some of the most successful people in the world and bringing them on my show to ask them about what they did to become so successful in life and business.

In this article, I’m going to share with you some of the key takeaways I’ve picked up from talking to – and reading about – thought leaders from various fields about the things successful people do. Here, you can get some insights on how to get what you want.

Ready to dive in? Let’s go.

1. They Know What They Want

The first and most important thing that successful people do to always get what they want is so simple that most people forget about it: they figure out what they actually want.

When you know what you want, you will also know how to get what you want. If you’re unsure about what you want in life and business, I’d suggest picking up some career and self-improvement books to help you gain some clarity and focus.

2. They Are Assertive

Successful people know that they need to be both bold and sincere. Balancing these two characteristics is the essence of assertiveness.

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Oh, and by the way – being assertive is not a natural talent someone is born with. Assertiveness is a learned skill and anyone can do it, including you!

3. They Learn

You may have heard of the old saying, “great leaders are readers”. For the most part, I’d say this is true.

Let me give you an example. On my radio show, I regularly ask successful people about their habits that lead to success. Do you want to know something really neat? Every single one of them reads books.

Successful people read and learn as much as they can about what they want so that they can get what they want. If you’re curious about how to get what you want, then start reading a book. If you’re low on time, subscribe to a book summary site to get the core concepts of the books in your industry quickly.

4. They Make Things Meaningful

One of the most powerful things successful people do to always get what they want is that they make things meaningful. That is, they ensure that whatever endeavor they decide to embark upon is meaningful to them (and not necessarily to anyone else). They know and understand that it’s only worth it if it matters.

5. They Ask

One big thing that successful people always do to get what they want is this: they ask.

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Most people are too shy to ask for what they really want. If you are too shy to ask, you may never know how to get what you want. So, don’t be like most people.

Here’s an exercise you can do to get over it: next time you’re buying something, regardless of what it is, ask for a discount. Just do it. The worst-case scenario is that you’ll get a chuckle from the Barrista at Starbucks. The best-case scenario is that you’ll get comfortable with negotiating when it’s time to buy your next car.

6. They Take Action

Insight without action is useless. Successful people know that to always get what they want, they’ve got to take massive action.

One of the most powerful exercises I’ve ever discovered is this: never leave the sight of a goal without taking some kind of action towards its achievement. In other words, as soon as you decide you want something or as soon as you set a goal of some kind, do something – anything – that shifts you closer towards getting it.

7. They Use Their Time Wisely

Have you ever heard of NET time? It stands for “No Extra Time”.

For example: when you’re driving and sitting in traffic, are you listening to Mylie Cyrus? Or are you listening to an audiobook?

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Successful people take NET time seriously. Get yourself some audiobook so you can start listening to the best business and self-improvement books available – all while you’re on your way to work in the morning.

8. They Choose to Lead

You don’t need to have formal authority to become a leader. You just need to choose yourself. All successful people know this, and so should you. Knowing how to get what you want requires knowing how to lead the way for others and yourself.

Don’t wait for anyone else to do it, because the truth is that most people want to be led anyway. So, just step up and claim authority. Be the leader you wish you always had.

9. They Contribute

Successful people know that to get what they want, they have to be willing to help other people get what they want.

What happens when you stop doing your job? What happens when you stop caring about your schoolwork? What happens when you become emotionally disconnected from a relationship?

You suffer – that’s what happens. Successful people know and understand that in order to succeed, they need to contribute. They need to add value to the lives of others. They need to do their best so that they can become the best.

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So, Now What?

I hope this article has re-ignited the fire that you already had within you to be successful at any endeavor. The reason why I’m stressing the fact that you’ve already got everything you need to succeed and get what you want is that you wouldn’t be reading this if you weren’t already motivated to be successful.

At the end of the day, however, all the insights in the world are worth nothing unless you combine them with action. When it’s all said and done, it’s your decision what you do with this list and how you apply it to your life and career.

But if I may, here’s what I would suggest you consider as you get started doing the things to help you succeed:

Review this list of the 9 things successful people do to always get what they want and then compare it with where you currently are at each one of these 9 things. Rate yourself in each one of the 9 things. Next, pick just ONE of them to work on every week.

For example, if you find that you’d like to learn more about the business side of the company you work for, then go read the best business books to help you do that.

Never stop learning. Always feed your mind with the knowledge you need to become as successful as possible within your area or industry. It doesn’t matter how busy you are. We’re all busy. Make the time to expand your knowledge.

And remember: every key learning should be immediately followed with action.

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Featured photo credit: Austin Distel via unsplash.com

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