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9 Game Changing Tips on How to Write Goals (and Reach Them!)

9 Game Changing Tips on How to Write Goals (and Reach Them!)

Try this quick thought experiment discussed by Sir John Hargrave in Mind Hacking: How to Change Your Mind for Good in 21 Days. Try to create a quick mental picture of yourself twenty years from now…

What do you see? Is it a blurry or fuzzy image? Is it like a puzzle with missing pieces?

How do we improve our vision or find the missing puzzle pieces?

I found 9 game changing tips on how to write goals and actually reach them.and split them into 3 categories to explain them: Questions to improve the image, simple rules, and feedback.

How to write goals and actually reach them

Let’s examine these 9 game changing tips on how to identify these missing pieces and how you can find them.

    Questions to improve the image — Your goal

    1. If — and — then (Killer tip!)

    IF we seek to identify goals to improve our life in twenty years from now — AND we see a blurry image in our mind — THEN we should use these powerful tips to write and action our goals.

    This is no different than computer coding. In How To Hack Your Brain and Reprogram Your Habits (Like a Computer), I discuss how to use this technique to overcome bad habits.

    Yet, this technique can also be used to write and action goals. Let’s examine how this works:

    IF x happens — THEN I will do y.

    IF = cause

    AND = necessary condition or correlation

    THEN = effect

    Example:

    IF: If I notice I have gained weight.

    AND: And I want to start exercising.

    THEN: I will create triggers to ensure I exercise every morning.

    To illustrate this point further, let’s examine an exercise trigger:

    IF: If I sleep in my (clean) running clothing.

    AND: And I use technology, such as the Pavlok Shock Clock to wake myself up in the morning.

    THEN: Then I will wake-up at 4am and run every morning.

    2. 80/20 Rule

    The 80/20 Rule (otherwise known as the Pareto principle) is the law of the vital few. It states that 80% of the effects come from 20% of the causes.

      Inputs or Causes = 20%

      Outputs or Effects = 80%

      20% of our inputs cause 80% of our outputs. The key is to identify the 20% of your actions that are creating 80% of your rewards. If you are able to successfully identify the 20%, then only do those actions.

      Example:

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      If what you do 80% of the time only brings you 20% of your results, then stop doing those actions.

      If what you do 20% of the time brings you 80% of your results, then only perform those actions.

      Another example can be found in the workplace:

      If you perform the following tasks: 1) make phone calls, 2) check e-mail, 3) write long reports, 4) participate in long meetings, 5) visit work-site locations to improve a process, 6) visit work-site locations to identify problems, 7) speak with employees directly to identify problems, 8) spend long hours creating PowerPoint presentations, 9) micromanage employees tasks, 10) micromanage employees attendance, etc.

      And you determine that only 20% of these tasks produce 80% of the direct positive results to you and your organization. Then only perform those 20%.

      This means you might only perform the following: 5) visit work-site locations to improve a process and 6) visit work-site locations to identify problems.

      In Joel Runyon’s article about the 80/20 rule, he provides advice for a diet. He says,[1]

      “If you change 20% of the foods you eat, you’ll see absolutely massive results, particularly when you’re just starting to improve your diet for the first time.”

      3. What? — So What? — Now What? (Killer tip!)

      Developed in 1970 by Terry Borton, Borton’s Development Framework provides us a straightforward approach to anything by asking three simple questions: What?, So What?, Now What?

      In Razor-Sharp Thinking: The What-Why Method, I wrote about the power of this simple approach.

      What? The experience… What happened?

      So What? Why was it important… What is the bottom line up front (BLUF)?

      Now What? What are you going to do now?

      Example:

      What?

      What happened to trigger a new goal? Let’s say you find it hard to breath while walking.

      So What?

      This is the reason (or the why) to improve your health. If you find that you lose your breath while walking, and you are a smoker, then you have potentially identified the problem.

      Now What?

      This is your plan of action.

      For example: If you lose your breath while walking, and you are a smoker, then you need to quit smoking.

      Simple rules

      4. DSRP (Killer tip!)

      Systems Thinking v2.0 (DSRP) was developed by systems theorists Derek and Laura Cabrera. In Systems Thinking Made Simple: New Hope for Solving Wicked Problems, the Cabrera’s surmise,

      “We are astonished to learn that the breathtaking diversity and creativity of nature that produces peacocks, giraffes, and star-nosed moles is born of genetic mutations of the four nucleotides of DNA (ATCG). Much like the genetic code that underlies all species, DSRP provides a cognitive code that underlies human thinking.”

      DSRP is predicated on the idea that systems thinking is a complex adaptive system (CAS) with four underlying rules: Distinctions, Systems, Relationships, and Perspectives.

      DSRP is a way to use simple rules to understand difficult and confusing concepts. Let’s look at the simple rules with examples of how to use them in understanding the confusing concept of blockchain technology.

      Distinctions (Identity and Other)

      We must first identify what something is and what it is not.

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        Systems (Part and Whole)

        Once we have made clear distinctions we then examine the part-whole structure for blockchain and something else we are already knowledgeable with.

          Relationships (Cause and effect)

          After we analyze the part-whole structure for both concepts, we then look for relationships between ideas.

            Perspectives (Point and view)

            Finally, we can then examine the different perspectives of blockchain technology from a point (i.e. supply chain) and a view (i.e. smart contracts).

              5. VMCL (Killer tip!)

              Derek and Laura Cabrera have also developed simple rules for any organization in their most recent book Flock Not Clock: Align people, processes, and systems to achieve your vision.

              In fact, I used these simple rules to develop my vision (Emergent Learning by Swarming the Classroom) for courses I teach at Fort Hays State University (FHSU) in Hays, Kansas. Let’s take a look at these rules and examples of how you can use them.

              Vision (your desired future state or goal)

                Mission (our repeatable actions that bring about the vision… simple rules)

                  Capacity (our systems or processes that provide readiness to execute the mission)

                    Learning (our continuous improvements of systems of capacity based on feedback from the external environment)

                      Finally, here is a summary of VMCL for Emergent Learning.

                        6. Cynefin Framework

                          Developed by Dave Snowden, the Cynefin Framework is a conceptual way to assist decision makers in making decisions. For a detailed examination of the framework, I recommend reading my article How to Thrive in Chaos.

                          This framework provides simple rules (or domains) for identifying where a problem resides and the tools to use to solve a problem.

                          The Cynefin Framework is essentially 5 domains. Let’s briefly examine four of the five domains (leaving out disorder) with a description, a metaphor, and an example:

                          Simple (systems are stable and we can see clear cause-and-effect relationships)

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                          • Description: In this domain, the right answer to a problem is easy to identify.
                          • Metaphor: Playing Checkers
                          • Example: Standard Operating Procedures (SOP) in an organization can solve simple problems.

                          Complicated (a domain of experts where we know the information we need, but we don’t have the answers)

                          • Description: We have asked questions but have not received an answer.
                          • Metaphor: Playing Chess
                          • Example: The use of Lean Six Sigma (LSS) in solving problems.

                          Complex (the information we need is out there somewhere, but we don’t know what we’re looking for)

                          • Description: The best way to determine if you have a Complex or Complicated system or problem is to figure out if you have an emergent complex adaptive system (CAS) – which will have a large number of agents interacting, learning, and adapting; thus, if you have a CAS, you are in the Complex domain.
                          • Metaphor: Playing Wei-chi (aka Go)
                          • Example: Using Systems Thinking v2.0 (DSRP) to solve complex (wicked) problems.

                          Chaotic (the realm of the unknown)

                          • Description: Possessing an understanding of cause-and-effect is useless.
                          • Metaphor: Playing Twister
                          • Example: First responders and the military have to train for all possible scenarios. In this domain, it is very important to train yourself so you do not freeze during an unexpected situation (such as an active shooter).

                          Feeedback

                          7. Cue — Routine — Reward

                          Charles Duhigg writes about a powerful habit loop in The Power of Habit: Why We Do What We Do in Life and Business. By understanding the habit loop, we can change bad habits by replacing them with healthy habits. The habit loop is a neurological loop consisting of the following:

                          • Cue: The cue is anything that triggers the habit. Think of this as a tripwire.
                          • Routine: This is the routine you wish to change (i.e. smoking).
                          • Reward: The reward is the reason for change. It is the positive reinforcement for the new behavior.

                          Duhigg provides the following tips to short-circuit the habit loop.

                          Let’s look at an example:

                          Step 1: Identify the routine

                          This is the behavior you wish to change. If you step on a scale and notice a large weight gain, then this will trigger the cue to lose weight.

                          Step 2: Experiment with rewards

                          Experiment with different rewards to see which one stick. If you write down every time you run — And you create a long chain of events — Then you will want to continue the chain (imagine a calendar with a string of check-marks illustrating how often you run).

                          Step 3: Isolate the cue

                          Duhigg says that we can ask ourselves (and record our answers) five things the moment an urge hits use in order to diagnose our habit:

                          1. Where are you?

                          2. What time is it?

                          3. What’s your emotional state?

                          4. Who else is around?

                          5. What action preceded the urge?

                          Step 4: Have a plan

                          Duhigg found once we figure out our habit loop, we are then able to shift our behavior.

                          “Put another way, a habit is a formula our brain automatically follows: When I see CUE, I will do ROUTINE in order to get a REWARD.” – Charles Duhigg

                          8. Algorithms (Killer tip!)

                          Algorithms are built off of and learn from feedback loops. This is why companies, such as Netflix and Spotify can successfuly recommend movies and music to you.

                          In Swipe to Unlock: A Primer on Technology and Business Strategy, the authors illustrate the algorithm and feedback loop Spotify uses. It is a computer algorithm to find songs that fit your profile.

                            The authors discuss the Discover Weekly algorithm that starts by looking at two basic pieces of information.

                            First, it looks at all songs you’ve listened to and liked enough to add to your library or playlists. They also mention that the algorithm is even smart enough to know if you skipped a song in the first 30 seconds.

                            Second, it looks at all the playlists others have made, with the assumption that each playlist has a thematic connection.

                            We can use computer algorithms, such as the Discover Weekly algorithm as an example of how to adapt and evolve our mental models. Our mental models are our own personal feedback loops and algorithms for how we live.

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                            In Flock Not Clock, Derek and Laura Cabrera write,

                            “When we interact with the real world, we receive feedback on the accuracy of our mental models. We adjust our mental models based on that feedback. Ideally, we refine our models to be better approximations of reality.”

                            Here is how this can work:

                              Our mental model (current knowledge) takes our present understanding of reality and approximates the real world (combined with current facts). This is the lens through which we view reality. Once we make the decision to act on our current knowledge, we then receive feedback from our environment. This feedback then changes our mental model — thus, this changes/revises our present knowledge. In essence, this is an algorithm for improvement.

                              9. OODA Loop

                                The OODA Loop was created by Colonel (Ret.) John Boyd. Without going into too much detail, I have adapted the OODA Loop as follows:

                                It is a high-speed decision making and feedback process using simple rules to upgrade your critical thinking skills for a sharper mind.

                                For a more detailed look at the OODA Loop, I recommend reading my article How to Upgrade Your Critical Thinking Skills for a Sharper Mind.

                                In its simplest form, the OODA Loop is a high-speed decision making and feedback process in four stages: Observe, Orient, Decide, and Act.

                                I am using the OODA Loop in my Emergent Learning concept as discussed in the VMCL portion of this article. I use it to move from information to understanding.

                                  Observe

                                  In my course at FHSU, I have my students digest information to receive data. Essentially, information is data. Think of information as a node in a systems diagram.

                                  Orient

                                  I then help my students orient to the information in an attempt to make sense of the information. Sense-making is the process of connecting information.

                                  Decide

                                  When we connect information (connecting two nodes) we bring about knowledge. The Cabrera’s provide the perfect equation for knowledge:

                                  Knowledge = Information x Thinking

                                  Thus, we can only bring about Knowledge when we introduce students to “Thinking”.

                                  Act

                                  To truly understand a concept, we must act. When we connect knowledge we attain wisdom. This is done through practical application of concepts.

                                  Final thoughts

                                  Lastly, my hope is that these 9 game changing tips will provide you a clear picture of your future vision or goals. These missing puzzle pieces should assist you in filling in those gaps in your mind.

                                  Just remember, use questions to improve your vision, use simple rules to guide you to your vision, and always look for feedback for improvement.

                                  Featured photo credit: Unsplash via unsplash.com

                                  Reference

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                                  Dr. Jamie Schwandt

                                  Lean Six Sigma Master Black Belt & Red Team Critical Thinker

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                                  Last Updated on September 22, 2020

                                  How to Wake Up Early: 6 Things Early Risers Do

                                  How to Wake Up Early: 6 Things Early Risers Do

                                  You have probably heard the success stories about people who wake up early. Apple CEO Tim Cook, Oprah Winfrey, and Olympic medalist Caroline Burckle all talk about the positive impact of waking up early on their lives.

                                  Even though many assign a portion of their success to waking up early, many find it difficult to make the switch. While most people know what needs to happen to change their life, they find then difficult to implement consistently. To understand how to wake up early, you need to tap into the wisdom of those already doing it.

                                  Here are the 6 things early risers do:

                                  1. Stop Procrastinating

                                  The first thing you need to do when you want to learn how to wake up early is to go to sleep earlier. Stop procrastinating. You will find it much easier to wake up when you are getting the proper amount of sleep. Set a bedtime that allows you to get 8-hours of sleep and hold yourself accountable.

                                  The problem most of you will have at first is how tired you will feel. If you are someone who goes to sleep after midnight, waking up by 6 a.m. will not be easy. The reason you need to push through that initial difficulty is that you are going to be very tired at the end of the day. Realistically, you probably would fall asleep at your desk or doze off on your lunch break. Either way, waking up early no matter how you feel will motivate you to go sleep at the proper time that night.

                                  Think of it as someone who procrastinated until the night before their project was due. Having done this myself, you do what you need to do to complete the project, whether that means working all night or cutting some corners because you don’t have time to triple-check your work.

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                                  After you turn in your project, you feel both exhaustion and jubilation. After you make it through the workday and crash at home, you promise yourself you’ll never wait until the last minute again. This same feeling will happen when you force yourself to wake up early no matter what time you went to sleep. You are going to promise yourself you will go to bed at the right time.

                                  Most people don’t go to bed when they should because they know they will ultimately make it up in the morning.

                                  2. Pace Yourself

                                  If you want to start waking up a couple of hours earlier each day, you may not be able to make that change all at once. It stands to reason the more drastic the shift, the more difficult it will be.

                                  So, instead of trying to adjust your sleep pattern by several hours, start in 15-minute or 30-minute intervals.[1] If you wake up 30 minutes earlier each week, you will be a morning person by the end of the month. This may feel like you are drawing out your goal but in reality, you are accomplishing it much quicker than most. Most people who are naturally night owls find it difficult to completely change their sleep habits overnight.

                                  Think of it as someone who is trying to quit drinking coffee. Outside of the fact you may enjoy the taste of coffee, your body is used to operating with a certain amount of caffeine and sugar. Some will be able to quit overnight and their body will adjust accordingly. And if you are one of those people, then do what works for you.

                                  However, if you were to take an incremental approach, then you may first start drinking your coffee black. Then, you could switch to decaf before slowly lowering the amount of coffee you drink each day. As you can see, this approach will help minimize the feeling of withdrawal while getting the results you want.

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                                  3. Watch Your Lighting

                                  Light reduces your body’s production of the sleep-inducing melatonin hormone. In practical terms, your body naturally wants to be awake when the sun is up and go to sleep when the sun is down. This is called your circadian rhythm.

                                  In the technology-driven world we currently live in, you likely look at a screen or two before bed. Studies show television and phone screens trick your body into thinking the sun is up. As a result, your body starts producing less melatonin. To help you fall asleep, you should stop looking at screens at least an hour before bed.

                                  This can also mean that if you want to wake up before the sun, looking at your screen when you wake up can help you to stay awake.

                                  Peter Balyta, the President of Education Technology for Texas Instruments says he wakes up at 5:20 a.m. and scans his emails before starting his day. This is also true for M.I.T. president L. Rafael Rief. He wakes up around 5 or 5:30 a.m. and checks his phone for anything urgent.[2]

                                  4. Make It Worth Your Time

                                  Have you ever woken up early but went back to sleep because you didn’t have a reason to stay up? To put it another way, have you ever fallen asleep because you didn’t have anything better to do?

                                  If you want to be excited about going to sleep and waking up early, then you need to give yourself a reason to be excited. You can accomplish this by listing the three things you want to accomplish the next morning. Notice I said “want” and not “need” to accomplish. You don’t want to be dragging yourself into the next morning kicking and screaming.

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                                  Your list should not only include what you want to accomplish but also why you want to accomplish it. If you want to take it a step further, list the consequences of not waking up early.

                                  People who have figured out how to wake up early are shown to be more successful, persistent, and proactive in their life. They tend to be happier and handle stress better. It is also shown that people who wake up early procrastinate less.[3] If you find any of these benefits something you want to add in your life, then waking up early is shown to help.

                                  5. Avoid Binging

                                  There is a difference between sleeping and getting a good night’s sleep. Sure, you can drink alcohol and fall asleep, but you will not be getting quality rest. You will wake up feeling as though you slept for only a couple hours.

                                  It is best to stop drinking at least 4 hours before bedtime. Binge drinking is known to impact your sleep-inducing melatonin hormone levels for up to a week. The same holds true with eating a large meal right before bed. It is not that your body can’t process food and sleep at the same time. The main concern has more to do with the possibility of indigestion or heartburn than anything else.

                                  If you find yourself dealing with either of these symptoms, then you may want to stop eating at least two hours before bed.

                                  6. Get the Blood Flowing

                                  Those who have mastered the technique of how to wake up early tend to start each morning with movement.

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                                  Your first movement is to get out of bed. To help you get out of bed, have your alarm far enough away that you need to get up and turn it off. Before you allow yourself to contemplate going back to sleep, take a moment, and do 10 push-ups or 10 jumping jacks. Think of each exercise as you taking one step further from being able to go back to sleep.

                                  Mellody Hobson, President of Ariel Investments wakes up at 4 a.m. each morning. She starts each day by exercising. Her exercises include running, weight lifting, swimming, and cycling.

                                  You decide for yourself how you want to get your blood flowing. Whether you want to go on a walk, workout at the gym, or do something at home, make sure you are scheduling time to exercise.

                                  Final Thoughts

                                  The key to understanding how to wake up early is to recognize that it is heavily driven by the actions you take the night before. You will wake up early if you go to bed at a good time and get the proper amount of sleep.

                                  By taking the time to prepare yourself both mentally and physically each night, you can ensure you are positioned for success the next morning. Once you have taken the proper actions the night before, make sure you use that momentum to start your day, on time.

                                  The goal is to make the actions you want to take as easy as possible. The key to changing your life is to discover a way to have the wind at your back, going in the direction you want.

                                  More Tips on How to Wake up Early

                                  Featured photo credit: Laura Chouette via unsplash.com

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