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Last Updated on January 19, 2021

9 Game Changing Tips on How to Write Goals (and Reach Them!)

9 Game Changing Tips on How to Write Goals (and Reach Them!)

Try this quick thought experiment discussed by Sir John Hargrave in Mind Hacking: How to Change Your Mind for Good in 21 Days. Try to create a quick mental picture of yourself twenty years from now…

What do you see? Is it a blurry or fuzzy image? Is it like a puzzle with missing pieces?

How do we improve our vision or find the missing puzzle pieces?

I found 9 game changing tips on how to write goals and actually reach them.and split them into 3 categories to explain them: Questions to improve the image, simple rules, and feedback.

How to write goals and actually reach them

Let’s examine these 9 game changing tips on how to identify these missing pieces and how you can find them.

    Questions to improve the image — Your goal

    1. If — and — then (Killer tip!)

    IF we seek to identify goals to improve our life in twenty years from now — AND we see a blurry image in our mind — THEN we should use these powerful tips to write and action our goals.

    This is no different than computer coding. In How To Hack Your Brain and Reprogram Your Habits (Like a Computer), I discuss how to use this technique to overcome bad habits.

    Yet, this technique can also be used to write and action goals. Let’s examine how this works:

    IF x happens — THEN I will do y.

    IF = cause

    AND = necessary condition or correlation

    THEN = effect

    Example:

    IF: If I notice I have gained weight.

    AND: And I want to start exercising.

    THEN: I will create triggers to ensure I exercise every morning.

    To illustrate this point further, let’s examine an exercise trigger:

    IF: If I sleep in my (clean) running clothing.

    AND: And I use technology, such as the Pavlok Shock Clock to wake myself up in the morning.

    THEN: Then I will wake-up at 4am and run every morning.

    2. 80/20 Rule

    The 80/20 Rule (otherwise known as the Pareto principle) is the law of the vital few. It states that 80% of the effects come from 20% of the causes.

      Inputs or Causes = 20%

      Outputs or Effects = 80%

      20% of our inputs cause 80% of our outputs. The key is to identify the 20% of your actions that are creating 80% of your rewards. If you are able to successfully identify the 20%, then only do those actions.

      Example:

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      If what you do 80% of the time only brings you 20% of your results, then stop doing those actions.

      If what you do 20% of the time brings you 80% of your results, then only perform those actions.

      Another example can be found in the workplace:

      If you perform the following tasks: 1) make phone calls, 2) check e-mail, 3) write long reports, 4) participate in long meetings, 5) visit work-site locations to improve a process, 6) visit work-site locations to identify problems, 7) speak with employees directly to identify problems, 8) spend long hours creating PowerPoint presentations, 9) micromanage employees tasks, 10) micromanage employees attendance, etc.

      And you determine that only 20% of these tasks produce 80% of the direct positive results to you and your organization. Then only perform those 20%.

      This means you might only perform the following: 5) visit work-site locations to improve a process and 6) visit work-site locations to identify problems.

      In Joel Runyon’s article about the 80/20 rule, he provides advice for a diet. He says,[1]

      “If you change 20% of the foods you eat, you’ll see absolutely massive results, particularly when you’re just starting to improve your diet for the first time.”

      3. What? — So What? — Now What? (Killer tip!)

      Developed in 1970 by Terry Borton, Borton’s Development Framework provides us a straightforward approach to anything by asking three simple questions: What?, So What?, Now What?

      In Razor-Sharp Thinking: The What-Why Method, I wrote about the power of this simple approach.

      What? The experience… What happened?

      So What? Why was it important… What is the bottom line up front (BLUF)?

      Now What? What are you going to do now?

      Example:

      What?

      What happened to trigger a new goal? Let’s say you find it hard to breath while walking.

      So What?

      This is the reason (or the why) to improve your health. If you find that you lose your breath while walking, and you are a smoker, then you have potentially identified the problem.

      Now What?

      This is your plan of action.

      For example: If you lose your breath while walking, and you are a smoker, then you need to quit smoking.

      Simple rules

      4. DSRP (Killer tip!)

      Systems Thinking v2.0 (DSRP) was developed by systems theorists Derek and Laura Cabrera. In Systems Thinking Made Simple: New Hope for Solving Wicked Problems, the Cabrera’s surmise,

      “We are astonished to learn that the breathtaking diversity and creativity of nature that produces peacocks, giraffes, and star-nosed moles is born of genetic mutations of the four nucleotides of DNA (ATCG). Much like the genetic code that underlies all species, DSRP provides a cognitive code that underlies human thinking.”

      DSRP is predicated on the idea that systems thinking is a complex adaptive system (CAS) with four underlying rules: Distinctions, Systems, Relationships, and Perspectives.

      DSRP is a way to use simple rules to understand difficult and confusing concepts. Let’s look at the simple rules with examples of how to use them in understanding the confusing concept of blockchain technology.

      Distinctions (Identity and Other)

      We must first identify what something is and what it is not.

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        Systems (Part and Whole)

        Once we have made clear distinctions we then examine the part-whole structure for blockchain and something else we are already knowledgeable with.

          Relationships (Cause and effect)

          After we analyze the part-whole structure for both concepts, we then look for relationships between ideas.

            Perspectives (Point and view)

            Finally, we can then examine the different perspectives of blockchain technology from a point (i.e. supply chain) and a view (i.e. smart contracts).

              5. VMCL (Killer tip!)

              Derek and Laura Cabrera have also developed simple rules for any organization in their most recent book Flock Not Clock: Align people, processes, and systems to achieve your vision.

              In fact, I used these simple rules to develop my vision (Emergent Learning by Swarming the Classroom) for courses I teach at Fort Hays State University (FHSU) in Hays, Kansas. Let’s take a look at these rules and examples of how you can use them.

              Vision (your desired future state or goal)

                Mission (our repeatable actions that bring about the vision… simple rules)

                  Capacity (our systems or processes that provide readiness to execute the mission)

                    Learning (our continuous improvements of systems of capacity based on feedback from the external environment)

                      Finally, here is a summary of VMCL for Emergent Learning.

                        6. Cynefin Framework

                          Developed by Dave Snowden, the Cynefin Framework is a conceptual way to assist decision makers in making decisions. For a detailed examination of the framework, I recommend reading my article How to Thrive in Chaos.

                          This framework provides simple rules (or domains) for identifying where a problem resides and the tools to use to solve a problem.

                          The Cynefin Framework is essentially 5 domains. Let’s briefly examine four of the five domains (leaving out disorder) with a description, a metaphor, and an example:

                          Simple (systems are stable and we can see clear cause-and-effect relationships)

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                          • Description: In this domain, the right answer to a problem is easy to identify.
                          • Metaphor: Playing Checkers
                          • Example: Standard Operating Procedures (SOP) in an organization can solve simple problems.

                          Complicated (a domain of experts where we know the information we need, but we don’t have the answers)

                          • Description: We have asked questions but have not received an answer.
                          • Metaphor: Playing Chess
                          • Example: The use of Lean Six Sigma (LSS) in solving problems.

                          Complex (the information we need is out there somewhere, but we don’t know what we’re looking for)

                          • Description: The best way to determine if you have a Complex or Complicated system or problem is to figure out if you have an emergent complex adaptive system (CAS) – which will have a large number of agents interacting, learning, and adapting; thus, if you have a CAS, you are in the Complex domain.
                          • Metaphor: Playing Wei-chi (aka Go)
                          • Example: Using Systems Thinking v2.0 (DSRP) to solve complex (wicked) problems.

                          Chaotic (the realm of the unknown)

                          • Description: Possessing an understanding of cause-and-effect is useless.
                          • Metaphor: Playing Twister
                          • Example: First responders and the military have to train for all possible scenarios. In this domain, it is very important to train yourself so you do not freeze during an unexpected situation (such as an active shooter).

                          Feeedback

                          7. Cue — Routine — Reward

                          Charles Duhigg writes about a powerful habit loop in The Power of Habit: Why We Do What We Do in Life and Business. By understanding the habit loop, we can change bad habits by replacing them with healthy habits. The habit loop is a neurological loop consisting of the following:

                          • Cue: The cue is anything that triggers the habit. Think of this as a tripwire.
                          • Routine: This is the routine you wish to change (i.e. smoking).
                          • Reward: The reward is the reason for change. It is the positive reinforcement for the new behavior.

                          Duhigg provides the following tips to short-circuit the habit loop.

                          Let’s look at an example:

                          Step 1: Identify the routine

                          This is the behavior you wish to change. If you step on a scale and notice a large weight gain, then this will trigger the cue to lose weight.

                          Step 2: Experiment with rewards

                          Experiment with different rewards to see which one stick. If you write down every time you run — And you create a long chain of events — Then you will want to continue the chain (imagine a calendar with a string of check-marks illustrating how often you run).

                          Step 3: Isolate the cue

                          Duhigg says that we can ask ourselves (and record our answers) five things the moment an urge hits use in order to diagnose our habit:

                          1. Where are you?

                          2. What time is it?

                          3. What’s your emotional state?

                          4. Who else is around?

                          5. What action preceded the urge?

                          Step 4: Have a plan

                          Duhigg found once we figure out our habit loop, we are then able to shift our behavior.

                          “Put another way, a habit is a formula our brain automatically follows: When I see CUE, I will do ROUTINE in order to get a REWARD.” – Charles Duhigg

                          8. Algorithms (Killer tip!)

                          Algorithms are built off of and learn from feedback loops. This is why companies, such as Netflix and Spotify can successfuly recommend movies and music to you.

                          In Swipe to Unlock: A Primer on Technology and Business Strategy, the authors illustrate the algorithm and feedback loop Spotify uses. It is a computer algorithm to find songs that fit your profile.

                            The authors discuss the Discover Weekly algorithm that starts by looking at two basic pieces of information.

                            First, it looks at all songs you’ve listened to and liked enough to add to your library or playlists. They also mention that the algorithm is even smart enough to know if you skipped a song in the first 30 seconds.

                            Second, it looks at all the playlists others have made, with the assumption that each playlist has a thematic connection.

                            We can use computer algorithms, such as the Discover Weekly algorithm as an example of how to adapt and evolve our mental models. Our mental models are our own personal feedback loops and algorithms for how we live.

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                            In Flock Not Clock, Derek and Laura Cabrera write,

                            “When we interact with the real world, we receive feedback on the accuracy of our mental models. We adjust our mental models based on that feedback. Ideally, we refine our models to be better approximations of reality.”

                            Here is how this can work:

                              Our mental model (current knowledge) takes our present understanding of reality and approximates the real world (combined with current facts). This is the lens through which we view reality. Once we make the decision to act on our current knowledge, we then receive feedback from our environment. This feedback then changes our mental model — thus, this changes/revises our present knowledge. In essence, this is an algorithm for improvement.

                              9. OODA Loop

                                The OODA Loop was created by Colonel (Ret.) John Boyd. Without going into too much detail, I have adapted the OODA Loop as follows:

                                It is a high-speed decision making and feedback process using simple rules to upgrade your critical thinking skills for a sharper mind.

                                For a more detailed look at the OODA Loop, I recommend reading my article How to Upgrade Your Critical Thinking Skills for a Sharper Mind.

                                In its simplest form, the OODA Loop is a high-speed decision making and feedback process in four stages: Observe, Orient, Decide, and Act.

                                I am using the OODA Loop in my Emergent Learning concept as discussed in the VMCL portion of this article. I use it to move from information to understanding.

                                  Observe

                                  In my course at FHSU, I have my students digest information to receive data. Essentially, information is data. Think of information as a node in a systems diagram.

                                  Orient

                                  I then help my students orient to the information in an attempt to make sense of the information. Sense-making is the process of connecting information.

                                  Decide

                                  When we connect information (connecting two nodes) we bring about knowledge. The Cabrera’s provide the perfect equation for knowledge:

                                  Knowledge = Information x Thinking

                                  Thus, we can only bring about Knowledge when we introduce students to “Thinking”.

                                  Act

                                  To truly understand a concept, we must act. When we connect knowledge we attain wisdom. This is done through practical application of concepts.

                                  Final thoughts

                                  Lastly, my hope is that these 9 game changing tips will provide you a clear picture of your future vision or goals. These missing puzzle pieces should assist you in filling in those gaps in your mind.

                                  Just remember, use questions to improve your vision, use simple rules to guide you to your vision, and always look for feedback for improvement.

                                  Featured photo credit: Unsplash via unsplash.com

                                  Reference

                                  More by this author

                                  Dr. Jamie Schwandt

                                  Lean Six Sigma Master Black Belt & Red Team Critical Thinker

                                  10 Hacks to Increase Your Brain IQ, Focus, and Creativity How to Upgrade Your Critical Thinking Skills and Make Smart Choices The Ultimate Exercises to Improve Posture (Simple and Effective) How Cognitive Learning Benefits Your Brain and Grows Knowledge 9 Game Changing Tips on How to Write Goals (and Reach Them!)

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                                  Last Updated on June 16, 2021

                                  What to Do If You Find Yourself Making Slow Progress Towards Your Goal

                                  What to Do If You Find Yourself Making Slow Progress Towards Your Goal

                                  If you are making slow progress on a goal you’ve set, maybe it is the wrong goal in the first place. Perhaps factors, including your attitude or environment, do not allow you to make your desired progress. However, it is easy to blame timing and luck; if you set a goal, you and only you are accountable for achieving it (read the achieve my goals guide). The question is, how?

                                  Start With Why

                                  On my career path, I have been fortunate to have the opportunity to explore and learn things practically. After a successful corporate career, I spent two years trying to establish an entrepreneurial consultancy, only to realize marginal success.

                                  The consultancy formed based on my core values, candor, curiosity, and collaboration, but unfortunately, my customer base and projects were seemingly random and disjointed. While I understood I needed to establish a consistent and repeatable approach to content marketing to drive my clients’ results, that approach was not apparent in the brand I had built. Things got so rough that I had to resort to collecting unemployment at the onset of the pandemic.

                                  At the beginning of the pandemic, I delivered a webinar called earning trust in uncertain times: coronavirus edition. Afterward, I received an email from a participant. He shared some thoughts on a campaign for his jewelry company and asked for feedback. When I read his email, I realized I could quickly help him to gain clarity, so I sent him a note with an offer to get his message on track. He offered to pay me for my time, and I said to myself,

                                  “I am adding value, and I can charge for this!”

                                  This first client needed to shift my offerings from general marketing consulting to a more diversified career that focuses on personal brand building.

                                  It took a global pandemic to realize I needed to shift my goals to align with the change I was trying to make in the world, to a new business, coaching that applies my skills in an authentic way to me and valuable to prospects and customers.

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                                  Start With Your Identity

                                  James Clear discusses identity-based habits as deeply rooted in a person’s outlook toward life.[1] As a businessperson, identity-based practices are what impact business goals and your approaches towards achieving them. Identity is what you believe in, and outcomes determine what you seek to achieve. A permanent change comes from transforming the who part of behavior—the character.

                                  Whether it is a coaching program I develop, a class I teach, or a marketing campaign I create, I always start identity. According to The Brookings Institute:[2]

                                  Identity is a unique, inherited collection of assets, history, traits, and culture that distinguishes it internally and externally and can unite people and places.

                                  But this logic also applies to personal goals. If losing weight is your goal, your focus is on an outcome rather than an identity-based plan, and you may lose motivation. Think, “Why am I trying to lose weight?”

                                  • Is it to be more healthy?
                                  • Did you get some lousy test results at the doctor?
                                  • Are you at risk of severe health problems?

                                  It may help reframe your goal around a positive statement like, I am working to lead a healthy and active lifestyle. Motivation has to come from a place of confidence and belief in yourself. You know what they say about the air mask on the airplane – put it on yourself first.

                                  It is ok to set goals for others; for example, “I am losing weight so I can live for my kids;” however, if you don’t set goals around themes that you can own, and you don’t do it for yourself first, then the people in your life will not receive any benefit.

                                  Think about what you achieve from your efforts — the outcomes. The reality that you are looking at right now must also allude to the fact you promise to create for your clientele, and that is not possible unless you believe in it and make it believable for others.

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                                  Be Specific About What, How, and When

                                  Your values need to align with other people and systems to engage in meeting your desired outcome, so make sure to put in place a process that accounts for what motivates you, that you can reliably complete until you achieve your goal.

                                  If you are not specific and clear about how many pounds you are trying to lose and when you will lose then, then how will you know if you met your goal in the first place?

                                  BJ FOGG, the author of Tiny Habits, suggests that you start small. In the Tiny Habits method, you always start with a tiny behavior. Some examples:

                                  • Floss one tooth
                                  • Read one sentence in a book.
                                  • Take one deep breath.

                                  According to Fogg, an excellent tiny behavior has these qualities:

                                  • takes less than 30 seconds (even better: just 5 seconds)
                                  • requires no real effort
                                  • doesn’t create pain or destructive emotions

                                  Make sure it’s a habit you want to have in your life. Don’t pick something that’s a “should,” choose new behaviors you wish to.

                                  The next thing to learn is where to place the further tiny action in your life. Just like planting a seed, you want the right spot for it, a place where it fits naturally and where it can thrive.

                                  Be flexible and adaptable. We are in a complicated and volatile world, and things change on a dime, so don’t be too hard on yourself if you need to change how you go about achieving your goal or even what goals you are trying to accomplish first place.

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                                  Be aware of bias. As you set out to achieve your goals, it is critical to be aware of the bias that can sneak in and sabotage your thinking. Yes, it is essential to collaborate with others to achieve your goals, but you need to understand yourself and make sure you are not getting in your way before doing that. Here are some common forms of bias.

                                  • Confirmation bias: People tend to listen more often to information that confirms the beliefs they already have.
                                  • Selection bias: Selecting individuals, groups that do not provide diverse perspectives for you to consider.
                                  • Self-serving bias: People tend to give themselves credit for successes but blame failures on external causes.

                                  What about serendipity? Many of us believe that the great turning points and opportunities in our lives happen by chance, that they’re out of our control.

                                  Dr. Christian Busch, author of The Serendipity Mindset: The Art and Science of Creating Good Luck, spent a decade exploring how, if acted upon, unexpected encounters can expand our random social encounters can enhance our worldview, expand our social circles, and create new professional opportunities.

                                  Serendipity is usually about connecting dots that have previously remained elusive. Busch’s findings suggest that Good luck isn’t just chance—it can be learned and leveraged. When you are perceptive, curious, open-minded, and eager to see opportunities, others might see only negatively. If you notice something unusual but can connect that bit of information with something else, you are in the right mindset for achieving serendipity.

                                  Motivation and a Realistic Plan

                                  Only you can choose the goals you set. Motivation is critical in meeting your goals. But choosing goals is not enough; you need to select the right goals and define a plan that keeps you accountable for meeting your goals.

                                  Author Gabriele Oettingen defined a methodology you can use to get better at achieving your hopes and dreams. It’s called WOOMP![3]

                                  WOOP stands for:

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                                  • W = Wish
                                  • O = Outcome
                                  • O = Obstacle
                                  • P = Plan

                                  WOOMP, there it is! WOOMP will force you to be hyper-realistic about your goals and be action-minded in your approach to achieving them.

                                  Show up Consistently

                                  In order to turn your vision into reality, you will have to regularly show up by consistently organizing, leading, and building to get to your goals.

                                  “Some people show up when they need something. Some people show up before they need something, knowing that it will pay off later when they need something. And some people merely show up. Not needing anything, not in anticipation of needing something, but merely because they can.” — Seth Godin

                                  Final Thoughts

                                  While I would be happy to be your trusted advisor and coach, the answer has to start with you. My process will help you to define and document an ownable set of values and marketing frameworks that will make you more appealing to clients/ employers, especially on LinkedIn. These values will translate beyond work, as well.

                                  More on Making Progress

                                  Featured photo credit: Aj Alao via unsplash.com

                                  Reference

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