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Last Updated on February 19, 2020

How to Create Your Best Morning Routine for Success

How to Create Your Best Morning Routine for Success

The alarm sounds and you begrudgingly turn around in your bed, hitting the alarm clock with everything you got just to shut it down.

Another morning, another drag. You take yourself out of the bed and immediately curse the day starting this early, no matter how much time it actually is.

The rest of your day follows your morning and you feel out of energy, out of motivation and out of luck. You simply start to hate your days.

But what if I told you that your day doesn’t have to start like this? Your mornings can start out amazing and you can create energy where there was only fatigue before.

You can start and end your day in a much better way, feeling energized and actually enjoying it while getting things done. It all depends on your morning routine and here is how to create the best morning routine:

Sleep Cycles

Sleep cycles are the first thing I always focus on when someone needs help with theirs. Because you can do everything right when you wake up, but if your sleep itself was horrible and bad, there is almost nothing which can help you out the next day.

We are not a sum of parts, we are a holistic being where neglecting or damaging one part of the system will in turn damage the other part. And sleep is just a crucial part of the system, especially when it comes to motivating yourself and feeling energetic throughout the day.

Sleep cycles last for 1.5 hours and they mark the beginning and the ending of our sleep. We usually have a couple of them through the night and the best way to feel energized in the morning is to wake up when a sleep cycle ends.

So try to plan out 7.5 or even 9 hours a sleep every single night. 

And here is an example of the energy you get from waking up right when a sleep cycle ends:

Throughout the years, you must have had periods in your life where you fell asleep and woke up after an hour and a half, feeling like you just drank 5 cans of Red Bull and feel so energetic.

On the other hand, there are times when you sleep for 13 hours straight and still waking up so tired, feeling like you never ever slept.

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This is what sleep cycles do to us and the first thing is hitting them right.

You will probably miss out on sleep cycles at the beginning of creating a perfect morning routine and that is completely fine.

What you need to do to start hitting them is to go to bed every single night at the same time. Your body will get used to the time and will naturally start waking you up after enough sleep cycles have passed (some need more cycles, some less).

So it will happen to you that you start waking up before the alarm even goes off, feeling refreshed and actually wanting to get up from your bed, feeling already energized.

Find out more about the importance of your sleep cycles here: The Importance of Sleep Cycles on Productivity (+ Tips to Improve Yours)

But sleep cycles aren’t the only thing that constitutes the best morning routine for success.

“Me” Time Before “You” Time in the Morning

What is the first thing you do when you wake up in the morning?

If you are like most people, you take your phone and start scrolling through your emails or messages that you received from people while you were asleep.

And that immediately saps your creative energy because as soon as you take your phone and start looking at emails and messages, you are putting your mind in a reactive mode for other people’s agendas.

Think about it — 99% of the things that you receive via email are other people’s agendas. It’s the tasks they want you to do for them, problems they need you to solve and obligations which make their lives easier and yours harder.

There is nothing inherently wrong with that but you need the right time slot for “You” activities and the right time slot for “Me” activities. “Me” activities are the ones which use your creativity to create things that you actually want to create.

So if you have a passion project which you said you will start working on years ago, now is the right time to put that project’s dedicated working time the first thing in the morning.

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As soon as you wake up, dedicate 30 minutes to just working on your passion project.

Why the first thing in the morning you ask? Because as soon as you exit REM phase and wake up, your mind is still working in the states of high creativity an low vibrations called the Delta state. This state is deeply connected with your unconscious mind which helps with creative tasks because you are still connected with the base of your creativity.

But the more time it passes in the day, the less we are able to connect to our Delta state. So to use the best of this state, you need to do your creative work as soon as you wake up.

I thought this was ridiculous. I was simply not a morning person and I hated writing in the morning. But as soon as I tried it, I noticed that my writing simply flows and that the best work I do, I do in the morning. So I continued reaping the benefits of that.

Dedicate the time in the morning for yourself first and afterward, you can start doing other people’s tasks. I have a rule that when I wake up, I don’t touch my phone and I don’t turn on WiFi until I did my morning writings.

Most of the time, it takes me around 40 minutes to write down everything and then I am allowed to check my email and see what else I need to do.

This creates an amazing feeling of productivity and pride that you did something meaningful for that day and it doesn’t fall off through the day. You feel that sense of achievement and carry it around yourself the entire day.

Other will people will start noticing this because your eyes will have a deeper gaze in them, you will be more focused and have this sense of gratitude for the day. As soon as you start doing it, you will exactly know what I am talking about.

But we are still not done. There is one more thing that you need to implement to start having amazing mornings and even better days.

And that concerns the fuel for your body and mind – the food you eat and the information you consume.

The Fuel for the Body and Mind

So we covered the sleep, the creative work and all that is left for our perfect morning routine is the fuel we use for everyday activities.

This fuel that we take is divided into categories – fuel for the body and fuel for the mind. They are both connected and one influences another and vice-versa because they are the like the two sides of the same coins.

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We can’t only focus on one and ignore the other one because it will have no effect whatsoever. As the Romans would say “Mens sana in corpore sano” which means “A healthy mind in a healthy body” so let’s start with that:

Fuel for the Body

One of the most discussed topics today is diet – the nutrients we take in which helps us function for the day. There is so much contradictory advice out there, different diets, ways of living, ways of lifting or ways of blending.

Some have a combination of different nutrients like carbohydrates, fats and proteins, some completely cut out carbs like Atkins, some tell you to remove only fat from the diet while others tell you to eat only 8 hours a day and spend the rest of the time ignoring food (intermittent fasting).

Some diets function as vegetarian, some as vegan and some are only eating meat, while some only count calories, completely ignoring everything else.

If all of this serves as a confusing factor, then welcome to the club.

So instead of me telling you what to eat here, which “school” to follow and which guru to listen, I will simply tell you what not to eat.

Most of the dietary people are wrong in many different things but also right in many others. Where the consensus happens is when it comes to the things that shouldn’t be in the diet.

Refined sugar is the number one culprit for killing your creativity and energy throughout the day. If you just remove this from your diet, you will have twice as more energy as you do right now.

Refined sugar is not only bad for your health but deeply affects your energy levels. You can find refined sugar in fizzy drinks and sweets which you should cut out from your diet.

The next thing is fast food – our favorite cheat meal. If you enjoy hamburgers and pizzas (I know, I know, I kill all the fun), it’s time to cut it out from your diet. Especially from the fast food joints whose only benefit of the food is that it tastes good – everything else in that meal is designed to kill you and to kill you fast.

And the last and the hardest thing is to cut out “3 white deaths” – sugar, salt and flour from your diet. These three in combination cause the biggest amount of harm to your body and if you can, you should try to minimize their intake in your body.

This is half the equation. The other one is the mind.

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Fuel for the Mind

The news are fighting to keep your attention on them and we have an attention span of 6 seconds right now, which is 2 seconds less than that of a goldfish.

To get your attention, the media needs to find extremes and put it out there so that you will notice that. Because there is no drama in normal, everyday activities. So they only report the news from the two ends of the bell curve – the extreme positives and extreme negatives and most of it falls in the extreme negatives.

With that, you get a negative picture of the world we live in today even though by all parameters, the world is getting better than ever before.

As a saying would go “The world is not getting worse. The information is getting better.”

I’m not going to spend more time talking about the negative sides of the news. Instead, I will urge you to read more- but not yellow pages.

Read books which stand the test of time, read in-depth articles which have been written by a serious journalist, not some hacks spending six minutes on the article and then crafting a compelling click-bait title to lure you in.

You will notice how your perception of the world changes and how you seem to view the world differently. It’s no longer that grim place, it’s a place of endless opportunity and infinite options.

All of this will make you more energetic and cheerful because you will start noticing opportunities where other people see problems.

You become what you consume so choose really carefully what you will put in your mind because you will create your output in life from those inputs.

Final Thoughts

I could have written a huge list of 30 things which would create the best morning routine. Instead of that, I created a list of only 3 things you need to focus on and the rest will follow.

A list of 30 things is non-applicable, but a list of 3 is.

When you follow the Pareto principle, you will notice that 80% of your results will only come from 20% of your actions.

These 3 above are your “20%” – use them.

More Useful Routines You Can’t Miss

Featured photo credit: Unsplash via unsplash.com

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Bruno Boksic

An expert in habit building

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Last Updated on January 6, 2021

14 Ideas on How to Measure Productivity to Make Progress

14 Ideas on How to Measure Productivity to Make Progress

Everyone has heard the term productivity, and people talk about it in terms of how high it is and how to improve it. But fewer know how to measure productivity, or even what exactly we are talking about when using the term “productivity.”

In its simplest form, the productivity formula looks like this: Output ÷ Input = Productivity.

For example, you have two salespeople each making 10 calls to customers per week. The first one averages 2 sales per week and the second one averages 3 sales per week. By plugging in the numbers we get the following productivity levels for each sales person.

For salesperson one, the output is 2 sales and the input is 10 sales: 2 ÷ 10 = .2 or 20% productivity. For salesperson two, the output is 3 sales and the input is 10 sales: 3 ÷ 10 = .3 or 30% productivity.

Knowing how to measure and interpret productivity is an invaluable asset for any manager or business owner in today’s world. As an example, in the above scenario, salesperson #1 is clearly not doing as well as salesperson #2.

Knowing this information we can now better determine what course of action to take with salesperson #1.

Some possible outcomes might be to require more in-house training for that salesperson, or to have them accompany the more productive salesperson to learn a better technique. It might be that salesperson #1 just isn’t suited for sales and would do a better job in a different position.

How to Measure Productivity With Management Techniques

Knowing how to measure productivity allows you to fine tune your business by minimizing costs and maximizing profits:

1. Identify Long and Short-Term Goals

Having a good understanding of what you (or your company’s) goals are is key to measuring productivity.

For example, if your company’s goal is to maximize market share, you’ll want to measure your team’s productivity by their ability to acquire new customers, not necessarily on actual sales made.

2. Break Down Goals Into Smaller Weekly Objectives

Your long-term goal might be to get 1,000 new customers in a year. That’s going to be 20 new customers per week. If you have 5 people on your team, then each one needs to bring in 4 new customers per week.

Now that you’ve broken it down, you can track each person’s productivity week-by-week just by plugging in the numbers:

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Productivity = number of new customers ÷ number of sales calls made

3. Create a System

Have you ever noticed that whenever you walk into a McDonald’s, the French fry machine is always to your left? 

This is because McDonald’s created a system. They have determined that the most efficient way to set up a kitchen is to always have the French fry machine on the left when you walk in.

You can do the same thing and just adapt it to your business.

Let’s say that you know that your most productive salespeople are making the most sales between the hours of 3 and 7 pm. If the other salespeople are working from 9 am to 4 pm, you can potentially increase productivity through something as simple as adjusting the workday.

Knowing how to measure productivity allows you to set up, monitor, and fine tune systems to maximize output.

4. Evaluate, Evaluate, Evaluate!

We’ve already touched on using these productivity numbers to evaluate and monitor your employees, but don’t forget to evaluate yourself using these same measurements.

If you have set up a system to track and measure employees’ performance, but you’re still not meeting goals, it may be time to look at your management style. After all, your management is a big part of the input side of our equation.

Are you more of a carrot or a stick type of manager? Maybe you can try being more of the opposite type to see if that changes productivity. Are you managing your employees as a group? Perhaps taking a more one-on-one approach would be a better way to utilize each individual’s strengths and weaknesses.

Just remember that you and your management style contribute directly to your employees’ productivity.

5. Use a Ratings Scale

Having clear and concise objectives for individual employees is a crucial part of any attempt to increase workplace productivity. Once you have set the goals or objectives, it’s important that your employees are given regular feedback regarding their progress.

Using a ratings scale is a good way to provide a standardized visual representation of progress. Using a scale of 1-5 or 1-10 is a good way to give clear and concise feedback on an individual basis.

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It’s also a good way to track long-term progress and growth in areas that need improvement.

6. Hire “Mystery Shoppers”

This is especially helpful in retail operations where customer service is critical. A mystery shopper can give feedback based on what a typical customer is likely to experience.

You can hire your own shopper, or there are firms that will provide them for you. No matter which route you choose, it’s important that the mystery shoppers have a standardized checklist for their evaluation.

You can request evaluations for your employees friendliness, how long it took to greet the shopper, employees’ knowledge of the products or services, and just about anything else that’s important to a retail operation.

7. Offer Feedback Forms

Using a feedback form is a great way to get direct input from existing customers. There are just a couple of things to keep in mind when using feedback forms.

First, keep the form short, 2-3 questions max with a space for any additional comments. Asking people to fill out a long form with lots of questions will significantly reduce the amount of information you receive.

Secondly, be aware that customers are much more likely to submit feedback forms when they are unhappy or have a complaint than when they are satisfied.

You can offset this tendency by asking everyone to take the survey at the end of their interaction. This will increase compliance and give you a broader range of customer experiences, which will help as you’re learning how to measure productivity.

8. Track Cost Effectiveness

This is a great metric to have, especially if your employees have some discretion over their budgets. You can track how much each person spends and how they spend it against their productivity.

Again, this one is easy to plug into the equation: Productivity = amount of money brought in ÷ amount of money spent.

Having this information is very useful in forecasting expenses and estimating budgets.

9. Use Self-Evaluations

Asking your staff to do self evaluations can be a win-win for everyone. Studies have shown that when employees feel that they are involved and their input is taken seriously, morale improves. And as we all know, high employee morale translates into higher productivity.

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Using self-evaluations is also a good way to make sure that the employees and employers goals are in alignment.

10. Monitor Time Management

This is the number one killer of productivity in the workplace. Time spent browsing the internet, playing games, checking email, and making personal calls all contribute to lower productivity[1].

Time Management Tips to Improve Productivity

    The trick is to limit these activities without becoming overbearing and affecting morale. Studies have shown that most people will adhere to rules that they feel are fair and applied to everyone equally.

    While ideally, we may think that none of these activities should be done on company time, employees will almost certainly have a different opinion. From a productivity standpoint, it is best to have policies and rules that are seen as fair to both sides as you’re learning how to measure productivity.

    11. Analyze New Customer Acquisition

    We’ve all heard the phrase that “It’s more expensive to get a new customer than it is to keep an existing one.” And while that is very true, in order for your business to keep growing, you will need to continually add new customers.

    Knowing how to measure productivity via new customer acquisition will make sure that your marketing dollars are being spent in the most efficient way possible. This is another metric that’s easy to plug into the formula: Productivity = number of new customers ÷ amount of money spent to acquire those customers.

    For example, if you run any kind of advertising campaign, you can compare results and base your future spending accordingly.

    Let’s say that your total advertising budget is $3,000. You put $2,000 into television ads, $700 into radio ads, and $300 into print ads. When you track the results, you find that your television ad produced 50 new customers, your radio ad produced 15 new customers, and your print ad produced 9 new customers.

    Let’s plug those numbers into our equation. Television produced 50 new customers at a cost of $2,000 (50 ÷ 2000 = .025, or a productivity rate of 2.5%). The radio ads produced 15 new customers and cost $700 (15 ÷ 700 = .022, or a 2.2% productivity rate). Print ads brought in 9 new customers and cost $300 (9 ÷ 300 = .03, or a 3% return on productivity).

    From this analysis, it is clear that you would be getting the biggest bang for your advertising dollar using print ads.

    12. Utilize Peer Feedback

    This is especially useful when people who work in teams or groups. While self-assessments can be very useful, the average person is notoriously bad at assessing their own abilities.

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    Just ask a room full of people how many consider themselves to be an above average driver and you’ll see 70% of the hands go up[2]! Now we clearly know that in reality about 25% of drivers are below average, 25% are above average, and 50% are average.

    Are all these people lying? No, they just don’t have an accurate assessment of their own abilities.

    It’s the same in the workplace. Using peer feedback will often provide a more accurate assessment of a person’s ability than a self-assessment would.

    13. Encourage Innovation and Don’t Penalize Failure

    When it comes to productivity, encouraging employee input and adopting their ideas can be a great way to boost productivity. Just make sure that any changes you adopt translate into higher productivity.

    Let’s say that someone comes to you requesting an entertainment budget so that they can take potential customers golfing or out to dinner. By utilizing simple productivity metrics, you can easily produce a cost benefit analysis and either expand the program to the rest of the sales team, or terminate it completely.

    Either way, you have gained valuable knowledge and boosted morale by including employees in the decision-making process.

    14. Use an External Evaluator

    Using an external evaluator is the pinnacle of objective evaluations. Firms that provide professional evaluations use highly trained personnel that even specialize in specific industries.

    They will design a complete analysis of your business’ productivity level. In their final report, they will offer suggestions and recommendations on how to improve productivity.

    While the benefits of a professional evaluation are many, their costs make them prohibitive for most businesses.

    Final Thoughts

    These are just a few of the things you can do when learning how to measure productivity. Some may work for your particular situation, and some may not.

    The most important thing to remember when deciding how to track productivity is to choose a method consistent with your goals. Once you’ve decided on that, it’s just a matter of continuously monitoring your progress, making minor adjustments, and analyzing the results of those adjustments.

    The business world is changing fast, and having the right tools to track and monitor your productivity can give you the edge over your competition.

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    Featured photo credit: William Iven via unsplash.com

    Reference

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