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The Most Critical Career Advice that Helps You Climb the Career Ladder

The Most Critical Career Advice that Helps You Climb the Career Ladder

You’ve got about three years in your current gig, and you love it. But you are reminded every now and then that there is greener grass somewhere. You would like for it to be here. But you’re willing to go elsewhere.

Regardless of whether you stay or go, you want more. How do you advance and skyrocket your earning potential? Where do you go to seek career advice?

In preparing for this article, I started hearing myself giving little tidbits of advice to my former students and new professionals. It occurred to me that these gems of wisdom are applicable to almost any career setting, and are especially impactful when you want to advance.

Then I recalled various bits of career advice I had been given over the years. And these have definitely resonated with me over the years as I’ve changed jobs multiple times.

Let’s get started.

1. Be Diplomatic

I shared this with a student leader at a large urban institution back in 2003. She was a very bold and outspoken young woman who wanted to be heard and make a difference.

On occasion, these desires made her difficult to work with. Olivia Edwardson wrote this about diplomacy in the workplace,[1]

“To be diplomatic, you need to understand and define your expectations clearly. What is it that you need, and what needs to be done in order to achieve this goal? At the same time, you must consider everyone else’s perspective: some tasks require different levels of help, and finding a balance between what everyone wants is crucial.”

How does this apply to you boosting your earning potential? In considering others’ perspective and finding balance, you show your managers that you are a team player and willing to work with others.

This insures that you are adding value to the company on a regular basis.

2. Embrace the Shades of Gray

I’m not talking the best selling novel here; I mean dealing with ambiguity.

In my first senior management position, my entire staff was also brand new and we were learning institutional culture day by day.

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Through this process, I had to model to my team the importance of being in the middle and not always making decisions from an all-or-nothing perspective. The plan isn’t always going to go from A to Z in alphabetical order.

Melanie Allen has said,[2]

“the best leaders are those that rise to the challenge of ambiguity and respond with confidence and adaptability.”

This means not being in control all the time, and learning to deal with uncertainty. It also requires that you be present, in the moment, so you can roll with the punches.

Getting comfortable with shades of gray can impact your earning potential in demonstrating your flexibility and willingness to accept change.

In trying times at corporations, managers and supervisors want leaders who are not stuck in their ways. Advancement comes to those who can go with the flow.

3. Keep Your Resume Updated (And Your Skills Fresh)

When was the last time you updated your resume? When you started job searching? After accepting a new job? Or every time you learned a new skill or took on a new project?

Prior to landing in my current position at a community college, I changed jobs every two years or so. That’s the topic of another article, but suffice to say that I got comfortable making updates and changes to that document.

When I switched to a Strengths-Focused resume in 1999, that changed everything for me. I learned how to represent my skills and achievements in my resume rather than just listing a bunch of “stuff” that I’d performed in my various jobs.

I push my agenda of a strengths-focused resume to about every career-changer with whom I interact, and for good reason.

This type of document has never failed to get me interviews.

But getting back to how often you should update your resume…

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Any time you develop a skill, create a program, or make a major change at your current place of employment.

In my current position, I’ve learned the basics of public relations, web design, communications and marketing, and branding all from the assignments and projects delegated to me.

Based on these new skills, I taught myself to use WordPress and other online tools because of the added value I bring to the organization now that I know these skills.

Walter Yate from Career Cast says of your resume,[3]

“You can start to change the trajectory of your life as soon as you take control of your career, with the careful development of the tools and skills of the new career management; and that all starts with owning a resume that gets results.

A resume is the foundation of your brand and is your primary marketing tool. When your resume works the doors of opportunity open for you, when it doesn’t they don’t. Keep your resume current at all times because you never know when you will need it, for that next promotion or a new job.”

Well, I couldn’t have said that better myself.

4. Never Turn down More Responsibility

Wait, doesn’t this advice fly in the face of the whole work/life balance thing?

Yes and no.

Let’s first ask why you are being offered the additional responsibility.

Is it because someone left the organization and the work needs to be spread out amongst the team?

Is it because you did an incredible job on the previous assignment and your supervisor trusts you and recognizes your added value?

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Is it because you’re being groomed for a promotion and your supervisor is running a little experiment with you?

It could be any or all or none of these. Your attitude and response will mean everything in this situation.

Accept the additional work with grace and style, and learn as much as you can. Then two or three weeks later you can bring up the new tasks with your supervisor and explore why the work was given to you.

Business Insider says,[4]

“Pushing yourself out of your comfort zone to take on more responsibility is a great way to grow personally and professionally.”

Talk to your boss, be proactive, and make the new work fun.

Approaching the new work with a negative attitude and a “woe is me” is just a sign to your boss that you aren’t up to the challenge. And then that added value you just landed is gone. And you aren’t being a team player.

5. Add Value to Your Organization

By making yourself indispensable to your organization and demonstrating to your supervisor how you contribute, you should find yourself climbing the ladder at your current place of employment or getting the reference needed to secure that ideal job at the new firm.

But what exactly does it mean to “Add Value?”

Simply speaking, adding value is making a product more appealing to its customers. Making it better, showing how innovative and multifaceted it is, things like that.

Now you’re going to figure that out about YOU.

Chrissy Scivicque of Eat Your Career identified six ways that an employee can add value to an organization:[5]

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  1. Save money
  2. Make money
  3. Improve efficiency of a process or procedure
  4. Improve quality of a product or service
  5. Fix an existing problem
  6. Prevent a future problem

These themes are pretty simple: if you can handle money, problems, and processes well, then you can add value to your employer. So start approaching your day to day tasks in those terms.

Do you produce a fundraising event every year? Determine how you can raise more money while spending less on the event.

Do you have a brave idea on how you can make that annual job fair run more efficiently? Draft your idea and present it to your supervisor.

Has your team leader consistently asked you and your peers to think more critically on the problem of staff turnover? Do some research and propose a couple solutions.

Keep in mind that to prove you are adding value, you actually have to do the work. You have to be proactive, innovative, and have the organization’s best interests in mind.

Bonus Tips!

I thought it would be fun to get some additional pieces of advice from some actual managers out there…so I polled some of my colleagues around the country, both from higher education and the private sector. Here’s what they shared with me on how to advance your career:

“Put together data or examples to show the value the said employee has brought to the department. Don’t wait until annual review time – it’s generally too late!”

“Never be afraid to speak up during staff meetings or personal 1:1 sessions with supervisors. Pointing out carefully considered ideas and being willing to take on new responsibilities with various staff members shows flexibility, professionalism, and motivation.”

“They have to demonstrate that they are all-in on the values of the company. This can be tricky in environments where employee and supervisor are of different generations. At 25, I may think I’m working hard, but my 60-year-old boss might think I’m just doing what’s expected.”

“Do what you do well and be fully present at all times.”

“Bottom line is the key. If you are increasing income, you deserve to share in it.”

What was the best piece of career advice you’ve received, and how did it impact your earning potential?

More Career Advice That Can Help You

Featured photo credit: Pexels via pexels.com

Reference

More by this author

Kris McPeak

Educator, Author, Career Change and Work/Life Balance Guru

How to Get Promoted When You Feel Stuck in Your Current Position 8 Impressive Questions to Ask During an Interview 6 Important Interview Questions for Employers to Ask Why Job Satisfaction Is Important If You Want to Succeed Should I Quit My Job If It Makes Me Unhappy but Pays Well?

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Last Updated on September 30, 2020

Effective vs Efficient: What’s the Difference Regarding Productivity?

Effective vs Efficient: What’s the Difference Regarding Productivity?

When it comes to being effective vs efficient, there are a lot of similarities, and because of this, they’re often misused and misinterpreted, both in daily use and application.

Every business should look for new ways to improve employee effectiveness and efficiency to save time and energy in the long term. Just because a company or employee has one, however, doesn’t necessarily mean that the other is equally present.

Utilizing both an effective and efficient methodology in nearly any capacity of work and life will yield high levels of productivity, while a lack of it will lead to a lack of positive results.

Before we discuss the various nuances between the word effective and efficient and how they factor into productivity, let’s break things down with a definition of their terms.

Effective vs Efficient

Effective is defined as “producing a decided, decisive, or desired effect.” Meanwhile, the word “efficient ” is defined as “capable of producing desired results with little or no waste (as of time or materials).”[1]

A rather simple way of explaining the differences between the two would be to consider a light bulb. Say that your porch light burned out and you decided that you wanted to replace the incandescent light bulb outside with an LED one. Either light bulb would be effective in accomplishing the goal of providing you with light at night, but the LED one would use less energy and therefore be the more efficient choice.

Now, if you incorrectly set a timer for the light, and it was turned on throughout the entire day, then you would be wasting energy. While the bulb is still performing the task of creating light in an efficient manner, it’s on during the wrong time of day and therefore not effective.

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The effective way is focused on accomplishing the goal, while the efficient method is focused on the best way of accomplishing the goal.

Whether we’re talking about a method, employee, or business, the subject in question can be either effective or efficient, or, in rare instances, they can be both.

When it comes to effective vs efficient, the goal of achieving maximum productivity is going to be a combination where the subject is effective and as efficient as possible in doing so.

Effectiveness in Success and Productivity

Being effective vs efficient is all about doing something that brings about the desired intent or effect[2]. If a pest control company is hired to rid a building’s infestation, and they employ “method A” and successfully completed the job, they’ve been effective at achieving the task.

The task was performed correctly, to the extent that the pest control company did what they were hired to do. As for how efficient “method A” was in completing the task, that’s another story.

If the pest control company took longer than expected to complete the job and used more resources than needed, then their efficiency in completing the task wasn’t particularly good. The client may feel that even though the job was completed, the value in the service wasn’t up to par.

When assessing the effectiveness of any business strategy, it’s wise to ask certain questions before moving forward:

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  • Has a target solution to the problem been identified?
  • What is the ideal response time for achieving the goal?
  • Does the cost balance out with the benefit?

Looking at these questions, a leader should ask to what extent a method, tool, or resource meets the above criteria and achieve the desired effect. If the subject in question doesn’t hit any of these marks, then productivity will likely suffer.

Efficiency in Success and Productivity

Efficiency is going to account for the resources and materials used in relation to the value of achieving the desired effect. Money, people, inventory, and (perhaps most importantly) time, all factor into the equation.

When it comes to being effective vs efficient, efficiency can be measured in numerous ways[3]. In general, the business that uses fewer materials or that is able to save time is going to be more efficient and have an advantage over the competition. This is assuming that they’re also effective, of course.

Consider a sales team for example. Let’s say that a company’s sales team is tasked with making 100 calls a week and that the members of that team are hitting their goal each week without any struggle.

The members on the sales team are effective in hitting their goal. However, the question of efficiency comes into play when management looks at how many of those calls turn into solid connections and closed deals.

If less than 10 percent of those calls generate a connection, the productivity is relatively low because the efficiency is not adequately balancing out with the effect. Management can either keep the same strategy or take a new approach.

Perhaps they break up their sales team with certain members handling different parts of the sales process, or they explore a better way of connecting with their customers through a communications company.

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The goal is ultimately going to be finding the right balance, where they’re being efficient with the resources they have to maximize their sales goals without stretching themselves too thin. Finding this balance is often easier said than done, but it’s incredibly important for any business that is going to thrive.

Combining Efficiency and Effectiveness to Maximize Productivity

Being effective vs efficient works best if both are pulled together for the best results.

If a business is ineffective in accomplishing its overall goal, and the customer doesn’t feel that the service is equated with the cost, then efficiency becomes largely irrelevant. The business may be speedy and use minimal resources, but they struggle to be effective. This may put them at risk of going under.

It’s for this reason that it’s best to shoot for being effective first, and then work on bringing efficiency into practice.

Improving productivity starts with taking the initiative to look at how effective a company, employee, or method is through performance reviews. Leaders should make a point to regularly examine performance at all levels on a whole, and take into account the results that are being generated.

Businesses and employees often succumb to inefficiency because they don’t look for a better way, or they lack the proper tools to be effective in the most efficient manner possible.

Similar to improving a manager or employee’s level of effectiveness, regularly measuring the resources needed to obtain the desired effect will ensure that efficiency is being accounted for. This involves everything from keeping track of inventory and expenses, to how communication is handled within an organization.

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By putting in place a baseline value for key metrics and checking them once changes have been made, a company will have a much better idea of the results they’re generating.

It’s no doubt a step-by-step process. By making concentrated efforts, weakness can be identified and rectified sooner rather than later when the damage is already done.

Bottom Line

Understanding the differences between being effective vs efficient is key when it comes to maximizing productivity. It’s simply working smart so that the intended results are achieved in the best way possible. Finding the optimal balance should be the ultimate goal for employees and businesses:

  • Take the steps that result in meeting the solution.
  • Review the process and figure out how to do it better.
  • Repeat the process with what has been learned in a more efficient manner.

And just like that, effective and efficient productivity is maximized.

More on How to Improve Productivity

Featured photo credit: Tim van der Kuip via unsplash.com

Reference

[1] Merriam-Webster: effective and efficient
[2] Mind Tools: Being Effective at Work
[3] Inc.: 8 Things Really Efficient People Do

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