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It Is Not About How Fast You Can Build A Habit, It Is What You Build That Matters

It Is Not About How Fast You Can Build A Habit, It Is What You Build That Matters

It seems like many of us are obsessed with figuring out how long it takes to turn over a new leaf these days. There’s a popular myth that 21 days is the magic time frame for forming a new habit.[1]

The now-busted 21-day myth is a commonly misinterpreted finding by Dr. Maxwell Maltz.[2] When he conducted rhinoplasty on his patients, he noticed that it took them a minimum of 21 days to get used to looking at their new faces. He also noted that it took him about three weeks to adopt a new habit.[3]

People took the idea of being able to establish a new habit in 21 days and ran with it, but endless perpetuation of an idea on the internet and in pop culture doesn’t make it true. A 2010 study by UCL found that there was a lot more variation in how long it took participants to form a habit, but habit-formation takes about 66 days on average.[4]

Now we know what the research says. Our success in setting up new routines and habits starts with laying the proper groundwork. What if I told you that building a new habit can happen in as little as 3 days?

Where there’s a will, there’s a way

Unlike trying to learn a new skill, new habits form through determination. Skill building depends on our aptitude and experience. If we have an efficient learning framework, then we’ll master new things quickly, but if we don’t, it can take a long time.

For example, people trying to learn new languages do so at different rates. A five-year old will pick up a new language faster than an 85-year old because young brains are primed for language acquisition. Imagine that the person is trying to learn Spanish, but they grew up reading Latin. Since Latin is the basis for all Romance languages, a person who knows Latin is going to learn Spanish much more quickly than someone with no experience with the language.

Forming a new habit has very little to do with all this baggage that we consider when we’re acquiring new skills. Making something a habit comes down to how badly we want it. You already have the end-result in your mind when you set up new patterns and routines. All you need to do is create an environment to support yourself and commit to executing that vision.

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You don’t have to learn a new skill to quit smoking. You start by committing to quitting. Then, you change your environment. You throw out all the cigarettes hiding in your house and car, and you stop putting yourself in situations where you’ll be enticed by others’ smoking habits.

Going to the gym is the same. Anyone can start working out. You don’t have to be “good at it” or an expert on all the equipment, but you do have to show up to form the habit. You have to create a situation in which going to the gym is preferable to what you used to do.

Try not to do too much at a time

You may be looking at yourself right now and thinking, “I need to go to the gym five days per week, quit smoking, stop eating junk food, and get organized.” Striving for self-improvement is wonderful, but if you try to do all of those things at once, you are bound to fail.

Habit building requires a lot of determination. For each bad habit that you replace with a good habit, you will face challenges. It is best to start small so that you won’t become to exhausted or discouraged. Yes, you’ll have to work hard, but you can also “work smart.”

Some good habits provide the groundwork for you to adopt other habits. This can lead you to be able to make changes more quickly than the 66 days it takes the average person to make a shift. You’ll be able to change your behavior more quickly if you start with these foundational habits and scaffold your approach to taking on bigger challenges.

Start doing these 7 things to make it easier to form good habits

1. Institute “No Social Media Day”

Social media is an incredible tool, but it can also be a real time-sink. The average person is now spending up to two hours per day on social media.[5] Most of us don’t realize we’re losing so much time. Think of what you could do with an extra 60 hours per month.

Not only does the mindless scrolling soak up valuable hours of our time, but it can also lead to addictive behaviors. When we check our phones or social media accounts, responses and reactions to our posts can trigger a release of dopamine. That’s why so many people can’t step away from their phone or computer–they are hooked.

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Fear of missing out (FOMO) can also add unnecessary stress to our lives. We feel like if we don’t have our finger on the pulse of the rest of the world at all times, we’ll be left behind. It simply isn’t true.

If you know you’re losing time or getting stressed because of a FOMO, try to unplug for at least one day per week. This can help you to re-center and adjust your focus toward the important things in life.

2. Make speed reading part of your day

Speed reading enables you to consume more written material in less time. You’ll have the opportunity to gain knowledge, which is essential in this fast-paced world. Speed reading can help you pick up main ideas more quickly than the average reader.

A speed reader can read about 1,500 words per minute, while the average adult can only read about 300 words per minute.[6] A speed reader can read in 50 minutes what takes the average adult 5.5 hours.

Reading faster trains you to use structural and organizational cues to find the information you need quickly. It allows you to weed through superfluous material to get to the heart of what you need to know.

3. Write down 10 random thoughts per day

You have more amazing ideas than you realize, but if you don’t have a system for taking note of these things, they can fly out of your head as quickly as you come up with them.

Write down at least ten of these thoughts every day. This action gives you more space to think about other things, and you can give yourself time to revisit these ideas later. You may not be able to find a connection between that random thought you had in the shower and your work, but if you write it down, it may provide new insight for you later.

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Connecting random thoughts and building from these kernels of ideas can lead you to be more productive and creative.

4. Listen to a new album at least once a week

It’s easy to play the same playlist over and over. There’s nothing wrong with liking a certain playlist, but branching out is good for you. By expanding your horizons, you can find new things that you like. You are also subconsciously training your brain to accept new things when you allow an unfamiliar song to play.

Compared to some of the other habits you might be trying to form, this one is as simple as switching to a new radio station. If you don’t like what you hear, you just move on to the next song.

5. Go for a 30-minute walk every day

It’s way too easy to be sedentary. After a long day at work, it might be tempting to forgo exercise for time in front of the TV.

Going for a nice stroll can be a refreshing experience. Walking improves your circulation, and we do need around 10 minutes of sun exposure (without sunscreen) to get enough Vitamin D.[7] If you plan to apply sunscreen, have a darker complexion, or cover up, thirty minutes is a reasonable amount of time to be out.

You may not have the time or energy to spend several hours every day at the gym, but walking around the park during your lunch break or taking a stroll through the neighborhood can work wonders for your health. If your work day involves sitting at a desk for most of the time, then incorporating movement into your routine is even more important. The effects of sitting all day can be as detrimental to your health as smoking.[8]

6. Wake up an hour early and stretch

For some of us, waking up early can seem like torture, but this is only because we are in the habit of sleeping in. Waking up early boosts your productivity, and it can start your day off on the right foot. Instead of panicking as you wolf down a bagel and run out the door, you can relax, eat a decent breakfast, and center yourself for the day.

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The morning is a great time to get things done because there are fewer distractions. Michelle Obama and Apple CEO, Tim Cook, are just a few among the star-studded cast of early-risers.[9] Successful people use the morning hours to spend time preparing for their day by catching up on reading, exercising, or spending time with other early-risers in their families.

Nothing can cut into productivity like pain, and stretching first thing in the morning can prevent muscle soreness.[10] It also improves your posture and circulation, which can leave you feeling more alert and energized throughout the day.

If the idea of waking up an hour early sounds grueling, remember that you can break this down into smaller steps. Instead of getting up an hour early, try getting up 15 minutes earlier than usual. You can always set your wake-up time back by another 15 or 30-minute increment when you have acclimated.

7. Meditate for 10 minutes every day

With society’s rapid-fire pace and unrealistic expectations, it seems like we are constantly under pressure to do more things, and to do them better and faster than ever before. It’s nearly impossible to be the perfect employee, spouse, parent, or friend by today’s standards.

Sometimes, we just need to have a few minutes to ourselves. Taking 5 to 10 minutes to sit, ground ourselves in the present moment, and relax can make all the difference in how we approach our day. Meditation can settle our thoughts and remind us of what is most important.

Meditation is also one of the few activities that research has consistently said is beneficial for us.[11] It relieves stress, which can cause a myriad of other serious health problems. If you dedicate yourself to a regular mediation practice, the habit will actually improve your brain health.[12]

Small changes lead to great gains

There’s no doubt that adopting good habits can help you live a longer, happier, healthier, and more fulfilling life. Don’t be afraid to start small and build a foundation on which larger changes can rest. Remember why you want to make a change, and never stop striving to be the greatest version of yourself.

Reference

More by this author

Leon Ho

Founder & CEO of Lifehack

What Are The Top 7 Priorities To Have In Life? Why Do I Procrastinate? 5 Root Causes And How to Tackle Them Why You Have the Fear of Failure (And How to Overcome It) How To Be Successful In Life: 13 Life-Changing Tips 11 Best Inspirational Books That Can Change Your Life

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Last Updated on February 17, 2021

50 Ways to Increase Productivity and Achieve More in Less Time

50 Ways to Increase Productivity and Achieve More in Less Time

If you feel like you don’t have enough time to do everything you want to do, maybe it’s time to check-in with your time management skills.

No one is born to be very good at time management, so that’s okay if you think you’re bad in it. But everyone can learn to boost their productivity and achieve more!

Here are 50 ways to increase productivity and add hours to your day.

1. Set a Timer

Estimate the time you need to tackle different tasks and set a timer for each of your tasks. How you go about this is up to you as there are many different ways. There is the Pomodoro technique where you focus on a task for 25 minutes followed by a five minute break afterwards.

In the event that you have a task that will take much longer than that, you can consider one of the many timer-based apps. One that comes to mind is Clockify. It’s used for freelancers and entrepreneurs alike, however it’s a good way to be setting yourself a timer. It provides reports and you can serve as a project manager of sorts too. Best of all, it’s free.

2. Eliminate All Distractions

Distractions include the phone, email notifications and having multiple web browsers open on the desktop. Just as it’s important to be organized offline, it’s key to have things organized online as well. This free guide End Distractions And Find Your Focus is a good tool to help you. With this guide, you’ll learn how to get rid of distractions and boost productivity. Grab your free guide here.

You can also learn more on how to get rid of all distractions in this guide: How to Focus and Maximize Your Productivity (the Definitive Guide)

3. Listen to Music That Boosts Productivity

Distractions should be avoided, but sometimes a bit of music in the background can help you focus.

Of course, it doesn’t need to be heavy rock music, but a bit of Beethoven may do you some good.

Here’s a complete guide to help you pick the right music for better productivity: How To Maximize Your Productivity With Music: A Complete Guide

4. Find Meaning in What You Do (And Love What You Do)

Enjoying what you do is the ultimate way to increase your productivity.

If you aren’t sure what you love doing yet, don’t worry. Leo Babauta has some unique ways to help you: How to Find Your Passion

5. Prioritize your tasks ahead of time.

By listing your tasks in order of importance, you can make sure that you finish all of your most important tasks during the day.

Learn a unique technique to Prioritize Right in 10 Minutes and Work 10X Faster.

6. Batch Similar Tasks into a Single Batch.

Tasks like blog writing, phone calls, email and errands can be grouped into a single batch. You will save time by completing similar tasks in one session. One way to help you with organizing all of those things is through the app Todoist. It’s an easy and simple way for you to plan out your day, set reminders, and group all of your most important tasks in a convenient spot.

7. Complete Your Most Dreaded Tasks First Thing in the Morning.

Whichever activity you are dreading the most is probably the one you need to complete first thing in the morning.

Many people tend to check emails in the morning because after checking a list of emails, they feel fulfilled. But that’s just an illusion of having achieved more.

Doing simple tasks like checking emails first in the morning is bad for you. Instead, do the difficult tasks because you have more energy in the morning to tackle them!

8. Reward Yourself for Finishing a Big Task

To stay motivated for whatever you do, reward yourself every now and then.

Keep track of your small wins and milestones and celebrate them. So whenever you struggle about your progress, you see how far you’ve come!

Find out more about this 2-Step Approach to Self-Motivation: Track Small Wins and Reward Yourself.

9. Don’t Multitask

Research has shown that multitasking is not productive. If you think you can multitask, think again.

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For optimum productivity, focus on one thing at a time.

10. Step Away from the Computer

The Internet has become one of the number one distraction. To increase your productivity, try to do as much of your work offline as possible.

I do this a lot when I try to brainstom new ideas and have found it to be very beneficial to simply unplug.

11. Use Focus Tools

Make good use of apps and technology to help you remove distractions.

Here’re 18 Best Time Management Apps and Tools to help you stay focused. This way, you’re not distracted by the web, e-mail, or IM.

Also, join the free Fast-Track Class – Overcoming Distraction, and you’ll learn the one simple method to work even when you’re surrounded by distractions. Join the free session now!

12. Just Start

Often times, starting is the hardest part. People tend to wait for the perfect time with perfect condition to start. But there’s no perfect condition.

Once you get going, you will quickly get into a rhythm that could last for hours.

13. Find out Your Productive Hours

Everyone has a certain time of the day in which they are more productive than others. For me, it’s the morning.

Find out when your prime time is for productivity and optimize your work schedule accordingly.

14. Keep a Notebook and Pen on Hand at All Times

This way, you can write down your thoughts, to-dos and ideas at any time. The key is to get everything out of your head and onto paper. Your subconscious mind won’t be reminding you about it every other second. Another consideration is getting the app Evernote. Not only does this save you on ink and paper, Evernote is a convenient place for you to jot down notes and thoughts and then share them with the team. In certain circumstances, this can prove useful if you’re the type of person that has a lot of ideas that you want to share.

15. Write a Blog to Chronicle Your Own Personal Development and Achievements

The blog keeps you accountable and always working towards self improvement and personal growth.

When you write down all the small achievements you’ve been having, you’re also more motivated to move forward.

And you know what, this is how I started Lifehack too! What also helped me in starting Lifehack is WordPress, which allows people to set up a website for free. WordPress has simplified a lot of the process of building a site to the point that virtually anyone can build a website now.

16. Write out a To-Do-List Each Day

I like to plan my day the night before. This way, I can get started on my most important tasks as soon as I wake up. The Full Life Planner is a nice tool to help you organize your days and get things that matter done. Check out the planner here and start to plan your day ahead easily!

Make sure you don’t make any of these common to-do-list mistakes!

17. Write Your Most Important Tasks and To-Dos on a Calendar.

The key to good time management is knowing where to be and what to be doing there at any given time. Effective calendar management goes hand in hand with good task list management.

Learn here How to Use a Calendar to Create Time and Space.

18. Reflect on Your Productivity Constantly

As you go throughout your day, repeatedly ask yourself:

“Am I currently making the best possible use of my time?”

This one simple question can be an excellent boost to your productivity.

19. Get up Early Before Anyone Else

I know it could be difficult for some to wake up early in the morning but nothing beats a quiet house!

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Here’s How to Start Your Day at 5:00 AM and some Simple Things Early Risers Do to make waking up early easier.

20. Get Plenty of Sleep

When you work online, sleep can become a long lost memory. However, it’s important to get plenty of sleep so that your working hours can be as productive as possible.

Try out this night routine which I highly recommend for productivity: The Ultimate Night Routine Guide: Sleep Better and Wake Up Productive

21. Exercise

Research has shown that midday exercise boosts productivity and morale in the workplace.

Take a short walk at lunch or do some simple stretches during your break to maximize your productivity.

Here I have some exercises recommendations for you:

22. Outsource as Much as Possible

If you want to achieve more in less time, learn to delegate or outsource work. Here are just a few of the companies that will help you outsource your everyday tasks:

Also, read this guide to learn how to delegate effectively: How to Delegate Work (the Definitive Guide for Successful Leaders)

23. Set Some Exciting Goals

Without worthy goals, you will never be motivated to get things done.

Set goals that are challenging and achievable. The best goal setting framework is a SMART goal. That said, there are other tools that can help you out as well. For example, The Dreamers’ Guide To Reaching Your Goal is a great guide to help you set and reach goals effectively. Grab your free guide and learn how to make your goals happen this year!

24. Tell Other People About Your Goals

When you tell others about your goals, you will instantly be held accountable.

25. Listen to Podcasts

Listen to educational podcasts or audio books while you’re driving to work, cleaning the house, exercising, or cooking dinner.

Audio learning has the power to add hours to your day. Not to mention, your cranium is sure to thank you for it.

Some recommendations for you: 11 Podcasts To Inspire Yourself

26. Read David Allen’s best-selling book Getting Things Done

This is one of the most important productivity books you will ever read. Read it, apply the tips in your daily lives and get more things done.

Here’re more great books about productivity too: 35 Books on Productivity and Organizational Skills for an Effective Life

27. Learn to Speed Read

When you can read faster, you will read and learn more! Check out these 10 Ways to Increase Your Reading Speed.

You can also make use of the app OutRead to help speed up your reading speed!

28. Learn to Skip When You Read

When you’re reading a book, just read the parts that you need and skip the rest. But you have to read with a purpose.

Learn how to make it work here: How to Read 10X Faster and Retain More

29. Focus on Result-Oriented Activities

Pareto’s law (also known as the 80 20 rule) states that 80% of the outputs result from 20% of the inputs. This means that 20% of our actions result in 80% of the results.

We must find the 20% that is creating the 80% of our desired outcomes and focus solely on those activities.

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30. Take a Break

You can’t always be working at optimum productivity. Instead, you should shoot for working in short bursts at your most productive times.

31. Start a Polyphasic Sleep Schedule

What is polyphasic sleep?

Polyphasic sleep is a sleep pattern specification intended to compress sleep time to 2-5 hours daily.[1] This is achieved by spreading out sleep into short (around 20-45 minute) naps throughout the day. This allows for more waking hours with relatively high alertness.

While you can learn more about it here, you’re recommended to take some naps during the day to recharge your energy too.

32. Learn to Say “No”.

We can’t do everything and therefore we must learn when to say no in order to save our sanity.

Learn the Gentle Art of Saying No from Leo Babauta.

33. Go on an Information Diet

Most of the world lives on information overload. We must eliminate mindless Internet surfing.

Stop reading three different newspapers a day and checking your RSS feeds multiple times a day. Otherwise, you’ll never get anything done.

The key is to limit yourself only to information that you can immediately take action on. Here’re some simple tips you can try: 10 Simple Productivity Tricks To Manage Overloaded Information

34. Organize Your Office

The piles of paper around your desk can be a huge barrier on your productivity. Optimize your time by organizing your office, setting up a system and dumping the junk.

Check out these 21 Tips to Organize Your Office and Get More Done and 20 Easy Home Office Organization Ideas to Boost Your Productivity.

35. Find a Mentor

By modeling after those who have already achieved success, you will save yourself a lot of time and energy.

A good mentor is hard to find, so here’s a guide to help you: What to Look for in a Mentor

36. Learn Keyboard Shortcuts

With technology’s help, you can double your work efficiency. Even better, you learn all the shortcuts when using technology, for example keyboard shortcuts.

When you use keyboard shortcut, you gain 64 hours every year!

Not sure what shortcuts to lear? Check out these 22 Tricks That Can Make Anyone A Keyboard Ninja.

Besides learning the shortcuts, you can also create keyboard shortcuts with AutoHotKey.

37. Improve Your Typing Speed to Save Time

Do you know you can save 21 days per year just by typing fast?

You don’t really need to take some serious courses to type faster, try these typing games online:

38. Work from Home and Avoid the Daily Commute

If your job is a flexible one, consider working from home. This saves you the commute time and you’ll find yourself more energetic throughout the day as you have saved the long ride.

Take a look at these tips to help you stay productive while working from home:

How to Work from Home and Stay Ultra-Productive

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39. Get Rid of Time Wasters

Common time wasters include Instant Messenger, video games, Flickr, checking your stats 10 times a day, television and extraneous Internet surfing.

Don’t rely on your willpower, make use of some of these useful tools to help you stay focus: 10 Online Apps for Better Focus

40. Plan Your Meals in Advance

Plan out all of your meals a week ahead and make your grocery list accordingly. This allows you to focus on the necessary – saving you time and money. You can also save yourself even more time through a wide variety of apps. One app that I find helpful is Mealime. It’s an app that provides you with a wide selection of recipes and also a convenient spot for your grocery list as well.

Considering the fact that over 4 million users have this app, it goes to show that there is a good selection of meal plans that you can follow and that the app is friendly to use.

41. Cook Your Meals in Bulk

When you cook your meals in bulk, you will have plenty of leftovers. This can avoid having to cook everyday.

Find out more about how to make cooking in bulk works: Once a Month Cooking: Productivity Hack or Overrated Time Suck?

42. Protect Yourself from Unnecessary Phone Time with Caller ID

The minutes you spend on picking up unnecessary phone calls are time wasted. You can prevent that from happening.

Check out this detailed guide how you can deal with those unnecessary phone calls: How To Lose the Useless Items that Weigh Down Your Day – Cellphone Calls

43. Take Shorter Showers

This one may sound silly but it’s actually something I struggle with. I spend up to 30 minutes in the shower. Think of the time I could save simply by speeding up a bit.

44. Save the Trips to Bank by Taking Direct Deposit

Many employers now offer direct deposit. If yours does, then be sure and take advantage of it and save yourself from a number of trips to the bank.

45. Auto Pay Your Bills

How many times have you been worried about whether you missed the bills deadline?

Auto paying your bills will save you time and eliminate late fees and increased interest rates.

46. Shop Online

Whenever possible, avoid going to the store. When you shop online, you can be more focus about what you’re getting.

47. Speed up your Internet With a Broadband Connection

Many people are aware of the slow speed of internet but aren’t doing anything about it. In fact, this is the number one Internet time-saver!

If you must use dial-up, then you can use accelerators like Propel and SlipStream to double or even triple your speed.

48. Keep up the Speed of Your Computer

If you’re a Windows user, use Windows hibernation feature to avoid the slowdown of exiting and restarting Windows.

Or maybe, consider switching to Mac as there’re plenty of Advantages You Probably Don’t Know About Switching To Mac From PC.

49. Turn off the TV

The average American watches more than 4 hours of television every day. Over a 65-year life, that’s 9 years glued to the tube.

For better health and productivity, turn off the TV. Here’re 11 more reasons to tell you to stop watching TV so often.

Turn off the TV and you are sure to get more out of life.

50. Use a Tivo or DVR

This can help you cut an hour-long television show down to just 40 minutes. You can save time while not missing the fun.

So, here’s the ultimate list of techniques you should learn to boost productivity. Pick the techniques that work for you and make them your daily habits. As time goes, you’ll find yourself being a lot more productive.

More Time Management Tips

Featured photo credit: Pexels via pexels.com

Reference

[1] Medical News Today: What is biphasic and polyphasic sleep?

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