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How to Finish Your PMP Exam in Under 4 Hours

How to Finish Your PMP Exam in Under 4 Hours

The Project Management Professional (PMP) certification is the world’s leading certification for project managers. There are currently 750,000+ certificate holders worldwide. Because of the certification’s popularity, many employers screen applicants for the PMP certification before granting them a job interview.

The reason why the PMP certification is so prestigious is because candidates are required to learn the methodologies and best practices for managing large and complex projects. The Project Management Institute (PMI) distilled all the project management best practices into a guide called the PMBOK.

The PMP exam is known for its rigor. It usually takes months of studying to prepare, and many aspirants struggle with finishing the exam in under 4 hours. In this article, I’ve compiled 8 strategies that will help you finish the exam on time and pass on your first try.

Test Strategy #1: Don’t Look at the Answers

After you read the exam question, cover up the 4 multiple choices given, and come up with the answer in your head. Then, look to see if one of the multiple choices given is the same as the answer you came up with. The benefit of using this method is that it does not give wrong answers a chance to cloud your thinking.

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If the answer you came up with is among the multiple choices, then you can be quite certain that you have the right answer. If it’s not, you can use one of the other 8 strategies to help you figure out the correct answer.

Test Strategy #2: Look at the Answers First

This strategy is the reverse of strategy #1. Without looking at the question, read all of the multiple choice answers given. Then, read the last sentence. Then, read the entire question.

The “Look at the Answers First” strategy is particularly useful for situational questions, where the question is long-winded. Sometimes, there is a lot of irrelevant information given in a situational question, so by reading the answers first, you know what information you should be looking for in the question.

Test Strategy #3: First Impression

If you are unsure of the answer, go with your first impression. Chances are, your first impression is probably right. Don’t change your answer unless you are absolutely sure.

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Test Strategy #4: Process of Elimination

If you are unsure what the correct answer may be, use the process of elimination to eliminate the wrong answers. With the wrong answers eliminated, your chances of choosing the correct answer increases.

Test Strategy #5: Calculate First

If you have a calculation question on your PMP exam, you should calculate the answer without looking at the 4 multiple choices given. If the answer you got was among the multiple choices, you can be quite certain that you got the right answer.

When you approach a calculation question, list out all of your variables and compare them to your formulas on your “cheat sheet.” Apply the correct formula based on the numbers and variables you are given, and check whether the answer you got is among the multiple choices. You will have access to a Windows-based calculator during your exam. Here’s an article on how to create your “cheat sheet” before you exam starts.

It is hard to know how many calculation questions you’ll get on your exam because 200 random questions are pulled from the PMI database when your exam starts. The system cannot detect whether the question is a math question or not. Some candidates report that as much as 30% of their exam was calculation questions, while others only got 1-2 math questions. However, most candidates will find that between 5-10% of their exam consists of calculation-based questions.

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Here is a formula guide containing all of the formulas you need to know for your exam. 

Test Strategy #6: Calculate Back

If you did not get the correct answer when you used the “Calculate First” strategy, you can try the “Calculate Back” strategy. Looking at the 4 multiple choices given, try to “calculate back” and see which answer you can prove to be correct with the variables given in the question.

Test Strategy #7: Skip

If you don’t immediately know the answer to the question, skip it. Sometimes, some questions in the exam actually provide the answers to other questions. Chances are, when you skip a question, you may find the answer in another question.

At the Prometrics exam centre, you have the option to mark a question for review so that you can remember which questions to go back to.

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Because you have 4 hours to complete 200 multiple choice questions, don’t spend more than 1 minute per question during your first go round. You want to make sure you have enough time to finish the entire exam. If the question is taking you too long to complete, skip it and come back to it once you’ve looked at all the questions.

Test Strategy #8: Guess

There is no negative marking on the PMP exam. Before you submit your exam, make sure every question has an answer – even questions you don’t know the answers to. When all else fails, just guess. Even when you guess, you will still have a 25% chance of getting the question right. If you leave the question blank, you will have 0% chance of getting that question right.

There you have it – my top 6 strategies for approaching PMP exam questions! I hope this article was useful to you in your PMP certification journey. If you have any comments/feedback, please don’t hesitate to reach out to me at support@examspm.com

Lastly, if you are interested in obtaining your PMP certification, I would encourage you to check out ExamsPM’s free course at www.examspm.com/free 

Featured photo credit: usnews.com via usnews.com

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Helena Lui

Chief Inspiration Officer at ExamsPM

How to Finish Your PMP Exam in Under 4 Hours

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Last Updated on September 30, 2020

Effective vs Efficient: What’s the Difference Regarding Productivity?

Effective vs Efficient: What’s the Difference Regarding Productivity?

When it comes to being effective vs efficient, there are a lot of similarities, and because of this, they’re often misused and misinterpreted, both in daily use and application.

Every business should look for new ways to improve employee effectiveness and efficiency to save time and energy in the long term. Just because a company or employee has one, however, doesn’t necessarily mean that the other is equally present.

Utilizing both an effective and efficient methodology in nearly any capacity of work and life will yield high levels of productivity, while a lack of it will lead to a lack of positive results.

Before we discuss the various nuances between the word effective and efficient and how they factor into productivity, let’s break things down with a definition of their terms.

Effective vs Efficient

Effective is defined as “producing a decided, decisive, or desired effect.” Meanwhile, the word “efficient ” is defined as “capable of producing desired results with little or no waste (as of time or materials).”[1]

A rather simple way of explaining the differences between the two would be to consider a light bulb. Say that your porch light burned out and you decided that you wanted to replace the incandescent light bulb outside with an LED one. Either light bulb would be effective in accomplishing the goal of providing you with light at night, but the LED one would use less energy and therefore be the more efficient choice.

Now, if you incorrectly set a timer for the light, and it was turned on throughout the entire day, then you would be wasting energy. While the bulb is still performing the task of creating light in an efficient manner, it’s on during the wrong time of day and therefore not effective.

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The effective way is focused on accomplishing the goal, while the efficient method is focused on the best way of accomplishing the goal.

Whether we’re talking about a method, employee, or business, the subject in question can be either effective or efficient, or, in rare instances, they can be both.

When it comes to effective vs efficient, the goal of achieving maximum productivity is going to be a combination where the subject is effective and as efficient as possible in doing so.

Effectiveness in Success and Productivity

Being effective vs efficient is all about doing something that brings about the desired intent or effect[2]. If a pest control company is hired to rid a building’s infestation, and they employ “method A” and successfully completed the job, they’ve been effective at achieving the task.

The task was performed correctly, to the extent that the pest control company did what they were hired to do. As for how efficient “method A” was in completing the task, that’s another story.

If the pest control company took longer than expected to complete the job and used more resources than needed, then their efficiency in completing the task wasn’t particularly good. The client may feel that even though the job was completed, the value in the service wasn’t up to par.

When assessing the effectiveness of any business strategy, it’s wise to ask certain questions before moving forward:

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  • Has a target solution to the problem been identified?
  • What is the ideal response time for achieving the goal?
  • Does the cost balance out with the benefit?

Looking at these questions, a leader should ask to what extent a method, tool, or resource meets the above criteria and achieve the desired effect. If the subject in question doesn’t hit any of these marks, then productivity will likely suffer.

Efficiency in Success and Productivity

Efficiency is going to account for the resources and materials used in relation to the value of achieving the desired effect. Money, people, inventory, and (perhaps most importantly) time, all factor into the equation.

When it comes to being effective vs efficient, efficiency can be measured in numerous ways[3]. In general, the business that uses fewer materials or that is able to save time is going to be more efficient and have an advantage over the competition. This is assuming that they’re also effective, of course.

Consider a sales team for example. Let’s say that a company’s sales team is tasked with making 100 calls a week and that the members of that team are hitting their goal each week without any struggle.

The members on the sales team are effective in hitting their goal. However, the question of efficiency comes into play when management looks at how many of those calls turn into solid connections and closed deals.

If less than 10 percent of those calls generate a connection, the productivity is relatively low because the efficiency is not adequately balancing out with the effect. Management can either keep the same strategy or take a new approach.

Perhaps they break up their sales team with certain members handling different parts of the sales process, or they explore a better way of connecting with their customers through a communications company.

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The goal is ultimately going to be finding the right balance, where they’re being efficient with the resources they have to maximize their sales goals without stretching themselves too thin. Finding this balance is often easier said than done, but it’s incredibly important for any business that is going to thrive.

Combining Efficiency and Effectiveness to Maximize Productivity

Being effective vs efficient works best if both are pulled together for the best results.

If a business is ineffective in accomplishing its overall goal, and the customer doesn’t feel that the service is equated with the cost, then efficiency becomes largely irrelevant. The business may be speedy and use minimal resources, but they struggle to be effective. This may put them at risk of going under.

It’s for this reason that it’s best to shoot for being effective first, and then work on bringing efficiency into practice.

Improving productivity starts with taking the initiative to look at how effective a company, employee, or method is through performance reviews. Leaders should make a point to regularly examine performance at all levels on a whole, and take into account the results that are being generated.

Businesses and employees often succumb to inefficiency because they don’t look for a better way, or they lack the proper tools to be effective in the most efficient manner possible.

Similar to improving a manager or employee’s level of effectiveness, regularly measuring the resources needed to obtain the desired effect will ensure that efficiency is being accounted for. This involves everything from keeping track of inventory and expenses, to how communication is handled within an organization.

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By putting in place a baseline value for key metrics and checking them once changes have been made, a company will have a much better idea of the results they’re generating.

It’s no doubt a step-by-step process. By making concentrated efforts, weakness can be identified and rectified sooner rather than later when the damage is already done.

Bottom Line

Understanding the differences between being effective vs efficient is key when it comes to maximizing productivity. It’s simply working smart so that the intended results are achieved in the best way possible. Finding the optimal balance should be the ultimate goal for employees and businesses:

  • Take the steps that result in meeting the solution.
  • Review the process and figure out how to do it better.
  • Repeat the process with what has been learned in a more efficient manner.

And just like that, effective and efficient productivity is maximized.

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Featured photo credit: Tim van der Kuip via unsplash.com

Reference

[1] Merriam-Webster: effective and efficient
[2] Mind Tools: Being Effective at Work
[3] Inc.: 8 Things Really Efficient People Do

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