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Staying Safe on the Internet: Why all the Hullabaloo about Passwords?

Staying Safe on the Internet: Why all the Hullabaloo about Passwords?

A couple of weeks ago, a friend of mine had his PayPal account hacked. Thankfully, the perpetrators hadn’t gotten to playing around with the cash in the account, thanks to PayPal’s email notification system and the 1-2 business days it takes to transfer cash from the bank.

This is one of the many faces of Internet safety and security that proves once again that cyber security is a big deal. Passwords are an important part of cyber security and usually the first line of defense when it comes to staying safe while roaming the Internet. Most of us continue to fall victim to password-related security incidences, even with the large, scary pop-ups and descriptions on signup forms and login pages warning us of impending doom if we dare use weak or repetitive passwords.

The Stats

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    Poor password habits are actually more common than you think. Over half of internet users use the same password over two or more sites, according to a recent TeleSign survey. Many of these passwords often remain unchanged for years, making it easy for hackers to crack them.

    Additionally, for the 2,000 individuals who participated in this survey, close to half of them had at least one incident involving password theft or an account that was hacked.

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    The 2012 LinkedIn data breach also provided a glimpse into the ugly state of affairs when it came to passwords and information security. Analysts who looked at the data said that they had decrypted about 90% of passwords obtained from the breach in just under 3 days.

    Not surprisingly, the most common password was “123456,” closely followed by “LinkedIn,” and “password.” Identity thieves or hackers don’t need to be IT-savvy individuals to crack such passwords, which unfortunately happens a little too often.

    Practicing Good Password Habits

    Small Password Story

      Password theft can result in a number of unwarranted effects, both personally and financially. So it always pays to be level-headed and aware when coming up with passwords and when you are giving them out on a site.

      There are a number of simple, practical steps you can take to ensure you protect yourself on the Internet. Here are some of the best.

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      1. Come up with a Strong Password

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        This is the oldest rule in the book. A password with a mix of numbers, alphabetical letters, and symbols will go a long way in deterring potential hackers. Also avoid personalized passwords with any of your names because these are the simplest to break.

        If you don’t want to spend time coming up with strong passwords, you can opt to use a random password generator to come up with a good password. Choose one that generates passwords that make sense since these will be easier to remember.

        2. Use Two-factor Authentication

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          Passwords are only one of the main lines of defense when it comes to online safety and security. Even the strongest passwords will benefit greatly from the addition of an extra layer of security.

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          Two-Factor Authentication (2FA) is a technique that combines traditional passwords with an extra layer of security such as your cell phone. When you (or a potential hacker) try to log into an account with 2FA, a text or phone call verification will be required in addition to the correct password.

          Many websites have automatically integrated 2FA into their processes, especially the likes of PayPal that deal with sensitive personal and financial information.

          3. Use Unique Passwords on Different Platforms

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            Many of us find it hard to remember multiple passwords, which makes it tempting to create one password for multiple accounts. Over 73% of Internet users practice this habit that has seen only six unique passwords being used to protect an average of 24 accounts.

            If you have several online accounts and have trouble remembering the passwords to each of them, you can use a password manager to store your passwords. This nifty piece of software will not only store your passwords, but can also be used to log you into your accounts, change or update your passwords.

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            Practice Internet Safety

            Social media and online financial transactions have grown exponentially over the past couple of years. For many of these transactions, a single password is usually the only thing protecting members of the online community from identity and financial theft.

            Practicing good password habits will not only protect you from hackers, but will also save you time that you could have wasted trying to recover lost information or funds.

            Featured photo credit: geralt via pixabay.com

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            Vikas Agrawal

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            Last Updated on September 18, 2019

            15 Best Organizing Tips For Office Organization and Getting More Done

            15 Best Organizing Tips For Office Organization and Getting More Done

            You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

            Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

            A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

            Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

            So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

            1. Purge Your Office

            De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

            Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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            Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

            2. Gather and Redistribute

            Gather up every item that isn’t where it belongs and put it where it does.

            3. Establish Work “Zones”

            Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

            Place the appropriate equipment and supplies are located in the proper area as much as possible.

            4. Close Proximity

            Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

            5. Get a Good Labeler

            Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

            6. Revise Your Filing System

            As we move fully into the digital age, the need to store paper files has decreased.

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            What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

            Here’re some storage ideas for creating a smooth filing system:

            • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
            • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
            • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
            • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
            • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
            • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
            • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

            Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

            7. Clear off Your Desk

            Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

            If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

            8. Organize your Desktop

            Now that you’ve streamlined your desktop, it’s a good idea to organize it.

            Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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            Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

            9. Organize Your Drawers

            Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

            Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

            10. Separate Inboxes

            If you work regularly with other people, create a folder, tray, or inbox for each.

            11. Clear Your Piles

            Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

            Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

            12. Sort Mails

            Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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            13. Assign Discard Dates

            You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

            Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

            14. Filter Your Emails

            Some emails are important to read, others are just not that important.

            When you use the filter system to label different types of emails, you know their priority and which to reply first.

            Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

            15. Straighten Your Desk

            At the end of the day, do a quick straighten, so you have a clean start the next day.

            Bottom Line

            Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

            Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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            Featured photo credit: Alesia Kazantceva via unsplash.com

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