Advertising

7 Things You Should Know About Microsoft Office to Make Work Easier

Advertising
7 Things You Should Know About Microsoft Office to Make Work Easier

Microsoft Office is a software which is present in every computer. It is a valuable tool as it comes in handy on a daily basis. You need it whether you are a professional, a retiree or a student. It helps in documentation as it can offer all the essential tools required for digital documentation. It is a highly user-friendly app, and it is very easy to use.

If you want to take the maximum advantage of this tool, it is important that you know all about the features of the tool. It is important that you know how to use each function so that you can create excellent and exceptional documents. Every year there is a new version of Microsoft Office launched, and it comes with new features.

Advertising

Here are some of the useful features.

1. The Smart Lookup Feature:

This is a feature which makes it easier to find facts through search engines. It helps to look at the context of the text which you have selected and examine the circumstances that may surround it and show you all the relevant results. This feature is available in a Word, PowerPoint, and Excel. You can use the browser to search the texts, but the feature is an excellent adjustment which is useful in saving time.

Advertising

2. Helping you with the Recent Documents:

If you want to email a document to your friend but you do not remember where you have saved it, then this can cause a lot of problems. The office has a feature which allows you to see all the recent documents that you have worked on. You do not have to spend any extra time looking through all the folders that you have to find the required document.

3. The ‘Tell Me’ Feature:

It is a highly useful feature as it is the fastest way of getting to the features you need to use or action you want to perform. All you need to do is to type a word or phrase that is related to the activities that you want to accomplish. The box will show a menu where you can see the suggestions. It helps in getting to the features that you need. If you need some help, you can also get that with the customary helper viewer.

Advertising

4. Keeping the Documents Up-to-Date:

By using the Microsoft Office Professional, you can maintain the material up to date. It offers the feature of adding the latest date and time to the document. When you use the document on any other date, then you can put the current time and date on it. It only takes seconds. It is possible that you may forget to update the date and time, so word offers a feature which helps in updating it automatically.

5. Word: An Excellent Brainstorming Tool:

If you need to gather some ideas before you start working on your document, then Word can help you. You can choose any place on the document, double click and start writing. It offers a freestyle writing. You can write down all of your ideas while leaving some space in between them for elaborating on the points. You can insert texts and graphics as well. It is an excellent tool for mind mapping.

Advertising

6. Easy Steps to Create Graphs from Tables:

If the document that you are writing has a lot tables in it and you need to create graphs, the new word feature has made it easier to convert the tables into graphs. There are three simple steps which can help in making graphs. All you need to do is to insert tab which is on the ribbon. The next step is to click the tool named object. It is available within the group labeled text and open the dialog box. When you open the object types, you need to select the Microsoft Graph Chart. You will get the graphs by clicking on it. There is also an option which will help in formatting the document.

7. Translation Options:

You can translate the document into different languages by using the translate feature. You can find this option in the research tab on the right side of the office. You can translate just a word or or as many sentences as needed. It also allows you to translate the whole document, no matter what the length of the document is. You can display it on the web browser.

Advertising

These are some of the features that are highly useful in making sure that you can create your documents efficiently.

Featured photo credit: Techradar via cdn.mos.cms.futurecdn.net

More by this author

Adnan Manzoor

Data Analyst & Life Coach

50 Free Online Resources for Self-Motivated Learners How To Get A Cheap Root Canal Hot-Desking: Should You Dodge this New Trend? How To Measure The Performance Of Your Marketing Efforts 7 Ways to Apply Risk Management to Your Personal Life

Trending in Technology

1 How to Make Private Browsing on Safari Truly Private 2 20 Must-Have iPad Apps /iPhone Apps That You May Be Missing 3 Finally, 20 Productivity Apps That Will Ensure Efficiency 4 8 Useful Apps Every Learner Should Not Miss 5 Protecting Your Online Life With Secure Passwords

Read Next

Advertising
Advertising

Last Updated on November 25, 2021

How to Make Private Browsing on Safari Truly Private

Advertising
How to Make Private Browsing on Safari Truly Private

There comes a time when we may be searching online and don’t want the browser to remember our footsteps. The reasons don’t always have to be what we obviously think of as the main reason; for example, sometimes, you may not want Safari to remember your passwords or prompt you to enter your password when surfing the web.

Whatever the reason, we may think that we are totally in the clear with Private Browsing on Safari and the other browsers on a Mac. However, a quick Terminal command can bring up every website you’ve visited. How do you do this? Also, how do you clear your tracks for good? We will provide both answers and more today.

    What Does Private Browsing Do?

    When activated, Private Browsing on Safari prevents your browsing history from being kept in the history tab of the application. Along with this, it doesn’t autofill information that you have saved in the browser. In this mode, you essentially become incognito and any references of previous use is essentially hidden when you are in private mode.

    For example: if you are on Facebook or filling out a form and some information or your login is already filled in in the spaces provided, this is called autofill. It’s activated by simply clicking Safari next to the Apple symbol in the menubar and selecting Private Browsing, then clicking “OK” to the prompt.

    Advertising

    The reasons behind private mode differ for each individual. While we won’t go into all of those reasons, one thing that is  important to remember is that private browsing doesn’t forget the websites you visit. As we will see later on, Macs keep a second copy of the websites you visit in either mode. If you are in frantic mode looking for a solution to this, look no further.

    The Terminal Archive

    While Safari does a good job of keeping your search history out of prying eyes in the history tab, there is a less-than-obvious way to view a full list of visited websites on Mac. This is done in Terminal; the command-line emulator that allows you to make changes to your Mac.

    Terminal is located in the Utilities folder on your Mac. Once activated, simply add the command:

    dscacheutil -cachedump -entries Host

    Advertising

    Once you hit “enter”, a list of the visited sites appear. Showing only the domains, the sites appear in a format of:

    Key: h_name :(website domain)ipv4 :1

    However, there’s no need to fear—there is a way you can clear this information from Terminal with a command that’s just as simple.

    Clearing Your Tracks

    Just as simply as you were able to enter the command to view the websites, you can clear the cache that Terminal showed you with the comamnd:

    Advertising

    dscacheutil -flushcache

    As the command denotes, this literally “flushes” the domains from Terminal. This does not prevent the record from continuing to be recorded for future sites, however, so if that’s an issue for you, repeat this process regularly.

    Other Browsers and Private Browsing

    Other browsers have this form of privacy mode for their service. They promise many of the same things as Safari, but they do not have the same Terminal issue due to how this command only presents websites visited on Safari (the browser Macs come shipped with).

    If you use Firefox, you’ll notice that its private mode is also known as Private Browsing. Chrome calls private mode Incognito, while Internet Explorer refers to it as InPrivate Browsing. Opera is the newest to the scene, denoting it as Private Tab. Safari is the oldest well-known browser with this feature.

    Advertising

    As you can see, despite Private Browsing not being 100% private, Terminal allows for your browser to be. In what ways has Terminal helped your life or allowed you to become more productive? Let us know in the comments below.

    Featured photo credit: Benjamin Dada via unsplash.com

    Read Next