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7 Things You Should Know About Microsoft Office to Make Work Easier

7 Things You Should Know About Microsoft Office to Make Work Easier

Microsoft Office is a software which is present in every computer. It is a valuable tool as it comes in handy on a daily basis. You need it whether you are a professional, a retiree or a student. It helps in documentation as it can offer all the essential tools required for digital documentation. It is a highly user-friendly app, and it is very easy to use.

If you want to take the maximum advantage of this tool, it is important that you know all about the features of the tool. It is important that you know how to use each function so that you can create excellent and exceptional documents. Every year there is a new version of Microsoft Office launched, and it comes with new features.

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Here are some of the useful features.

1. The Smart Lookup Feature:

This is a feature which makes it easier to find facts through search engines. It helps to look at the context of the text which you have selected and examine the circumstances that may surround it and show you all the relevant results. This feature is available in a Word, PowerPoint, and Excel. You can use the browser to search the texts, but the feature is an excellent adjustment which is useful in saving time.

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2. Helping you with the Recent Documents:

If you want to email a document to your friend but you do not remember where you have saved it, then this can cause a lot of problems. The office has a feature which allows you to see all the recent documents that you have worked on. You do not have to spend any extra time looking through all the folders that you have to find the required document.

3. The ‘Tell Me’ Feature:

It is a highly useful feature as it is the fastest way of getting to the features you need to use or action you want to perform. All you need to do is to type a word or phrase that is related to the activities that you want to accomplish. The box will show a menu where you can see the suggestions. It helps in getting to the features that you need. If you need some help, you can also get that with the customary helper viewer.

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4. Keeping the Documents Up-to-Date:

By using the Microsoft Office Professional, you can maintain the material up to date. It offers the feature of adding the latest date and time to the document. When you use the document on any other date, then you can put the current time and date on it. It only takes seconds. It is possible that you may forget to update the date and time, so word offers a feature which helps in updating it automatically.

5. Word: An Excellent Brainstorming Tool:

If you need to gather some ideas before you start working on your document, then Word can help you. You can choose any place on the document, double click and start writing. It offers a freestyle writing. You can write down all of your ideas while leaving some space in between them for elaborating on the points. You can insert texts and graphics as well. It is an excellent tool for mind mapping.

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6. Easy Steps to Create Graphs from Tables:

If the document that you are writing has a lot tables in it and you need to create graphs, the new word feature has made it easier to convert the tables into graphs. There are three simple steps which can help in making graphs. All you need to do is to insert tab which is on the ribbon. The next step is to click the tool named object. It is available within the group labeled text and open the dialog box. When you open the object types, you need to select the Microsoft Graph Chart. You will get the graphs by clicking on it. There is also an option which will help in formatting the document.

7. Translation Options:

You can translate the document into different languages by using the translate feature. You can find this option in the research tab on the right side of the office. You can translate just a word or or as many sentences as needed. It also allows you to translate the whole document, no matter what the length of the document is. You can display it on the web browser.

These are some of the features that are highly useful in making sure that you can create your documents efficiently.

Featured photo credit: Techradar via cdn.mos.cms.futurecdn.net

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Adnan Manzoor

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Last Updated on February 15, 2019

7 Tools to Help Keep Track of Goals and Habits Effectively

7 Tools to Help Keep Track of Goals and Habits Effectively

Now that 2011 is well underway and most people have fallen off the bandwagon when it comes to their New Year’s resolutions (myself included), it’s a good time to step back and take an honest look at our habits and the goals that we want to achieve.

Something that I have learned over the past few years is that if you track something, be it your eating habits, exercise, writing time, work time, etc. you become aware of the reality of the situation. This is why most diet gurus tell you to track what you eat for a week so you have an awareness of the of how you really eat before you start your diet and exercise regimen.

Tracking daily habits and progress towards goals is another way to see reality and create a way for you clearly review what you have accomplished over a set period of time. Tracking helps motivate you too; if I can make a change in my life and do it once a day for a period of time it makes me more apt to keep doing it.

So, if you have some goals and habits in mind that need tracked, all you need is a tracking tool. Today we’ll look at 7 different tools to help you keep track of your habits and goals.

Joe’s Goals

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    Joe’s Goals is a web-based tool that allows users to track their habits and goals in an easy to use interface. Users can add as many goals/habits as they want and also check multiple times per day for those “extra productive days”. Something that is unique about Joe’s Goals is the way that you can keep track of negative habits such as eating out, smoking, etc. This can help you visualize the good things that you are doing as well as the negative things that you are doing in your life.

    Joe’s Goals is free with a subscription version giving you no ads and the “latest version” for $12 a year.

    Daytum

      Daytum

      is an in depth way of counting things that you do during the day and then presenting them to you in many different reports and groups. With Daytum you can add several different items to different custom categories such as work, school, home, etc. to keep track of your habits in each focus area of your life.

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      Daytum is extremely in depth and there are a ton of settings for users to tweak. There is a free version that is pretty standard, but if you want more features and unlimited items and categories you’ll need Daytum Plus which is $4 a month.

      Excel or Numbers

        If you are the spreadsheet number cruncher type and the thought of using someone else’s idea of how you should track your habits turns you off, then creating your own Excel/Numbers/Google spreadsheet is the way to go. Not only do you have pretty much limitless ways to view, enter, and manipulate your goal and habit data, but you have complete control over your stuff and can make it private.

        What’s nice about spreadsheets is you can create reports and can customize your views in any way you see fit. Also, by using Dropbox, you can keep your tracker sheets anywhere you have a connection.

        Evernote

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          I must admit, I am an Evernote junky, mostly because this tool is so ubiquitous. There are several ways you can implement habit/goal tracking with Evernote. You won’t be able to get nifty reports and graphs and such, but you will be able to access your goal tracking anywhere your are, be it iPhone, Android, Mac, PC, or web. With Evernote you pretty much have no excuse for not entering your daily habit and goal information as it is available anywhere.

          Evernote is free with a premium version available.

          Access or Bento

            If you like the idea of creating your own tracker via Excel or Numbers, you may be compelled to get even more creative with database tools like Access for Windows or Bento for Mac. These tools allow you to set up relational databases and even give you the option of setting up custom interfaces to interact with your data. Access is pretty powerful for personal database applications, and using it with other MS products, you can come up with some pretty awesome, in depth analysis and tracking of your habits and goals.

            Bento is extremely powerful and user friendly. Also with Bento you can get the iPhone and iPad app to keep your data anywhere you go.

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            You can check out Access and the Office Suite here and Bento here.

            Analog Bonus: Pen and Paper

            All these digital tools are pretty nifty and have all sorts of bells and whistles, but there are some people out there that still swear by a notebook and pen. Just like using spreadsheets or personal databases, pen and paper gives you ultimate freedom and control when it comes to your set up. It also doesn’t lock you into anyone else’s idea of just how you should track your habits.

            Conclusion

            I can’t necessarily recommend which tool is the best for tracking your personal habits and goals, as all of them have their quirks. What I can do however (yes, it’s a bit of a cop-out) is tell you that the tool to use is whatever works best for you. I personally keep track of my daily habits and personal goals with a combo Evernote for input and then a Google spreadsheet for long-term tracking.

            What this all comes down to is not how or what tool you use, but finding what you are comfortable with and then getting busy with creating lasting habits and accomplishing short- and long-term goals.

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