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7 Things You Should Know About Microsoft Office to Make Work Easier

7 Things You Should Know About Microsoft Office to Make Work Easier

Microsoft Office is a software which is present in every computer. It is a valuable tool as it comes in handy on a daily basis. You need it whether you are a professional, a retiree or a student. It helps in documentation as it can offer all the essential tools required for digital documentation. It is a highly user-friendly app, and it is very easy to use.

If you want to take the maximum advantage of this tool, it is important that you know all about the features of the tool. It is important that you know how to use each function so that you can create excellent and exceptional documents. Every year there is a new version of Microsoft Office launched, and it comes with new features.

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Here are some of the useful features.

1. The Smart Lookup Feature:

This is a feature which makes it easier to find facts through search engines. It helps to look at the context of the text which you have selected and examine the circumstances that may surround it and show you all the relevant results. This feature is available in a Word, PowerPoint, and Excel. You can use the browser to search the texts, but the feature is an excellent adjustment which is useful in saving time.

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2. Helping you with the Recent Documents:

If you want to email a document to your friend but you do not remember where you have saved it, then this can cause a lot of problems. The office has a feature which allows you to see all the recent documents that you have worked on. You do not have to spend any extra time looking through all the folders that you have to find the required document.

3. The ‘Tell Me’ Feature:

It is a highly useful feature as it is the fastest way of getting to the features you need to use or action you want to perform. All you need to do is to type a word or phrase that is related to the activities that you want to accomplish. The box will show a menu where you can see the suggestions. It helps in getting to the features that you need. If you need some help, you can also get that with the customary helper viewer.

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4. Keeping the Documents Up-to-Date:

By using the Microsoft Office Professional, you can maintain the material up to date. It offers the feature of adding the latest date and time to the document. When you use the document on any other date, then you can put the current time and date on it. It only takes seconds. It is possible that you may forget to update the date and time, so word offers a feature which helps in updating it automatically.

5. Word: An Excellent Brainstorming Tool:

If you need to gather some ideas before you start working on your document, then Word can help you. You can choose any place on the document, double click and start writing. It offers a freestyle writing. You can write down all of your ideas while leaving some space in between them for elaborating on the points. You can insert texts and graphics as well. It is an excellent tool for mind mapping.

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6. Easy Steps to Create Graphs from Tables:

If the document that you are writing has a lot tables in it and you need to create graphs, the new word feature has made it easier to convert the tables into graphs. There are three simple steps which can help in making graphs. All you need to do is to insert tab which is on the ribbon. The next step is to click the tool named object. It is available within the group labeled text and open the dialog box. When you open the object types, you need to select the Microsoft Graph Chart. You will get the graphs by clicking on it. There is also an option which will help in formatting the document.

7. Translation Options:

You can translate the document into different languages by using the translate feature. You can find this option in the research tab on the right side of the office. You can translate just a word or or as many sentences as needed. It also allows you to translate the whole document, no matter what the length of the document is. You can display it on the web browser.

These are some of the features that are highly useful in making sure that you can create your documents efficiently.

Featured photo credit: Techradar via cdn.mos.cms.futurecdn.net

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Last Updated on July 8, 2020

10 Smart Productivity Software to Boost Work Performance

10 Smart Productivity Software to Boost Work Performance

Productivity is the ability to perform tasks efficiently and in a timely manner. In today’s busy and competitive business world, productivity is paramount for any business, organization or corporation.

Productivity is more than just performing tasks successfully. It is about investing and allocating resources, so the company or business can perform to meet its core goals.

As part of 2019, it is important to commit to new goals. When shopping around for new productivity software keep in mind the following things: cost, reliability, cross-platform compatibility, on the go, technical support, etc.

In the subsequent sections, we will examine the most recommended productivity software in the marketplace. In addition, we will look at what makes them tick and what separates them from the rest of the pack.

Projects and Tasks Management

1. Monday dot com

    Monday dot com was founded to create a team management solution so people connect to workplace processes across any industry. The productivity tool is used in more than 140 countries.

    The user interface is intuitive and impressive. It makes collaboration productive and fun because of its simplicity.

    The tool is deemed to have one of the best user experiences across the mobile and online project and task management platform.

    The product includes usability, customization, admin control, group management and control, private or public control, in-group messaging and more.

    Check out the software here!

    2. Asana

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      The mantra behind Asana’s product is to enable teams from across different organizations to work together effortlessly.

      The software comes with lots of customizations. When you create a project as a user, you can choose between a traditional task view and the kanban-style board view. The dashboard allows you to see the progress on a project, and it includes an excellent advanced set of search tools.

      Also, Asana’s Android and iOS apps do retain the web interface’s clean look and feel.

      Check out the software here!

      3. Trello

        Trello was founded in the summer of 2010 and two years later the platform added 500,000 members. Anyone within sales, marketing, HR and operations can collaborate successfully with this product.

        Moreover, the tool has over 100 plus integrations with Google Drive, Slack, Jira and others. The product works flawlessly across various platforms.

        Some of the well-known features includes is speed, easy-to-use, and set up. The interface includes due dates, assignments, file storage, checklists and more.

        Check out the software here!

        4. Jira

          The Jira software is flexible and heralded as the next-generation project.

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          The software allows teams to design and adapt the software to an organization’s needs. This includes having visibility into long term goals, project roadmaps, status of work, real-time release information and more. In addition, the interface is customizable.

          The Atlassian Cloud does not support multiple separate domains, subdomains or domain aliases in Google Apps.

          Check out the software here!

          5. Evernote Business

            Evernote was founded in 2008 and reached 11 million users by 2011. The company was founded on the premise that their product should address the ever-increasing volume and speed of information.

            The product helps bring together groups of teams because of versatility and functionality. It creates documents, collaboration on projects, store information all a single location.

            Moreover, you can find information quickly and includes effective search capabilities and integrations with existing tools you may already use.

            Check out the software here!

            Communication

            6. Slack

              Slack was founded in 2013 and the tool is heralded as a collaboration hub. Slack is where productivity happens. When you start a new project, hire new staff, deploy a code, review a sales contract, finalize on a budget, Slack covers all of these. Some of the major highlights include highly customizable notifications and seamless integrations with other collaboration and office tools. The free version of the software comes loaded with features, but does not archive old message. So, you have to review what are the best options for your organization or business.

              Check out the software here!

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              7. Spike

                Newcomer Spike makes emails more conversational by helping teams maintain productivity, communication, and collaboration. All of these are achieved from within their inbox.

                Spike works on top of any existing email (O365, G suite, and IMAP) turning it into a real-time messenger and making your communication much more functional and efficient.

                Spike’s features include built-in groups and channels, voice and video calls, email encryption, instant access to all your files, and much more.

                Check out the software here!

                Creation

                8. Office 365

                  Microsoft’s Office 365 could not be excluded from the conversation and especially as it pertains to productivity software.

                  Of course we are all familiar with Word, Excel, PowerPoint, and Outlook. But there is more capabilities that come with it.

                  You have business-class email, online storage space, and teamwork solutions. These services can be accessed from just about anywhere.

                  Within this suite is Microsoft Sway, which is a presentation software and a step above PowerPoint.

                  Check out the software here!

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                  9. Grammarly

                    Grammarly helps to cut down time on editing. Professionals in several industries like law, healthcare, academia, marketing, engineering and journalism use it to provide instant feedback on the accuracy of writing in English.

                    Once you install the extension from Google Chrome, you can get corrections when you are drafting an email, using social media and other apps.

                    Grammarly is AI powered and it’s a wonderful tool to have to check spelling and grammar before a presentation.

                    Check out the software here!

                    Team Analytics

                    10. ActivTrak

                      ActivTrak is a business intelligence tool that allows you to access team behavior analytics. In other words, it is data-driven.

                      The pros include two-factor authentication with active directory integration. You can also automate your alerts and it has an intuitive interface with easy-to-use admin controls.

                      Furthermore, it comes with Google sign-in, iOS app, productivity track, and more. The bottomline is the product offers employee productivity metrics along with team behavior analytics.

                      Check out the software here!

                      The Bottom Line

                      Depending on the size, budget, resources, and immediate needs of your company, not all productivity software will exactly solve your problem. You will have to contact any of the providers above and probe extensively to find the right product that is made for your business.

                      More Productivity Tools

                      Featured photo credit: Domenico Loia via unsplash.com

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