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Want To Have Better Focus And Do Everything More Efficiently? Learn These 3 Tricks

Want To Have Better Focus And Do Everything More Efficiently? Learn These 3 Tricks

Your morning seemed to stretch on forever. It’s finally lunch, but between fielding phone calls and answering emails, you realize you didn’t get that much accomplished. Maybe after lunch, work will go smoother. It doesn’t. Sound like an all too familiar scenario? You feel like you’re pedaling a bicycle like a competition cyclist in the Tour de France, yet you appear to be getting nowhere. We all desire to be more focused at work and perform our tasks more efficiently. We want to be better at our jobs, more caring in our relationships and aim for living a more meaningful existence, yet our goals keep getting disrupted, our lives interrupted. With three simple tricks, you can tweak your way into achieving better focus and do everything with more efficiency.

1.Turn off all of the notifications on your devices

Time commitment: Less than 1 minute

This is by far the easiest hack, requiring less than a minute of your time. Removing distractions will help you to focus better. The constant beep of an incoming email, the buzz of a new like on Instagram and those slew of friend requests are stealing your concentration. Go to ‘settings’ on your phone and turn them off. All of them. They are simply distractions that are taking you away from something more important.

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If the thought of living without your notifications becomes too much to bear, don’t panic, the likes and notices will still be there for you to view later. Set aside a time when you can check your notifications; do so and then switch off that phone and return your focus to living the life you want, not one that is ruled by bleeps and buzzes.

2. Avoid reading your emails first thing in the morning

Time commitment: One week

You get to work, grab your coffee and switch on your computer. What do you do next? If you are tempted to check your emails – stop! Studies[1] show that people are more creative and focused first thing in the morning. Don’t waste that precious energy getting sidetracked and stressed by reading emails. Instead, choose a task to focus on and hold off for thirty minutes or more before opening that inbox on your computer. You will become more productive, accomplish more and be able to focus better if you leave reading those emails until later.

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In an experiment[2] involving workers and emails, it took five days of email deprivation before the test subjects lost their desire to read their emails! So yes, email reading can be an addiction and you may have to wean yourself from it. The more emails you have, the higher levels of stress you suffer, but checking emails less frequently reduces stress.

Removing emails from your daily life for one week can make an improved difference to not only your health but also your efficiency. Take that time to focus completely on your work, on your family and friends. Though completely removing emails from your life may be counter-productive, pick a time during the day that you can dedicate to reading your emails.

3. Set aside time to meditate daily

Time Commitment: 2 to 10 minutes a day for 8 weeks

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If someone told you that you could change your life, your health, your focus and it didn’t require a shot in the arm, a bitter pill to swallow each day or brain surgery, would you try it? Why wouldn’t you? 8 weeks is all it takes to change your brain. Meditation not only makes you healthier and less stressed, it also changes the entire makeup of your brain.

8 weeks of daily meditation is all it takes to shrink the flight-or-fight primal instincts of your brain and grow the prefrontal cortex- that place associated with decision making and concentration. By meditating, you are literally altering your brain for the better! You no longer just react to situations. Your brain creates a response time gap or pause between the situation and your actions become thoughtful instead of instinctive knee-jerk.

Studies[3] show that people who have been regularly meditating for 8 weeks have the same brain patterns when they are not meditating as those people who are in a state of meditation. Meaning, as a regular practitioner of meditation, you constantly exist in a calm, meditative state whether you are actually meditating or not. Makes you want to go ‘om,’ right? But you don’t have to start Buddhist chanting to receive these benefits; simply focusing on your breath for a minute or two will help. There are apps available now that can guide you along the way with carving out time to meditate, like the popular Headspace 2.0.

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How much time are you ready to dedicate to improving your life? From less than a minute of finger-swiping the notification bars on your phone to daily meditation for eight weeks and beyond. Want to focus better and become more efficient in everything you do? Make the commitment to change your life.

Featured photo credit: Unsplash at Pixaby via pixabay.com

Reference

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Sally White

writer, artist & blogger

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Last Updated on July 16, 2019

6 Effective Ways to Enhance Your Problem Solving Skills

6 Effective Ways to Enhance Your Problem Solving Skills

Have you ever thought of yourself as a problem solver? I’m guessing not. But in reality, we are constantly solving problems. And the better our problem solving skills are, the easier our lives are.

Problems arise in many shapes and forms. They can be mundane, everyday problems, or larger more complex problems:

What to have for dinner tonight?

Which route to take to work?

How to fix a project that’s running behind schedule?

How to change from an uninspiring job to a career you’re really passionate about?

Every day, you’ll be faced with at least one problem to solve. But it gets easier when you realize that problems are simply choices. There’s nothing ‘scary’ about them other than having to make a decision.

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No matter what job you’re in, where you live, who your partner is, how many friends you have, you will be judged on your ability to solve problems. Because problems equal hassles for everyone concerned. And people don’t like hassle. So the more problems you can solve, the less hassle all-round, the happier people are with you. Everyone wins.

Why Are Problem Solving Skills Important?

Problem is something hard to understand or accomplish or deal with. It can be a task, a situation, or even a person. Problem solving involves methods and skills to find the best solutions to problems.

Problem solving is important because we all have decisions to make, and questions to answer in our lives. Amazing people like Eleanor Roosevelt, Steve Jobs, Mahatma Gandhi and Martin Luther King Jr., are all great problems solvers. Good parents, teachers, doctors and waiters all have to be good at solving different sort of problems as well.

Problem solving skills are for our everyday lives.

How to Enhance Problem Solving Skills

Most people believe that you have to be very intelligent in order to be a good problem solver, but that’s not true.

You don’t have to be super smart to be a problem solver, you just need practice.

When you understand the different steps to solve a problem, you’ll be able to come up with great solutions.

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1. Focus on the Solution, Not the Problem

Neuroscientists have proven that your brain cannot find solutions if you focus on the problem.[1] This is because when you focus on the problem, you’re effectively feeding ‘negativity,’ which in turn activates negative emotions in the brain. These emotions block potential solutions.

I’m not saying you should ‘ignore the problem,’ instead, try to remain calm. It helps to first, acknowledge the problem; and then, move your focus to a solution-oriented mindset where you keep fixed on what the ‘answer’ could be, rather than lingering on ‘what went wrong’ and ‘who’s fault it is’.

2. Adapt 5 Whys to Clearly Define the Problem

5 Whys is a problem solving framework to help you get to the root of a problem.

By repeatedly asking the question “why” on a problem, you can dig into the root cause of a problem, and that’s how you can find the best solution to tackle the root problem once and for all. And it can go deeper than just asking why for five times.

For example:

If the problem is “always late to work”…

  • Why am I late to work?
    I always click the snooze button and just want to go on sleeping.
  • Why do I want to go on sleeping?
    I feel so tired in the morning.
  • Why do I feel tired in the morning?
    I slept late the night before, that’s why.
  • Why did I sleep late?
    I wasn’t sleepy after drinking coffee, and I just kept scrolling my Facebook feed and somehow I couldn’t stop.
  • Why did I drink coffee?
    Because I was too sleepy at work in the afternoon, not having enough sleep the night before.

So there you see, if you didn’t try to dig out the root of the problem, you may just set a few more alarms and have it beep every five minutes in the morning. But in fact, the problem you need to solve is to quit Facebook surfing endlessly at night so you’ll feel more energetic in the day time, and you won’t even need coffee.

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3. Simplify Things

As human beings, we have a tendency to make things more complicated than they need to be! Try simplifying your problem by generalizing it.

Remove all the details and go back to the basics. Try looking for a really easy, obvious solution – you might be surprised at the results! And we all know that it’s often the simple things that are the most productive.

4. List out as Many Solutions as Possible

Try to come up with ‘ALL POSSIBLE SOLUTIONS’ – even if they seem ridiculous at first. It’s important you keep an open mind to boost creative thinking, which can trigger potential solutions.

Coming from 10 years in the corporate advertising industry, it is drummed into you that ‘No idea is a bad idea’ and this aids creative thinking in brainstorms and other problem-solving techniques.

Whatever you do, do not ridicule yourself for coming up with ‘stupid solutions’ as it’s often the crazy ideas that trigger other more viable solutions.

5. Think Laterally

Change the ‘direction’ of your thoughts by thinking laterally. Pay attention to the saying,

‘You cannot dig a hole in a different place by digging it deeper.”

Try to change your approach and look at things in a new way. You can try flipping your objective around and looking for a solution that is the polar opposite!

Even if it feels silly, a fresh and unique approach usually stimulates a fresh solution.

6. Use Language That Creates Possibility

Lead your thinking with phrases like ‘what if…’ and ‘imagine if…’ These terms open up our brains to think creatively and encourage solutions.

Avoid closed, negative language such as ‘I don’t think…’ or ‘But this is not right…’.

The Bottom Line

There’s nothing scary about a problem when you start to adapt my advice.

Try not to view problems as ‘scary’ things! If you think about what a problem really is, it’s really just feedback on your current situation.

Every problem is telling you that something is not currently working and that you need to find a new way around it.

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So try to approach problems neutrally – without any judgment. Practice focusing on defining a problem, keep calm and not to make things too complicated.

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Featured photo credit: Unsplash via unsplash.com

Reference

[1] Planet of Success: Problem vs Solution Focused Thinking

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