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Science Explains How Writing Down Tiny Achievements Every Day Changes Our Brains

Science Explains How Writing Down Tiny Achievements Every Day Changes Our Brains

Most of us have a tendency to go through life noticing our mistakes. They often stand out to us like sore thumbs and they can be a cause for regret and gloom. What we are likely not to pay too much attention to are the small goals that we accomplish. When we do achieve successes we tend to gloss over them and not give ourselves time to feel good about them.

What would happen, however, if you were to write down these tiny achievements every day for a week?

In a recent study Teresa Amabile, from the Harvard Business School, and Steven Kramer looked at nearly 12,000 diary entries from 238 employees in seven companies and found what she refers to as “The progress principle”.

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The study

For approximately 15 years Amabile and Kramer have looks at the psychological experiences and their performance in organizations. They found that a person’s inner work life was a crucial determiner of an individual’s emotions, motivations and perceptions.

To better understand the inner work life of individuals they asked members of project teams to respond to an e-mail survey at the end of each day, for a four-month period. The survey asked participants about their: “emotions and moods, motivation levels, and perceptions of the work environment that day, as well as what work they did and what events stood out in  their minds.”

Twenty-six project teams from seven companies participated. Overall there were 238 individuals who formed the study and they created nearly 12,000 diary entries.

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As Amabile and Kramer write:

“…we do know, from reading thousands of diary entries, that more-positive perceptions, a sense of accomplishment, satisfaction, happiness, and even elation often followed progress. Here’s a typical post-progress entry, from a programmer: “I smashed that bug that’s been frustrating me for almost a calendar week. That may not be an event to you, but I live a very drab life,  so I’m all hyped”.”

The progress principle described

“Of all the things that can boost emotions, motivation, and perceptions during a workday, the single most important is making progress in meaningful work. And the more frequently people experience that sense of progress, the more likely they are to be creatively productive in the long run. … everyday progress—even a small win—can make all the difference in how [people] feel and perform.”

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Amabile and Kramer stress that progress is not only about long-term goals and major breakthroughs. Although these events can be very positive they tend to happen only occasionally. The small things we achieve on a daily basis can also provide us with a sense of progress.

As they write: “even small wins can boost inner work life tremendously. Many of the progress events our research participants reported represented only minor steps forward.  Yet they often evoked outsize positive reactions.”

What Recording Small Wins Does To Our Brains

Amabile and Kramer explain how the practice of recording our progress helps us appreciate our small wins, which, in turn, can boost our sense of confidence. This confidence can then be leveraged to help us become more competent and achieve future, larger successes.

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Any accomplishment, no matter how small, activates the reward circuitry of our brains. When this pathway is opened some key chemicals are released that give us a feeling of achievement and pride. In particular, the neurotransmitter dopamine is released which energizes us and gives us a feel-good aura. This chemical enables us not only to get that sweet feeling of reward but also motivates us to take action and repeat what we did to trigger its release in the first place.

Summation

By writing down you daily wins you can become more aware of your progress. A better experience of your progress may increase your: motivation; perception; sense of accomplishment; and feeling of happiness. So why not start today? Buy yourself a diary or downloading some apps and start making notes of your small achievements!

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The Gentle Art of Saying No

The Gentle Art of Saying No

No!

It’s a simple fact that you can never be productive if you take on too many commitments — you simply spread yourself too thin and will not be able to get anything done, at least not well or on time.

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But requests for your time are coming in all the time — through phone, email, IM or in person. To stay productive, and minimize stress, you have to learn the Gentle Art of Saying No — an art that many people have problems with.

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What’s so hard about saying no? Well, to start with, it can hurt, anger or disappoint the person you’re saying “no” to, and that’s not usually a fun task. Second, if you hope to work with that person in the future, you’ll want to continue to have a good relationship with that person, and saying “no” in the wrong way can jeopardize that.

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But it doesn’t have to be difficult or hard on your relationship. Here are the Top 10 tips for learning the Gentle Art of Saying No:

  1. Value your time. Know your commitments, and how valuable your precious time is. Then, when someone asks you to dedicate some of your time to a new commitment, you’ll know that you simply cannot do it. And tell them that: “I just can’t right now … my plate is overloaded as it is.”
  2. Know your priorities. Even if you do have some extra time (which for many of us is rare), is this new commitment really the way you want to spend that time? For myself, I know that more commitments means less time with my wife and kids, who are more important to me than anything.
  3. Practice saying no. Practice makes perfect. Saying “no” as often as you can is a great way to get better at it and more comfortable with saying the word. And sometimes, repeating the word is the only way to get a message through to extremely persistent people. When they keep insisting, just keep saying no. Eventually, they’ll get the message.
  4. Don’t apologize. A common way to start out is “I’m sorry but …” as people think that it sounds more polite. While politeness is important, apologizing just makes it sound weaker. You need to be firm, and unapologetic about guarding your time.
  5. Stop being nice. Again, it’s important to be polite, but being nice by saying yes all the time only hurts you. When you make it easy for people to grab your time (or money), they will continue to do it. But if you erect a wall, they will look for easier targets. Show them that your time is well guarded by being firm and turning down as many requests (that are not on your top priority list) as possible.
  6. Say no to your boss. Sometimes we feel that we have to say yes to our boss — they’re our boss, right? And if we say “no” then we look like we can’t handle the work — at least, that’s the common reasoning. But in fact, it’s the opposite — explain to your boss that by taking on too many commitments, you are weakening your productivity and jeopardizing your existing commitments. If your boss insists that you take on the project, go over your project or task list and ask him/her to re-prioritize, explaining that there’s only so much you can take on at one time.
  7. Pre-empting. It’s often much easier to pre-empt requests than to say “no” to them after the request has been made. If you know that requests are likely to be made, perhaps in a meeting, just say to everyone as soon as you come into the meeting, “Look guys, just to let you know, my week is booked full with some urgent projects and I won’t be able to take on any new requests.”
  8. Get back to you. Instead of providing an answer then and there, it’s often better to tell the person you’ll give their request some thought and get back to them. This will allow you to give it some consideration, and check your commitments and priorities. Then, if you can’t take on the request, simply tell them: “After giving this some thought, and checking my commitments, I won’t be able to accommodate the request at this time.” At least you gave it some consideration.
  9. Maybe later. If this is an option that you’d like to keep open, instead of just shutting the door on the person, it’s often better to just say, “This sounds like an interesting opportunity, but I just don’t have the time at the moment. Perhaps you could check back with me in [give a time frame].” Next time, when they check back with you, you might have some free time on your hands.
  10. It’s not you, it’s me. This classic dating rejection can work in other situations. Don’t be insincere about it, though. Often the person or project is a good one, but it’s just not right for you, at least not at this time. Simply say so — you can compliment the idea, the project, the person, the organization … but say that it’s not the right fit, or it’s not what you’re looking for at this time. Only say this if it’s true — people can sense insincerity.

Featured photo credit: Pexels via pexels.com

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