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10 Ways to Put Time to Work for You

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10 Ways to Put Time to Work for You

“Either you run the day, or the day runs you.” -Jim Rohn

If you’re looking for a walking (well . . . ticking) contradiction, time fits the bill. It’s our most precious resource—and our biggest nemesis. It’s impossible to get rid of it, but there’s never enough of it. You can’t save it up, speed it up, or slow it down. So what can you do with it? Make the most of it.

Check out these 10 tips for making time work for you.

1. Strategize It

strat

    You probably already sense that you get more done at certain times of day. Some people naturally feel their best and brightest in the morning, while others are just beginning to get their groove on around midnight. Put time to work for you by making a concerted effort to learn when you work most productively,then get deliberate about scheduling your most important to-do’s done during that time.

    How will you know when you’ve found your peak productivity hours? Daniel Gold, author of  Evernote: The Unofficial Guide to Capturing Everything and Getting Things Done, says you’ll know you’ve hit peak productivity hours when you’re able to work on a given task for about 90 minutes without getting distracted.

    And how do you figure that out?

    2. Track It

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      Take guesswork out of the ways you’re using your time and when you’re operating at peak capacity, by tracking it. “Patterns will show themselves if you start tracking [your time],” Gold says. What’s the best way? A tool that doesn’t use any more of your precious minutes recording tasks, adding up minutes and noting breaks.

      Mobile time tracking is an effortless way to get an easy, accurate picture of where your minutes, hours and breaks are going. TSheets Time Tracking (the top-rated mobile time tracking app on Apps.com) offers a free version for freelancers and a paid version for business (with a 14-day free trial).

      Once you have the app, all that’s left is to enter your job codes (these can be anything from “grant writing” to “lawn mowing” ), then track and switch tasks with one click from any mobile device or on the desktop. Not only will you get a more accurate view of where your minutes and hours are going (and when your peak patterns are), but you’ll have more accurate billing hours for your clients.

      3. Prioritize It

      prioritize

        It might seem like a no-brainer, but one of the best ways you can make time work for you is to prioritize it. It’s easy to get bogged down by urgent, not-important tasks. Evaluating each task based on this quadrant formula from Steven Covey can help you keep a focus on the not-urgent, important tasks that so often get pushed off your plate and give you a sense of “always running, never getting anywhere” when it comes to the really important things.

        It can also be psychologically tempting to leave the big stuff until the end, telling yourself that if you can just get all those pesky “wildfires” out of the way, you’ll be able to focus on the important things. However, it’s more likely that the Quadrant III tasks will continue to pop up, while the Quadrant II tasks are left undone.

        According to psychologist Amy Morin in Psychology Today, we also procrastinate our most important to-do’s while taking the time to put out less important brushfires because, “When we categorize a deadline as being in the present, we’re likely to start working on the goal. When we decide something falls into the future category, we file it in our “someday” archives, making it easy for those goals to be neglected.”

        How to overcome the focus on urgent and non-important goals? Take a look at your non-urgent, important tasks and add a “now” component to them, so you get the ball rolling. Morin says, “Even if your goal is something that will take a long time to reach … you’re more likely to take action if you have time limits in the present. Create target dates to reach your objectives. Find something you can do this week to begin taking some type of action now.”

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        4. Focus It

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          While it’s important to look at the big picture so you know where you’re going and what your overall goals are, doing so constantly without honing in on the specifics that will get you there can leave you feeling unfocused and overwhelmed. Read: not maximizing your time. Choose just a few things per hour to accomplish, then keep your focus on them.

          The time window and number of tasks will depend on what you want to accomplish and how you break down your tasks. However, keep in mind that the key to making this tip effective is to choose bite-sized tasks (or break larger tasks into bite-sized tasks first). Instead of saying “I will contact everyone on my client list today about our new promotion,” decide you’ll contact three clients in the next half an hour, accomplish your task, and repeat.

          The buzz from setting out to accomplish–and then accomplishing these tasks is no small reward, which will keep you motivated to continue onward. As author David Nowell states in Psychology Today, “It’s a great feeling, when your head is full of 50 things you could be doing right now, to know [you’re] in exactly the right place and doing exactly the right thing right now.”

          For more tips on focus, check out this article about how successful people plan their time!

          5. Time It

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            What should you do with those bite-sized tasks you’ve set out to accomplish in a given amount of time? Make yourself accountable and stay on task by using a timer. Any stopwatch (or stopwatch app) will do, but if you’re looking for the real deal you’ll want to get yourself a little tomato-shaped timer. Why? Keep reading.

            Pomodoro means “tomato” in italian. And the Pomodoro time management principles are, as Pomodoro itself says, “at once deceptively simple to learn and life-changing to use.” It pretty much hinges on using a timer system to keep yourself on track with those segmented tasks you’ve made for yourself, with an immediate reminder that there is a NOW deadline associated with them (in the form of a timer).

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            It works by setting your tiny tomato timer to 25 minutes, then working on a given task without interruptions until the timer goes off. Then taking a 5-minute break and repeat the process. After every four pomodoros, take a longer break.

            6. Stop It

            stop

              The human brain can only survive for about 11 days without sleep, and yet, sleep tends to be one of those things we push to the backburner in effort to make more time in the day. We work later, wake up earlier, and tell ourselves “I’ll sleep when I’m dead.” But recent studies show that sacrificing sleep could ensure that day comes much sooner than you think. And even if your death isn’t on the line, the death of your productivity certainly is.

              According to Robert Oexman, Director of the Sleep to Live Institute, a sleep-deprived mind lacks focus and drive to stay on task. It’s simple: When your brain is tired and your mind is foggy, the less productive you become. Likewise, the Journal of Sleep Research claims that people tend to make smarter calls and wiser decisions after they’ve had a good night’s sleep. That’s because your brain uses your REM cycle to remove toxic proteins from its neurons–a process that can only be completed while you’re asleep. Cut that process short, or skip it entirely, and those proteins will wreak havoc on your ability to think.

              High performance coach, Cheryl Hunter, suggests changing the way you think about sleep by setting a self-imposed bedtime. This gives your mind something to aim towards and encourages you to go to bed at the same time each night–which enables you to fall asleep faster. Allowing yourself to succumb to a healthy amount of shut eye (around eight hours a night) not only increases your productivity, but all that clear thinking is guaranteed to free up some extra time.

              7. Enjoy It

              enjoy

                The less you enjoy something, the more time it takes to complete. Case in point: Think of the last time you took a bite of food you didn’t like. Chances are you probably spent a lot of time pushing that food around on your plate, and an even longer time chewing it. Now think of the last time you had to do something you didn’t enjoy. You probably procrastinated, and the task took way longer than it had to.

                However, if you can inject a little enjoyment into everything you do, the job will get done much faster.

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                Do this by turning your focus to increasing the quality of the task at hand. Whether you’re cleaning the bathroom, or working on a big project at work, focusing more on doing a great job (and less on scrubbing the toilet) turns the task into a form of art. You’ll feel motivated, productive, and much happier to do it.

                8. Refocus It

                refocus

                  The average person receives more than 85 emails per day–combine that with nearly 100 texts, Facebook notifications, and instant messages, and it’s no surprise that many people have a hard time focusing. And if you’re one of them, check out these helpful apps and websites that are guaranteed to eliminate distractions and allow you to focus on the task at hand.

                  • Self-Control: This OS X application allows you to block access to certain mail servers and websites for a predetermined amount of time. So if you’re feeling distracted by your Twitter feed, you can prevent yourself from viewing the twitter page for however long you need. But here’s the caveat: If you decide you want back in, you have to wait for the timer to run out. No amount of restarting your computer, or even deleting the app can lift the block. PC users can download Freedom, a similar app.
                  • Think: It can be hard to focus on one thing at a time when you’ve got more than a handful of windows cluttering your computer screen. Think allows you to focus on one application or page at a time by “hiding” everything else under a nearly opaque backdrop. Think is currently for Mac users only, but PC users can enjoy a similar environment through Isolator.
                  • StayFocused: While many apps and websites offer to block access for certain periods of time, StayFocused, a Google Chrome extension, increases productivity by simply limiting your access. Only want to spend 30 minutes checking email? StayFocused will kick you out when your time is up and you won’t have access to those time-sucking sites for the rest of the day.

                  9. Fuel It

                  fuel

                    You know what they say, “you are what you eat.” So if you want to be more productive, you gotta stock up on snacks that increase productivity! Some foods are more obvious than others (we all know that bananas can give you that extra boost you need each morning, and green tea helps you focus), but there are a few superfoods you might not recognize.

                    • Eggplants help improve communication between brain cells and messenger molecules–which keeps your brain sharp! But you’ll only reap maximum benefits if you also eat the skin.
                    • Dark chocolate contains antioxidants that improve your focus and concentration, and milk chocolate is proven to boost your memory.
                    • Sunflower seeds are rich in B vitamins and can increase your mental processing power. They’re also shown to increase your mood–but that’s a happy side-effect.
                    • Carrots don’t really help you see in the dark, but they are a great way to fuel your brain at a steady pace all day long–allowing you to focus on important tasks at hand!

                    10. Maximize It

                    max

                      A recent study from MIT determined that the average American spends nearly two full years of their life standing in line. From standing in line at the grocery store to standing in line for your favorite ride at an amusement park–that’s a lot of wasted time. Yet another study conducted by Vitals.com found that patients can expect to spend 21 minutes in the waiting room each time they visit their doctor or dentist. And while it can oftentimes feel like an eternity, that time adds up to wasted hours each year.

                      Maximize that time by catching up on your email, brainstorming your next big project, or jotting down a few notes that will enable you to get a head start later. Making the most of every spare second can free up veritable hours of your day.

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                      Featured photo credit: pexels via pexels.com

                      More by this author

                      Dan Matthews, CPRP

                      A Certified Psychosocial Rehabilitation Practitioner with an extensive background working with clients on community-based rehabilitation.

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                      Published on November 8, 2021

                      How To Achieve Financial Freedom With the Right Mindset

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                      How To Achieve Financial Freedom With the Right Mindset

                      What would being financially free mean to you? Have you made the mistake of thinking that financial freedom requires millions of dollars and decades of hard work? When it comes to our relationship to money, the answers really lie in our mindset. Change your mindset around money and your entire financial outlook will change with it.

                      And no: we’re not talking about putting a check for a million dollars under your pillow at night. This is about you becoming a financially free person, in whatever capacity you choose. And that’s really the key: it needs to be defined by you. So many people outsource this responsibility to society/celebrities/the government etc… and as a result never achieve it.

                      What if you could identify what financial freedom looks like for you, realize that it is possible to get there in a matter of a few months and then build a road map to do just that?

                      Read on, because that’s what we’re going to open you up to. This isn’t about giving you specific strategies “guaranteed to work in five minutes or your money back…blah blah.” This is about awakening you to just how powerful you are, where your blocks lie and how to smash through them effectively.

                      Financial Freedom – What is it?

                      Well like I said: I’m not going to define this for you. That misses the whole point of this article, but let’s lay out some ideas to get you started.

                      Typically, when we talk about financial freedom in the west, we really mean: freedom from needing to work, in order to meet financial obligations. We know that there has been a rise in depression amongst nine-to-fivers, 62% as a matter of fact between 2019 and 2020 in the USA.[1] It’s therefore no wonder that there has been correlative uptick in the search for alternative solutions to finances.

                      This depression is largely as a result of feeling trapped, unable to realize potential and being denied opportunity. It is also likely that, thanks to a more global world and social media: we see just how abundant life can be for some; like a carrot dangled tantalisingly close, but just out of reach. We yearn for more meaning in our lives, more excitement and to be able to live on our terms.

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                      Finances are (as we see it) the stumbling block and the preserve of the chosen few…not us.

                      So to start building an accurate picture of what financial freedom would be for you, begin with what your life would look like if you didn’t have to worry about money. How would you feel if you didn’t have to consider your monthly budget, when putting your hand in your pocket to pay for lunch?

                      The point is that a lot of the stress and resulting depression that comes from feeling like a ‘wage-slave’ is down to our lack of clarity on what we actually want. We get caught, focussing on what we lack and that perpetuates a mindset of lack that very quickly is reflected in our reality. We are allowing our subconscious, emotional mind to be bombarded with imagery every day that reenforces a sense that we aren’t good enough. That we do not have what it takes.

                      That wouldn’t happen though if we had done the work of pinning down exactly what we wanted in the first place.

                      Does Financial Freedom Come at Extreme Levels of Net Worth?

                      There is a tendency, thanks again largely to how we are conditioned through media, to think that financial freedom only comes at extreme levels of net worth. What if I told you that is completely ill-founded and untrue?

                      Using the standard/assumed definition of financial freedom for a moment; this means that you need enough capital to generate a return that is greater than, or equal to your monthly expenditure. That doesn’t necessarily tell the full picture, but nevertheless; it’s is a good place to start.

                      If your monthly outgoings (mortgage, bills etc…) come to $3,000 for argument’s sake, you can achieve that with as little as $108,000 invested over three years.[2]

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                      Hardly the millions you had probably envisioned is it?

                      Remember: we’re not talking about you living a lavish lifestyle necessarily. If that is what you want; fantastic, it’s certainly achievable, but what we’re getting at here is your ability to meet all of your financial obligations without having to work.

                      I’m sure you’re unlikely to find $108,000 down the back of your couch, but it is a figure that is well within reach of most working adults. A $36,000 salary opens you up to borrowing that kind of money, and even if you have to continue working in the short term in order to service the debt and keep up with your bills; you’ll have a clear end goal in sight.

                      And you’ll have doubled your income in the meantime, for the same amount of work!

                      How To Achieve Financial Freedom With the Right Mindset

                      As we touched on earlier, coming at your life from a space of ‘lack’ simply perpetuates more of the same. As I always say: your environment doesn’t lie. Look around you, if you’re dissatisfied with any aspect of your life, you first need to accept responsibility for it. If you don’t, you’re abdicating your power to make new choices.

                      You may well have been the victim of circumstance in the past, but how you respond and what you do with that experience is up to you. If you choose to look for the positive, however minor it might be in any given situation – your experience of life will begin to change.

                      This is, in essence, what The Law of Attraction is all about. What lies behind it is your reticular activating system (RAS). The part of your brain designed to filter out the (as it sees it) unless information, highlight the important information and prioritize your safety. Thanks to it being part of your primeval/‘lizard’ brain however, it predates the conscious mind, intellect and reason.

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                      The issue for a lot of us is that we haven’t understood how to communicate in a way that our RAS understands. We can’t translate our conscious desires and are therefore caught in a loop between two incongruous forces.

                      Our subconscious wants us to be alive and it bases its criteria for this, largely on the principal of: same = safe. Meanwhile, your quality of life, passive income, work/life balance etc… are inconsequential. That part of your mind doesn’t give a hoot about the utility bill or being able to afford a holiday.

                      It is perfectly possible to show you subconscious/RAS the benefits of financial freedom though, or indeed any other outcome you’d like to see in your life. You just have to speak its language. Becoming debt free and financially free is actually one of the easiest things you can communicate to your subconscious, because you have so much ‘real-world’ experience with money.

                      Here’s how:

                      1. Start by clearing your mind and being present – find a meditation, visualization or breathing exercise that calms your mind, allows you to focus on the present moment and become an observer of your surroundings. The point of this is to stop all of those thoughts buzzing around in your head that are pulling you back to the past, or projecting you into an imagined future.
                      2. Then build a mental movie or slideshow of what your average day would look like, were you to achieve financial freedom. We’re not talking about big occasions, huge wins or events; just an average day.
                      3. From your position of present observer – start to observe the feelings that arise as you go about this average day in your new life. Do you feel your shoulders relax and drop? Have you got excited ‘butterflies’ in your stomach? Are you smiling more?

                      Learn to recall these feelings at will – this will connect the dots for your RAS and you will soon start noticing a shift. Think of it as connecting with your desired future and pulling it into/towards your present.

                      Bonus Hack – Practice Gratitude

                      We’ve already discussed how you can start attracting/observing the opportunities that will enable you to achieve financial freedom. This involves a lot of work in order to finesse, but the principals are easy enough to understand. Something that we can all do, no matter what we’re trying to achieve, is practice gratitude.

                      Using the same principals that I’ve outlined above: something of a ‘catch-all’ that we can train our minds to produce more of, is gratitude. If we can shift our mindset so that the next time some negative, external and unforeseen event occurs, we are still able to be grateful for it; your entire experience will shift.

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                      Not only will you observe more to be grateful for all around you on a daily basis, but you will shift out of a mindset of ‘lack’. All of the barriers that stood in your way before (not enough capital, stuck in a job I hate etc…) they will shift to becoming things that support your desires and goals.

                      For example:

                      The job you hate, when reframed as the means to support a transitional stage of your life (i.e. enabling you to borrow money to invest) suddenly gives you a resource to be grateful for.

                      The added beauty of this is that your RAS doesn’t know the difference between a big win and a small win. You being truly, deeply grateful for your socks (for example) carries the same weight as being grateful for your health, or your spouse. This is why I say “practice” gratitude. You can start whenever you want!

                      Look around you right now and find something that you really are grateful for, no matter how small and seemingly inconsequential.

                      Practicing this will create a snowball effect. Much quicker than you might think: you’ll be overwhelmed with gratitude for your life and all that’s in it.

                      In Summary

                      Financial freedom is more within your reach than you probably think or feel. Understand that the limits you’re assuming to be there are largely a product of your subconscious mind, having been drip-fed evidence of that over the course of your lifetime. Changing that might take a lot of effort in the short-term, like cranking over an old car, but the effects will begin to build up quickly and self-perpetuate.

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                      Apply this mindset to your financial situation and you will find that it too will begin to ‘snowball’. Financial freedom is closer than you think, so start looking for it today!

                      Featured photo credit: Pepi Stojanovski via unsplash.com

                      Reference

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