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10 Ways to Put Time to Work for You

10 Ways to Put Time to Work for You

“Either you run the day, or the day runs you.” -Jim Rohn

If you’re looking for a walking (well . . . ticking) contradiction, time fits the bill. It’s our most precious resource—and our biggest nemesis. It’s impossible to get rid of it, but there’s never enough of it. You can’t save it up, speed it up, or slow it down. So what can you do with it? Make the most of it.

Check out these 10 tips for making time work for you.

1. Strategize It

strat

    You probably already sense that you get more done at certain times of day. Some people naturally feel their best and brightest in the morning, while others are just beginning to get their groove on around midnight. Put time to work for you by making a concerted effort to learn when you work most productively,then get deliberate about scheduling your most important to-do’s done during that time.

    How will you know when you’ve found your peak productivity hours? Daniel Gold, author of  Evernote: The Unofficial Guide to Capturing Everything and Getting Things Done, says you’ll know you’ve hit peak productivity hours when you’re able to work on a given task for about 90 minutes without getting distracted.

    And how do you figure that out?

    2. Track It

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      Take guesswork out of the ways you’re using your time and when you’re operating at peak capacity, by tracking it. “Patterns will show themselves if you start tracking [your time],” Gold says. What’s the best way? A tool that doesn’t use any more of your precious minutes recording tasks, adding up minutes and noting breaks.

      Mobile time tracking is an effortless way to get an easy, accurate picture of where your minutes, hours and breaks are going. TSheets Time Tracking (the top-rated mobile time tracking app on Apps.com) offers a free version for freelancers and a paid version for business (with a 14-day free trial).

      Once you have the app, all that’s left is to enter your job codes (these can be anything from “grant writing” to “lawn mowing” ), then track and switch tasks with one click from any mobile device or on the desktop. Not only will you get a more accurate view of where your minutes and hours are going (and when your peak patterns are), but you’ll have more accurate billing hours for your clients.

      3. Prioritize It

      prioritize

        It might seem like a no-brainer, but one of the best ways you can make time work for you is to prioritize it. It’s easy to get bogged down by urgent, not-important tasks. Evaluating each task based on this quadrant formula from Steven Covey can help you keep a focus on the not-urgent, important tasks that so often get pushed off your plate and give you a sense of “always running, never getting anywhere” when it comes to the really important things.

        It can also be psychologically tempting to leave the big stuff until the end, telling yourself that if you can just get all those pesky “wildfires” out of the way, you’ll be able to focus on the important things. However, it’s more likely that the Quadrant III tasks will continue to pop up, while the Quadrant II tasks are left undone.

        According to psychologist Amy Morin in Psychology Today, we also procrastinate our most important to-do’s while taking the time to put out less important brushfires because, “When we categorize a deadline as being in the present, we’re likely to start working on the goal. When we decide something falls into the future category, we file it in our “someday” archives, making it easy for those goals to be neglected.”

        How to overcome the focus on urgent and non-important goals? Take a look at your non-urgent, important tasks and add a “now” component to them, so you get the ball rolling. Morin says, “Even if your goal is something that will take a long time to reach … you’re more likely to take action if you have time limits in the present. Create target dates to reach your objectives. Find something you can do this week to begin taking some type of action now.”

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        4. Focus It

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          While it’s important to look at the big picture so you know where you’re going and what your overall goals are, doing so constantly without honing in on the specifics that will get you there can leave you feeling unfocused and overwhelmed. Read: not maximizing your time. Choose just a few things per hour to accomplish, then keep your focus on them.

          The time window and number of tasks will depend on what you want to accomplish and how you break down your tasks. However, keep in mind that the key to making this tip effective is to choose bite-sized tasks (or break larger tasks into bite-sized tasks first). Instead of saying “I will contact everyone on my client list today about our new promotion,” decide you’ll contact three clients in the next half an hour, accomplish your task, and repeat.

          The buzz from setting out to accomplish–and then accomplishing these tasks is no small reward, which will keep you motivated to continue onward. As author David Nowell states in Psychology Today, “It’s a great feeling, when your head is full of 50 things you could be doing right now, to know [you’re] in exactly the right place and doing exactly the right thing right now.”

          For more tips on focus, check out this article about how successful people plan their time!

          5. Time It

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            What should you do with those bite-sized tasks you’ve set out to accomplish in a given amount of time? Make yourself accountable and stay on task by using a timer. Any stopwatch (or stopwatch app) will do, but if you’re looking for the real deal you’ll want to get yourself a little tomato-shaped timer. Why? Keep reading.

            Pomodoro means “tomato” in italian. And the Pomodoro time management principles are, as Pomodoro itself says, “at once deceptively simple to learn and life-changing to use.” It pretty much hinges on using a timer system to keep yourself on track with those segmented tasks you’ve made for yourself, with an immediate reminder that there is a NOW deadline associated with them (in the form of a timer).

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            It works by setting your tiny tomato timer to 25 minutes, then working on a given task without interruptions until the timer goes off. Then taking a 5-minute break and repeat the process. After every four pomodoros, take a longer break.

            6. Stop It

            stop

              The human brain can only survive for about 11 days without sleep, and yet, sleep tends to be one of those things we push to the backburner in effort to make more time in the day. We work later, wake up earlier, and tell ourselves “I’ll sleep when I’m dead.” But recent studies show that sacrificing sleep could ensure that day comes much sooner than you think. And even if your death isn’t on the line, the death of your productivity certainly is.

              According to Robert Oexman, Director of the Sleep to Live Institute, a sleep-deprived mind lacks focus and drive to stay on task. It’s simple: When your brain is tired and your mind is foggy, the less productive you become. Likewise, the Journal of Sleep Research claims that people tend to make smarter calls and wiser decisions after they’ve had a good night’s sleep. That’s because your brain uses your REM cycle to remove toxic proteins from its neurons–a process that can only be completed while you’re asleep. Cut that process short, or skip it entirely, and those proteins will wreak havoc on your ability to think.

              High performance coach, Cheryl Hunter, suggests changing the way you think about sleep by setting a self-imposed bedtime. This gives your mind something to aim towards and encourages you to go to bed at the same time each night–which enables you to fall asleep faster. Allowing yourself to succumb to a healthy amount of shut eye (around eight hours a night) not only increases your productivity, but all that clear thinking is guaranteed to free up some extra time.

              7. Enjoy It

              enjoy

                The less you enjoy something, the more time it takes to complete. Case in point: Think of the last time you took a bite of food you didn’t like. Chances are you probably spent a lot of time pushing that food around on your plate, and an even longer time chewing it. Now think of the last time you had to do something you didn’t enjoy. You probably procrastinated, and the task took way longer than it had to.

                However, if you can inject a little enjoyment into everything you do, the job will get done much faster.

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                Do this by turning your focus to increasing the quality of the task at hand. Whether you’re cleaning the bathroom, or working on a big project at work, focusing more on doing a great job (and less on scrubbing the toilet) turns the task into a form of art. You’ll feel motivated, productive, and much happier to do it.

                8. Refocus It

                refocus

                  The average person receives more than 85 emails per day–combine that with nearly 100 texts, Facebook notifications, and instant messages, and it’s no surprise that many people have a hard time focusing. And if you’re one of them, check out these helpful apps and websites that are guaranteed to eliminate distractions and allow you to focus on the task at hand.

                  • Self-Control: This OS X application allows you to block access to certain mail servers and websites for a predetermined amount of time. So if you’re feeling distracted by your Twitter feed, you can prevent yourself from viewing the twitter page for however long you need. But here’s the caveat: If you decide you want back in, you have to wait for the timer to run out. No amount of restarting your computer, or even deleting the app can lift the block. PC users can download Freedom, a similar app.
                  • Think: It can be hard to focus on one thing at a time when you’ve got more than a handful of windows cluttering your computer screen. Think allows you to focus on one application or page at a time by “hiding” everything else under a nearly opaque backdrop. Think is currently for Mac users only, but PC users can enjoy a similar environment through Isolator.
                  • StayFocused: While many apps and websites offer to block access for certain periods of time, StayFocused, a Google Chrome extension, increases productivity by simply limiting your access. Only want to spend 30 minutes checking email? StayFocused will kick you out when your time is up and you won’t have access to those time-sucking sites for the rest of the day.

                  9. Fuel It

                  fuel

                    You know what they say, “you are what you eat.” So if you want to be more productive, you gotta stock up on snacks that increase productivity! Some foods are more obvious than others (we all know that bananas can give you that extra boost you need each morning, and green tea helps you focus), but there are a few superfoods you might not recognize.

                    • Eggplants help improve communication between brain cells and messenger molecules–which keeps your brain sharp! But you’ll only reap maximum benefits if you also eat the skin.
                    • Dark chocolate contains antioxidants that improve your focus and concentration, and milk chocolate is proven to boost your memory.
                    • Sunflower seeds are rich in B vitamins and can increase your mental processing power. They’re also shown to increase your mood–but that’s a happy side-effect.
                    • Carrots don’t really help you see in the dark, but they are a great way to fuel your brain at a steady pace all day long–allowing you to focus on important tasks at hand!

                    10. Maximize It

                    max

                      A recent study from MIT determined that the average American spends nearly two full years of their life standing in line. From standing in line at the grocery store to standing in line for your favorite ride at an amusement park–that’s a lot of wasted time. Yet another study conducted by Vitals.com found that patients can expect to spend 21 minutes in the waiting room each time they visit their doctor or dentist. And while it can oftentimes feel like an eternity, that time adds up to wasted hours each year.

                      Maximize that time by catching up on your email, brainstorming your next big project, or jotting down a few notes that will enable you to get a head start later. Making the most of every spare second can free up veritable hours of your day.

                      Featured photo credit: pexels via pexels.com

                      More by this author

                      Dan Matthews, CPRP

                      A Certified Psychosocial Rehabilitation Practitioner with an extensive background working with clients on community-based rehabilitation.

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                      Last Updated on June 20, 2019

                      50 Businesses You Can Start In Your Spare Time

                      50 Businesses You Can Start In Your Spare Time

                      Most people want a few more dollars in their wallets. But between an employer and family, the time most of us can devote to a second job is severely limited. Running a small side business can provide a few more options: you don’t have to show up at a set time and you can use skills you already have. Not all will be perfect for everyone, of course, and I’m sure that you’ll have a few ideas of your own after reading this list. If you’d like to share any other business ideas, please add them in the comments.

                      1. Selling collectibles — From antique books to teddy bears, there are plenty of opportunities to buy and sell collectibles. It’s important to familiarize yourself with the collectible of your choice but if you choose something that you’ve been collecting for a while, you’ve got a head start.
                      2. Locating apartments — It can take time to sort through apartment listings, but you can make some money by finding the perfect apartment for a renter.
                      3. Baby proofing — New parents often prefer to bring in an expert to make sure their home is safe for a new baby.
                      4. Calligraphic writing — If you’ve got elegant handwriting, you can pick up gigs writing or addressing wedding invitations, holiday cards and more.
                      5. Selling coupons — Search on eBay for coupons right now and you’ll see thousands of listings for coupons. It’s just a matter of clipping and listing what you find in your Sunday newspaper.
                      6. Pet training — A surprising number of people don’t know where to start in training a pet. Even teaching Rover simple commands like ‘Sit’ and ‘Stay’ can bring in a few dollars.
                      7. Running errands — A wide variety of people want to outsource their errands, from those folks who aren’t able to leave their homes easily to those who have a busy schedule.
                      8. Researching family trees — Amateur genealogists often call in experts, especially to handle research that has to be done in person in a far off place. If you’re willing to go to a local church and copy a few records, you can handle many family tree research requests.
                      9. Supplying firewood — The prerequisite for selling firewood is having a source of wood; if you’ve got some land where you can cut down a few trees, you’ve got a head start.
                      10. Hauling — As more people trade in their SUVs for compact cars, hauling is becoming more important: people have to rent a truck or hire a hauler for even small loads.
                      11. Image consulting — Image consultants provide a wide variety of services, ranging from offering advice on appearance to teaching etiquette.
                      12. Menu planning — For many people, the trip up in eating home-cooked or healthy meals is knowing what to prepare. Meal planners set a schedule to solve certain dietary problems.
                      13. Microfarming — Cultivating food and flowers on small plots of land allows you to sell produce easily.
                      14. Offering notary public services — Notary publics can witness and authenticate documents: a service needed for all sorts of official documents.
                      15. Teaching music — If you’re skilled with a musical instrument, you can earn money by offering lessons.
                      16. Mystery shopping — Mystery shoppers check the conditions and service at a store and report back to the store’s higher-ups.
                      17. Offering research services — Just by reading up on a topic and compiling a report on it can earn you money.
                      18. Personal shopping — Personal shoppers typically select gifts, apparel and other products for clients, helping them save time.
                      19. Pet breeding — Purebred pets can be quite value, especially if you can verify their pedigree.
                      20. Removing snow — During the winter months, shoveling walks can still be a reliable way to earn money. You might be asked to take care of the driveway too.
                      21. Utility auditing — As people become environmentally-concious, they want to know just how efficient their homes are. With some simple testing, you can tell them.
                      22. Offering web hosting services — Providing server space can be lucrative, particularly if you can provide tech support to your clients.
                      23. Cutting lawns — An old standby, cutting lawns and other landscaping services can provide a second income in the summer.
                      24. Auctioning items on eBay — Want to get rid of all your old stuff? Stick it up on eBay and auction it off.
                      25. Babysitting — Child care of all kinds, from babysitting to nannying, can offer constant opportunities.
                      26. Freelance writing — If you’ve got the skills to write clearly, you can sell your pen for everything from blogs to advertising copy.
                      27. Selling blog and website themes — Do a little designing on the side? Customers that don’t want to pay full price for a website will often pay for a template or theme.
                      28. Offering computer help — Particularly with people new to computers, you can earn money by providing in-home computer help.
                      29. Designing websites — It may require a little skilled effort, but designing websites remains a reliable source of income.
                      30. Selling stock photography — For shutterbugs, an easy way to put a photography collection to work is to post it to a stock photography site.
                      31. Freelance designing — Check with local businesses: you can provide brochures, business cards and other design work and get paid a good fee.
                      32. Tutoring — Math and languages reamin the easiest subjects to find tutoring gigs for, but there is demand for other fields as well.
                      33. Housesitting / petsitting — Stopping in to check on a house or pet can earn you some money, and maybe even a place to stay.
                      34. Building niche websites — If you can put together a site on a very specific topic, you can put targeted ads on it and make money quickly.
                      35. Translating — The variety of translating work available is huge: written word, on the spot and more is easy to find even on a part-time basis.
                      36. Creating custom crafts — No matter what kind of crafts you make, there’s likely a market for it. Etsy remains one of the easiest places to sell crafts.
                      37. Setting up a wi-fi hotspot — With a little bit of equipment, you can set up a wi-fi hotspot and charge your neighbors for the access they’ve been ‘borrowing.’
                      38. Selling an e-book — You can write an e-book about almost anything and put it up for sale online.
                      39. Affiliate marketing — If you’re willing to market other companies’ products, you can earn a cut of the sales.
                      40. Renting out your spare room — From looking for a long-term roommate to listing your guest room on couch surfing sites, that spare room can make you money.
                      41. Offering handy man services — Handling small household tasks can provide you with plenty of work, although you’ll probably be expected to have your own tools.
                      42. Teaching an online class — Share your expertise through a website, an online seminar or variety of other methods.
                      43. Building furniture — For those with the skill to create handmade furniture, selling their creations is often just a matter of advertising.
                      44. Providing personal chef services — Personal chefs prepare meals ahead of time for customers, leaving their customers with a full freezer and no mess.
                      45. Event planning — From planning corporate events to bar mitzvahs, an event planning business can require plenty of work and offer plenty of pay.
                      46. Installing home safety products — Particularly as Baby Boomers age, people able to install handrails and other home safety products are in demand.
                      47. Altering / tailoring — If your sewing skills are up to par, altering garments is coming back as people try to stretch more wear out of their clothing.
                      48. Offering in-home beauty services — Hair cuts, makeup and other beauty services that can be performed at home have a growing demand.
                      49. Business coaching — Helping others to establish and develop their businesses can provide many opportunities to earn money.
                      50. Writing resumes — Writing resumes can provide a reliable income, especially if you can put a polish on a client’s credentials.

                      There are plenty of offers that claim to provide you with the opportunity to make thousands of dollars a week. Unfortunately, none of these businesses will provide that sort of income, but they aren’t scams either. They were chosen because they all require a minimum investment to get started — some require nothing more than a flyer advertising your business. Even better, if you do enjoy any of these businesses, there is a potential with most of them to continue to expand — perhaps even to the point of going full time.

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                      Featured photo credit: Omar Prestwich via unsplash.com

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