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10 Ways to Put Time to Work for You

10 Ways to Put Time to Work for You

“Either you run the day, or the day runs you.” -Jim Rohn

If you’re looking for a walking (well . . . ticking) contradiction, time fits the bill. It’s our most precious resource—and our biggest nemesis. It’s impossible to get rid of it, but there’s never enough of it. You can’t save it up, speed it up, or slow it down. So what can you do with it? Make the most of it.

Check out these 10 tips for making time work for you.

1. Strategize It

strat

    You probably already sense that you get more done at certain times of day. Some people naturally feel their best and brightest in the morning, while others are just beginning to get their groove on around midnight. Put time to work for you by making a concerted effort to learn when you work most productively,then get deliberate about scheduling your most important to-do’s done during that time.

    How will you know when you’ve found your peak productivity hours? Daniel Gold, author of  Evernote: The Unofficial Guide to Capturing Everything and Getting Things Done, says you’ll know you’ve hit peak productivity hours when you’re able to work on a given task for about 90 minutes without getting distracted.

    And how do you figure that out?

    2. Track It

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      Take guesswork out of the ways you’re using your time and when you’re operating at peak capacity, by tracking it. “Patterns will show themselves if you start tracking [your time],” Gold says. What’s the best way? A tool that doesn’t use any more of your precious minutes recording tasks, adding up minutes and noting breaks.

      Mobile time tracking is an effortless way to get an easy, accurate picture of where your minutes, hours and breaks are going. TSheets Time Tracking (the top-rated mobile time tracking app on Apps.com) offers a free version for freelancers and a paid version for business (with a 14-day free trial).

      Once you have the app, all that’s left is to enter your job codes (these can be anything from “grant writing” to “lawn mowing” ), then track and switch tasks with one click from any mobile device or on the desktop. Not only will you get a more accurate view of where your minutes and hours are going (and when your peak patterns are), but you’ll have more accurate billing hours for your clients.

      3. Prioritize It

      prioritize

        It might seem like a no-brainer, but one of the best ways you can make time work for you is to prioritize it. It’s easy to get bogged down by urgent, not-important tasks. Evaluating each task based on this quadrant formula from Steven Covey can help you keep a focus on the not-urgent, important tasks that so often get pushed off your plate and give you a sense of “always running, never getting anywhere” when it comes to the really important things.

        It can also be psychologically tempting to leave the big stuff until the end, telling yourself that if you can just get all those pesky “wildfires” out of the way, you’ll be able to focus on the important things. However, it’s more likely that the Quadrant III tasks will continue to pop up, while the Quadrant II tasks are left undone.

        According to psychologist Amy Morin in Psychology Today, we also procrastinate our most important to-do’s while taking the time to put out less important brushfires because, “When we categorize a deadline as being in the present, we’re likely to start working on the goal. When we decide something falls into the future category, we file it in our “someday” archives, making it easy for those goals to be neglected.”

        How to overcome the focus on urgent and non-important goals? Take a look at your non-urgent, important tasks and add a “now” component to them, so you get the ball rolling. Morin says, “Even if your goal is something that will take a long time to reach … you’re more likely to take action if you have time limits in the present. Create target dates to reach your objectives. Find something you can do this week to begin taking some type of action now.”

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        4. Focus It

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          While it’s important to look at the big picture so you know where you’re going and what your overall goals are, doing so constantly without honing in on the specifics that will get you there can leave you feeling unfocused and overwhelmed. Read: not maximizing your time. Choose just a few things per hour to accomplish, then keep your focus on them.

          The time window and number of tasks will depend on what you want to accomplish and how you break down your tasks. However, keep in mind that the key to making this tip effective is to choose bite-sized tasks (or break larger tasks into bite-sized tasks first). Instead of saying “I will contact everyone on my client list today about our new promotion,” decide you’ll contact three clients in the next half an hour, accomplish your task, and repeat.

          The buzz from setting out to accomplish–and then accomplishing these tasks is no small reward, which will keep you motivated to continue onward. As author David Nowell states in Psychology Today, “It’s a great feeling, when your head is full of 50 things you could be doing right now, to know [you’re] in exactly the right place and doing exactly the right thing right now.”

          For more tips on focus, check out this article about how successful people plan their time!

          5. Time It

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            What should you do with those bite-sized tasks you’ve set out to accomplish in a given amount of time? Make yourself accountable and stay on task by using a timer. Any stopwatch (or stopwatch app) will do, but if you’re looking for the real deal you’ll want to get yourself a little tomato-shaped timer. Why? Keep reading.

            Pomodoro means “tomato” in italian. And the Pomodoro time management principles are, as Pomodoro itself says, “at once deceptively simple to learn and life-changing to use.” It pretty much hinges on using a timer system to keep yourself on track with those segmented tasks you’ve made for yourself, with an immediate reminder that there is a NOW deadline associated with them (in the form of a timer).

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            It works by setting your tiny tomato timer to 25 minutes, then working on a given task without interruptions until the timer goes off. Then taking a 5-minute break and repeat the process. After every four pomodoros, take a longer break.

            6. Stop It

            stop

              The human brain can only survive for about 11 days without sleep, and yet, sleep tends to be one of those things we push to the backburner in effort to make more time in the day. We work later, wake up earlier, and tell ourselves “I’ll sleep when I’m dead.” But recent studies show that sacrificing sleep could ensure that day comes much sooner than you think. And even if your death isn’t on the line, the death of your productivity certainly is.

              According to Robert Oexman, Director of the Sleep to Live Institute, a sleep-deprived mind lacks focus and drive to stay on task. It’s simple: When your brain is tired and your mind is foggy, the less productive you become. Likewise, the Journal of Sleep Research claims that people tend to make smarter calls and wiser decisions after they’ve had a good night’s sleep. That’s because your brain uses your REM cycle to remove toxic proteins from its neurons–a process that can only be completed while you’re asleep. Cut that process short, or skip it entirely, and those proteins will wreak havoc on your ability to think.

              High performance coach, Cheryl Hunter, suggests changing the way you think about sleep by setting a self-imposed bedtime. This gives your mind something to aim towards and encourages you to go to bed at the same time each night–which enables you to fall asleep faster. Allowing yourself to succumb to a healthy amount of shut eye (around eight hours a night) not only increases your productivity, but all that clear thinking is guaranteed to free up some extra time.

              7. Enjoy It

              enjoy

                The less you enjoy something, the more time it takes to complete. Case in point: Think of the last time you took a bite of food you didn’t like. Chances are you probably spent a lot of time pushing that food around on your plate, and an even longer time chewing it. Now think of the last time you had to do something you didn’t enjoy. You probably procrastinated, and the task took way longer than it had to.

                However, if you can inject a little enjoyment into everything you do, the job will get done much faster.

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                Do this by turning your focus to increasing the quality of the task at hand. Whether you’re cleaning the bathroom, or working on a big project at work, focusing more on doing a great job (and less on scrubbing the toilet) turns the task into a form of art. You’ll feel motivated, productive, and much happier to do it.

                8. Refocus It

                refocus

                  The average person receives more than 85 emails per day–combine that with nearly 100 texts, Facebook notifications, and instant messages, and it’s no surprise that many people have a hard time focusing. And if you’re one of them, check out these helpful apps and websites that are guaranteed to eliminate distractions and allow you to focus on the task at hand.

                  • Self-Control: This OS X application allows you to block access to certain mail servers and websites for a predetermined amount of time. So if you’re feeling distracted by your Twitter feed, you can prevent yourself from viewing the twitter page for however long you need. But here’s the caveat: If you decide you want back in, you have to wait for the timer to run out. No amount of restarting your computer, or even deleting the app can lift the block. PC users can download Freedom, a similar app.
                  • Think: It can be hard to focus on one thing at a time when you’ve got more than a handful of windows cluttering your computer screen. Think allows you to focus on one application or page at a time by “hiding” everything else under a nearly opaque backdrop. Think is currently for Mac users only, but PC users can enjoy a similar environment through Isolator.
                  • StayFocused: While many apps and websites offer to block access for certain periods of time, StayFocused, a Google Chrome extension, increases productivity by simply limiting your access. Only want to spend 30 minutes checking email? StayFocused will kick you out when your time is up and you won’t have access to those time-sucking sites for the rest of the day.

                  9. Fuel It

                  fuel

                    You know what they say, “you are what you eat.” So if you want to be more productive, you gotta stock up on snacks that increase productivity! Some foods are more obvious than others (we all know that bananas can give you that extra boost you need each morning, and green tea helps you focus), but there are a few superfoods you might not recognize.

                    • Eggplants help improve communication between brain cells and messenger molecules–which keeps your brain sharp! But you’ll only reap maximum benefits if you also eat the skin.
                    • Dark chocolate contains antioxidants that improve your focus and concentration, and milk chocolate is proven to boost your memory.
                    • Sunflower seeds are rich in B vitamins and can increase your mental processing power. They’re also shown to increase your mood–but that’s a happy side-effect.
                    • Carrots don’t really help you see in the dark, but they are a great way to fuel your brain at a steady pace all day long–allowing you to focus on important tasks at hand!

                    10. Maximize It

                    max

                      A recent study from MIT determined that the average American spends nearly two full years of their life standing in line. From standing in line at the grocery store to standing in line for your favorite ride at an amusement park–that’s a lot of wasted time. Yet another study conducted by Vitals.com found that patients can expect to spend 21 minutes in the waiting room each time they visit their doctor or dentist. And while it can oftentimes feel like an eternity, that time adds up to wasted hours each year.

                      Maximize that time by catching up on your email, brainstorming your next big project, or jotting down a few notes that will enable you to get a head start later. Making the most of every spare second can free up veritable hours of your day.

                      Featured photo credit: pexels via pexels.com

                      More by this author

                      Daniel Matthews, CPRP

                      A Certified Psychosocial Rehabilitation Practitioner with an extensive background working with clients on community-based rehabilitation.

                      How to Do Meditation at Home to Calm Your Anxious Mind How to Get Through Tough Times When You Are in Despair How to Change a Negative Attitude That Is Slowly Destroying Your Life 15 Killer Tips on How to Set Professional Goals (Examples Included) 10 Essential Steps to Success to Actually Reach Your Dreams

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                      Published on November 20, 2018

                      The Best Ways to Save Money Even Impulsive Spenders Can Get Behind

                      The Best Ways to Save Money Even Impulsive Spenders Can Get Behind

                      The truth is, there are many “money saving guides” online, but most don’t cover the root issue for not saving.

                      Once I’d discovered a few key factors that allowed me to save 10k in one year, I realized why most articles couldn’t help me. The problem is that even with the right strategies you can still fail to save money. You need to have the right systems in place and the right mindset.

                      In this guide, I’ll cover the best ways to save money — practical yet powerful steps you can take to start saving more. It won’t be easy but with hard work, I’m confident you’ll be able to save more money–even if you’re an impulsive spender.

                      Why Your Past Prevents You from Saving Money

                      Are you constantly thinking about your financial mistakes?

                      If so, these thoughts are holding you back from saving.

                      I get it, you wish you could go back in time to avoid your financial downfalls. But dwelling over your past will only rob you from your future. Instead, reflect on your mistakes and ask yourself what lessons you can learn from them.

                      It wasn’t easy for me to accept that I had accumulated thousands of dollars in credit card debt. Once I did, I started heading in the right direction. Embrace your past failures and use them as an opportunity to set new financial goals.

                      For example, after accepting that you’re thousands of dollars in debt create a plan to be debt free in a year or two. This way when you’ll be at peace even when you get negative thoughts about your finances. Now you can focus more time on saving and less on your past financial mistakes.

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                      How to Effortlessly Track Your Spending

                      Stop manually tracking your spending.

                      Leverage powerful analytic tools such as Personal Capital and these money management apps to do the work for you. This tool has worked for me and has kept me motivated to why I’m saving in the first place. Once you login to your Personal Capital dashboard, you’re able to view your net worth.

                      When I’d first signed up with Personal Capital, I had a negative net worth, but this motivated me to save more. With this tool, you can also view your spending patterns, expenses, and how much money you’re saving.

                      Use your net worth as your north star to saving more. Whenever you experience financial setbacks, view how far you’ve come along. Saving money is only half the battle, being consistent is the other half.

                      The Truth on Why You Keep Failing

                      Saving money isn’t sexy. If it was, wouldn’t everyone be doing it?

                      Some people are natural savers, but most are impulsive spenders. Instead of denying that you’re an impulsive spender, embrace it.

                      Don’t try to save 60 to 70% of your income if this means you’ll live a miserable life. Saving money isn’t a race but a marathon. You’re saving for retirement and for large purchases.

                      If you’re currently having a hard time saving, start spending more money on nice things. This may sound counterintuitive but hear me out. Wouldn’t it be better to save $200 each month for 12 months instead of $500 for 3 months?

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                      Most people run into trouble because they create budgets that set them up for failure. This system won’t work for those who are frugal, but chances are they don’t need help saving. This system is for those who can’t save money and need to be rewarded for their hard work.

                      Only because you’re buying nice things doesn’t mean that you’ll save less. Here are some rules you should have in place:

                      1. Save more than 50% of your available money (after expenses)
                      2. Only buy nice things after saving
                      3. Automate your savings with automatic bank transfers

                      These are the same rules that helped me save thousands each year while buying the latest iPhone. Focus only on items that are important to you. Remember, you can afford anything but not everything.

                      How to Foolproof Yourself out of Debt

                      Personal finance is a game. On one end, you’re earning money; and on the to other, you’re saving. But what ends up counting in the end isn’t how much you earn but how much you save. Research shows that about 60% of Americans spend more than they save.[1]

                      So how can you separate yourself from the 60%?

                      By not accumulating more debt. This way you’ll have more money to save and avoid having more financial obligations. A great way to stop accumulating debt is using cash to pay for all your transactions.

                      This will be challenging, depending on how reliant you are with your credit card, but it’s worth the effort. Not only will you stop accruing debt, but you’ll also be more conscious with what you buy.

                      For example, you’ll think twice about purchasing a new $200 headphone despite having the cash to buy them. According to a poll conducted by The CreditCards.com, 5 out of 6 Americans are impulsive spenders.[2]

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                      Telling yourself that you’ll have the discipline to not buy things won’t cut it. This is equal to having junk food in your fridge while trying to eat healthy–it’s only a matter of time before you slip. By using cash to make your purchases, you’ll spend less and save more.

                      A Proven Formula to Skyrocket Your Savings

                      Having proven systems in place to help you save more is important, but they’re not the best way to save money.

                      You can search for dozens of ways to save money, but there’ll always be a limit. Instead of spending the majority of your effort saving, look for ways to increase your income. The truth is that once you have the right systems in place, saving is easy.

                      What’s challenging is earning more money. There are many routes you can take to achieve this. For example, you can work long and hard at your current job to earn a raise. But there’s one problem–you’re depending on someone else to give you a raise.

                      Your company will have to have the budget, and you’ll have to know how to toot your own horn to get this raise. This isn’t to say that earning a raise is impossible, but things are better when you’re in control right? That’s why building a side-hustle is the best way to increase your income.

                      Think of your side-hustle as a part-time job doing something you enjoy. You can sell items on eBay for a profit, or design websites for small businesses. Building a side-hustle will be on the hardest things you’ll do, be too stubborn to quit.

                      During the early stages, you won’t be making money and that’s okay. Since you already have a source of income, you won’t be dependent on your side-hustle to pay for your expenses. Depending on how much time you invest in your side-hustle, it can one day replace your current income.

                      Whatever route you take, focus more on earning and save as much as possible. You have more control than you give yourself credit for.

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                      Transform Yourself into a Saving Money Machine

                      Saving money isn’t complicated but it’s one of the hardest things you’ll do.

                      By learning from your mistakes and rewarding yourself after saving you’ll save more. What would you do with an extra $200 or $500 each month? To some, this is life-changing money that can improve the quality of their lives.

                      The truth is saving money is an art. Save too much and you’ll quit, but save too little and you’ll pay for the consequences in the future. Saving money takes effort and having the right systems in place.

                      Imagine if you’d started saving an extra $100 this next month? Or, saved $20K in one year? Although it’s hard to imagine, this can be your reality if you follow the principles covered in this guide.

                      Take a moment to brainstorm which goals you’d be able to reach if you had extra money each month. Use these goals as motivation to help you stay on track on your journey to saving more. If I was able to save thousands of dollars with little guidance, imagine what you’ll be able to do.

                      What are you waiting for? Go and start saving money, the sky is your limit.

                      Featured photo credit: rawpixel via unsplash.com

                      Reference

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