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9 Ways To Focus and Be Super Productive At Work

9 Ways To Focus and Be Super Productive At Work

In this modern age, our working environment requires much more creativity and patience. However, it is also much easier to get distracted with the internet and our phones which moves us further away from being productive while working. Here are 9 ways to focus and be super productive while working:

1. Remove Distractions

This includes distracting websites and co-workers.

Research has shown that after an external distraction such as a co-worker trying to start a conversation or checking email notifications, it takes nearly 25 minutes to re-engage with whatever you were doing. This is important because it’s remarkably easy to get distracted while working. If we keep giving into distractions, then it increases the amount of time we have to spend to complete tasks and reduces the amount of enjoyment we get from it.

Removing distractions makes it easier to focus on difficult tasks.

How can you do this?

  • Turn off email notifications.
  • Ask co-workers (kindly) not to distract you while working.
  • Remove digital clutter (unneeded open tabs, half finished documents on your desktop).

2. Focus on one task

We can’t multi-task too well. (Which is supported by study after study after study).

We’re better off focusing on one task at a time, especially if our work is cognitively demanding. We’ll get more done during our allocated time, enjoy it more because we’re more engaged and spend less time feeling frantic. When we try focusing on more than one thing, we tend to do both of them poorly. It leads to more mistakes and as a result, we need to correct ourselves more often.

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How can you do this?

  • Remove distractions.
  • Prioritize tasks and work on the most important at the time.
  • Move smaller tasks to later in the day.
  • Practice being more mindful while completing the activities.

3. Focus in Short Bursts

Focusing hard can be difficult. that’s why we do it in short bursts.

Welcome to the “pomodoro technique”. It’s rather simple. We focus on a task for a short time without distractions and take a break. Then repeat until the task is completed. It understands that focusing on difficult tasks is both efficient but tiring.

  1. Work for 25 minutes.
  2. Take a break for 5.
  3. Repeat 4 times.
  4. After 2 hours, take a longer break.
  5. Start again.

By doing this, we’ll have more energy to focus on the tasks we have instead of becoming extremely tired and falling into the trap of pseudo-work. That is, working for long hours without accomplishing much of value. You’ll feel busy and tired while having done much less than you could have.

How can you do this?

  • Set a timer for 25 minutes.
  • Remove distractions.
  • Take frequent breaks.

4. Check email less

Email is very good at distracting us with things that might be important but often aren’t. It’s extremely tempting to keep our email open because we think we have to be connected to other people all the time.

We don’t need to check our email so often. If something is so urgent that it needs your immediate attention, communicating by email is a bad choice. They’ll call you instead.

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How can you do this?

  • Disable email notifications.
  • Assign email checking time. Either in the morning, just before lunch or in the middle of the afternoon. The rest of your time is for working.
  • Keep emails to five sentences or less. You’ll spend less time with emails and free up time for more important tasks.

5. Find the most important activities

This is often known as the 80/20 rule in many productivity circles. It simply says that 80% of your results come from 20% of your actions. For example, 20% of paying customers might give 80% of your revenue.

If we do this, we find the tasks we want to focus our time rather than doing tasks that require a lot of work with a low payout.

How can you do this?

  • Make a list of all the things you need to do.
  • Ask, if you could only do one activity here, what would it be?
  • After you’ve compiled a short list of activities, aim to focus most of your energy there.

6. Make a procrastination list

With this in mind, it’s helpful to make a list of less important tasks you can still complete while you put off the most important task. This way, time spent procrastinating does not always mean browsing the internet mindlessly – time can still be used somewhat productively.

How can you do this?

  • Make a list of tasks.
  • Prioritize them on a scale of one to five (one being the most important).
  • When you find yourself procrastinating, start doing the second most important task on your list.

7. Go outside and walk around

More often than not, while working, we’re sitting down in a room with a lot of artificial light. It’s remarkably helpful to spend some time outside during breaks.

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Firstly, changing your environment and getting some fresh air is a great way to reduce stress. If we find a problem difficult, going for a short walk gives us a good chance at returning to the problem with a relaxed mindset and new ways to approach a problem.

Secondly, a lot of research is coming out about the hazards of sitting down too much. In a study of nearly a million people, it was found that it increases our chances of diabetes and cardiovascular problems.

Thirdly, most of us should simply exercise more. A short walk during a lunch break can be a useful starting point to increasing our energy levels through the day.

How can you do this?

  • During short breaks and lunchtimes, move away from the desk and go outside.
  • Have lunch outside.
  • Change location completely and work in a public garden.

8. Be Kind to Yourself

We are our harshest critics. Russ Harris, author of The Happiness Trap, claims that 80% of our thoughts are negative in some way.

You’ve probably noticed yourself being extremely critical over small things. Forgetting to reply to an email or complete a task, doing poorly in an exam, or even smaller things like saying “you too” when a server says “enjoy your food”.

They occupy our mind and make us less likely to try again because they’re very easy to believe. If we’re kinder to ourselves, we’ll spend less time criticizing ourselves over simple mistakes.

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Why bother being more productive if we hate ourselves in the process?

How can you do this?

  • Label needlessly negative thoughts as unhelpful (they rarely inspire you to try harder or try something new).
  • Remember that they’re simply reactions to a task in front of you. Not facts.
  • Talk to yourself as if you were a friend.

9. Practice Meditation

Mindfulness meditation is the act of focusing all of your attention onto your breathing and your nearby surroundings.

It helps you engage with tasks quicker and with greater consistency. While meditating, you’ll practise noticing a distraction and calmly returning your attention back to your breath. When we experience external distractions (co-worker popping in to say hi) and internal distractions (I feel like browsing the internet again), we’ll slowly learn to let them pass and return to our work in hand.

If the fact you’ll concentrate isn’t enough, meditation is extremely calming. Our overall stress will reduce, we’ll become more immersed in the present moment and enjoy our journey to being more productive and creating more.

How can you do this?

  • Sit (or lie down) in a comfortable but alert position.
  • Set a timer for 2 minutes.
  • Focus on your breathing.

At first it’ll be difficult. Thoughts will fly into your head and it’ll be difficult to just focus on your breathing. With practice, you get better at returning your attention to your breathing.

Productivity is much more enjoyable when we experience greater focus, fewer distractions and more engagement with our tasks.

Featured photo credit: Viktor Hanacek via picjumbo.com

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Last Updated on January 24, 2020

10 Good Habits To Have in Life To Be More Successful

10 Good Habits To Have in Life To Be More Successful

Habits are behaviors and patterns that you showcase by default. They enable you to carry out crucial activities like taking a shower, brushing your teeth, getting prepared for work.

Interestingly, you follow this routine every day without considering them. Your unconscious habits create room for your brain to perform more advanced activities like problem-solving and choosing what book to read.

Everyone has habits, and several of those habits are activated every day. I would classify them into three groups:

  • The first category includes the habits that you hardly notice as they have become a major part of your life- such as brushing teeth or wearing clothes.
  • The second category comprises good habits to have to be more successful-like eating healthily, exercising your body and reading books.
  • The last group consists of those habits that are harmful-like procrastinating, smoking or overeating.

Habits are fundamental to becoming successful in life — or probably ending up a failure. Yet, as significant as habits are, some lack the knowledge of their capabilities.

Habits are default activities that you engage in without giving an afterthought. They are automatic behavioral or mental activities. They help you carry out some actions without exerting too much energy. They simplify your life.

Several people aspire to break bad habits. For instance, some people diet to stop overeating. They exercise to reduce obesity. Habits can hinder or impact your performance and productivity.

That’s why I would share 10 good habits to have to be more successful in life.

1. Begin Your Day with Meditation

I recommend mindful meditation early in the morning. This practice helps you to be in the present moment. Consequently, it enables you to be mindful of challenging situations during the day.

Different stressors may trigger as you go through the day; meditation helps you to remain calm before taking on the challenges.

Personally, it helps me to devise strategies and think about ideas. Meditation is a good habit to have if you want to be connected to what’s significant in your life.

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2. Be Grateful for What You Have

Sometimes, you waste time thinking of what’s not enough. You become immersed in those daunting challenges. However, challenges justify the presence of hope. When you have life, you have expectations. You will be free from challenges when you are six feet under. The only strategy you have to stop focusing on your problems is to focus on what you have.

Gratitude is a time-tested pathway to success, health, and happiness. It redirects your focus to what you have from what you lack. Here’s what James Clear does every day,[1]

“I say one thing I’m grateful for each day when I sit down to eat dinner.”

3. Smile

Can you pause and smile before you continue reading this?

Now here is what just happened based on research conducted by the Association for Psychological Science; you set a pace for living a happier life when you smile. A genuine smile or what’s called a Duchenne smile is a good habit to have if you want to find spiritual, emotional and mental peace of mind.[2]

Smiling induces the release of molecules that function towards fighting stress. The physiological state of your body determines the state of your mind. When you slouch or frown, your mind takes cues relating to unhappiness and depression. But, once you adjust yourself by putting up a smile, you begin to feel a new level of excitement and vibrancy.

Can you smile again?

4. Start Your Day with a Healthy Breakfast

Starting your day with a healthy breakfast is a good habit to have and forms a crucial part of your life. Nevertheless, about 31 million Americans skip their breakfast each day.[3]

If you are fed up hearing that breakfast is a crucial component of your day, you are only fighting the truth. If you want to become more successful, you need to ‘break your fast’ with healthy foods every morning.

This habit is not difficult to form if you usually rush out the door every single morning. You can wake up earlier to fix yourself a meal so you don’t break down during the day.

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Get inspired by these 20 Healthy Breakfast Choices That Will Save You Time.

5. Exercise Daily

One of the good habits to have is to exercise your body and muscles every day. You don’t have to run a marathon or lift a weight. You only need to engage in less strenuous activities that oxygenate your blood and inject endorphins in your body.

Jack Dorsey, the CEO of Twitter, classified exercise as a good habit to maximize his already jam-packed schedule.[4] He said,

‘I wake up by 5, meditate for 30 minutes, seven-minute workout times three, make coffee, and check-in.’

He said on Product Hunt that he follows this routine every day as it gives him a steady-state that empowers him to be more productive.

6. Manage Your Time as You Manage Your Finance

Another good habit is the act of managing your time effectively. This goes a long way to impact your achievement.

Time management is what separates the successful from the rest of the world as we all possess the same amount of time. How you leverage time determines your potential to succeed in life.

So how do you manage your time effectively?

Here’s Jack Dorsey’s recommendation in one of the Techonomy events;

“I accomplish effective time management by theming my days and practicing self-discipline. These themes help me handle distractions and interactions. If a request or task does not align with the theme for that day, I don’t do it. This sets a cadence for everyone in the company to deliver and evaluate their progress”.

And this is Dorsey’s weekly theme:[5]

  • Monday – Management
  • Tuesdays – Product
  • Wednesday – Marketing and growth
  • Thursdays – Developers and partnerships
  • Fridays – Culture and recruiting
  • Saturdays – Taking off
  • Sundays – Reflection, feedback, strategy, and preparing for Monday

No wonder he was able to run two companies when others were struggling with one job.

7. Set Daily Goals with Intentions

Everyone has goals. It may relate to business or personal life. The truth is, we’re all tending towards a particular direction or another. Nevertheless, while long-term goals can offer you direction, it’s your daily goals that you establish that help you develop short-term goals that are essential for your success.

Long-term goals may not give you the motivation you need to keep on. But when you implement your short-term milestones daily, you become fired up, and you can overcome the challenges that come with taking on bigger tasks.

Here’s the main truth:Successful people don’t set goals without establishing their intentions. According to Jennifer Cohen of Forbes,[6]

“What helps you to achieve your desired expectation is ensuring intentions accompany your daily goals.”

Be intentional about your daily goals!

8. Seek Inspiration

It is usually difficult to be inspired for a considerable length of time. Sometimes, you become discouraged and feel like giving up on your goals when things are not working out as intended.

A practical approach to stay on top of the situation is to inspire yourself each day. When you wake up in the morning after meditation, watch some motivational videos, and let the story of great leaders inspire you.

Establish what Anthony Robbins called the ‘hour of power.’ Determine how many minutes you spend but make it count. Inspiration is the fuel for achievement because when you can conceive it in your mind, you can accomplish it.

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Michal Solowow, an investor and the founder of Mitex, a construction company puts it this way,[7]

“The problems I encounter in everyday life motivates me to find solutions. This is a self-propelling mechanism. becoming a billionaire was never a motivating factor.”

9. Save Steadily, Invest with All Prudence

I can exhaust the good habits to have without talking about saving and investing. Most times, you overlook the significance of saving for the future when you are living in your present moment. According to CNBC, a $1000 emergency will propel several Americans into debt.[8]

However, it is not enough to save, and you must invest your fund and be wise with it. If you pay attention to this now, you will set yourself for a life of success in the future. Ensure you save at least six months in your emergency account so you can be prepared for any future emergency.

10. Budget and Track Your Spendings

Benjamin Franklin warned of taking the precaution of little expenses. He said,

“A small leak sinks a great ship.”

It is easy to discard little expenses, but the truth is they always add up. This happens when you fail to budget.

Budgeting is a good habit to have, which can impact your financial life significantly. The money you spend on extravagant lifestyles can be saved and invested in your future.

The Bottom Line

Endeavor to cultivate these good habits to have to become more successful as you journey through life. The quicker you cultivate them, the faster you achieve your goals.

More About Habits

Featured photo credit: Andrijana Bozic via unsplash.com

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