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9 Ways To Focus and Be Super Productive At Work

9 Ways To Focus and Be Super Productive At Work

In this modern age, our working environment requires much more creativity and patience. However, it is also much easier to get distracted with the internet and our phones which moves us further away from being productive while working. Here are 9 ways to focus and be super productive while working:

1. Remove Distractions

This includes distracting websites and co-workers.

Research has shown that after an external distraction such as a co-worker trying to start a conversation or checking email notifications, it takes nearly 25 minutes to re-engage with whatever you were doing. This is important because it’s remarkably easy to get distracted while working. If we keep giving into distractions, then it increases the amount of time we have to spend to complete tasks and reduces the amount of enjoyment we get from it.

Removing distractions makes it easier to focus on difficult tasks.

How can you do this?

  • Turn off email notifications.
  • Ask co-workers (kindly) not to distract you while working.
  • Remove digital clutter (unneeded open tabs, half finished documents on your desktop).

2. Focus on one task

We can’t multi-task too well. (Which is supported by study after study after study).

We’re better off focusing on one task at a time, especially if our work is cognitively demanding. We’ll get more done during our allocated time, enjoy it more because we’re more engaged and spend less time feeling frantic. When we try focusing on more than one thing, we tend to do both of them poorly. It leads to more mistakes and as a result, we need to correct ourselves more often.

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How can you do this?

  • Remove distractions.
  • Prioritize tasks and work on the most important at the time.
  • Move smaller tasks to later in the day.
  • Practice being more mindful while completing the activities.

3. Focus in Short Bursts

Focusing hard can be difficult. that’s why we do it in short bursts.

Welcome to the “pomodoro technique”. It’s rather simple. We focus on a task for a short time without distractions and take a break. Then repeat until the task is completed. It understands that focusing on difficult tasks is both efficient but tiring.

  1. Work for 25 minutes.
  2. Take a break for 5.
  3. Repeat 4 times.
  4. After 2 hours, take a longer break.
  5. Start again.

By doing this, we’ll have more energy to focus on the tasks we have instead of becoming extremely tired and falling into the trap of pseudo-work. That is, working for long hours without accomplishing much of value. You’ll feel busy and tired while having done much less than you could have.

How can you do this?

  • Set a timer for 25 minutes.
  • Remove distractions.
  • Take frequent breaks.

4. Check email less

Email is very good at distracting us with things that might be important but often aren’t. It’s extremely tempting to keep our email open because we think we have to be connected to other people all the time.

We don’t need to check our email so often. If something is so urgent that it needs your immediate attention, communicating by email is a bad choice. They’ll call you instead.

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How can you do this?

  • Disable email notifications.
  • Assign email checking time. Either in the morning, just before lunch or in the middle of the afternoon. The rest of your time is for working.
  • Keep emails to five sentences or less. You’ll spend less time with emails and free up time for more important tasks.

5. Find the most important activities

This is often known as the 80/20 rule in many productivity circles. It simply says that 80% of your results come from 20% of your actions. For example, 20% of paying customers might give 80% of your revenue.

If we do this, we find the tasks we want to focus our time rather than doing tasks that require a lot of work with a low payout.

How can you do this?

  • Make a list of all the things you need to do.
  • Ask, if you could only do one activity here, what would it be?
  • After you’ve compiled a short list of activities, aim to focus most of your energy there.

6. Make a procrastination list

With this in mind, it’s helpful to make a list of less important tasks you can still complete while you put off the most important task. This way, time spent procrastinating does not always mean browsing the internet mindlessly – time can still be used somewhat productively.

How can you do this?

  • Make a list of tasks.
  • Prioritize them on a scale of one to five (one being the most important).
  • When you find yourself procrastinating, start doing the second most important task on your list.

7. Go outside and walk around

More often than not, while working, we’re sitting down in a room with a lot of artificial light. It’s remarkably helpful to spend some time outside during breaks.

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Firstly, changing your environment and getting some fresh air is a great way to reduce stress. If we find a problem difficult, going for a short walk gives us a good chance at returning to the problem with a relaxed mindset and new ways to approach a problem.

Secondly, a lot of research is coming out about the hazards of sitting down too much. In a study of nearly a million people, it was found that it increases our chances of diabetes and cardiovascular problems.

Thirdly, most of us should simply exercise more. A short walk during a lunch break can be a useful starting point to increasing our energy levels through the day.

How can you do this?

  • During short breaks and lunchtimes, move away from the desk and go outside.
  • Have lunch outside.
  • Change location completely and work in a public garden.

8. Be Kind to Yourself

We are our harshest critics. Russ Harris, author of The Happiness Trap, claims that 80% of our thoughts are negative in some way.

You’ve probably noticed yourself being extremely critical over small things. Forgetting to reply to an email or complete a task, doing poorly in an exam, or even smaller things like saying “you too” when a server says “enjoy your food”.

They occupy our mind and make us less likely to try again because they’re very easy to believe. If we’re kinder to ourselves, we’ll spend less time criticizing ourselves over simple mistakes.

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Why bother being more productive if we hate ourselves in the process?

How can you do this?

  • Label needlessly negative thoughts as unhelpful (they rarely inspire you to try harder or try something new).
  • Remember that they’re simply reactions to a task in front of you. Not facts.
  • Talk to yourself as if you were a friend.

9. Practice Meditation

Mindfulness meditation is the act of focusing all of your attention onto your breathing and your nearby surroundings.

It helps you engage with tasks quicker and with greater consistency. While meditating, you’ll practise noticing a distraction and calmly returning your attention back to your breath. When we experience external distractions (co-worker popping in to say hi) and internal distractions (I feel like browsing the internet again), we’ll slowly learn to let them pass and return to our work in hand.

If the fact you’ll concentrate isn’t enough, meditation is extremely calming. Our overall stress will reduce, we’ll become more immersed in the present moment and enjoy our journey to being more productive and creating more.

How can you do this?

  • Sit (or lie down) in a comfortable but alert position.
  • Set a timer for 2 minutes.
  • Focus on your breathing.

At first it’ll be difficult. Thoughts will fly into your head and it’ll be difficult to just focus on your breathing. With practice, you get better at returning your attention to your breathing.

Productivity is much more enjoyable when we experience greater focus, fewer distractions and more engagement with our tasks.

Featured photo credit: Viktor Hanacek via picjumbo.com

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Last Updated on December 13, 2018

There Is More to Life Than  ____________

There Is More to Life Than  ____________

I decided to leave the title of this article open ended, because I’d like you to fill in what words best fit that blank. We’re all unique individuals from different walks of life, and in different stages of life; so, that sentence will have a different meaning for each of us.

If you’re a busy working professional, why are you working in the job that you have now?

Is it because it’s something you’re passionate about and brings you a lot of satisfaction? Or, is it because you studied that in college and just found a job that hired you for those skills? Perhaps it’s because of the money that you’re earning, or know you can earn down the line?

What if you’re about to retire? You’ve got, say, 2 to 3 more years before you hit your ‘deadline’ for retiring. Have you done all that you’ve wanted to do in the past 30-40 years? Any unfulfilled goals or dreams? Are you happy with the outcome of your life to date, all the decisions and/or risks that you’ve made thus far?

I’m sure many of us started working after college in hopes of earning a good living–to be financially stable and able to afford the ability to experience and do things that we love. We start establishing a career, and with time, tick off boxes on our bucket or ambition list. As you look back on the last couple of years, just how much of your time has been spent doing things that you enjoy and love–the things that give you a great sense of fulfillment and meaning?

Have you become a slave to the economy, a slave to your work, or a slave to your kids? Or have you found a balance between work and pleasure?

When is Enough Ever Enough?

Sadly, many of us live to work.

Realists would argue that if you truly want to work to live, you still need the finances to back that up. No money no talk. That is how the world runs today. So if you don’t earn or make enough dough, it’s hard to truly enjoy life; it’s hard to be happy without money.

So, in this quest to provide just that, many of us end up spending our whole lives pursuing wealth and a life of status and material wants. But, is it ever enough? Is there such a thing as having too much money? And, at what expense?

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Many wealthy entrepreneurs, millionaires and even billionaires have come to agree that money doesn’t bring you all the happiness in the world. It’s good to have, but it doesn’t truly satisfy all desires. There comes a point where you would have ‘had it all’ and still feel a sense of emptiness: an empty void that needs to be filled, not with money or material possessions.

So the question is then, what more is there to life if not for financial stability, status or material possessions?

How do we make work a part of life instead of having it consume our life entirely? Perhaps we need to go back to look at the word life itself.

What is Your Purpose in Life?

What is the nature of life? What does life mean to you? Is there a purpose?

If we seek jobs, all we will find are jobs. But if we have a sense of purpose in how we are productive; if we seek a calling, then we will find more than a job. We will find our contribution to humanity and we will find more to life. Would you agree?

Research has shown that having purpose and meaning in life increases overall well-being and life satisfaction, improves mental and physical health, enhances resiliency, enhances self-esteem, and decreases the chances of depression. So it should be noted that to be happy in life isn’t always enough, because happiness is a surge of emotions that does not last. Instead, it’s more important to find and have meaning in life.

Meaning is not only about transcending the self, but also about transcending the present moment. While happiness is an emotion felt in the here and now, it ultimately fades away, just as all emotions do; positive affect and feelings of pleasure are fleeting. The amount of time people report feeling good or bad correlates with happiness, but not at all with meaning.

Have You Been Going on a Wild Goose Chase?

Ironically, the single-minded pursuit of happiness is leaving people less happy. “It is the very pursuit of happiness, that thwarts happiness”, according to Viktor Frankl, a famous Austrian Neurologist and Holocaust survivor. Going back to the common example of pursuing riches in order to be happy is exactly what makes many so unhappy.

So again, look at the statement “There is more to life than ______.”

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Have you answered it meaningfully? If you’ve read on this far, and are now wondering how to take that first step to figuring out what your true purpose is in life, fret not; I’m here to help you reframe your mind and actions, so that you can embark on a journey of finding true meaning to your life.

Everything that you can do and accomplish in life are bounded by 7 Cornerstone Skills. These are the true essentials needed to achieve excellence. They’ll put you on a path that gives great meaning and satisfaction in life. And, the best thing of all? They already exist in each of us. We just don’t always make the most of it, or sometimes we aren’t even aware of the power that each of these skills have to help us in life.

On it’s own, each skill is unique and can help you through different stages of life, or problems. But as a whole set, these 7 Cornerstone Skills will give you full transformation over any situation. No matter what phase of life you’re in, what you’re striving to achieve, or what feel you’re lacking, your pursuit of meaning in life will be much faster when you’re able to make use of not one, not two, but all 7 Cornerstone Skills.

The 7 Cornerstone Skills

So let me give you a glimpse into what these 7 Cornerstone skills are.

Creativity

Creativity empowers you to find unique solutions to problems, and see things in ways that you least expect.

It goes beyond the artistic impressions and aesthetics, and is a crucial building block of change.

Learning

Without Learning, you will not be able to advance and progress in life. Yet, there are many of us who always fall behind not because they don’t have the intellectual ability, but because they don’t know how to learn effectively.

Memory

And then we have Memory, one of the most vital components, because without that you have nothing to fall back on, nothing to gain from all the learning or experiences that you’re exposed to on this earth.

And with an ever increasing amount of information available, how can you store up as much knowledge as you can without overloading?

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Focus

And with any and everything that you do, a certain amount of Focus is always given.

Whether it’s the career ladder that you’ve been climbing, or the responsibility of being a parent, Focus is a flow that allows you to push towards the progress that you’re striving for.

Without focus, we find ourselves lost, demotivated and stuck in a rut.

Motivation

Many of us aren’t happy in life or with our jobs and responsibilities because we lack Motivation, and an overarching purpose as I already mentioned earlier. Motivation helps drive you forward, and gives you the focus achieve your purpose.

Habits

If you realize, every new day that comes is filled with routines. Whether it’s getting ready for work in the morning, putting your kids to bed in the evening, or setting aside time during the weekends for family time and activities, it all happens as a result of habits that you’ve built over time.

Therefore Habits dictate a big part of your life. Pursuing happiness, money or meaning all have a dependency on your habits. If you find yourself being controlled by bad or negative habits, it’s more likely to hinder you from being productive and reaching those goals.

Time

This also ends up leading to bad use of Time, or poor time management.

You might feel like you haven’t built a stable career yet because you lack proper time management. You find yourself spending a lot of time being busy, yet producing little outcomes.

Or certain habits might be consuming time that you can be using for other more productive tasks.

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Perhaps you’re on your way to retirement, and feel like it’s too late to find new meaning to your life. There’s not much time left to embark on a new journey again.

Are You Ready to Live Your Best Life?

The simple fact is, that if you can sharpen these 7 Cornerstone skills, you will realize that finding meaning in life, or reaching the goals and ambitions that you’ve set out for yourself, no matter what stage of life you’re in, is very attainable.

There is no magical method to having life figured out. The skills have always been there since day 1, you just need to know how to use it to the best of your advantage.

And I’m here to show you just how you can do that. Lifehack is all about equipping you with the best and most effective ways to increase your productivity, motivation and focus to achieve true Purpose in life, in as little time as possible.

Embark on a transformational journey with us as we show you how to learn and improve your 7 Cornerstone Skills so that you’ll come out a new person, ready to either pursue your existing goals at a much quicker rate, or to find new goals to pursue without being limited by time, age or responsibilities.

If you’ve been wanting a change, or been stuck in a rut for a while now, here is your chance to get started on pushing towards progress again.

Anyone can transform, anyone can change. Are you ready to live your best life? Click here to start your journey!

 

Featured photo credit: Caroline Hernandez via unsplash.com

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