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Interns, Listen Up! Top 5 Things You Shouldn’t Be Doing

Interns, Listen Up! Top 5 Things You Shouldn’t Be Doing

Ah, internships! The gateway to employment. The key to getting noticed in a bleak economy. The rite of passage that gives you access to influencers, awesome connections, and memorable opportunities.

But why are so many interns doing things they shouldn’t? According to a study by Harris Interactive, there’s a huge gap between students’ perceptions of their abilities and managers’ perceptions of those same skills. Only about half of college grads who have taken the time to complete internships say they feel prepared for the workplace, and the number of bosses who think they’re prepared is lower than 40 percent.

A common problem with internships is that many are laced with busy work—like running errands or performing administrative tasks—and these tasks don’t help you build relevant skills. Although some administrative duties can be expected in an internship, you deserve an immersive and educational experience overall. To truly get the most out of your commitment and ensure you’re not dampening your internship experience, it’s worth doing your research on the employer and the tasks provided.

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What are some things you shouldn’t be doing as an intern?

1. Going without a paycheck.

Chances are, you or someone you know has had an unpaid internship. While it has become common practice, unpaid internships are not only bad for your wallet—especially if you’re still in school or have heavy student loans—they also don’t provide you with the proper legal protection. Unpaid interns are not seen as employees in the eyes of the law, and therefore do not have the same workplace rights as actual employees. This can open the door to discrimination, unfair wages, and no possibility of legal recourse in either event.

How to get around it: As a rule of thumb, you should be getting offered at least the federal minimum wage for your internship. This ensures you’re given legal protection against workplace discrimination, as well as ample credit for your work. Apply only to internships that promise pay, a stipend, or perks (like free meals, telecommuting options, or an onsite gym) that make the experience doable. Your wallet will thank you.

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2. Being discriminated against.

Being harassed based on gender, age, sexual orientation, race or any other part of your identity will not contribute positively to your internship experience—and could have serious psychological effects. You should never be given or excluded from assignments based purely on your identity, and you should never be targeted with rude or discriminatory comments from superiors. While laws like the Fair Labor Standards Act exist, guidelines for internships are foggy. Because unpaid interns aren’t legally recognized as employees, you may have no way to fight this behavior. In any employment situation, it’s important to ensure you’re working with an institution that shares your values and favors equality.

How to get around it: Always research an organization before applying. Talk to previous interns or employees, and check out the company’s mission statement and goals. If you are given assignments that you’re uncomfortable performing, talk to your manager about alternative ways to complete the task. If they don’t listen or aren’t concerned with your objections, it may be time to find alternative opportunities.

3. Working solo.

The point of an internship is to gain ample understanding and knowledge from experienced professionals. In fact, 47.3 percent of interns say they’re most interested in access to executives and mentorship during an internship. If you’re stuck in a back cubicle and aren’t getting mentored or being provided feedback on your work, you’re not getting the educational experience you deserve. Further, your employer is clearly showing they don’t value your growth as a professional. What’s the benefit in that?

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How to get around it: If you’ve been promised mentorship opportunities, suggest a schedule that you and your supervisor can abide to. If you haven’t been promised these opportunities, communicate the value you find in mentorship. Ask how you can improve as an intern and suggest scheduling a regular meeting with your manager to receive feedback.

4. Doing menial tasks.

Interns have long been stereotyped as the menial task runners of the workforce, from coffee fetchers to bathroom cleaners. But if these duties weren’t part of the job description, you shouldn’t be expected to do them. Besides not bringing any value to your experience, menial tasks do nothing to build up your portfolio or impact your employer in a meaningful way.

How to get around it: During your first week, outline your goals for the internship. Investigate the tasks you’ll be performing during your tenure. If you’re constantly being given menial tasks, sit down with your manager and circle back to this conversation, communicating that you’re concerned your internship has gone off the tracks.

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5. Avoiding goal-setting.

Like most interns, you probably had an image of the perfect internship experience. Whether it was connecting with top executives or making a difference in the organization, reaching your goals should be a vital part of your internship experience. If you’re not reaching levels you pined for, you need to do some evaluating. Why aren’t you obtaining your goals? Why are you performing tasks that are far from the job description? And why isn’t anyone doing anything about it?

How to get around it: First, it’s important to select an internship employer that puts a heavy emphasis on professional development and getting the most out of your time as an intern. While this may not be always possible, you can always communicate what you would like to gain by setting up a one-on-one meeting with your manager, where you can outline steps both parties can take to get where you want to be.

While you may be faced with an unlikely internship situation, remember you can always change your course if you communicate your needs and follow through on your experience. Doing so will ensure a more fulfilling internship experience.

What do you think? What are some other things you shouldn’t be doing as an intern?

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Last Updated on January 21, 2020

How to Increase Work Productivity: 9 Ground Rules

How to Increase Work Productivity: 9 Ground Rules

We all have those days when completing our assigned tasks seems beyond reach. With the temptation of social media, mobile games, and the internet in general—not to mention the constant bustle of people in the office—it’s easy to fall prey to disruptions and distractions at work.

So, what can we do about it? How to be productive at work?

While we don’t have a foolproof system that can completely eliminate disturbances and diversions, we do have 9 ground rules that can be applied to help give your productivity levels a boost.

Keep reading to find out our tips on work productivity.

What Does It Mean to Be Productive?

How to be productive at work?” is the age-old question plaguing employees and employers alike around the world. Regardless of where you work and what you do, everyone is always looking for new ways to be more efficient and effective.

But what does being productive actually entail?

Completing more tasks on your list or working longer hours doesn’t necessarily mean you’re being more productive. It just means you’re more busy, and productivity shouldn’t be confused with busyness.

Productivity means achieving effective results in as short amount of time as possible, leaving you with more time to enjoy freely.

It involves working smarter, not harder. It means refining processes, speeding up workflows, and reducing the chances of interruptions.

Productivity is best achieved when looking at your current way of working, identifying the bottlenecks, flaws, and hindrances, and then finding ways to improve.

9 Ground Rules on How to Be Productive at Work

1. Avoid Multitasking

Multitasking can give the impression that more tasks can be accomplished as you’re doing multiple things at once. However, the opposite is true.

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Research has shown that attempting to do several things at the same time takes a toll on productivity and that shifting between tasks can cost up to 40 percent of someone’s time.[1] That’s because your focus and concentration is constantly hindered due to having to switch between tasks.

If you have a lot of tasks on your plate, determine your priorities and allocate enough time for each task. That way you can work on what’s urgent first and have enough time to complete the rest of your tasks.

2. Turn off Notifications

According to a Gallup poll, more than 50 percent of US smartphone owners admit to checking their phones a few times an hour.[2]

Switching off your phone—or at least your notifications—during work hours is a good way to prevent you from checking your phone all the time.

The same applies to your computer. If you have the privilege of accessing social media on your work desktop, switch off the notifications on there.

Another good tip is to logout from your social media accounts. Therefore when you feel the urge to check it, you might be swayed because your page isn’t so easily accessible.

3. Manage Interruptions

There are certain disruptions in the office that are unavoidable such as your manager requesting a quick meeting or your colleague asking for assistance. In order to deal with this, your best approach is to know how to handle interruptions like a pro.

Be proactive and inform the people around you of your need to focus. Turn your status on as “busy/unavailable” on your work chat app.

If you’re on a deadline, let your colleagues know that you need to concentrate and would really appreciate not being interrupted for the moment, or even work from home if that’s a feasible option for you.

By anticipating and having a plan in place to manage them, this will minimize your chances of being affected by interruptions.

4. Eat the Frog

Mark Twain once famously said that:

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“if it’s your job to eat a frog, it’s best to do it first thing in the morning. And if it’s your job to eat two frogs, it’s best to eat the biggest one first.”

What this basically means is that you should get your biggest, most urgent task out of the way first.

We all have that big, important task that we don’t want to do but know we have to do because it holds the biggest consequence if we don’t complete it.

Eat the frog is a productivity technique that encourages you to do your most important, most undesirable task first. Completing this particular task before anything else will give you a huge sense of accomplishment. It will set the ball rolling for the rest of the day and motivate you to eagerly complete your other tasks.

5. Cut Down on Meetings

Meetings can use up a lot of time, which is time that can be used to do something useful.

You have to wait for everyone to arrive, then after the pleasantries are out of the way, you can finally get stuck into it. And sometimes, it may take a whole hour to iron out one single issue.

The alternative? Don’t arrange a meeting at all. You’ll be surprised at how many things can be resolved through an email or a quick phone call.

But that doesn’t mean you should eliminate meetings altogether. There are certain circumstances where face-to-face discussions and negotiations are still necessary. Just make sure you weigh up the options prior.

If it’s just information sharing, you’re probably better off sending an email; but if brainstorming or in-depth discussion is required, then an in-person meeting would be best.

6. Utilize Tools

Having the right tools to work with is crucial as you’re only really as good as the resources you have at your disposal. Not only will you be able to complete tasks as efficiently as possible, but they can streamline processes. Said processes are essential to a business as they manage tasks, keep employees connected, and hold important data.

If you’re the manager or business owner, ensure your team has the right tools in place.

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And if you’re an employee and think the tools you currently have to work with aren’t quite up to par, let your manager know. A good team leader understands the significance of having the right tools and how it can impact employee productivity.

Some examples of tools that could be used:

Communication
  • Slack for team chat and collaboration.
  • Samepage for video conference software.
  • Zendesk for customer service engagement.
Task Management
  • Zenkit for task and project collaboration.
  • Wunderlist for listing your to-do’s.
  • Wekan for an open source option.
Database Management
Time Tracking
  • Clockify for a free tracker.
  • TMetric for workspace integrations.
  • TimeCamp for attendance and productivity monitoring.

You can also take a look at these Top 10 Productivity Tools to Help You Achieve 10x More in Less Time.

7. Declutter and Organize

Having a disorganized and cluttered workspace can limit your ability to focus. According to researchers, physical clutter can negatively impact your ability to concentrate and take in information.[3] Which is why keeping your work environment well ordered and clutter-free is important.

Ensure you have your own system of organization so you know what to do when the paperwork starts to pile up.

Being organized will also ensure that you know where to find the appropriate stationery, tools, or documents when you need it. A US study reveals that the average worker can waste up to one week a year looking for misplaced items.[4]

Here’s a useful guide to help you declutter and organize: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

8. Take Breaks

Taking regular breaks is essential for maintaining productivity at work. Working in front of a computer can lead to a sedentary lifestyle which can place you at a higher risk of heart disease, diabetes, and obesity. Even a 30 second microbreak can increase your productivity levels up to 30 percent.

As well as your physical health, breaks are also crucial for your mental and emotional wellbeing. That’s because your brain is like a muscle, the more it works without a break, the easier it is for it to get worn out.

Ensuring you actually take your breaks can prevent you from suffering from decision fatigue. It can also help boost creativity.

Take a look at this article and learn why you should start scheduling time for breaks: The Importance of Scheduling Downtime

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9. Drink Water

Although we know we should, it’s easy to forget to drink enough water during the working day.

Many of us turn to tea or coffee for the caffeine hit to keep us going. However, like taking breaks, drinking water is essential for maintaining productivity levels at work. It’s simple and effective.

Not drinking enough water can lead to dehydration and also headaches, tiredness, and weight gain.

A good tip to avoid dehydration is to keep a water bottle at your desk as it can serve as a reminder to constantly drink water.

If you find the taste of water a little bland, add some fruit such as cucumber or lemon to give it a better taste.

You can also get more ideas on how to drink more water here: How to Drink More Water (and Why You Should)

The Bottom Line

The preceding 9 ground rules on work productivity aren’t the be-all, end-all. You and the company you work for may have other tips on how productivity is best increased and maintained.

After all, it’s something that can be perceived differently depending on the exact job and work environment.

In saying that, however, the 9 ground rules serve as a good foundation for anyone finding themselves succumbing to disruption and distraction, and are looking for ways to overcome them.

A good tip to keep in mind is that change doesn’t happen overnight. Start small and be consistent. If you slip up, just dust yourself off and try again.

Developing habits happens gradually, so as long as you keep up with it, you’ll soon start to notice the changes you’ve been making and eventually enjoy the fruits of your labor.

More About Boosting Productivity

Featured photo credit: Cathryn Lavery via unsplash.com

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