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9 Tips To Be More Professional in The Office

9 Tips To Be More Professional in The Office

Being more professional in the office can help you in many ways. You can gain respect from others, and it can help with being promoted. Read nine of my biggest tips on being more professional at work.

Consider The Dress Code

There’s usually a dress code set for a workplace. This is different for men and women, and can be different for each company. To remain professional in the office, I would suggest dressing above the dress code. Let me explain what I mean by this.

If a company has a dress code that states employees must at least wear pants and a collared shirt in the office, then I would suggest wearing suit pants and a dress shirt. It meets the criteria, but it’s a little more professional. You could add to this by even wearing a suit jacket. If the standard is suit pants and a dress shirt, add a tie or a suit jacket. This will make you stand out in a good way, as someone who is professional and respects the company they work for.

Work More Than The Minimum Hours

Most offices usually have a minimum working time period. This is the time that you should arrive to work by, and leave work after, at the end of the day. One way to improve your professionalism is to work longer than those hours.

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The ability to do this will depend on your commitments outside of work. I’m not suggesting we need to work ten or twelve hour days. Adding an extra thirty or sixty minutes to your day will make others perceive you as more professional and passionate about your job, which is a good thing. Arriving before the required start time, and leaving after the required end time, will make it seem like you’re not watching the clock and are actually trying to improve at your job.

Maintain a Professional Attitude

Being professional at work is not just about arriving on time and dressing appropriately. It’s also about how you act. The things you say and actions you take can define how professional you seem at the office. You can act however you like outside the office, but to remain professional at work, it’s a good idea to keep a professional attitude.

This means what you think about and what you say should be considerate of your work environment. Try to refrain from offensive jokes and stories about drinking and partying on the weekend. Keep your focus on work while you’re there, and you’ll be perceived as being more professional.

Arrive On Time to Meetings

Meetings at work are common. While they can sometimes not be very useful, they still exist and can be helpful for team discussions. Meetings are scheduled for a certain time, and depending on the subject, they can be quite important. Nobody likes to have their time wasted, and one of the biggest time wasters is not being able to start a meeting because people haven’t arrived yet.

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When you go to meetings, make an effort to arrive by the scheduled start time. This is to show respect to people you’re meeting with, and not to waste time. Take into account any travel time you need, and any time you need to set up in the meeting such as with phone conferences.

Separate Personal Time and Work Time

We’ve all got things happening outside of work. It’s part of keeping a healthy work/life balance. However, we should try to limit the impact that they have on our workplace. Whether this is organising an event, speaking to friends, or dealing with problems, it’s good to try and keep it separate from your work. It’s not something that other people need to see or hear you doing.

Step away from your desk if you need to make or receive a personal call. Try to limit your personal Internet browsing to lunch times, or leave it until you get home if you can. If you need to print documents for home, try to do it at home or somewhere else if possible. It looks better if you’re not wasting company time to do your own things, even if it is only short. Sometimes it can’t be helped, which is fine, but try to minimise it.

Consider Your Personal Grooming

A good way to improve your professionalism at work is to be considerate of your personal grooming, and how it’s perceived at the office. Regardless of your feelings and thoughts towards grooming, other people may not feel the same way, and there is a generalisation or perception about some of these things.

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Men should aim to be clean shaven or have a maintained beard. Messy stubble or an untrimmed beard can look unprofessional and lazy. Keeping short hair is a good suggestion as long hair can also look lazy to other people. For women, some basic make-up and neat hair is usually OK.

Have A Professional Phone Greeting

How you answer your phone says a lot about your attitude to work. Your greeting is the first thing that people hear when they call you, and you want to send a good impression to them. There are better ways to answer your phone than “Yeah?” or “Hello.” Try adding your name in there as well as a greeting. Something like “Hello, Rob speaking.” or “Good afternoon, this is Sally.” is appropriate, professional, and not too long.

Your outgoing phone greeting should also send a good image. When you call someone, they will greet you, and you should have some kind of greeting back to start the conversation. Starting with a “Hello” and adding a reason for the call is good.

Use An Appropriate Email Signature

We all use email as part of our jobs. It’s an effective form of communication if used correctly. At the bottom of any email you send is your email signature. Setting one up that is effective and professional is a good suggestion.

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You should have your name, position, company, and contact details such as email and phone numbers. This is quite common and standard for a signature. There are other things you might see on signatures that don’t really belong there, and you shouldn’t use them either. Memorable or funny quotes, images, links to other sites or advice aren’t really necessary, and you don’t need to put anything like that on your signature.

Put Your Mobile Phone On Silent

Our mobile phones are with us for most of the day, either in our pockets or on our desk. A good way to be seen as more professional is to have your phone on silent or vibrate mode at work. You might have what you think is the greatest ringtone in the world, but others may disagree. Ringtones, especially loud ones, can be distracting and even annoying to others. Keeping it on silent or vibrate can make you look more considerate and professional at the office.

If the phone is next to you, or in your pocket, turning off the ringtone will still mean you know when the phone is ringing. You can see the screen light up, or hear the vibration on the desk. Having a ringtone go off in the office is just another distraction people don’t really need.

I hope these tips have helped. If you’re interested in being more professional at work, try a couple of these tips and see what your results are!

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Last Updated on September 20, 2018

How to Be Happy at Work and Find Fulfillment in Your Career

How to Be Happy at Work and Find Fulfillment in Your Career

If you’re going to spend 1/3 of our life at work, you should enjoy it, right?

Trust me, I know that’s easier said than done. Difficult coworkers, less-than-desirable tasks, or even just being in the wrong position can all lead to a lack of enjoyment and fulfillment in your work.

But what if I told you it doesn’t have to be this way? Or better yet, if you struggle with all of the above (and then some), what if I told you that enjoying your work and finding fulfillment regardless of those obstacles is possible?

Don’t believe me? I don’t blame you because I was there too. Before implementing the tips below, I struggled to get through each day, much less find real fulfillment, in the office. Now, even after the toughest days on the job, I still come away with feelings of pride, accomplishment, and fulfillment. The best news is, so can you.

If you’re ready to make those hours count and find happiness and fulfillment in the office, then read on to find out how to be happy at work and find fulfillment in your career:

1. Discover the root(s) of the problem

For this first step, we’ll need to think back to 8th-grade physics (humor me). We all know Newton’s 3rd law, “for every action, there is an equal and opposite reaction.” When you think about it, the same can be said outside of physics, and we see this law play out in our daily lives, day after day.

Simply put, all the issues we deal with in the office (and life in general) affect us in a noticeable way.

If you’re appreciated at work, like the work you do and receive frequent praise, promotions, or raises, then this will probably have an altogether positive effect on your life in the office.

But what if we reverse this? What if you feel under appreciated, get passed up for promotions, or get denied raises? This is sure to affect the way you feel at work on a negative level.

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So, before you can implement the steps of feeling happy and fulfilled at work, we first have to discover the reasons why you don’t feel that way already.

Think about it, write a list, or make a mental note. Run through all the reasons you’re dissatisfied in the office, and don’t hold back. Knowing the exact obstacles you’re facing will make overcoming them that much easier.

In fact, as a side-challenge to this article, I recommend picking the top three reasons contributing to your dissatisfaction at work and using the following tips to tackle them.

2. Practice gratitude for an instant uplift

Did you know the simple act of feeling grateful can increase your happiness and make you more fulfilled at work?[1]

Well, it’s true, and it’s scientifically proven.

Dr. Lisa Firestone notes that practicing gratitude “reminds us of what we lacked in the past.” Meaning, it serves as both a boost to happiness and a bit of a wake-up call that things have been or could be, much worse.

Trying to conjure up feelings of gratitude can seem almost impossible when your work situation seems bleak, but hear me out: There are incredibly easy ways to get started and it doesn’t involve trying to “force” yourself to feel grateful about things that stress you out.

For an instant pick-me-up, try this:

Find a loose piece of paper, a blank sticky note, or anything you can write on, be it physical or digital. List just three things that you are absolutely without-a-doubt thankful for in your life.

Now here’s the trick: Don’t just list what you’re grateful for, you have to list why you’re grateful for them, too.

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For example, simply saying “I’m grateful for my kids” will probably make you feel good, sure, but what if we could amplify the warm, fuzzy feeling into real, lasting motivation?

Instead, write the reason you’re so thankful for your children. Is it because they make you laugh and forget about other stressors? Or maybe they help to remind you of why you go to work every day in the first place?

Whatever your reasons may be, jot them down and keep your list somewhere you can see it while you work. A quick glance at your gratitude list throughout the day can provide powerful, positive motivation to keep going.

Bonus:

If you can find just three things to be thankful for that specifically relate to your job, and list why those things make you grateful, your list can also help you find fulfillment in your work itself which can give you an even bigger boost of positivity throughout the day.

3. Take meaningful time for yourself

We all know creating a strong work-life balance can be crucial to feeling satisfied in our jobs, but rarely do we ever address how we’re spending our time outside of work.

Many of us survive a 9-hour work day and commute home only to find ourselves busy with our personal to-do lists, running a household, and taking care of a child (or 2 or 3, and so on).

If you spend all your time working, whether in the office or within your household, you’re going to feel drained at some point. This is why setting meaningful time for yourself every day is highly important.

Look, I get it: I don’t know anyone in the working world who can shun all responsibility for a 3-movie marathon or happy hour with friends whenever they feel like it. But finding time for yourself, be it just 30 minutes to an hour, can really make a difference in how you feel at work.

This works because you’ll have time to actually relax and let the day’s stress melt away while you enjoy something just for you. The to-do lists and stressors will still be there after you’re refreshed and ready to tackle them.

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No time for me-time? Try this:

If you have a busy household, you’ll need to capitalize on a block of time you know will be completely uninterrupted. The easiest way to do this: try waking up 30 minutes to an hour earlier than usual (or push bedtime back an hour if you’re a night owl, like me) and take time to do something you enjoy.

This could be reading with a cup of tea, catching up on Facebook, spending time on a passion project—anything! As long as it’s meaningful to you, it works!

Bonus:

Starting your day with meaningful time for yourself can set you up to have a positive mood that lasts well into office hours, and having your me-time in the evening can give you something positive to look forward to during the day.

4. Get productive and feel accomplished

Don’t you just love the feeling of checking the last item off of a hefty to-do list? That’s because self-motivation can be a huge driver of positivity and success.

When we accomplish something, no matter how small, it makes us feel good, plain and simple. Applying this tactic to your daily work can be the motivator you need to find fulfillment during the daily office grind.

While there are tons of steps to get more done at work, I’ll share my personal favorite: Prioritizing.

Now, many people handle prioritizing differently. Some like to tackle the little tasks first so they can spend focused time on the big to-dos. Others like to knock out the big items first and get to the smaller ones when they can.

No matter which camp you’re in, you may be missing one crucial step: Time management.

So how’s this work? When you factor in the amount of time your priorities will take, it can transform your productivity ten-fold.

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Say you have three top priorities for the day. You might jump into the smaller ones or the bigger ones depending on your preferred method, and then find yourself out of time and bringing work home with you at the end of the day.

This is prevented when you factor in time. Knowing how long each item will take, or deliberately setting specific blocks of time for your priorities can help you accomplish more in the same 8-9 (or 12) hours that you typically spend at work.

Try this:

Take a look at your priorities and consider how long they should take. Pop into your Google calendar (or Filofax, whatever works for you) and schedule time to work on your priority items around any important meetings or events of the day.

The most important thing to remember is to stick to your dedicated time.

Often, when we know exactly how long we have to work on something (and honor this time limit), we’re motivated to get more done on time to avoid taking work home at the end of the day.

The bottom line

There’s no need to waste 1/3 of our lives feeling unsatisfied at work. Luckily, you now have the tools to get started, take back your time, and become happy and fulfilled at work again.

The only question is — which tip will you try first?

Featured photo credit: Ellyot via unsplash.com

Reference

[1]Psychology Today: The Healing Power of Gratitude

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