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How to Effectively Overcome a Lack of Motivation

How to Effectively Overcome a Lack of Motivation

If you are not motivated from the outset, you won’t have the impetus to take the first step you need to accomplish what you want. If you don’t find a way to stay motivated until you reach your goal, you won’t have the energy you need to get there.

Getting motivated about what you want to do is always easy; but staying motivated afterwards is far more challenging. It is far simpler to get motivated than it is to stay motivated.

How easily do you go from motivation to apathy? Zig Ziglar said it perfectly when he said that motivation doesn’t last, just like bathing, which is why it is recommended daily.

Here are 4 common reasons why you lose motivation and what you can do about it

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1. It is too far out of reach

One of the most common reasons to start losing motivation is when the task starts to get more difficult than anticipated. Have you ever felt really motivated to begin with, but as time goes by your motivation quickly disappears as you realize how challenging it really is? If you don’t feel confident that you can do what you want to and your goal seems too far out of reach, you won’t feel very motivated to take action.

  • If you start to lose confidence and hesitation occurs, don’t give up. First ask yourself; “What is making this so difficult for me?” You want to identify what is causing you to feel this way and what would give you more confidence to continue. Write down whatever comes to mind. It could be that you lack some skill, self esteem, clarity, or time, etc
  • Once you have identified what is causing this, you can now come up with ways to overcome this and you will feel motivated to keep going forward. Instead of giving up on your goal, find a way to feel more confident about your abilities, create mini-goals to support your bigger goal and get motivated again. If you give up because it becomes to difficult, you will be giving up on a lot of things in your life.

2. Feeling trapped

Have you ever felt motivated about what you are doing but felt stuck to take action on it at the same time? If you feel stuck you will procrastinate and quickly start to lose motivation to keep going.

Whenever you want to do something new or take action on a goal, you need to have your feelings and actions aligned. When your feelings are not aligned with the action, nothing will flow and you will feel stuck.When you feel trapped, check in with yourself and identify whether it is the action or your feelings that are stopping you. What are your thoughts and true feelings towards this goal and the actions that you need to take to get there?

Let’s say you are a freelancer looking to take on more clients, this is your main objective. One of the strategies you chose is to send out your portfolio and pitch potential clients. You know this strategy has a high success rate so you have decided to include it in your plan.

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  • If your feelings and thoughts are not aligned, you would think this is a good step to take, but you might then feel stuck because you lack confidence in approaching potential clients and selling yourself. You will get stuck and lose motivation.
  • If your actions are not aligned, you would feel confident in your abilities to sell, but you don’t think this is the best action to take to reach your goal, you reluctantly chose it because you read it was a good thing to do. You will get stuck and lose motivation.

Identity what is keeping you stuck and change what needs to be. Get unstuck and you will get the motivation you need to push forward.

3. You cannot see the return on your investment

Just because something is good for you, it doesn’t mean that you will immediately be motivated by it, you need to have a high return on investment. You need to see a clear and motivating connection between the efforts you put in and what you get out.  A huge mistake is ‘assuming’ that you will be motivated by something and riding on a false sense that ‘this should be motivating’ when it simply isn’t.

You will start to lose motivation when you feel that you have to put in much more effort than you what you think you will get out in the end. There are two ways things you could do in this situation, either decide that it isn’t worth it or spot the reasons why this is something really awesome to do.

  • Intrinsic rewards are more motivating than extrinsic rewards so you can start by connecting your objectives to your values. When your objectives are aligned with your true values, you will find it easier to put the effort in and stay motivated.
  • Then, link as many benefits to what you want to do and bi-benefits, the benefits of those benefits. Find as many meaningful reasons why your intentions would be good for you as you can. Challenge yourself to come up with a list of at least 10 benefits to renew your motivation again.
  • Lastly, you could also get clear on what will happen if you don’t take action. You might find that you are more motivated to move away from what you don’t want than to move towards something you do want.

4.  Feeling disappointed

Ever felt like you were on a canoe rowing upstream, against the current? It is a constant struggle and it feels like you are just not making any progress not matter what. When there are so many struggles, obstacles and challenges ahead and you go from disappointment to disappointment, you lose motivation very quickly.

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Imagine turning the canoe around and letting it flow downstream instead. You can do this by changing the way you are looking at the situation. Feeling let down is not a nice feeling, no one wants to feel let down. Is it possible that there is a message in the ‘let downs’, they are neither good nor bad? Often we keep attracting the same experience until we learn how to manage it in a different better way.

Sometimes you just need to keep hearing the ‘no’s to get to the right yeses’ or sometimes you need see the gift in the situation instead of reacting blindly and only seeing what you want to. These could also be the exact challenges you need to overcome to grow and support you when you reach your goal in the end. If you feel disappointed it is because of the way you see the situation, is it possible there is a better way to look at it? If there is, you will no longer feel a lack of motivation in anyway.

 

If you want to effectively overcome your lack of motivation, identify why it went and then, take massive action to seek out that motivation again – it is always there, you only need to take that extra step to find it and bring it back.

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To your success!

More by this author

Kirstin O´Donovan

Certified Life and Productivity Coach, Founder and CEO of TopResultsCoaching

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Last Updated on January 6, 2021

14 Ideas on How to Measure Productivity to Make Progress

14 Ideas on How to Measure Productivity to Make Progress

Everyone has heard the term productivity, and people talk about it in terms of how high it is and how to improve it. But fewer know how to measure productivity, or even what exactly we are talking about when using the term “productivity.”

In its simplest form, the productivity formula looks like this: Output ÷ Input = Productivity.

For example, you have two salespeople each making 10 calls to customers per week. The first one averages 2 sales per week and the second one averages 3 sales per week. By plugging in the numbers we get the following productivity levels for each sales person.

For salesperson one, the output is 2 sales and the input is 10 sales: 2 ÷ 10 = .2 or 20% productivity. For salesperson two, the output is 3 sales and the input is 10 sales: 3 ÷ 10 = .3 or 30% productivity.

Knowing how to measure and interpret productivity is an invaluable asset for any manager or business owner in today’s world. As an example, in the above scenario, salesperson #1 is clearly not doing as well as salesperson #2.

Knowing this information we can now better determine what course of action to take with salesperson #1.

Some possible outcomes might be to require more in-house training for that salesperson, or to have them accompany the more productive salesperson to learn a better technique. It might be that salesperson #1 just isn’t suited for sales and would do a better job in a different position.

How to Measure Productivity With Management Techniques

Knowing how to measure productivity allows you to fine tune your business by minimizing costs and maximizing profits:

1. Identify Long and Short-Term Goals

Having a good understanding of what you (or your company’s) goals are is key to measuring productivity.

For example, if your company’s goal is to maximize market share, you’ll want to measure your team’s productivity by their ability to acquire new customers, not necessarily on actual sales made.

2. Break Down Goals Into Smaller Weekly Objectives

Your long-term goal might be to get 1,000 new customers in a year. That’s going to be 20 new customers per week. If you have 5 people on your team, then each one needs to bring in 4 new customers per week.

Now that you’ve broken it down, you can track each person’s productivity week-by-week just by plugging in the numbers:

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Productivity = number of new customers ÷ number of sales calls made

3. Create a System

Have you ever noticed that whenever you walk into a McDonald’s, the French fry machine is always to your left? 

This is because McDonald’s created a system. They have determined that the most efficient way to set up a kitchen is to always have the French fry machine on the left when you walk in.

You can do the same thing and just adapt it to your business.

Let’s say that you know that your most productive salespeople are making the most sales between the hours of 3 and 7 pm. If the other salespeople are working from 9 am to 4 pm, you can potentially increase productivity through something as simple as adjusting the workday.

Knowing how to measure productivity allows you to set up, monitor, and fine tune systems to maximize output.

4. Evaluate, Evaluate, Evaluate!

We’ve already touched on using these productivity numbers to evaluate and monitor your employees, but don’t forget to evaluate yourself using these same measurements.

If you have set up a system to track and measure employees’ performance, but you’re still not meeting goals, it may be time to look at your management style. After all, your management is a big part of the input side of our equation.

Are you more of a carrot or a stick type of manager? Maybe you can try being more of the opposite type to see if that changes productivity. Are you managing your employees as a group? Perhaps taking a more one-on-one approach would be a better way to utilize each individual’s strengths and weaknesses.

Just remember that you and your management style contribute directly to your employees’ productivity.

5. Use a Ratings Scale

Having clear and concise objectives for individual employees is a crucial part of any attempt to increase workplace productivity. Once you have set the goals or objectives, it’s important that your employees are given regular feedback regarding their progress.

Using a ratings scale is a good way to provide a standardized visual representation of progress. Using a scale of 1-5 or 1-10 is a good way to give clear and concise feedback on an individual basis.

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It’s also a good way to track long-term progress and growth in areas that need improvement.

6. Hire “Mystery Shoppers”

This is especially helpful in retail operations where customer service is critical. A mystery shopper can give feedback based on what a typical customer is likely to experience.

You can hire your own shopper, or there are firms that will provide them for you. No matter which route you choose, it’s important that the mystery shoppers have a standardized checklist for their evaluation.

You can request evaluations for your employees friendliness, how long it took to greet the shopper, employees’ knowledge of the products or services, and just about anything else that’s important to a retail operation.

7. Offer Feedback Forms

Using a feedback form is a great way to get direct input from existing customers. There are just a couple of things to keep in mind when using feedback forms.

First, keep the form short, 2-3 questions max with a space for any additional comments. Asking people to fill out a long form with lots of questions will significantly reduce the amount of information you receive.

Secondly, be aware that customers are much more likely to submit feedback forms when they are unhappy or have a complaint than when they are satisfied.

You can offset this tendency by asking everyone to take the survey at the end of their interaction. This will increase compliance and give you a broader range of customer experiences, which will help as you’re learning how to measure productivity.

8. Track Cost Effectiveness

This is a great metric to have, especially if your employees have some discretion over their budgets. You can track how much each person spends and how they spend it against their productivity.

Again, this one is easy to plug into the equation: Productivity = amount of money brought in ÷ amount of money spent.

Having this information is very useful in forecasting expenses and estimating budgets.

9. Use Self-Evaluations

Asking your staff to do self evaluations can be a win-win for everyone. Studies have shown that when employees feel that they are involved and their input is taken seriously, morale improves. And as we all know, high employee morale translates into higher productivity.

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Using self-evaluations is also a good way to make sure that the employees and employers goals are in alignment.

10. Monitor Time Management

This is the number one killer of productivity in the workplace. Time spent browsing the internet, playing games, checking email, and making personal calls all contribute to lower productivity[1].

Time Management Tips to Improve Productivity

    The trick is to limit these activities without becoming overbearing and affecting morale. Studies have shown that most people will adhere to rules that they feel are fair and applied to everyone equally.

    While ideally, we may think that none of these activities should be done on company time, employees will almost certainly have a different opinion. From a productivity standpoint, it is best to have policies and rules that are seen as fair to both sides as you’re learning how to measure productivity.

    11. Analyze New Customer Acquisition

    We’ve all heard the phrase that “It’s more expensive to get a new customer than it is to keep an existing one.” And while that is very true, in order for your business to keep growing, you will need to continually add new customers.

    Knowing how to measure productivity via new customer acquisition will make sure that your marketing dollars are being spent in the most efficient way possible. This is another metric that’s easy to plug into the formula: Productivity = number of new customers ÷ amount of money spent to acquire those customers.

    For example, if you run any kind of advertising campaign, you can compare results and base your future spending accordingly.

    Let’s say that your total advertising budget is $3,000. You put $2,000 into television ads, $700 into radio ads, and $300 into print ads. When you track the results, you find that your television ad produced 50 new customers, your radio ad produced 15 new customers, and your print ad produced 9 new customers.

    Let’s plug those numbers into our equation. Television produced 50 new customers at a cost of $2,000 (50 ÷ 2000 = .025, or a productivity rate of 2.5%). The radio ads produced 15 new customers and cost $700 (15 ÷ 700 = .022, or a 2.2% productivity rate). Print ads brought in 9 new customers and cost $300 (9 ÷ 300 = .03, or a 3% return on productivity).

    From this analysis, it is clear that you would be getting the biggest bang for your advertising dollar using print ads.

    12. Utilize Peer Feedback

    This is especially useful when people who work in teams or groups. While self-assessments can be very useful, the average person is notoriously bad at assessing their own abilities.

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    Just ask a room full of people how many consider themselves to be an above average driver and you’ll see 70% of the hands go up[2]! Now we clearly know that in reality about 25% of drivers are below average, 25% are above average, and 50% are average.

    Are all these people lying? No, they just don’t have an accurate assessment of their own abilities.

    It’s the same in the workplace. Using peer feedback will often provide a more accurate assessment of a person’s ability than a self-assessment would.

    13. Encourage Innovation and Don’t Penalize Failure

    When it comes to productivity, encouraging employee input and adopting their ideas can be a great way to boost productivity. Just make sure that any changes you adopt translate into higher productivity.

    Let’s say that someone comes to you requesting an entertainment budget so that they can take potential customers golfing or out to dinner. By utilizing simple productivity metrics, you can easily produce a cost benefit analysis and either expand the program to the rest of the sales team, or terminate it completely.

    Either way, you have gained valuable knowledge and boosted morale by including employees in the decision-making process.

    14. Use an External Evaluator

    Using an external evaluator is the pinnacle of objective evaluations. Firms that provide professional evaluations use highly trained personnel that even specialize in specific industries.

    They will design a complete analysis of your business’ productivity level. In their final report, they will offer suggestions and recommendations on how to improve productivity.

    While the benefits of a professional evaluation are many, their costs make them prohibitive for most businesses.

    Final Thoughts

    These are just a few of the things you can do when learning how to measure productivity. Some may work for your particular situation, and some may not.

    The most important thing to remember when deciding how to track productivity is to choose a method consistent with your goals. Once you’ve decided on that, it’s just a matter of continuously monitoring your progress, making minor adjustments, and analyzing the results of those adjustments.

    The business world is changing fast, and having the right tools to track and monitor your productivity can give you the edge over your competition.

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    Featured photo credit: William Iven via unsplash.com

    Reference

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