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Enhance Productivity and Stop Over-Thinking: 3 Quick Ways to Get out of Your Own Way

Enhance Productivity and Stop Over-Thinking: 3 Quick Ways to Get out of Your Own Way

Concerned about your productivity? If your to-do list stresses you, consider that you might be more productive if you don’t get in your own way. Worrying and over-thinking your task list decreases your effectiveness and wastes time.

Eliminating over-thinking begins with careful planning. Commit to spending ten minutes a day planning your daily tasks, either the evening before, or first thing in the morning.

During your planning session, prioritize your tasks for the day into three groups: Must Do Today, Do If I Have Time, and Do Later.

Aim for just three to six tasks you MUST do today.

Next, experiment with the following processes.

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1. Describe the project, then chunk your tasks down.

Stress and over-thinking develop if you’re not clear on what a project or task entails. When you’re given a new assignment or project brief, describe it in your own words and write down your description.

Then contact the person who assigned the task, and ask them whether you’ve covered everything: “Just to be clear, I need to_____ (describe the project in your own words.)”

Although this tactic is simple, it works. When both you and the project assigner know what you’re doing not only will you eliminate procrastination, you’ll zoom through tasks faster.

Is it a project, or a task? Chunk it down.

If you’ve been procrastinating on a project, think about your reasons.

Do you have all the information you need?

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Have you chunked the project down into tasks, and those tasks into sub-tasks? “Writing a book” for example is a huge project. Chunk down once, and then again, and again.

I like to chunk projects down so that no task takes longer than 20 minutes to half an hour. It’s hugely satisfying to tick off tasks in a big project because you’re assured that you’re making progress. You’re confident, so you’re eager to get to the next task, and the next one after that.

When you get stuck on a project or task, allow your subconscious mind to help.

Albert Einstein said that: “no problem can be solved from the same level of consciousness that created it.”

Let your subconscious mind do the work if you’re stuck. A flash of insight for a solution which allows you to move forward will dawn on you. I get my best inspirations when I’m walking my dog; some people get them in the bath or shower.

2. Give yourself half the time you think you’ll need for a project.

Although this tactic sounds weird, it works. It stops you over-thinking, and getting in your own way.

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When you’re assigned a project, estimate the time you’ll need. Then cut the time in half.

For example, let’s say that you’re asked to create a presentation which you’ll deliver at an upcoming meeting. You need time to research, create the presentation, and rehearse it.

You estimate the project will take you six hours. Give yourself three hours.

Although this is a fake deadline, you’ll be amazed at the results. Clever time-saving ideas will come to you, and you may find that you deliver better results when you work faster.

3. Time everything: time really is money.

Get a timer, and use it. I use Repeat Timer Pro on my iPhone and iPad.

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Repeat Timer Pro

    Use your timer for everything. If you’re dealing with email, and you estimate you’ll need 90 minutes to clear your Inbox for example, give yourself 45 minutes, and set your timer. You’ll hesitate less. You’ll delete with abandon.

    Tip: create boilerplate text for email, and then use a text-expanding app, so you can type an abbreviation which expands into a complete message. I use TextExpander on my Mac. If you’re on Windows, I’ve heard good things about Breevy.

    Try the three tactics: describe your projects and chunk them down. Then give yourself a fake deadline–see if you can get it done in half the time. And finally, time everything.

    You’ll be more productive, and happier too, when you stop over-thinking.

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    Last Updated on April 6, 2020

    15 Best Productivity Hacks for Procrastinators

    15 Best Productivity Hacks for Procrastinators

    Let me guess.

    You should be doing something else rather than reading this article. But due to some unknown force of nature, you decided to procrastinate by reading an article about how to hack procrastination. You deserve a pat on the back.

    Fortunately, procrastination is not a disease. It’s just a mindset that can be changed, however, here are some productivity tips you need to start getting work done:

    First, you need to acknowledge that procrastinating is an unhealthy habit. Not only you’re prioritizing unimportant things, basically, nothing gets done. Still unsure if you’re a procrastinator? Check out this article: Types of Procrastination (And How To Fix Procrastination And Start Doing)

    Second, your commitment to change is very important. You should be physically, emotionally, and mentally determined to change this habit. If not, then you’ll just succumb to the tempting lure of doing other things rather than your tasks or chores.

    Here are sthe best productivity hacks to improve productivity and keep yourself from procrastinating at work:

    1. Give (10+2)*5 a Try

    Let’s start with a classic but very effective hack called (10+2)*5 created by Merlin Mann,[1] author of 43Folders.com. Don’t worry. This is not a complicated Mathematical formula you need to solve.

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    The (10+2)*5 simply means 10 minutes work + 2 minutes break multiplied by 5, completing 1 hour. It is crucial to stick with the time limits and not skipping work and break schedules. The point of this is for you to create a jam-packed routine of work and break schedules. The result? You will eventually skip your break schedules.

    2. Use Red and Blue More Often

    Clean your desk and remove things that might distract you. According to a Science Daily study[2] about which colors improve brain performance, red was found out to increase attention to details while blue sparks creativity. Surrounding your workplace with these colors not only benefits your brain, it’s also pleasing to the eye.

    3. Create a Break Agenda

    List all the things you want to do on your break, be it surfing the web, checking your emails, snack time, taking selfies, Facebook/Twitter—everything.

    Like the (10+2)*5 hack, squeeze these in between work time but the difference is you schedule these activities for ONLY 20 minutes. Eventually, you’ll take your break minutes wisely. You’re finishing tasks while sidetracking to doing the things you enjoy.

    4. Set a Timetable for Your Tasks

    Like any other habits, procrastinating is a tough wall to break. Replace this habit with another habit. When you’re assigned a task, set a timetable for each step. Let’s say you have a big research task. Here’s a sample timetable:

    9:00 – 9:10 am – Set up all your tools, browser tabs, emails, coffee, etc..
    9:10 – 10:00 am – Internet research
    10:00 – 10:45 am – Look through existing files
    10:45 – 11:00 am – Break time!
    11:00 – 12:00 pm – Outline the research report

    Deadlines are the best hack for getting things done. Setting a specific time to finish a task creates time pressure even if the deadline has passed.

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    5. Take It Outside!

    Do yourself a favor and don’t ruin the comfy vibe of your home. If you need to work on a stressful project, do it in a library or coffee shop. You’ll never finish it anyway. Your cozy sofa and toasty bed will just lure you into napping yourself to doom.

    6. Become Productively Lazy

    Instead of finding all sorts of ways to unproductively procrastinate, use your habit to look for shortcuts and new ways to finish your tasks. Staple multiple papers at a time or master the 3-second t-shirt folding technique. A strong drive combined with laziness sometimes bring out the productive and creative side you never knew you have!

    7. Assign a ‘Task Deputy’

    It could be your colleague, your supervisor, or your significant other, anyone who has the unforgiving guts to reprimand you when you procrastinate. You could go the extra mile by paying up unfinished tasks or times you open your Facebook or watch a funny cat video on YouTube. Let’s see how five bucks every time you procrastinate will change you.

    8. Consider a Gadget-Free Desk

    According to a study by Kleiner Perkins Caufield and Byers, average users check on their phones 150 times per day and having your phone just an elbow away just creates sizzle to this habit.[3]

    Removing mobile devices and gadgets allows you to focus on your work without the constant interruption from notifications, calls, and text messages. It eliminates the very distracting ambiance and the urge to unlock your phone just because.

    9. Prepping the Night

    Before hitting the sack to oblivion, prepare everything you’ll need the next day. This will probably take you 15 minutes tops, saving you more time for coffee in the morning.

    Spin class at am? Pack up your gym clothes, shoes, socks, etc. or better, create a checklist so you don’t miss anything. You can also prep your food into containers and just grab one before leaving.

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    10. Do a 7-Minute Workout in the Morning

    Exercising is proven to increase productivity and stimulate release of endorphin or “Happy Hormones”.

    Take a jog outdoors and get warmed up for the day. Don’t feel like running outside? Hop on a treadmilli. It’s a great investment and there are a lot of ways you can use a treadmill like endurance running and metabolism training. On a budget? Here’s a 7 minute, no-equipment needed workout you can do at home:

    11. Set-up Mini Tasks

    If you’re given a big project, break it down into mini tasks. Create a checklist and start with the easy ones until you finish. Got an article to write? Just start with the title and the first sentence. Or perhaps you have a visual presentation to make?

    Spend 15 minutes on your outline, take five minutes coffee break, then finish the first two slides. Accomplishing something, no matter how tiny, still gives you that sense of fulfillment.

    12. Create an Inspirational Board or Reminder

    I found these mini desk chalkboards from Etsy you can use to write motivating quotes.

    Or you know what? Simply write “Do it now!” and stare at it for 10 seconds every time you feel like dropping by on Reddit.

    13. Redecorate Your Room

    Redecorating my room motivates me to maintain that ‘new’ look for some time until I get use to it and eventually stop. So I redecorate again and again, it became a monthly habit really. Here are some DIY ideas you can do to any room without spending much.

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    14. Ready Your Nibbles

    You know that trip to the pantry? It’s just seconds away but it took you several minutes just to get your fruit snacks in the fridge. Before starting a task, prepare your nibbles on your desk to avoid zoning out and losing yourself on the way to the pantry.

    Bonus productivity hacks you can do at home:

    15. Schedule Your Chores

    Write down your chores in a weekly basis with matching day and time when you should be doing these.

    For the artsy folks, you can create fun chore charts like these or simply stick the list somewhere visibly annoying e.g. mirrors, doors, TV. The trick is listing as many chores as you can for the week and including unfinished chores the following week. Who likes seeing a long list of chores first thing in the morning?

    More Tips to Overcome Procrastination

    Featured photo credit: Glenn Carstens-Peters via unsplash.com

    Reference

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