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Enhance Productivity and Stop Over-Thinking: 3 Quick Ways to Get out of Your Own Way

Enhance Productivity and Stop Over-Thinking: 3 Quick Ways to Get out of Your Own Way

Concerned about your productivity? If your to-do list stresses you, consider that you might be more productive if you don’t get in your own way. Worrying and over-thinking your task list decreases your effectiveness and wastes time.

Eliminating over-thinking begins with careful planning. Commit to spending ten minutes a day planning your daily tasks, either the evening before, or first thing in the morning.

During your planning session, prioritize your tasks for the day into three groups: Must Do Today, Do If I Have Time, and Do Later.

Aim for just three to six tasks you MUST do today.

Next, experiment with the following processes.

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1. Describe the project, then chunk your tasks down.

Stress and over-thinking develop if you’re not clear on what a project or task entails. When you’re given a new assignment or project brief, describe it in your own words and write down your description.

Then contact the person who assigned the task, and ask them whether you’ve covered everything: “Just to be clear, I need to_____ (describe the project in your own words.)”

Although this tactic is simple, it works. When both you and the project assigner know what you’re doing not only will you eliminate procrastination, you’ll zoom through tasks faster.

Is it a project, or a task? Chunk it down.

If you’ve been procrastinating on a project, think about your reasons.

Do you have all the information you need?

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Have you chunked the project down into tasks, and those tasks into sub-tasks? “Writing a book” for example is a huge project. Chunk down once, and then again, and again.

I like to chunk projects down so that no task takes longer than 20 minutes to half an hour. It’s hugely satisfying to tick off tasks in a big project because you’re assured that you’re making progress. You’re confident, so you’re eager to get to the next task, and the next one after that.

When you get stuck on a project or task, allow your subconscious mind to help.

Albert Einstein said that: “no problem can be solved from the same level of consciousness that created it.”

Let your subconscious mind do the work if you’re stuck. A flash of insight for a solution which allows you to move forward will dawn on you. I get my best inspirations when I’m walking my dog; some people get them in the bath or shower.

2. Give yourself half the time you think you’ll need for a project.

Although this tactic sounds weird, it works. It stops you over-thinking, and getting in your own way.

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When you’re assigned a project, estimate the time you’ll need. Then cut the time in half.

For example, let’s say that you’re asked to create a presentation which you’ll deliver at an upcoming meeting. You need time to research, create the presentation, and rehearse it.

You estimate the project will take you six hours. Give yourself three hours.

Although this is a fake deadline, you’ll be amazed at the results. Clever time-saving ideas will come to you, and you may find that you deliver better results when you work faster.

3. Time everything: time really is money.

Get a timer, and use it. I use Repeat Timer Pro on my iPhone and iPad.

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Repeat Timer Pro

    Use your timer for everything. If you’re dealing with email, and you estimate you’ll need 90 minutes to clear your Inbox for example, give yourself 45 minutes, and set your timer. You’ll hesitate less. You’ll delete with abandon.

    Tip: create boilerplate text for email, and then use a text-expanding app, so you can type an abbreviation which expands into a complete message. I use TextExpander on my Mac. If you’re on Windows, I’ve heard good things about Breevy.

    Try the three tactics: describe your projects and chunk them down. Then give yourself a fake deadline–see if you can get it done in half the time. And finally, time everything.

    You’ll be more productive, and happier too, when you stop over-thinking.

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    Last Updated on January 21, 2020

    What Is Creativity? We All Have It, and Need It

    What Is Creativity? We All Have It, and Need It

    Do you think of yourself as a creative person? Do you play the drums or do watercolor paintings? Perhaps compose songs or direct plays? Can you even relate to any of these so called ‘creative’ experiences? Growing up, did you ever have that ‘artistic’ sibling or friend who excelled in drawing, playing instruments or literature? And you maybe wondered why you can’t even compose a birthday card greeting–or that drawing stick figures is the furthest you’ll ever get to drawing a family portrait. Many people have this common assumption that creativity is an inborn talent; only a special group of people are inherently creative, and everyone else just unfortunately does not have that special ability. You either have that creative flair or instinct, or you don’t. But, this is far from the truth! So what is creativity?

    Can I Be Creative?

    The fact is, that everyone has an innate creative ability. Despite what most people may think, creativity is a skill that everyone can learn and hone on. It’s a skill with huge leverage that allows you to generate enormous amounts of value from relatively little input. How is that so? You’ll have to start by expanding your definition of creativity. Ironically, you have to be creative and ‘think out of the box’ with the definition! Creativity at its heart, is being able to see things in a way that others cannot. It’s a skill that helps you find new perspectives to create new possibilities and solutions to different problems. So, if you encounter different challenges and problems that need solving on a regular basis, then creativity is an invaluable skill to have.Let’s say, for example, that you work in sales. Having creativity will help you to look for new ways to approach and reach out to potential customers. Or perhaps you’re a teacher. In this role you have to constantly look for new ways to deliver your message and educate your students.

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    How Creativity Works

    Let me break another misconception about creativity, which is that it’s only used to create completely “new” or “original” things. Again, this is far from the truth. Because nothing is ever completely new or original. Everything, including works of art, doesn’t come from nothing. Everything derives from some sort of inspiration. That means that creativity works by connecting things together in order to derive new meaning or value.From this perspective, you can see a lot of creativity in action. In technology, Apple combines traditional computers with design and aesthetics to create new ways to use digital products. In music, a musician may be inspired by various styles of music, instruments and rhythms to create an entirely new type of song. All of these examples are about connecting different ideas, finding common ground amongst the differences, and creating a completely new idea out of them.

    What Really Is Creativity?

    Creativity Needs an Intention

    Another misconception about the creative process is that you can just be in a general “creative” state. Real creativity isn’t about coming up with “eureka!” moments for random ideas. Instead, to be truly creative, you need to have a direction. You have to ask yourself this question: “What problem am I trying to solve?” Only by knowing the answer to this question can you start flexing your creativity muscles. Often times, the idea of creativity is associated with the ‘Right’ brain, with intuition and imagination. Hence a lot of focus is placed on the ‘Right’ brain when it comes to creativity. But, to get the most out of creativity, you need to utilize both sides of your brain–Right and Left–which means using the analytical and logical part of your brain, too. This may sound surprising to you, but creativity has a lot to do with problem solving. And, problem solving inherently involves logic and analysis. So instead of throwing out the ‘Left’ brain, full creativity needs them to work in unison. For example, when you’re looking for new ideas, your ‘Left’ brain will guide you to a place of focus, which is based on your objective behind the ideas you’re searching for. The ‘Right’ brain then guides you to gather and explore based on your current focus. And when you decide to try out these new ideas, your ‘Right’ brain will give you novel solutions outside of the ones you already know. Your ‘Left’ brain then helps you evaluate and tune the solutions to work better in practice. So, logic and creativity actually work hand in hand, and not one at the expense of the other.

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    Creativity Is a Skill

    At the end of the day, creativity is a skill. It’s not some innate or natural born talent that some have over others. What this means is that creativity and innovation can be practiced and improved upon systematically.A skill can be learned and practiced by applying your strongest learning styles. Want to know what your learning style is? Try this test. A skill can be measured and improved through a Feedback Loop, and can be continuously upgraded over time by regular practice. Through regular practice, your creativity goes through different stages of proficiency. This means that you can become more and more creative! If you never thought that creativity was relevant to you, or that you don’t have a knack for being creative… think again! You can use creativity in any aspect of your life. In fact you should use it, as it will allow you to to break through your usual loop, get you out of your comfort zone, and inspire you to grow and try new things. Creativity will definitely give you an edge when you’re trying to solve a problem or come up with new solutions.

    Start Connecting the Dots

    Excited to start honing your creativity? Here at Lifehack, we’ve got a wealth of knowledge to help you get started. We understand that creativity is a matter of connecting things together in order to derive new meaning or value. So, if you want to learn how to start connecting the dots, check out these tips:

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    Featured photo credit: rawpixel via unsplash.com

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