Advertising

7 Tactics of Following Up Without Being Annoying

Advertising
7 Tactics of Following Up Without Being Annoying

The significance of following up, touching base and chasing the client shouldn’t be undervalued. Many people, especially people like me who are in PR, have seen it in action; whether it’s sending a lot of pitches and follow-up emails or making phone calls. Conscientious follow-up has helped me win business, get a story published in the newspaper, and pitch multiple ideas to clients and the media.

Strong and active following-up conveys a message to the potential client that you want to work them, that you are the right person for the job, and that you are just waiting to get started on one call. But whether you are looking for a job, a salesperson, a publicist or a businessmen, it could be a test to be persistent without being seen as annoying when you are doing strong follow-ups.

Advertising

While each situation needs to be handled differently, here are seven ways to follow up without being seen as annoying:

1. Being persistent doesn’t mean daily

Doing follow-up every day doesn’t indicate your gumption or passion; give respect to a person’s time. The common rule of pursuing or following up is to give at least one week before sending a reminder. Doing follow up daily can come off as annoying. Start out with an email or phone call every week, and then switch to every couple of weeks.

Advertising

2. Select a communication medium

There are no guidelines or rules on the best way to follow up; however, it’s always better to follow the indication of the individual you’re contacting. If they prefer email and your past conversations have taken place over email, it is better to follow-up via email.

3. Try multiple channels

Selecting a communication medium does not mean you should keep one communiqué method. Occasionally using other communication methods can initiate a quick response. Use social media like Twitter, Facebook, or a message on Linked-In, if you are not getting a response to your emails or phone message.

Advertising

4. Don’t act like you’re owed anything

There is a strong possibility of getting disheartened and irritable when you are not getting response after a solid follow-up. Remember that it doesn’t matter how many times you’ve followed up, or how impeccable your proposal or pitch is for that client; nobody is obligated to respond to your request. Each follow-up call, email or message should be as respectful, polite and humble in attitude as your first one was.

5. Your objective is an answer

Don’t set a quota or sign to classify an answer, whether your offer is turned down or receives a non-actionable response, such as “I’ll get back to you.”

Advertising

Some people might have a rough time saying no, so they’ll attempt to postpone the inevitable. Minimize that propensity by giving the person an intention to respond, such as offering a limited-time price cut. Be proactive and schedule a time to contact the person when they say they’ll get back to you.

6. Have a plan

You can’t simply keep calling a prospect after getting a negative response. Make an active plan for your offer or proposal. Find out other prospects that can be reached, look for other products that can be pitched to different clients. A negative response should lead you to the next step according to your planned track.

Advertising

7. Say thank you

Whatever response you get from the client or contact person, always remember to acknowledge the time he has spent to read your proposal, or communicate with you on the phone. He gave you time and consideration, which is a difficult thing for every professional these days. He might help you by giving some information that can improve your offer or proposal, or offer a new contact, or ideas about how to sell it somewhere else. Always thank them for their time for considering your offer; they’ll remember how polite you were–and might consider your proposal in the future.

Featured photo credit: www.coffeesh0p.com via static3.coffeesh0p.com

More by this author

Tayyab Babar

Tayyab is a PR/Marketing consultant. He writes about work, productivity and tech tips at Lifehack.

Top 25 Books to Unleash Your Creative Potential 10 Traits of Sucessful Heroic Leaders 25 Signs That You’re A Mentally Strong Person 10 Astonishing Benefits of Marmite That Will Turn Your Hatred Into Love 5 Fun Ways to Make Money Online That You Should Try

Trending in Productivity

1 How to Create Your Own Ritual to Conquer Time Wasters and Laziness 2 Are You Addicted to Productivity? 3 Is Avoiding Difficult Tasks And Doing Easy Tasks First Less Productive? 4 How Remote Work Affects Your Productivity And Wellbeing (Backed By Data) 5 10 Best Productivity Planners To Get More Done in 2021

Read Next

Advertising
Advertising

Last Updated on October 21, 2021

How to Create Your Own Ritual to Conquer Time Wasters and Laziness

Advertising
How to Create Your Own Ritual to Conquer Time Wasters and Laziness

Life is wasted in the in-between times. The time between when your alarm first rings and when you finally decide to get out of bed. The time between when you sit at your desk and when productive work begins. The time between making a decision and doing something about it.

Slowly, your day is whittled away from all the unused in-between moments. Eventually, time wasters, laziness, and procrastination get the better of you.

The solution to reclaim these lost middle moments is by creating rituals. Every culture on earth uses rituals to transfer information and encode behaviors that are deemed important. Personal rituals can help you build a better pattern for handling everything from how you wake up to how you work.

Unfortunately, when most people see rituals, they see pointless superstitions. Indeed, many rituals are based on a primitive understanding of the world. But by building personal rituals, you get to encode the behaviors you feel are important and cut out the wasted middle moments.

Advertising

Program Your Own Algorithms

Another way of viewing rituals is by seeing them as computer algorithms. An algorithm is a set of instructions that is repeated to get a result.

Some algorithms are highly efficient, sorting or searching millions of pieces of data in a few seconds. Other algorithms are bulky and awkward, taking hours to do the same task.

By forming rituals, you are building algorithms for your behavior. Take the delayed and painful pattern of waking up, debating whether to sleep in for another two minutes, hitting the snooze button, repeat until almost late for work. This could be reprogrammed to get out of bed immediately, without debating your decision.

How to Form a Ritual

I’ve set up personal rituals for myself for handling e-mail, waking up each morning, writing articles, and reading books. Far from making me inflexible, these rituals give me a useful default pattern that works best 99% of the time. Whenever my current ritual won’t work, I’m always free to stop using it.

Advertising

Forming a ritual isn’t too difficult, and the same principles for changing habits apply:

  1. Write out your sequence of behavior. I suggest starting with a simple ritual of only 3-4 steps maximum. Wait until you’ve established a ritual before you try to add new steps.
  2. Commit to following your ritual for thirty days. This step will take the idea and condition it into your nervous system as a habit.
  3. Define a clear trigger. When does your ritual start? A ritual to wake up is easy—the sound of your alarm clock will work. As for what triggers you to go to the gym, read a book or answer e-mail—you’ll have to decide.
  4. Tweak the Pattern. Your algorithm probably won’t be perfectly efficient the first time. Making a few tweaks after the first 30-day trial can make your ritual more useful.

Ways to Use a Ritual

Based on the above ideas, here are some ways you could implement your own rituals:

1. Waking Up

Set up a morning ritual for when you wake up and the next few things you do immediately afterward. To combat the grogginess after immediately waking up, my solution is to do a few pushups right after getting out of bed. After that, I sneak in ninety minutes of reading before getting ready for morning classes.

2. Web Usage

How often do you answer e-mail, look at Google Reader, or check Facebook each day? I found by taking all my daily internet needs and compressing them into one, highly-efficient ritual, I was able to cut off 75% of my web time without losing any communication.

Advertising

3. Reading

How much time do you get to read books? If your library isn’t as large as you’d like, you might want to consider the rituals you use for reading. Programming a few steps to trigger yourself to read instead of watching television or during a break in your day can chew through dozens of books each year.

4. Friendliness

Rituals can also help with communication. Set up a ritual of starting a conversation when you have opportunities to meet people.

5. Working

One of the hardest barriers when overcoming procrastination is building up a concentrated flow. Building those steps into a ritual can allow you to quickly start working or continue working after an interruption.

6. Going to the gym

If exercising is a struggle, encoding a ritual can remove a lot of the difficulty. Set up a quick ritual for going to exercise right after work or when you wake up.

Advertising

7. Exercise

Even within your workouts, you can have rituals. Spacing the time between runs or reps with a certain number of breaths can remove the guesswork. Forming a ritual of doing certain exercises in a particular order can save time.

8. Sleeping

Form a calming ritual in the last 30-60 minutes of your day before you go to bed. This will help slow yourself down and make falling asleep much easier. Especially if you plan to get up full of energy in the morning, it will help if you remove insomnia.

8. Weekly Reviews

The weekly review is a big part of the GTD system. By making a simple ritual checklist for my weekly review, I can get the most out of this exercise in less time. Originally, I did holistic reviews where I wrote my thoughts on the week and progress as a whole. Now, I narrow my focus toward specific plans, ideas, and measurements.

Final Thoughts

We all want to be productive. But time wasters, procrastination, and laziness sometimes get the better of us. If you’re facing such difficulties, don’t be afraid to make use of these rituals to help you conquer them.

Advertising

More Tips to Conquer Time Wasters and Procrastination

 

Featured photo credit: RODOLFO BARRETO via unsplash.com

Read Next