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Last Updated on January 6, 2020

9 Powerful Techniques for Building Rapport with Anyone

9 Powerful Techniques for Building Rapport with Anyone

If you have ever heard the expression “doesn’t meet a stranger,” you likely know that the phrase describes someone who is unconditionally friendly and able to converse with anyone. Some people have this trait, and others wish they did.

I cannot tell you how many times a colleague has walked into work or sat down to talk to me at an event only to say, “Hey, I met your mother. She is so friendly and so nice.” My mother truly doesn’t meet a stranger. She seeks to find common ground with each person she engages.

Throughout my life, I have met other people who can walk into a room of strangers and emerge with the seeds for deep relationships and bonds. These people are open, vulnerable and – typically – great listeners.

From these folks, I have learned several techniques for building rapport with anyone:

1. Shift Your Mindset to an “I Am Worthy” One

If you struggle with feelings of low-worth, you may have difficulty building rapport. You will wrongly believe that other people are better than you, and perhaps that you do not deserve to be in communication with them.

You must believe that you are worthy in order to share your ideas, challenge ideas that are incongruent with your belief system and banter with others.

If you want to learn the skill of building rapport with anyone, you must first examine how you esteem or view yourself. At your core, you are worthy. You do not have to do or be anything to be worthy; you are worthy by virtue of your existence.

You are worthy because you are living the human experience. If you can shift your mindset and truly embrace your worth, it will be easy to build rapport with others.

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2. Ask Some Variation of “Tell Me About Yourself”

I recently read a fascinating article by New York Times reporter Jolie Kerr about NPR host Terry Gross.[1] Gross, the host of “Fresh Air,” starts her interviews by asking subjects to tell her about themselves.

She says opening interviews this way allows her to avoid mistakes that places subjects on the defense. She is also able to learn, via their own words, what’s important to them. Conversationalists may consider doing the same way.

3. Look for Indicators of Shared Humanity

At our core, we are all the same. When I feel anxious about being in a relationship or conversation with people who appear “perfect” or are very accomplished, I remind myself that at our core, we are all the same.

Regardless of how much money individuals have in the bank, they want to be treated with the same dignity and respect that each of us requires for ourselves. They want to be liked because of who they are, not because of what they have.

If you can remember that, at our core, we are all the same, you will be better positioned to build rapport with anyone.

4. Identify One Thing You Can Appreciate About the Person with Whom You Are Conversing

I grew up in a very religious household. Our entertainment was going to church revivals or visiting my mom’s friends’ churches. When our church had events, different speakers with different styles would preach sermons.

I learned that regardless of who the preacher was, the tempo of the music for different churches, I could receive something from the speaker. As a young adult, I worked for a Lutheran social service organization, and my mentor was a Methodist minister.

As a result of these experiences, on one day I could be in an apostolic church, and on another I could be in a Lutheran church. One day, I could be at a Pentecostal revival, and another day I could be at a Lutheran auxiliary meeting.

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Over time, I learned that it didn’t matter the race or religious tradition of the group I was visiting; if I paid careful attention and tried hard, each speaker and each congregation had something unique and worthwhile to offer.

The same is true in conversation. Separating the truly disgusting people who harm children or exploit the vulnerable, there is something to admire about almost everyone. Even your enemies have admirable traits. Even the colleague who annoys or triggers you in ways you didn’t know were possible has something that is worthy of praise.

If you approach every conversation with this mindset, you will indeed be able to build rapport with almost anyone.

5. Inquire About Family, Friends and Pets Only If Your Speaking Partners Introduce These Areas First

If you feel stuck in a discussion and are not sure how to make a connection, look for cues that the person with whom you are speaking is open to discussing his or her family or pets. These areas are deeply personal, and while most people gush when talking about their family and the animals that they adore, you have no idea what is happening in a person’s life that may make him or her less than receptive to tackling these issues.

Not every person’s life is filled with happy memories or experiences about family, friends or pets. For instance, there was a time in my life where I hated engaging with people outside of close friends about my oldest son, who at the time was living with his father. Being in situations where people assumed I had custody and then not knowing how to discuss the situation triggered anxiety and stress. I would get defensive or look for ways to exit the conversation.

I have also been on the opposite end where I asked what seemed to be a benign question about a person’s child only to learn that the child had recently passed away.

I offer these examples as cautionary tales – listen to determine what topics are within bounds and which ones are off-limit.

6. Research about the Person

To have substantive conversations, you must research the person or persons with whom you are engaging. You should know what drives them professionally and personally. This technique is more appropriate when you are attending an event and have a sense of who will be at the gathering.

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In the age of social media, this information may be more readily accessible than you expect.

7. Listen to Understand

Listening is an underrated skill. As a society, we are intentionally taught how to listen well. Even when we invite colleagues or friends out for lunch or dinner, most of us struggle with the urge to check social media, text messages or email.

When we are not distracted by technology and devices, sometimes we prepare responses while the person with whom we are engaging is still speaking.

Listening highlights how you hold the other person in esteem. Since many people are poor listeners, when you exhibit good listening skills, you signal to other people that you are interested and that they are worthy. Take a look at this guide to learn how to listen to understand: How to Practice Active Listening (A Step-By-Step Guide)

The respond in kind by having positive feelings about you and by wanting to be in conversation with you again.

8. Be the Person Who Tells the Truth

In my professional career, I have developed a reputation as a truth teller. I work to tell the truth in love and to tell the truth even when doing so carries some risk. I am learning that people in authority or in great leadership positions do not always have people around them who are willing to tell them the truth.

Honesty requires courage and a willingness to take a chance. It requires diplomacy and wisdom – and you must understand the conditions that make different leaders more receptive to truth. But many leaders can come to appreciate someone who they know will be honest with them.

If a leader asks you how you truly feel, find the courage and the words to diplomatically and carefully tell the individual the truth. This will improve your rapport with the leader.

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9. Be Open

So many conversations at happy hours, receptions, conferences and events are transactional and shallow. I am skeptical that many result in genuine and authentic connections.

I think one of the reasons this happens is because everyone has a representative, the better version of ourselves whom we send to social events. When someone dares to send or show up as their real selves, the decision is like a breath of fresh air. And it allows others the freedom to shed the persona and the liberty to be themselves. This works in large settings, and it can work as a technique to build rapport.

When I advise that you be open, I am not referring to giving too much information too fast or doing so in a way that is irresponsible. I mean acknowledging where you are in the moment.

If you are at an event but are focused on a presentation that you have that went awry, say that. The conversation may go something like this,

“I really am interested in learning more of what this speaker has to say, but I am mentally stuck thinking about a presentation that I just gave that didn’t go according to plan.”

When you do this, you give voice to what you are holding inside and you let the person with whom you are engaging know that there are dynamics at play that impact how you are showing up.

You can indeed build rapport with anyone, and these tips show you how!

More to Enhance Communication Skills

Featured photo credit: rawpixel via unsplash.com

Reference

More by this author

Jennifer R. Farmer

An author and trainer specializes in helping socially-conscious entrepreneurs, celebrities and activists

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Last Updated on April 8, 2020

11 Things Overachievers Do Differently

11 Things Overachievers Do Differently

We all know some overachievers: supermoms who manage to get online degrees between cleaning, cooking, and taking kids to practice; students who write 10-page papers when the directions call for 4; managers whose resumes look more like pages from the Guinness book of Records.

How do they do it all? How is it possible that one person can graduate at the top of their class, found an orphanage in India, run 30k marathons, write a best-selling book, travel all over the world and learn to speak Mandarin Chinese while having a full-time job?

What’s the secret of an overachiever? Here’re 11 things overachievers do differently that you can learn from.

1. They Know How to Manage Their Time

It’s pretty simple actually – you can never become an overachiever if you don’t know how to organize your time efficiently.

The great thing is that overachievers are ready to share their knowledge and time management talent with the rest of the world. Read The 4-Hour Workweek or The 4-Hour Body by Timothy Ferriss, and you’ll know what I’m talking about.

2. They Don’t Spend Hours Watching TV or Playing Computer Games

Mostly because they have better things to do, like exercising, reading, spending an evening with their family or volunteering to work in the local soup kitchen. Their philosophy is simple – the world is full of wonderful things to try, explore and experience. Watching TV is not one of them.

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3. They Are Obsessed With Perfection

Imagine Steve Jobs’ work approach and you’ll understand the level of perfection and painfully high standards that overachievers set for themselves and those around them. Often it pays off (especially if they focus on just one domain). But sometimes compulsive over-striving turns into a sure-fire road to disappointments and unfinished tasks.

Learn how to strike a balance: How Not to Let Perfectionism Secretly Screw You Up

4. They Know How To Inspire

Overachievers learn quickly that it is much easier to achieve goals through collaboration (and especially delegation). So they know how to inspire, encourage, persuade and motivate people around them. Even though they often drive their team crazy with their stubbornness and perfectionism, people quickly follow under the spell of their enthusiasm and greater vision.

Learn these 10 Powerful Ways to Influence People Positively.

5. They Set Clear Goals

The term “overachiever” itself implies that they know how to achieve goals. That is kind of hard to do if your goals are vague, unclear and lack specific deadline, which is why overachievers educate themselves, read goal-setting books, and think about the best way to approach a new task.

Although, it’s worth mentioning that overachievers usually use their time management and goal-setting skills towards competitive, “I want to kick butt” type of goals rather than self-improvement, mastery goals.

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Take a look at these tips to help you set clearer goals: What Are SMART Goals (And How to Use Them to Become Successful)

6. They Are Organized

It’s hard to imagine a disorganized overachiever, isn’t it? Their great organizational and planning skills usually serve three main purposes: keeping track of time, keeping track of progress and keeping track of achievements.

This hasn’t been confirmed by scientific research yet, but overachievers might actually get a “runner’s high” from crossing tasks off their to-do lists, and making new to-do lists.

Here’s How to Organize Your Life: 10 Habits of Really Organized People

7. They Try to Avoid Failure at All Costs

Some psychologists believe that overachievers place their self-worth on their competence, driven by an underlying fear of failure. Rather than setting and striving for goals based on a pure desire to achieve, their core motivation becomes avoiding failure. This may explain the fact that overachiever beat themselves up for even little setbacks and seemingly-insignificant mistakes.

But be aware that having a strong fear of failure can wrek havoc your productivity. So the best thing to do? Learn to conquer the fear: Why You Have the Fear of Failure (And How to Conquer It)

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8. They Love Awards

Who doesn’t love them, right? True enough, but unlike most people who like to feel acknowledged and appreciated for their efforts, overachievers are bent on collecting ‘awards’, be it university degrees, spelling bee prizes or unusual destinations.

While loving awares isn’t bad, it’s even better if you’re driven by internal motivation instead of external ones which could be quite uncontrolable or unstable: Why Is Internal Motivation So Powerful (And How to Find It).

9. They Don’t Understand the Concept of Work Hours

Don’t get surprised if you receive a work-related email anywhere between 8 p.m. and midnight. It’s something overachievers usually do and you weren’t the only one. At least 20 more emails have been sent during these hours to other people. The concepts of over-achieving and working overtime usually go hand in hand.

The downside of this is an imbalnced life, which may need to problems in other aspects of life including health and relationships. A better way is to Achieve a Realistic Work Life Balance.

10. They Rest

Overachievers might often be labeled as “workaholics”, because they often ignore bodily signs of hunger, fatigue and even a full bladder, hoping to finish just one last little part. This doesn’t mean that overachievers don’t know how to disconnect and relax.

True that they tend to work in the highest gear, but they also have enough sense to give themselves time to rest and recharge. Of course, they do it in their own overachieving way, preferring climbing Mount Kilimanjaro or hiking through the Amazon jungle to lazing on the beach.

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11. Overachievers Continuously Educate Themselves

A great quality that most overachievers have is the hunger for knowledge. They surround themselves with bright people. They know how to listen, and most importantly, they get tons of mentoring.

Despite the fact that overachievers want to excel at everything they set their minds on, they are humble enough to admit that to get on top of their game, they need help. And they are willing to pay someone to push, coach and guide them.

You too can learn How to Create a Habit of Continuous Learning for a Better You.

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Featured photo credit: Nghia Le via unsplash.com

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