Advertising

Last Updated on July 12, 2021

7 Best Free Scheduling Apps That Make Scheduling Easier

Advertising
7 Best Free Scheduling Apps That Make Scheduling Easier

A few years ago, I decided to open up my coaching programmes to the wider world. To achieve this, I would need to shift online and use tools such as Skype and FaceTime. (Zoom was in its infancy back then, and Microsoft Teams was still in development).

One of the first problems I faced was how I was going to schedule my coaching appointments. I live on the east side of the world in North-East Asia, and most of my clients live in North America and Europe. I realized I would be working with up to seventeen hours time difference.

To overcome this difficulty, I began searching for a scheduling service that would automate my calls.

A scheduling service allows you to set the parameters for when a person can schedule an appointment with you. So, all I needed to do was set the times I would be available for a call or meeting, and the person who wanted to schedule a call with me could select a time from the times I made myself available through a link I shared with them. This avoided me having to email back and forth, trying to find a suitable time for both of us.

Scheduling services have come a long way over the last few years, becoming quite a competitive market. One of the advantages of using such a service is that once a person has scheduled a meeting with you, most of these services will add the appointment to your calendar and send out reminders to all parties about the meeting.

With many of us now working from home, the advantage of using a scheduling service is you can set up different time blocks in the day when people can arrange a meeting with you, and you can keep time in the day free of meetings, so you can embark on some quality deep work without worrying about being disturbed.

As long as you share your scheduling link with your colleagues and clients, you can be safe knowing that your carefully planned out day will not be disturbed by people trying to find a mutually convenient time for you to have a meeting.

Below I have listed out my top seven free scheduling services you can use to bring a lot more control to your day.

Advertising

1. Calendar

    Calendar is a tool that combines all of your scheduling and appointment needs in one user-friendly interface. Calendar has a unified dashboard that integrates with all popular calendar services including Google, Microsoft, and Apple.

    The Calendar dashboard displays what your day has in store. You can quickly create meetings and edit scheduled events with ease. Its analytic tools offer insight into how you and your team are spending your time, allowing you to adapt and be as time-efficient as possible.

    This app can answer all of your scheduling needs by creating smart links that automatically assess your availability across all of the different calendars you have synced to the dashboard. This feature ensures that you never get double-booked. It allows your meeting participants to select and click a link and book a time that works for both parties.

    Calendar also has scheduling tools for creating the different types of links you might want, including group meetings, one-on-one discussions, or training sessions that require multiple attendees to sign up for the same time.

    2. Square

      Square is one of the most popular free services. Square is not just a scheduling service. You can run a business through this service, too as it allows you to take payments and keep track of your clients.

      If you are a personal trainer, a coach, teacher, hairdresser or any other business that requires your customers and clients to schedule appointments with you, then Square is a great option to go with.

      Advertising

      Square integrates with Google Calendar and has a mobile app for both iOS and Android to manage your appointments wherever you are.

      3. Calendly

        Possibly, the most popular scheduling service, Calendly integrates with almost all types of calendar; whether you are using Google Calendar, Outlook or Apple, Calendly will integrate with it. You can also embed Calendly right into your website.

        More importantly, today, you can also integrate Zoom and Microsoft Teams with Calendly, so all you need do is click on the start meeting right from Zoom or Teams.

        As with Square, this app is perfect for teachers, beauticians, personal trainers and any solopreneur as it allows you to set up your schedule, and your students and clients can pick a time and date that suits them.

        You can also set scheduling limits so you don’t get any surprises. For instance, you can set it up so that people cannot book an appointment with you less than a few hours before the time.

        4. Bookafy

        Bookafy is another free service that has a lot of power under the hood. You can schedule unlimited appointments and types. Appointment types could be the length of the appointment (30 mins, 60 mins etc.) or, if you are a beautician, the type of service being booked.

        Bookafy’s website is beautiful, which is an important consideration for your own business branding. It is intuitive for your clients and makes the whole scheduling experience a joy.

        Advertising

        You can make sure your customer or colleagues receive all the meeting login details when they schedule the call, and you can also accept payments from your clients through the Bookafy interface.

        5. SimplyBook Me

          SimplyBook Me is a free service where you can customise the add-ons you require. Most of the add-ons are paid services, but if you are searching for a simple, free appointment scheduling service, then SimplyBook me is certainly worth looking at.

          There is a mobile app for managing your appointments. You can also integrate SimplyBook Me with your Facebook page or Instagram account so your customers and clients can schedule appointments through it.

          Reminders are customisable, so you can set a reminder of an appointment for the time you want your clients to be reminded. Most services only offer a 24-hour reminder; with SimplyBook Me, you can set your reminder schedule.

          6. 10 TO 8

          10 To 8 is a great scheduling service that guarantees that their free service will be free forever. You are limited to 100 appointments per month, but for a small business looking for a better way to manage meetings and appointments, then 10 TO 8 will do the job for you.

          Like, Picktime, you can use 10 TO 8 to schedule classes, and you can set up recurring appointments if, for example, you run the same class each day or week at the same time.

          Another benefit of using 10 TO 8 is you can set up your Stripe or PayPal accounts, so you can take payments when a customer schedules an appointment with you saving you the hassle of chasing payments.

          Advertising

          7. Google Calendar

            Finally, a little known feature in Google Calendar is the ability to set up a calendar where your clients can schedule appointments. It is rather less automated than the services above, but it does work.

            I used this service many years ago when I taught English. All I needed to do was set up the time blocks I was available and send the calendar link to my students. They then could pick and choose the times that would work for them.

            There are no automated reminders; it would depend on whether your client or colleague has reminders set up on their calendars, but it works, and if you are looking for a service that will always be free and keeps you in control of your times, then Google Calendar will do the trick for you.

            Bottom Line

            You have a lot of choice with scheduling services today. Many are free and can be integrated into your website to retain control over your branding.

            Scheduling services can take the pain out of scheduling appointments, and it also allows you to stay in control of your calendar. This is one of the best features of this service for me. I can get on with my work, safe knowing I will not be getting unexpected meeting invites or phone calls. I can refer people to my scheduling service and let that do all the hard work for me.

            More Useful Productivity Tools

            Featured photo credit: Thom Bradley via unsplash.com

            More by this author

            Carl Pullein

            Dedicated to helping people to achieve their maximum potential through better time management and productivity.

            How to Become a Morning Person: 8 Steps to Kickstart How to Focus and Concentrate Better to Boost Productivity 7 Best Free Scheduling Apps That Make Scheduling Easier Why You Need Intermediate Goals And How To Set One 6 Golden Rules to Make Progress Towards Achieving Goals

            Trending in Technology Shortcut

            1 18 Best Time Management Apps and Tools (2021 Updated) 2 Master These 25 Mac Shortcuts to Work Faster and Smarter 3 7 Best Free Scheduling Apps That Make Scheduling Easier 4 20 Best To-Do List Apps to Keep You on Track in 2021 5 10 Best Calendar Apps to Stay on Track in 2021

            Read Next

            Advertising
            Advertising

            Last Updated on August 11, 2021

            18 Best Time Management Apps and Tools (2021 Updated)

            Advertising
            18 Best Time Management Apps and Tools (2021 Updated)

            No one can dispute the countless benefits technology has brought us. Undoubtedly, it has allowed us to connect, perform, improve, and leverage our resources beyond what was once imaginable.

            If you’re not taking advantage of some of the hundreds of time management apps and tools out there (such as an effective planner like this), you’re definitely missing a trick.

            But with so many apps to choose from, how do you know which ones to use?

            Well, this will depend on your needs. That’s why we’ve put together a list of 18 of the best time management apps that can help you with the most common challenges of managing time.

            Let’s dive straight into the list.

            1. Rescue Time – Use Your Time Wisely

              If you have doubts if you are using your time sensibly, this app will send you weekly reports to indicate what things are stealing your time. Aside from its automatic time-tracking feature, this app also has distraction blocking and efficient report tools.

              RescueTime helps you avoid being overwhelmed by too many tasks. This app also has a team software that’s dedicated to time management among team members. With this app, you may be shocked to discover how much time you’re actually wasting.

              Available on iOS, Android, and Desktop

              Pro tip: If you tend to procrastinate as well, you may want to sign up for this free Fast Track Class – No More Procrastination and learn how to end this bad habit once and for all!

              2. Remember The Milk – Keep on Top of All Your Tasks

                If you’re struggling to manage everything you have to do, and you work with many different devices, then this is the app for you. It’s a great free tool that is compatible with your mobile, computer, Gmail, Outlook, etc., and it allows you to sync all your devices for easier time management.

                This app will help you to manage your tasks easily and reminds you of them – wherever you are. You can share tasks and lists with others, making it a great tool for teams as well.

                Available on iOS, Android, and Desktop

                Advertising

                3. Focus Keeper – Boost Motivation to Complete Tasks

                  This app is based on the principles of the Pomodoro Technique, and it is aimed at individuals who procrastinate and feel overwhelmed by tasks. It has a simple, efficient user interface that is easily customizable based on your needs.

                  Focus Keeper is designed to enhance your focus and remove any anxiety you might have with time pressures. This is a great app to use if you want to prevent yourself and your team from being burned out.

                  Available on iOS, Android, and Desktop

                  Pro tip: Staying focused all the time isn’t easy, especially when distractions are everywhere these days! Grab the Full Life Planner and learn how to sharpen your focus!

                  4. Toggl – Keep Track of Time Spent on Projects and Tasks

                    Effective time management starts with being clear on exactly how much time you actually spend on your projects and tasks and through analysis – working out how you can manage them more effectively. Toggl allows you to do all this even with its simple design.

                    Toggl includes great time-saving features integrated with its intuitive interface. This is a great alternative to time-sheets if you need to track how much time you spend on different projects.

                    Available on iOS, Android, and Desktop

                    5. Dropbox – Store and Send Large Files Easily

                      There are many apps that allow you to transfer content from your computer to other devices, but Dropbox is free and it is easier to use than the others. With the Dropbox app, you can even access and share important files on the go. It is an easy way to share your files and documents with others for improved productivity.

                      Available on iOS, Android, and Desktop

                      6. Evernote – Keep All Your Notes in One Place

                        Evernote is a free productivity tool that allows you to capture all your ideas, thoughts, and images in many different ways (e.g., with voice, notes, or images). You can even record your meetings, interviews, speeches, and ideas, create lists, add voice or text attachments, and share your files with friends. You can also sync Remember The Milk with Evernote to better optimize your time.

                        Advertising

                        Available iOS, Android, and Desktop

                        7. MindNode — Focus on Tasks at Hand With Mind Mapping

                          Mind mapping is a great productivity technique, and Mindnode is one of the best free mind mapping apps available. It helps you to become more organized by focusing your thoughts – thereby gaining clarity on what needs to be done.

                          This app allows you to customize various visual tags and templates to suit your needs. You can also easily share your documents with others.

                          Available on iOS and Desktop

                          8. GoodSync – Back Up and Sync Your Files Effortlessly

                            This software allows you to back up, restore, and synchronize your files easily. It supports folders from a variety of locations, and it has filtering options that let you exclude subfolders from synchronizing.

                            This app also allows you to sync files to and from your phone. If you have never backed up your files before, you should definitely take a look at this tool.

                            Available on iOS, Android, and Desktop

                            9. MyLifeOrganized (MLO) – Manage Your To-Do Lists Effectively

                              Check this out if you find it difficult to manage all your tasks, work with your to-do lists, and organize your goals. This task management software helps you target what you should be focusing on to reach your objectives.

                              MyLifeOrganized is one of the best task management apps for focused work. It automatically generates to-do lists with priority actions for your immediate attention so that you can track your progress methodically.

                              Available on iOS, Android, and Desktop

                              10. 1Password – Have All Your Passwords Remembered

                              Advertising

                                1Password allows you to keep all your passwords in one encrypted database – protected by one password. This saves you time when you forget your passwords and need to retrieve them. This also allows you to use various passwords for different accounts so you don’t compromise on security.

                                Available iOS, Android, and Desktop

                                11. Pocket – Keep Your Eye on the Ball

                                  When you’re surfing the web, it’s easy to get distracted by enticing and fascinating websites. That’s why you need effective time management apps like Pocket. You can use this tool to save your ‘finds’ to access and read later on at a convenient time. This prevents you from getting distracted and negatively impacting your immediate work.

                                  Available on iOS, Android, and Desktop

                                  12. Focus@Will – Boost Your Attention Span

                                    This amazing app combines neuroscience and music to boost your productivity. According to the developers, it’s possible to increase your attention span by up to 400% using Focus@Will, making this one of the best time management apps available.

                                    Focus@will is ideal for those who find it difficult to focus while studying, working, or reading. It also helps you control your ADD.

                                    Available on iOS, Android, and Desktop

                                    13. Alfred – Interact With Your Computer in a Smart Way

                                      This small and simple tool allows you to launch your documents, project files, folders, and bookmarks with just a few keystrokes. This makes life so much easier as you don’t need to go through the start menu to access what you want. The only downside is that it’s only available for macOS.

                                      Available on desktop (macOS)

                                      14. Forest – Boost Your Focus by Growing a Forest

                                        Forest is a unique reinvention of time management apps. This unique and fun app helps you stay focused and on-track by making you focus on another thing.

                                        The concept is simple: whenever you want to focus, plant a virtual tree. If you stay focused, the tree will grow. If you lose focus, the tree will die. As the app’s name implies, you can grow multiple trees to create a virtual forest!

                                        Advertising

                                        Available on iOS, Android, and Desktop (Firefox Add-on)

                                        15. Trello – Track Your projects in a highly visual way

                                          Trello is a hugely popular app that you may already be familiar with. It works by allowing you to create cards for tasks that you need to complete. Each card moves across the Trello board, which is typically broken into columns such as To Do, In Progress, and Completed. This serves as your cue to start working on and completing the associated tasks.

                                          Available on iOS, Android, and Desktop

                                          16. Quire – Unfold Your Ideas

                                            Quire is an innovative time management app that helps boost your team’s productivity. The strength of this app lies in its features for collaboration and ease of sharing. You can streamline and adjust your workflow based on your team’s needs and preferences.

                                            Available on iOS, Android, and Desktop

                                            17. TimeTree – Have a Shared Calendar With Your Family

                                              This TimeTree app allows families or teams to share multiple calendars and appointments with each other. So, whether you’re planning a party or running a local sports team, Time Tree can keep everyone up-to-date with all current and upcoming activities and events.

                                              Available on iOS and Android

                                              18. Todoist – Capture and Order All Your Tasks and Activities Easily

                                                Todoist is close to being the ultimate digital to-do list and one of the best time management apps out there. It’s available via browser and app, and it lets you schedule all your tasks and activities. Each item can be flagged for priority as well as a given due date. There is also a neat option to add notes to any of your tasks.

                                                Available on iOS, Android, and Desktop

                                                Final Thoughts

                                                The above list covers what we consider to be the very best time management apps and tools available. And the good news is that many of them are completely free of charge!

                                                Advertising

                                                So, what are you waiting for? Select the ones that will be the most valuable to you, and begin boosting your productivity now!

                                                More Productivity and Time Management Apps

                                                Featured photo credit: freestocks via unsplash.com

                                                Read Next