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Published on March 29, 2021

Reactive Vs Proactive: How To Be Proactive And Not Reactive

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Reactive Vs Proactive: How To Be Proactive And Not Reactive

For us to know how to be proactive and not reactive, we first need to know what these terms mean. When we are reactive to problems, we react to previous events instead of attempting to anticipate future ones. When we decide to be proactive, we choose to act on a situation before this situation becomes a crisis.[1] Managers must be “strategically proactive,” as I like to say, so they can do their regular day-to-day work and still have time to spend on improvement efforts.

How exactly can you become more proactive and not reactive to become a better, more thoughtful innovative leader? The good news is that there are several ways for you to develop proactive leadership.

In this article, you will learn why you should think long-term, seek to understand others, develop organization skills, aim for 80/20, be open to ideas, and have a calm demeanor to set you apart as a leader and are excellent ways to show proactiveness to your team.[2][3]

Why Should You Be Proactive and Not Reactive?

Before I go into more detail about proactiveness, I would like to say that any person can be a better leader by being more proactive.[4] It is difficult to go wrong when pre-planning, developing problem-solving and listening skills, and keeping in touch with your team becomes a habit for you. Proactive continuous leadership improvement is necessary, expected, and beneficial to us all.

Dwight Eisenhower once said,

“In preparing for battle I have always found that plans are useless, but planning is indispensable.”

A condition for planning is being proactive.

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In simple terms, great leaders are proactive. Mediocre ones only react. Instead of waiting for events to occur and having to handle a crisis unprepared, why not engage in strategic planning from the beginning with the intent to anticipate problems and come up with solutions?

Being a proactive leader must be your only choice in leadership if your ambitions are to advance your career forward in business.

6 Strategic Ways to Be More Proactive and Not Reactive

To be a more proactive leader, you need to engage in pre-plaining and attempt to anticipate events. Try the following activities, adapt them to your area of practice, and test and see if they enhance your position as a leader.

The following are excellent exercises to make you into a more proactive leader and not reactive.

1. Think Long-Term

You must first understand that short-term thinking is antagonistic to the idea of proactive leadership because today’s short-term goals should, at one point, have already been yesterday’s long-term goals. Reactive leaders often fail to see the big picture, which is one of the core elements of proactive leadership.

Successful leaders understand the value of long-term thinking and avoid the baits of short-term returns. Ingvar Kamprad, Swedish billionaire and founder of IKEA, once said,[5]

“I decided that the stock market was not an option for IKEA. I knew that only a long-term perspective could secure our growth plans, and I didn’t want IKEA to become dependent on financial institutions.”

Have you been engaging in long-term thinking lately? I hope so. Long-term thinking has helped IKEA to be a corporate giant. It can help you be a giant leader! Unless an immediate emergency arrives, strive to think long-term to become a proactive instead of a reactive leader.

2. Seek to Understand Others

To be a proactive leader, you must seek to understand others. Remember, “Leadership is influence,” as Maxwell eloquently said.[6] By seeking to understand the members of your team—their likes, challenges, aspirations, and frustrations—you will gain important insights on how to influence them appropriately. Without having the capacity to understand others, it is impossible to lead because leadership is applied in a group activity.

Be compassionate, loyal, and full of integrity because these attributes will help you show your team that you are committed to understanding them. Remember that one of your main tasks as a proactive leader is to be trustworthy. Seek to understand others! It will help you build trust with your team.

As a Department Chair of a Historically Black College and University (HBCU) without being an African-American, I rely on first understanding others before I even attempt to propose a course of action. Understanding is key in the work that I do. I need the influence to advance the unit forward. My vision to understand my team becomes a strategy for having a buy-out later on in my long-term strategy.

3. Develop Organizational Skills

Proactive leaders don’t have time to spend reacting to the environment since time is of the essence for them. Therefore, wasting time isn’t an option for them.

Don’t waste your time, develop organizational skills, aim high and think long-term. In a previous article, I stated that “aiming high is almost always synonymous with aiming long-term.” Let’s say it one more time: “Aiming high long term can’t be accomplished without organizational skills because proactive organized leaders like you and me often check on their long-term goals and daily needs.”

Make sure to have your files organized, have an agenda with deadlines, manage your appointments efficiently, learn to delegate tasks, and reasonably engage in decision-making. You will need these organizational attributes if you want to be a proactive leader.

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4. Aim for 80/20

Understanding Eisenhower’s Box, former President Eisenhower’s productivity tool, can be of great help for you to better understand the 80/20 rule.[7] He once said,

“I have two kinds of problems, the urgent and the important. The urgent are not important, and the important are never urgent.”

Clearly, Eisenhower believed that urgent and important were not the same thing. Well stated! Proactive leaders understand that although team improvement is important (20% of the time), the focus should be on your regular work (80% of the time) because we often do our best work not on urgent but on important tasks.

Leaders who have more time to think and plan will execute tasks more effectively. Aim for 80×20, period.

5. Be Open to Ideas

I was once told by a close friend that people are living encyclopedias. This thought made me realize that everyone has something interesting to share. Ed Krok believes that as well:[8]

“Our employees are often our best source of information.”

I happen to agree with him wholeheartedly on this assertion. A proactive leader leverages the information shared by his employees. I most certainly do, I must add.

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As the old saying goes, “Two heads are better than one.”

In his book, Powers of Two: Finding the Essence of Innovation in Creative Pairs, Joshua Wolf Shenk writes about how open to ideas John Lennon and Paul McCartney were to one another. One would compose and write something and the other would complement what was written and vice-versa. Clearly, these geniuses of music understand the power of being open to ideas. Proactive leaders practice exactly that to strategically plan future events that are to come.

6. Have a Calm Demeanor

Proactive leaders don’t scream at others because they understand the value of not making emotional decisions. They prefer to make objective decisions planned ahead of time using elements of strategic thinking. As Miki Markovich says,[9]

“Proactive leaders are compassionate, loyal, integrity-filled, straightforward, calm, direct, fair, polite, hopeful and thoughtful.”

A reactive leader reacts to immediate stimuli and may have the habit of managing themselves poorly, making screaming behavior a predictable event. Don’t be like them. Dare to be different and focus on inspiring others by being calm and controlled. Your team will appreciate this gesture and your influence will increase.

Final Thoughts

It pays off to be a proactive leader versus being a reactive one. Reactive leaders think short-term and rarely apply their 80×20 rule—that is a mistake and is rooted in small thinking.

Big is good. Go big or go bigger! In this article, I presented six ways for you to be more proactive as a leader. Take advantage of them. You won’t be disappointed, believe me.

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Featured photo credit: Mimi Thian via unsplash.com

Reference

More by this author

Dr. Luis C. Almeida

Dr. Almeida is a college professor and department chair who has taught over a thousand students with questions relating to technology and leadership.

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Published on October 14, 2021

How to Silence the Impostor Syndrome

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How to Silence the Impostor Syndrome

Do you ever worry about being exposed as a “fraud?” You’re not alone. It’s actually quite common for people to feel like imposters. In fact, approximately 70 percent of people admit to having experienced impostor syndrome[1] at some point in their lives — a Twitter poll found that 87 percent of people have experienced this.[2] Even successful and famous people like Tom Hanks, Howard Schultz, and Natalie Portman suffer from imposter syndrome.

But, what exactly is imposter syndrome. And, more importantly, how can you silence it?

Originally coined in 1978 by psychologists Pauline Rose Clance, Ph.D., ABPP, and Suzanne Imes, Ph.D., the term “impostor syndrome” describes symptoms that include being unable to internalize accomplishments and being afraid of being exposed as a fraud.

The individual may also be plagued by chronic self-doubt and believe that they’re unqualified for success despite evidence to the contrary. Inadequacies, fears of failure, and disbelief that success is a matter of luck or timing are also common.

If you don’t address this phenomenon, feeling like an impostor can prevent you from achieving ambitious goals. Moreover, those experiencing these feelings tend to over-prepare or procrastinate — which obviously hinders productivity and reaching goals. And, as if that weren’t bad enough, imposter syndrome prevents you from pursuing new challenges and opportunities.

Do you feel like you’re suffering from impostor syndrome? If so, don’t beat yourself up. After all, there are effective ways to overcome these feelings in a healthy and proactive way.

1. Don’t Hide It.

“Firstly, acknowledge it,” advises Claudine Robson,[3] the Intentional Coach. “You give strength to imposter syndrome by letting it continue to peck away at your confidence unchecked.” It can only be banished if you acknowledge it as soon as possible and break the silence.

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“Then you need to separate your feelings from facts,” Robson adds. “One thing imposter syndrome does very effectively is to mix up your perceptions of reality.”

If you can, take a step back and look at the situation objectively. “Recognize when you should — and when you should not — feel fraudulent,” she says. Appreciate and acknowledge the task, intellect, and insight that have led to your success.

You might even be able to take action by recognizing that the reason you feel fraudulent is that you’re new to a task. “That gives you a path forward; learning is growth, don’t deny yourself that.”

2. Implement the STOP Technique

In her book Cognitive Enlightenment, Melinda Fouts, Ph.D., outlines a technique to overcome imposter syndrome using what she calls the STOP technique.

“STOP is an acronym for ‘silence the oppressive player,” Fouts explains in Forbes.[4] “You need to eradicate this tape that is playing 24/7, whether you are conscious of it or not. It plays loudest when we are tired, hungry, or feeling defeated.”

Steps to implementing the STOP technique and rewiring your brain are as follows:

To replace the tape of not good enough, you need a “launch sentence.” “I’m more than good enough” would is an example of a solid launch statement.

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Put your launch sentence in prominent locations, such as your car’s dashboard or computer. How come? The reason is that as the tape plays, you won’t be able to remember your launch statement.

Continue to say “stop” until you recall your launch sentence, says Fouts.

Put your launch sentence into your own words and pontificate.

While going about your daily tasks, like while driving or exercising, practice your launch sentence so you can recall it when you need it in the future.

“I am told this sounds simple and it does,” she adds. However, this technique is challenging when your negative tape is playing. You will not want to replace the tape every day while your brain is rewiring itself. “It is these moments you can’t give up.”

3. Distinguish Humility and Fear

When it comes to hard work and accomplishments, there’s humility, and then there’s fear. In other words, having a high level of competence can lead one to discount its value occasionally. However, as Carl Richards wrote in an article for the New York Times,[5] “After spending a lot of time fine-tuning our ability, isn’t it sort of the point for our skill to look and feel natural?”

The problem is that we feel unworthy from time to time. But, as Seth Godin explained in a blog post,[6] “When you feel unworthy, any kind response, positive feedback or reward feels like a trick, a scam, the luck of the draw.”

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Feeling worthy without feeling entitled is possible. And, finding the right balance between them is critical for overcoming impostor syndrome. “Humility and worthiness have nothing at all to do with defending our territory,” Godin continues. “We don’t have to feel like a fraud to also be gracious, open, or humble.”

4. Keep a “Brag Sheet”

When you were sending out college applications, did you build yourself a “brag sheet?” If not, here’s a clean description from Shawna Newman,[7] “A brag sheet is very similar to a student resume – it highlights your accomplishments, key experiences, leadership skills, and employment throughout your secondary education.” In short, “it’s a quick reference guide with all the details and achievements for someone trying to get to know you better.”

While it may be awkward at first, you can apply the same concept when coping with imposter syndrome. Just compose a list of your accomplishments, activities, skills. That’s it. Just remember Godin’s advice and also be humble and gracious.

As an added perk, besides being an effective way to talk myself up, I’ve also found that this has helped me stop comparing myself to others. Instead of harping about other people’s milestones, I’m honing in on what I’ve done.

5. Celebrate Wins, Period

Speaking of accomplishments, they shouldn’t be categorized as small or big. After all, you feel as if you don’t belong when you have imposter syndrome. So, the more you celebrate your wins, the more confident you’ll become.

Furthermore, accept compliments without qualifying them and practice listening to praise every day. Finally, become kinder to yourself by saying at least one kind thing to yourself daily. And, give yourself a well-deserved pat on the back.

6. Assemble a Legion of Superheroes

“You know how corporations have a board of directors to — in theory — make them stronger, maintain checks and balances, leverage resources, and help advance the organization’s vision?” asks inspirational speaker, speaking coach, and creative consultant Tania Katan.[8] “Why not assemble your own board of directors to leverage resources to help make your career stronger, keep you in check and balanced, and advance your vision?”

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“My friend Alison Wade, president of conferences, training, and consulting at Techwell, calls her personal board of directors her “front-row” — those are the people she invites to sit spitting distance from the stage, cheer her on, challenge her, and review her performance,” Katan writes.

As for Katan, she calls hers a “legion of superheroes.” The reason? “I dig the idea of joining forces to do good in the corporate galaxy.”

It’s important to have a diverse group of individuals who will defend you. Ideally, they should be varied in all dimensions, such as cultural background, way of thinking, and skills.

Katan recommends that you meet together frequently, whether if that’s once a week or every quarter. “Share your experiences, fears, creative ideas, aspirations,” she adds. “Celebrate each other’s accomplishments.” You also need to both support and challenge each other. “Discover what you are capable of doing when you combine your powers.”

7. Visualize Success

Follow the example of a professional athlete by imagining yourself crushing that presentation or project. You’ll enjoy the relief from performance-related stress. And, more importantly, it can help you avoid focusing on the worst-case scenario.

Final Words of Advice

While there’s no single formula to cure imposter syndrome, the tips listed above are a start. After all, your success depends on your ability to fight the negative effects of it. For example, feeling unworthy over time can lead to crippling anxiety and depression if left untreated.

If you’ve tried the above, then make sure that you speak to someone about what you’re experiencing, whether it’s a mentor, peer group, or licensed professional. And, above all else, there’s a place at the table for everyone — no matter what your inner voice is telling you.

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How to Silence the Impostor Syndrome was originally published on Calendar by John Rampton.

Featured photo credit: Laurenz Kleinheider via unsplash.com

Reference

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