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Published on January 28, 2021

How To Be Proactive At Work: 4 Habits To Build

How To Be Proactive At Work: 4 Habits To Build

I don’t know about you, but it was nearly impossible for me to be proactive at work last year.

Every week, I would map out my game plan and color-code my calendar. But when I tried to set things in motion, I faced ten-foot barriers that would force me to change direction. I’d have to reschedule meetings, push deadlines back, and reorganize my life because of all the twists and turns. Pivoting became my life, and it was taking over every part of it.

When I think back to 2020, it was like trying to survive the Tour de France blindfolded. By the end of the year, I was worn out, and I was in no mood to organize my 2021 goals. Being proactive was the furthest from my mind. In many ways, I didn’t even want to dream about new projects.

When January 1st entered the scene, I crawled back under my covers and hoped for the best—or at least a year that would be more predictable with less pivoting.

You want to be hopeful for this year, but a part of you is afraid of another year filled with more barriers and you’re tired of trying to survive the chaos. You’re not alone.

Over 100,000 businesses have permanently shut their doors because of Covid-19.[1] Start-Ups aren’t getting a second chance.[2] And according to Pew Research, one in four adults still have a hard time finding money to pay their bills.[3]

This reality is not the most inspiring for those of us who are business leaders. If anything, it feels like the grim reaper is right around the corner to destroy our dreams and add us to the rising number of failed companies.

Being proactive is one of the most challenging things to muster right now. But it is one of the most imperative traits that we need to embrace.

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If you want your business to succeed in 2021, you need to be proactive at work. It won’t be easy, but it will be a lot easier with these 4 practical habits that I’ve put together for you. These tools will make all the difference for you and your organization.

Let’s get started.

1. Want to Be Proactive at Work? Don’t Be Busy

Repeat after me: only do what is necessary—no more and no less.

If you’re anything like me, as soon as January 1st comes along, you cram in all your five-year goals into one packed year. You love seeing your schedule filled. But being busy isn’t the same as being productive. Being proactive requires you to take a step back, reevaluate your priorities, and actually take things off of your plate before adding new goals.

The brain is not designed to always operate at full capacity twenty-four hours a day.[4] It needs a break. If we’re constantly immersing ourselves throughout the day with frivolous tasks, then we don’t have time to concentrate on our goals.

This year, I’m taking a break from the chaos and learning to do fewer tasks with more investment.

Think of it this way. Planning takes time. It’s like painting an apartment. Before you can add color to the drab walls of your living room, you have to plan and prep the area. The same is true for being proactive at work.

2. Stop Trying to Run Everyone’s Race

If you want to direct the narrative of your life, you need to take a step back and get rid of the clutter. Figure out what you can delegate and then, focus your energy away from the distractions. Not every email needs a reply, and not every job is right for you.

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Shakespeare said it best,[5]

“To thine own self be true.”

These six words need to become your mantra.

If you want to reach your goals this year and be proactive, you need to walk forward with laser focus. If you compare yourself or your business to the next big thing, you won’t contribute anything except a lesser copy of yourself and your organization.

Stop looking around. Your purpose is not to run the race of someone else. If you want to be proactive at work, you need to stop comparing yourself to your neighbor and stick to running your own race. It’s the only way that you’ll win.

3. Make “Essentialism” Your 2021 Word

When you’re figuring out your 2021 goals, take time to weigh the cost. Ask yourself if it’s worth the investment. Being proactive means that you take into consideration all the variables before cementing your goals.

Before you map out your plan or get crazy with those highlighters, ask yourself these two questions:

  • Will this goal help create balance in my life?
  • Will this goal produce a return on investment?

If you can answer a resounding “yes” to both of these questions, then take these ideas and write them down on a piece of paper.

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After you’ve compiled a list of 15 to 20 ideas, take a new sheet of paper and break it into two columns. The first section should contain a list of goals that take priority. These ideas would fall under the umbrella of being trend-related and financially profitable.

The second section should contain a list of goals that will increase your social proof and promote your priority goals. This column drives traffic and promotes awareness of your business and your product.

After you’ve compiled this list, break it in half and cut it down to three goals in each section. Three is the perfect number because it gives you leeway to pivot and bend if you need to make changes throughout the process.

The two excellent tools that have helped me develop a schedule of essentialism are Hilary Rushford’s Elegant Excellence Journal[6] and Jill Konrath’s book, “More Sales. Less Time.

Both of these tools have helped me focus on what’s important, make the best decisions for my business, and make a profit without sacrificing my health.

4. Order the Same Latte

When you look at the greats in the business world, they all encompass one thing: simplicity.

If you minimize your choices and stick to the basics, you’ll have the ability to save time and focus your energy on decisions that require your creativity. Keeping up with the latest fashion trends not only sacrifices your time but also sacrifices your budget.

Remember, it’s not about looking successful. It’s about making choices that give you the ability to be successful.

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Here are four things that you can do to save time to make you more proactive at work:

  • Buy multiples of the same outfit and mix and match throughout the week.
  • Order the same drink each day from the same coffee shop.
  • Prepare meals at the beginning of the week for lunch and dinner.
  • Set your alarm for the same time each morning, including weekends.

It’s impossible to be proactive if you feel rushed. But if you follow the four tips that are listed above, you’ll gain more time in your schedule and have more energy to lead your business and operate with a well-organized game plan.

Final Thoughts

I think the majority of us are tired of feeling like we’re contestants in Survivor. After all, who wants to be filmed while living in the woods and surviving off of bugs and tree bark?

All kidding aside. This past year has been challenging. But we can learn a lot from these past twelve months.

If you want to be proactive, simplify your schedule, focus on your path, only take what you need, and be purposeful with your time and energy. Being proactive is not about filling up your schedule. It’s about creating balance in your life.

I know it seems daunting right now, and many of us are still trying to figure out how to pay this month’s rent with spare change from the couch. But if you take the time to prepare and figure out what’s a priority this year, you’ll not only meet your goals, you’ll enjoy the journey.

You have all the tools you need to be proactive at work. Now, go map out your 2021 goals for the year!

More Tips on How to Be Proactive

Featured photo credit: Campaign Creators via unsplash.com

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Reference

More by this author

Dr. Colleen Batchelder

Diversity and Inclusion Consultant and Leadership Strategist | Executive Coach | Dr. Batchelder teaches business leaders how to create corporations where Millennials want to work.

64 Monday Motivation Quotes to Start the Week Right How To Be a Self-Starter And Take Initiative At Work Too Tired at Work? 4 Ways to Regain Focus and Balance How To Be Proactive At Work: 4 Habits To Build 6 Surefire Tips to Build Self-Confidence That Is Unstoppable

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Published on March 24, 2021

8 Easy Steps To Finding A Career Right For You

8 Easy Steps To Finding A Career Right For You

In the U.S., workers on average spend 90,000 hours of their lives working.[1] This means that it is likely you will spend more time working than with your spouse or partner. For this reason, it is especially important to love your job. When you are in a job you love, it feels custom-made just for you. You feel your values reflected in the company’s mission. You feel rewarded just for working there — “Thank God it’s Monday,” you think each week, and the paycheck is nice, too.

Here are 8 steps for finding the career that fits your personality like a glove.

1. Look At Yourself Carefully

Firstly, Look Inside

Some diagnostic tests help you assess who you are and what jobs make a good fit. Among free assessments you can take, the Myers-Briggs personality test is among the most popular for gauging how you perceive the world and make decisions. It consists of some 90 either-or questions that indicate whether you consider yourself an extrovert or introvert, and what influences perceptions.

Knowing yourself and the qualities associated with your personality type can help you decide whether you would be more comfortable in a front- or back-office setting, are more of an “ideas” or “execution” person, or prefer an open office or a quiet, enclosed setting to do your best work.

Career Explorer is another diagnostic careers tool, and offers a free Career Test to reveal how your interests and goals match up against some 1,000 careers. The test asks your general interest in a handful of random careers, along with your career satisfaction in previous jobs, and predicts career matches that fit your profile.

Then, Look Outside

Your friends and family members often know you better than you know yourself. Don’t be afraid to ask them, “What kind of career do you see me in?” or “How can I find a career that’s right for me? and pay attention to their answers.

Also, think back to talents you enjoyed in your younger years, particularly those that elicited comments from others along the lines of “You’re going to make a great ___________ some day.” Others often see special abilities in you that you may have overlooked.

2. Write Lists

The perfect career awaits you if you do your homework. Keep careful lists of the qualities you possess and which types of businesses will reward those qualities.[2]

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Similarly, when your friends have ideas for you, write them down. You want to be able to go back and reflect on different career paths.

Putting pen to paper — or fingers to keyboards — and allowing yourself to follow ideas where they lead is a valuable step for finding the career that is right for you.

What elements of past or current jobs and experiences stick out as the most enjoyable? List them. Think of careers where you could recapture some of those elements.

Write down the activities where you find real joy. Do you love decorating or rearranging your living room? Could this translate to fulfilling work in interior design or merchandising? Or do you find children endlessly entertaining? Perhaps you would find teaching or youth development a rewarding career path.

Generate a list of ideas, no matter how eccentric they may seem, and see if any patterns emerge.

Write a Master List of All Your Strengths and All Your Weaknesses

Be as specific as possible. If you hate waking up before 11 a.m., it is going to be hard to hold down a 9 to 5 job (unless you can work remotely in another part of the country with a different time zone). If you love talking to people, maybe the back office of a research department is too isolating for you.

Are you high energy or laid back? Do your strengths or weaknesses tend to make you a natural leader or more of a maverick? Own your particular personality strengths and quirks, and think about the various work environments where you could make the most of them. Do you like receiving direction or chafe when someone gives you feedback?

3. Set up 15-Minute Informational Interviews

All of this introspection will help you narrow your search criteria, but then it must lead to action. Ask around to see if there is anyone you know who would spare a few minutes to discuss her field with you. It could be a friend or a friend-of-a-friend or even one of your parents’ friends. You may be surprised to find that people often want to offer advice on the steps to take to start out in their field.

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Prepare some questions in advance, for example: ask how the person ended up in her field, what best prepared her for her career, which aspects she most enjoys, and how the field is changing.

Depending on how forthcoming the person is, you might also ask if she would mind if you sent a resume to keep on file in case of any future openings.

4. Read Job Postings

Before you apply for a job, start reading job postings in the two or three fields that excite you. You can find postings on LinkedIn, MonsterJobs, Indeed, Glassdoor, and Simply Hired. Do you feel goosebumps zipping down your spine when you read about certain jobs? It could be an indication that this is the job of your dreams.

Familiarize yourself with job descriptions to learn common industry terms, roles, and in-demand skills. Glassdoor, for example, gives you an insider’s perspective on what it’s like to work for a given company — but keep an open mind, too, knowing that former employees with a grudge are usually the most motivated to post reviews.

5. Write Your Resume

Your resume should reflect the skills you possess and the specific skills sought in a job. But be sure to customize and change your resume appropriately for each position you pursue. Don’t be afraid to parrot some of the words on the list of requirements back to the company. Many times, companies will actually use the key words mentioned in the job posting when screening resumes.

Research the organization that you are targeting and try to work in examples that have relevance to their customers or clients, or to issues taking place industry-wide. State how you can add value by quantifying results you achieved in former jobs or even volunteer activities. For example, “coordinated silent auctions for children’s advocacy organizations that brought in $29,000.”

Ideally, you will want to concisely recount your skills to make a riveting impression as a professional ideally suited for the position.

Check out these 10 Killer Resume Tips to Nail Your Dream Job.

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6. Watch a Movie or Two That Features a Character Working in the Field

While movies tend to exaggerate, you may see something that either confirms that you belong in that environment or scares you away from it. Career conflicts are a genre in themselves — you can find most any job represented in some form on the big screen.

The character played by Anne Hathaway in “The Devil Wears Prada,” who successfully navigated her nightmare boss played by Meryl Streep, showed the ups and downs of working on a fashion magazine. Meanwhile, “Legally Blonde” likely inspired a whole horde of young women to enter careers in law.

7. Don’t Be Afraid to Take a Risk

When it comes to job-hunting, the biggest risk is not taking a risk. Write a cover letter that truly reflects your own personality. Remember that you need to stand out, not just blend in to the hundreds of “blah-blah-blah” letters.

So, if you’re funny, be funny. If you’re serious, adopt a more measured tone. If you’re intellectual, use bigger words. Be you, not what you think you should be. When you’re authentic, it improves the likelihood that the career you find will be the right fit for you.

Think of ways to show passion for the career path you are pursuing — and then make the case for why it is the right fit for you. Hiring managers look for candidates with dynamism behind their desire to work for the company. Choose words that reveal that you are passionate, not passive: instead of “helpful,” your findings were “game-changing.” Instead of “useful,” your discoveries proved “transformational.”

Here’s How to Write A Cover Letter That Stands out from 500 Applicants.

8. Thank Everyone Who Helped You — and Especially Everyone Who Interviewed You

The gracious job-hunter lands a job faster. Even if you don’t snag a job the first time around, when you remember to thank the people who granted you an interview, those people will remember you and think of you for other opportunities. Thanks should also go to those who provided you with a recommendation or who took time with you for an informational interview.

While it may seem old school or downright quaint, a handwritten thank-you card still carries cachet. It shows that you took time to be appreciative. Or, if you send a note electronically, sincerely show gratitude and help the person remember you by bringing up something he said that you found helpful or insightful.

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A thank you to one person should not be able to be swapped with a communiqué to any other person who helped you in your search.

You Are on a Campaign to Land a Job until You Land the Job

You will likely have to meet several people in a company. Inevitably, those people will talk to each other. Make sure the emails that you write them are different from each other instead of canned notes with different names attached. Take a look at these tips on how to write a thank-you email.

Show unwavering cordiality and professionalism to everyone whom you encounter in the company. Even if you come across the receptionist entering the restroom at the same time as you, politely hold the door. Your good impression will travel throughout the office network.

Bonus: Return the Favor When You’ve Landed Your Job

Congratulations! You finally landed! Now it’s time to pay it forward.

Remember all those who helped you follow the key steps to your sought-after career, and never pass up an opportunity to help others land jobs they love.

Returning the favor will make you even more appreciative of having found the right career for you. And, when you look for your next job, you will find that you’ve built a network of helpful people on whom you can rely.

More Job Hunting Tips

Featured photo credit: Saulo Mohana via unsplash.com

Reference

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