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11 Organizational Skills That Every Smart Leader Needs

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11 Organizational Skills That Every Smart Leader Needs

Failing to organize will often lead to chaos or, at the very least, an increase in stress levels. This occurs as you attempt to make sense of everything that surrounds you for the sake of making life easier. That’s why strong organizational skills are key to being a smart leader.

The need to have organizational abilities becomes even more important when you are a boss or manager. After all, people turn to you for inspiration, and it will hardly be inspiring if they see you freaking out.

What are organizational skills and how can you develop them? We’ll guide you through 11 key organizational skills that every leader needs to know. By the end, it will mean that you are in a better position to be a more effective leader.

1. Time Management

Poor time-management is at the root of so many issues within a company. As the leader, it’s your responsibility to ensure that things run like clockwork. This is only possible by having a firm understanding of what it is to be organized.

Failure in this area will lead to you being unable to stay on the task in front of you. Suddenly, your ability to juggle everything at once diminishes before you. It won’t take much before it all comes crashing down, resulting in you being viewed as rather unreliable.

Quick Tips for Time Management

    Be aware of the following: the tasks for completion, their deadlines, the amount of work required, and anything that cannot be delayed or avoided at any cost[1].

    Also, take a look at these 7 Effective Time Management Tips To Maximize Your Productivity.

    2. Planning

    Planning makes organizing easier, but we are often lacking when it comes to being able to plan ahead. Again, poor planning leads to disorganization and more pressure on you.

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    Remember that planning takes different forms, including dealing with time and how a project must proceed. However, a smart leader has to take things one step further to make a difference. You must also be aware of the plans of others and how they fit into your own approach if they are to make a difference.

    This becomes more important when dealing with a multi-disciplinary team where coordination can be problematic without adequate planning. A complete absence of planning will only ever lead to problems.

    3. Scheduling

    Even though this skill does overlap with those mentioned earlier, it’s still important enough to merit its own individual point. Having a schedule and keeping to it is known to be an effective tool for organizing your life.

    Scheduling indicates to others that you have an awareness about what they are doing. It also shows you have a firm grip on what is being done and that there are no issues with balancing a number of projects.

    Thanks to scheduling, your understanding of the time taken for different aspects becomes improved. This helps you to keep control of a project, as well as coping with problems thanks to an understanding of events.

    Scheduling time blocks is also a great technique to help you get organized: Get What Matters Done by Scheduling Time Blocks

    4. Resource Allocation

    It’s important to get the most out of your resources, and this too requires organization. Even knowing when to use those resources is important to prevent them becoming exhausted or used at incorrect times.

    Organizational skills, in this sense, means being acutely aware of the resources at hand and those you may call upon with a project. Your strength should also be in linking the correct resource to the right requirement to ensure it fits into their own abilities. Failure to do this means wasted resources, and this will not reflect well on you.

    To be certain of organization in this sense, you must first identify resources that may be relevant before beginning a new project. This prevents you from scrambling around and searching for help when you need it the most.

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    5. Delegation

    Delegation is an art form and one of the most important organizational skills, and not everyone has mastered it. An effective leader also understands its importance for a project to run smoothly.

    It’s impossible to handle each aspect of a project yourself, and that is where delegating tasks to team members can help. Being aware of who is best for a particular task prevents feelings of overwhelm, which will free you to oversee each aspect of the project.

    An organized leader will know their team and be aware of their strengths and weaknesses.[2] Being aware in advance means you will not stress when a problem arises, as you know who to call for help.

    Thanks to organization, your team will work more efficiently and complete each task with less stress on your shoulders.

    Take a look at this guide and learn how to delegate effectively: How to Delegate Work (the Definitive Guide for Successful Leaders)

    6. Prioritizing

    Being capable of prioritizing tasks will make your life easier. Creating a to-do list and understanding which deadlines come first leads to better planning as well as less stress. As your experience builds, you become more confident at knowing which tasks are the most important.

    Disorganized individuals tend to cope in a haphazard way and deal with things as they arise. This leads to putting energy into the wrong areas, and the most important things fall by the wayside. Prioritization keeps you on track with the order in which you need to complete things.

    For this, you must be aware of the tasks at hand and the process for each one. Check deadlines and other pressing details in advance to allow you to be better organized.

    7. Collaboration

    Collaboration is one of the organizational skills that makes life easier all around. The only problem is that it does require organization on your part. An organized leader is aware of those individuals that may be the best person for a particular task. Not organizing leaves you in a position of searching for help when it should be plain sailing.

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    This is about more than mere delegation. Instead, the skill is with knowing in advance who you can call upon to make a project run as smooth as possible. This may also involve other leaders of various departments, so working in unison is key.

    With this skill, you must become aware of who you may need to collaborate with before the need arises. Do your research and know who to call upon at any point. This allows you to then cope with any problem in a cool and efficient manner.

    8. Setting Goals

    An organized individual will find it easier to set and achieve goals. A smart leader is able to show others that they can set short and long-term goals, work towards them, and ultimately achieve them. The only way this is done is through solid organizational skills.

    It will be impossible to reach a target if you are unaware of the path to follow. You must understand the actions and objectives, or you will never achieve anything. Organization skills also help you identify each step and any problems connected to it.

    Here, you must identify the target or goal at the earliest opportunity and then bring forward the other organizational skills that I have mentioned.

    9. Maintaining Efficiency

    Organization and efficiency go hand in hand. Efficiency leads to the need for planning as the smoother something runs, the fewer problems you encounter.

    Being efficient also allows you to know where you are in a project at any moment. This is due to you having organized things to such an extent that you are able to counteract problems before they occur. Remember that efficiency and your ability to identify issues work in unison. If you fail to be organized, then it is impossible for this to happen.

    To learn this skill, you must set aside time for each project and break it down into individual segments. Understand how each step must progress and who will be responsible for each part. Identify problems and how to resolve them to allow in such a way that everything can run like clockwork.

    Efficiency is a skill that develops over time, so continue working on it and how to improve problem areas to become a stronger leader.

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    10. Clear Communication

    A strong leader needs to be able to communicate clearly at all times.[3] With your organizational skills, you will find that this is easier to do.

    Thanks to these skills, you always know what is happening and can clarify any issues. You are also able to communicate exactly what you need simply because you are organized and know the status quo at that point. You will find it easier to get things started due to your ability to get things across clearly and concisely[4].

    Organizational skills: How to improve communication

      To have good communication, you have to be confident in your own abilities as a leader. If you use the different skills discussed above, you will notice a greater confidence in your voice, which then has a positive influence on the rest of the team.

      If you want to be more confident in your communication skills, check out this article: How to Master Effective Communication Skills at Work and Home

      11. Self-Care

      Nothing mentioned above is possible if you are not organized in your own life, both professionally and personally. The ability to look after yourself is the glue that holds everything else together.

      You need to eat and sleep well, along with taking care of your general health. Organization in each aspect of your life is essential to ensure you have a healthy balance. Feeling under the weather, tired, stressed or anything else negative will have a profound impact on your abilities as a leader.

      Look at what people expect of you in each part of your life, and adopt the same strategies for each aspect. You can then expect a certain synergy to occur between the different areas, allowing them to work with a certain fluidity.

      This simple guide will be helpful for you to take better care of yourself: 13 Essential Self-Care Tips for Busy People

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      The Bottom Line

      These 11 organizational skills are essential for any smart leader who wishes to be more organized in everything they do. By bettering yourself along these lines, it will lead to not only a greater sense of confidence in yourself, but also towards those that look to you for both guidance and inspiration.

      More Skills to Increase Productivity

      Featured photo credit: Emma Matthews via unsplash.com

      Reference

      More by this author

      Chris Porteous

      The CEO of Grey Smoke Media / My SEO Sucks, helping entrepreneurs to grow their businesses.

      What Does It Take to Be an Entrepreneur? (From Mindset to Skillset) The Flowtime Technique: A Pomodoro Alternative 7 Daily Stress-Management Rituals that Improve Your Productivity 5 Simple Steps to Creating a Productive Daily Schedule How a Project Management Mindset Boosts Your Productivity

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      Last Updated on January 13, 2022

      How to Use Travel Time Effectively

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      How to Use Travel Time Effectively

      Most of us associate travel and time with what we’re going to do one we get to our destination. Planning and mapping out what to do once you arrive can certainly make for a more pleasurable vacation, but there are things you can do while you are on your way that can make it even better.

      Sure, you can plan for the things you’re going to do on your vacation while you are travelling en route – but what about making use of that time for other things that you don’t usually do when you’re at home? You don’t need to have your gadgets with you to do it, and you can really connect with yourself if you take the time to manage your life while heading towards your vacation destination.

      Here are some great tips to help you with your time management while you travel, some of which are more conventional than others. Nonetheless, you can find out what works best for you and apply them accordingly depending on when and how you are travelling.

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      1. Take Your Time Getting There

      As I write this, I’m on a flight to San Francisco. Flying is the fastest way to get from place to place, and for many people it’s really the only way to travel.

      But I’ve often taken the train or ferry on trips so that I have extra time without distraction to get more done. I’m not worrying about navigation or lack of space to do what I want to do. Instead I’m able to focus on getting stuff done during the time I’ve got without feeling rushed. For example, when I took the train from Vancouver to Portland, it was an eight hour trip and I managed to get a ton of writing done and closed a lot of open loops. It also was less expensive than flying, which was a bonus.

      Sometimes taking the long way to get somewhere on vacation can be the best thing for you to get somewhere with your life.

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      2. Go Gadget-Free

      This is going to be a tough one for a lot of you. But why do you need to bring your gadgets with you when you go on vacation? It isn’t be a bad idea to leave all but one of them behind, and only pull out that one when you absolutely need to do so. In some countries, you’d be wise to be discreet with them anyway since flaunting them in front of those that are less fortunate than you isn’t a good practice. While it may not seem like flaunting to you, in different cultures it can definitely come across that way.

      If you can’t go gadget-free, then at least go Internet-free. If you use a task management app that requires syncing across your multiple devices to be effective, remember that if you only have the one device with you then it can be the “master device” for the time being and will store your data locally anyway. Just sync up when you get home.

      3. Reflect and Prepare

      Finally, going on any sort of excursion gives you the perfect opportunity to reflect on where you’ve been. The fact you have removed yourself from where you usually are can give you a perspective that you simply can’t get when you’re at home. You may want to journal your thoughts during this time – and by taking more time to get to your destination you’ll have more time to dig deeper into it.

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      After a period of reflection – however long that happens to be – you can then begin to not only prepare for the rest of your travels, you can prepare for the rest of what happens afterward. The reflection period is important, though. You need to really know where you’ve been in order to properly look at where you want to be. Time away from things gives you that chance.

      Conclusion

      Traveling isn’t always about where you’re going and how quickly you can get there. In fact, it’s rarely about that at all.

      More often it’s where you’re at in your head that will dictate how much you benefit from traveling. So don’t just go somewhere fast. Instead, take your time on the way there and take the time to connect with not only where you are but who are while you’re there.

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      If you do that, you’ll have a better chance to be who you want to be when you leave.

      Featured photo credit: bruce mars via unsplash.com

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