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Last Updated on March 30, 2020

11 Organizational Skills That Every Smart Leader Needs

11 Organizational Skills That Every Smart Leader Needs

Failing to organize will often lead to chaos or, at the very least, an increase in stress levels. This occurs as you attempt to make sense of everything that surrounds you for the sake of making life easier.

The need to have organizational ability becomes even more important when you are the leader. After all, people turn to you for inspiration and it will hardly be inspiring if they see you freaking out.

But where do you start by becoming more organized? Well, I’m about to guide you through 11 key organizational skills that every leader needs to know. By the end, it will mean that you are in a better position to be a more effective leader.

So, let’s get to it!

1. Time Management

Poor time-management is at the root of so many issues within a company. As the leader, it’s your responsibility to ensure that things run like clockwork. This is only possible by having a firm understanding of what it is to be organized.

Failure in this area will lead to you being unable to stay on the task in front of you. Suddenly, your ability to juggle everything at once diminishes before you. It won’t take much before it all comes crashing down, resulting in you being viewed as rather unreliable.

Be aware of the following: the tasks for completion, their deadlines, the amount of work required and anything that cannot be delayed or avoided at any cost. Make a note of it daily and see how you fare with your list.

Also, take a look at these 7 Effective Time Management Tips To Maximize Your Productivity.

2. The Ability to Plan

Planning makes organizing easier but we are often lacking when it comes to being able to plan ahead. Again, poor planning leads to disorganization and more pressure on you.

Remember that planning takes different forms including dealing with time and how a project must proceed. However, a smart leader has to take things one step further to make a difference. You must also be aware of the plans of others and how they fit into your own approach if they are to make a difference. This becomes more important when dealing with a multi-disciplinary team where co-ordination can be problematic without adequate planning.

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This is achievable even on a minute level although that is not always necessary. A complete absence of planning will only ever lead to problems.

3. Scheduling

Even though this skill does overlap with those mentioned earlier, it’s still important enough to merit its own individual point. Having a schedule, followed by keeping to it, is known to be an effective tool for organizing your life.

Scheduling indicates to others that you have an awareness about what they are doing. It also shows you have a firm grip on what is being done and that there are no issues with balancing a number of projects.

Thanks to scheduling, your understanding of the time taken for different aspects becomes improved. This helps you to keep control of a project as well as coping with problems thanks to an understanding of events.

Scheduling time blocks is also a great technique to help you get organized: Get What Matters Done by Scheduling Time Blocks

4. Resources Organization

It’s important to get the most out of your resources and this too requires organization. Even knowing when to use those resources is important to prevent them becoming exhausted or used at incorrect times.

Organization in this sense means being acutely aware of the resources at hand and those you may call upon with a project. Your strength should also be in linking the correct resource to the right requirement to ensure it fits into their own abilities. Failure to do this means wasted resources and this will not reflect well on you.

To be certain of organization in this sense, you must first of all identify resources that may be relevant before beginning a new project. This prevents you from scrambling around searching for help when you need it the most.

5. Delegation

Delegation is an art form and not everyone has mastered it. An effective leader also understands its importance for a project to run smoothly.

It’s impossible to handle each aspect of a project yourself, and that is where delegating tasks can help. Being aware of who is best for a particular task prevents that overwhelmed feeling which will free you to oversee each aspect of the project.

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An organized leader will know their team and be aware of their strengths and weaknesses.[1] Being aware in advance means you will not stress when a problem arises as you know who to call for help

Thanks to organization, your team will work more efficiently and complete each task with less stress on your shoulders.

Take a look at this guide and learn how to delegate effectively: How to Delegate Work (the Definitive Guide for Successful Leaders)

6. Priorities Management

Being capable of prioritizing things will make your life easier. Creating a ‘to-do’ list and understanding which deadlines come first then leads to better planning as well as less stress. As your experience builds, you become more confident at knowing which tasks are the most important.

Disorganized individuals tend to cope in a haphazard way and deal with things as they arise. This is incorrect as you put energy into the wrong areas, and the most important things fall by the wayside. Prioritization keeps you on track with the order in which you need to complete things.

For this, you must be aware of the tasks at hand and the process for each one. Check deadlines and other pressing details in advance to allow you to be better organized.

This article will help you prioritize better: The Ultimate Guide to Prioritizing Your Work And Life

7. Cooperation Skills

The correct collaboration makes life easier. The only problem is that it does require organization on your part. An organized leader is aware of those individuals that may be the best person for a particular task. Not organizing leaves you in a position of searching for help when it should be plain sailing.

This is about more than mere delegation. Instead, the skill is with knowing in advance who you can call upon to make a project run as smooth as possible. This may also involve other leaders of various departments, so working in unison is key.

With this skill, you must become aware of who you may need to collaborate with before the need arises. Do your research and know who to call upon at any point. This allows you to then cope with any problem in a cool and efficient manner.

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8. Setting Targets and Goals

An organized individual will find it easier to set goals and targets, and then achieve them. A smart leader is able to show others that they can set goals, work towards them and ultimately achieve them. The only way in which this is done is by organization.

It will be impossible to reach a target if you are unaware of the path to follow. You must understand the actions that are required or you will never achieve anything. Organization also helps you to identify each step and any problems connected to it.

Here, you must identify the target or goal at the earliest opportunity and then bring forward the other organizational skills that I have mentioned.

9. Maintaining Efficiency

Organization and efficiency go hand in hand as you cannot have one without the other. Efficiency leads to the need for planning as the smoother something runs, then the fewer problems you encounter and the happier everybody tends to be.

Being efficient also allows you to know where you are in a project at any moment. This is due to you having organized things to such an extent that you are able to counteract problems before they occur. Remember that efficiency and your ability to identify issues work in unison. If you fail to be organized, then it is impossible for this to happen.

To learn this skill, you must set aside time for each project and break it down into individual segments. Understand how each step must progress and who will be responsible for each part. Identify problems and how to resolve them to allow in such a way that everything can run like clockwork.

Efficiency is a skill that develops over time, so continue working on it and how to improve problem areas to become a stronger leader.

Learn how in this article: How to Complete Any Task in the Most Time Efficient Manner

10. Clear Communication

A strong leader needs to be able to communicate clearly at all times.[2] With your organizational skills, you will find that this is easier to do.

Thanks to these skills, you always know what is happening and can clarify any issues. You are also able to communicate exactly what you need simply because you are organized and know the status quo at that point. You will find it easier to get things started in any way that you wish due to your ability to put things across in an easy and concise manner.

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To have good communication, you have to be confident in your own abilities as a leader. If you use the different skills discussed above, you will notice a greater confidence in your voice which then has a positive influence on the rest of the team.

If you want to be more confident in your communication skills, check out this article: How to Master Effective Communication Skills at Work and Home

11. Self-Care

Nothing mentioned above is possible if you are not organized in your own life. The ability to look after yourself is the glue that holds everything else together.

You need to eat and sleep well, along with taking care of your general health. Organization in each aspect of your life is essential to ensure you have a healthy balance. Feeling under the weather, tired, stressed or anything else negative will have a profound impact on your abilities as a leader.

Look at what people expect of you in each part of your life and adopt the same strategies for each aspect. You can then expect a certain synergy to occur between the different areas allowing them to work with a certain fluidity.

This simple guide will be helpful for you to take better care of yourself: 13 Essential Self-Care Tips for Busy People

The Bottom Line

These 11 skills are, in my opinion, essential for any smart leader who wishes to be more organized in everything that they do. By bettering yourself along these lines, it will lead to not only a greater sense of confidence in yourself, but also towards those that look to you for both guidance and inspiration.

More Organizational Skills to Boost Productivity

Featured photo credit: Emma Matthews via unsplash.com

Reference

More by this author

Chris Porteous

The CEO of Grey Smoke Media / My SEO Sucks, helping entrepreneurs to grow their businesses.

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Last Updated on October 5, 2020

10 Best Calendar Apps to Stay on Track in 2020

10 Best Calendar Apps to Stay on Track in 2020

The success of our day is largely dependent on the quality of our planning. Not to miss out anything in their to-dos, some people prefer to make a list of upcoming tasks in a notebook, while others have long started using digital technology solutions.

Calendar applications are some of the main tools that are worth using to organize our life and plan your time carefully.

Many people have switched to specific tools; however, there are still some who do not use calendars on a daily basis. They may find some applications uncomfortable to use, non-functional, or expensive.

In this article, we are going to check out the best calendars apps to help you stay organized.

Before You Download

As you are no doubt aware, there are all kinds of calendar apps available. Instead of you sifting through the hundreds of them, we’ve handpicked 10 of the best calendar apps you can get. On top of glowing reviews from each one, we’ve considered the following aspects when creating this list:

  • User Interface – How you navigate the app should be smooth and simple. The buttons on the app should be clear, obvious and easy to move through.
  • Synchronization – Whether it’s with other calendar apps or with other apps, syncing apps should be easy and enhance your overall experience with the app.
  • Additional features – Since there are so many options for calendars, many of these apps offer additional features. These features make the apps stand out from the other apps and provide unique experiences to you.

1. Any.do Calendar

    This calendar has direct integration with Any.Do To-Do List, which gives you a unique tandem of two applications.

    Apart from its extended functionality, Cal Calendar is easy to use. The creation of events is very simple and fast.

    What is more, depending on the name of the event, the application automatically adds contacts and geolocation data to the entry description. You can even import your lists and entries from Any.do.

    Any.do Calendar is a great option for any type of user. It is very convenient and doesn’t overcomplicate the mode of display.

    Another good thing is that this tool is available for free, so you can use it without spending a dime for the software.

    Download Any.do Calendar here!

    2. Google Calendar

      Google Calendar is the official calendar for Android devices that has been tested out by many users around the globe. If you are right now trying to get away from it, consider changing your mind.

      Since this application is installed on most Android devices by default, many users think that there is nothing special in this program. They are wrong.

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      Google has been updating its calendar for quite a few years, and now it comes in Material Design with advanced event features, direct integration into other Google services (for example, supports reminders and Google Now), and comes with Exchange support.

      The program is super easy and will not cost a dime for you. It is a good thing, right?

      Download Google Calendar here.

      3. IRL Event Social Network

         

        One of the most unique apps on this list is the IRL Event Social Network app. As you can guess from the name, the core focus of this app is social networking. Unlike other social media platforms, you can consider this platform to function similar to Meetup.com. It’s a site where you can connect with other people within your area that share a similar interest.

        IRL is that while also providing a convenient calendar for you to schedule events and plan out your day. Though due to it being a secondary focus, you’re lacking a lot of the syncing aspects that other apps have on this list. Regardless, because of this huge social feature, it’s worth considering for those who want to make more connections.

        Download IRL Event Social Network here.

        4. Business Calendar

          Business Calendar is geared towards people who use their calendar for work purposes and business task planning. It offers different modes with wide configuration capabilities.

          The application gives a default view mode by months, and events can be marked in different colors. Display modes/ sorting can be adjusted to your needs (by month, day, year, or events).

          You can also set a multi-day viewing mode to see how things look for the next few days. Scrolling up and down moves you by month, and if you check a few days, they will be shown in a more detailed form.

          The day display mode offers hourly scheduling, and the schedule mode provides a detailed schedule for a single event.

          Business Calendar is a great tool for planning/ scheduling cases, tasks, and events. There is a support for recurring events, which can be set up in just a few clicks.

          Having purchased software, you can use it to import and export other calendars, delete, copy, or move several events at the same time.

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          Android Business Calendar application may seem somewhat chaotic, but it works fine and is easy to work with if you play with it for a while.

          A full version of the application is available for $4.99, but you can also find a free version for the app test drive.

          Download Business Calendar here.

          5. Calendar

            Calendar is a relatively new app. It works as a web app and for both iOS and Android devices. It is an intelligent app that learns your contacts, schedule and tasks. It also helps you schedule and arrange meetings according to your available time slots.

            A good thing about Calendar is that it allows you to sync up with other calendars you use such as Apple Calendar and Google Calendar. And so you can manage all the calendars you have in one place.

            Calendar also gives you analytics of your meetings, giving you a clear picture on how you can improve your time management.

            Download Calendar: Meeting & Scheduling here.

            6. aCalendar

              aCalendar opens our collection of top 10 calendar applications available on the market today. With its appealing design, easy navigation, and great functionality, it is one of the most popular calendar apps in our list.

              Some of extra functions include color schemes for each case type (48 colors to choose from), different types of demonstrations, different widgets, moon phases, and much more.

              Taking into account it functionality, aCalendar is a reliable calendar application that has an easy-to-navigate interface with three display options. Scrolling from side to side allows you to switch between the display modes of the month, week and day.

              When scrolling down and up, you are moving through the calendar at intervals in accordance with the selected display mode.

              Apart from its time planning feature, aCalendar synchronizes photos from contact lists or social networks to remind you about birthdays, anniversaries, or any other special dates.

              The program also supports data transfer through NFC and full-screen widgets, which eases your work with any data.

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              The program is available for free, but you can also get even more features if you buy the extended version of software for $4.99.

              Download aCalendar here.

              7. DigiCal Calendar

                DigiCal Calendar is very similar to Cal Calendar in the fact that the application focuses on design more than on its functionality. However, this doesn’t mean that the application doesn’t serve the purpose.

                With this calendar application, you can synchronize all your calendars and view them in different ways.

                Along with the basic functions, this program comes with support for Google Calendar, Outlook, and includes some unique and interesting features. You can match keywords to the image or set up a dark theme.

                The app can even show you the weather forecast for three days. There are many other features that deserve the attention of people who really like to use calendar applications.

                Download DigiCal Calendar here.

                8. SolCalendar

                  SolCalendar can be called a universal application. It claims to be an all-in-one digital solution having a basic calendar functionality combined with some other advanced features, such as weather forecast for a specific day.

                  The application supports Google Calendar, as well as tasks, widgets, lunar calendar and even Foursquare.

                  Those searching for a calendar application to cover just everything in its functionality, SolCalendar is a program to consider. There are a lot of interesting things in this application; the program does an excellent job working in “all-in-one” mode.

                  Test SolCalendar – the application is available for free. You can test it out without purchasing the service.

                  Download SolCalendar here.

                  9. Today Calendar

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                    Today Calendar is one of the most hip and edgy calendars in our list. The solution was one of the first ones that really embraced Material Design and remains one of the few that adhere to the neat style.

                    The calendar application offers bold colors, simple controls, and great functionality. This is not as heavy an application as many others; it will not eat all the memory of your device.

                    If you are not searching for something complicated and over-functional, Today Calendar is what you need. You can always test the application before paying for it – the program is available for free.

                    Download Today Calendar here.

                    10. Timepage

                      Timepage is an intuitive calendar app that will manage your time in a way that other calendar apps can’t. It offers the same sort of functions that you’d expect from other calendar apps: opportunities to record events, notifications and reminders, weather, and driving duration to a particular event. However, the app goes beyond those functionalities in two ways.

                      The first way is that while the app sends you notifications, it also has reminders for you for what is coming up next. That bit of extra time can allow you to prepare and make adjustments to your day if need be.

                      The second function – which is more important – is the heat map when you go to see the full view of your calendar. This heat map indicates what days you are most busy and other days where you are freer. This heat map provides a quick glance to determine broadly what days are good to add more events and other tasks.

                      Download Timepage here.

                      Our Verdict

                      Searching for the right application to manage your various calendars and plan your busy day can sometimes turn into a streak of obstacles.

                      Most of us need flexible applications that can be easily used to manage our tough schedule. The application should have all necessary time planning functions and be intuitive.

                      Stylish design and limitless compatibility also matter. It is not always easy to find such a program.

                      The above digital calendar solutions fall under the category “worth” of being used. They are modern, multifunctional, easy, and easy. Pick the one you like!

                      More Productivity Apps for Better Time Management

                      Featured photo credit: Unsplash via unsplash.com

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