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Last Updated on June 27, 2018

Get What Matters Done by Scheduling Time Blocks

Get What Matters Done by Scheduling Time Blocks

The demands on our time are greater now than ever before. With information coming at us faster than we can digest it, responsibilities handed to us faster than we can handle them and communication moving at breakneck speed, finding ways to fit as much as possible into your day is a daunting task to say the least. But there is a way to get more done of what you want and need with less distraction, and it’s a strategy that you likely employ for some things already.

You have to schedule stuff. Not just the appointment-specific stuff, but all of the stuff that matters. You can do that by scheduling time blocks.

The one great equalizer that all of humanity has is time. No one has twenty-five hours in their day; we all have twenty-four. How we choose to use those hours is what separates us. By scheduling the stuff that matters (from the urgent to the crucial), you’ll be spending those hours far more wisely. In addition, you’ll be living your days proactively rather than reactively.

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As a writer, I have always made time for writing – specific time, in fact. I have blocked out entire days to do most of what I write and on other days I’ve set aside an hour or tow of uninterrupted time to do the same. But I have found that setting aside blocks of time for writing isn’t enough. I need to set aside time for specific types of writing. There’s blocks of time for my work here at Lifehack, there’s blocks of time for my fiction writing, there’s blocks of time for my personal writing and there’s blocks of time for when I am working on my book project. That’s what I have to do to ensure that I get all of my writing done during the week, and it keeps me focused on the area I’m supposed to be writing on rather than the very broad category of simply “writing” that I’ve used in the past. Narrowing the category down to the specifics has boosted my productivity by keeping me on track and allowing me to fulfill all of my writing needs.

Scheduling: It Isn’t Just For Work Anymore

Oh, and scheduling blocks of time doesn’t just have to involve work-related stuff. I was having coffee with a friend this week and he told me that he blocks out every week a set amount of time to have coffee with me. That’s brilliant. It creates a standing appointment for him that he knows is coming, and it’s something he enjoys doing and doesn’t want to let it slide. During our coffee visits we’re able to disconnect from our devices, have stimulating conversations that stay with us well past our time together and enjoy a quality cup of coffee as well. There weekly get-togethers are something I look forward to every week. Their value lies in the company I’m keeping and the time it gives me to recharge my batteries and replenish my creative juices. So I’m scheduling them as well. They are as crucial to me as my writing, so they can’t afford to be missed.

I have also started to block out time for reading, which is crucial to me as a writer who wants to get better at his craft. There’s an excellent post by Randy Murray on why scheduling reading time can be really beneficial.

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Other areas I’ve started to block out times of my day for include:

Homework time with my daughter/Bedtime preparation with my son. My wife and I trade off on this, where she’ll help her out and I’ll get my son off to bed. Either way, that time is sacred and can’t be moved around. Children need to know that their parents are there to help nurture their minds and spirit and they need to learn routines. This time with them offers both.

Date night with my wife. Even if it’s at home watching a movie or reading together quietly, it’s something that promotes a healthy relationship. While it can be moved around, it is something that we’re trying to lock down. It’s a work in progress – much like a marriage.

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Sporting events on television. I do my best to watch every Cincinnati Bengals football game that I can — as painful as that can be. It’s a Sunday ritual that I truly enjoy, so much so that my family knows that when I put on my jersey that it’s time for the game. It’s easier to stick to these days because I’m able to watch most games in the morning on the west coast, and it’s also easier to stick to since I’m a Bengals fan and they rarely play more than 16 times per year.

How to Lock Down Time Blocks

1. Blocked times should scream out at you when you look at your day planner, online calendar or task management solution. Create an online calendar with a title that does this, use a vibrant colour (perhaps your favourite one) and put all of the stuff that you’re blocking out time for in that calendar. If you use paper, use a different colour pen or write in capital letters to make it stand out among your other items. In a task manager, label or flag it somehow with tags or a similar method that highlights it for you. In order for things to not be missed (especially when you first start doing them), you need to make sure that your eyes don’t miss them.

2. Share these times with those who need to know. My wife subscribes to my Google Calendar so that she can see when I’m absolutely indisposed. She knows when I’m busy in an area that’s been blocked out and doesn’t even try to reach me during those times – or try to shift me away from them in any form. Same with other colleagues that I am working with. Whatever pertains to them, I make sure I let them know. If you don’t use an online calendar, simply draft up a standard email that tells people when you’re either available or when you’re not available. I like to use the former because it’s always better to show them when you can be reached rather than when you can’t.

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3. Stick to the blocked times for 30 instances. In order to make this a habit, you need time to let it stick. Repeat the blocked time for 30 instances if you use a digital calendaring solution and make sure you jot them down the same amount of times if you’re using a good old-fashioned paper system. Not only will the blocked times become part of the flow of your week, but you’ll actually discover how crucial these items your blocking out time for are. You’ll also be able to figure out how much time you really need, whether or not that time or day works for you and much more. Consider this an experiment…and you’re the guinea pig.

I don’t use my task management solution to schedule things; that’s what calendar apps are for. I always look at my calendar when I start my day to see what blocks of time are already mapped out for me. That proactive approach keeps me on task – and on target to get all of the stuff that matters to me done each and every day.

Block out time for that stuff and you’ll block out all the distractions that can keep you from getting that stuff done. It’s time well spent – both now and in the future.

Featured photo credit: Pexels via pexels.com

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Last Updated on November 15, 2018

Success In Reaching Goals Is Determined By Mindset

Success In Reaching Goals Is Determined By Mindset

What do you think it takes to achieve your goals? Hard work? Lots of actions? While these are paramount to becoming successful in reaching our goals, neither of these are possible without a positive mindset.

As humans, we naturally tend to lean towards a negative outlook when it comes to our hopes and dreams. We are prone to believing that we have limitations either from within ourselves or from external forces keeping us from truly getting to where we want to be in life. Our tendency to think that we’ll “believe it when we see it” suggests that our mindsets are focused on our goals not really being attainable until they’ve been achieved. The problem with this is that this common mindset fuels our limiting beliefs and shows a lack of faith in ourselves.

The Success Mindset

Success in achieving our goals comes down to a ‘success mindset’. Successful mindsets are those focused on victory, based on positive mental attitudes, empowering inclinations and good habits. Acquiring a success mindset is the sure-fire way to dramatically increase your chance to achieve your goals.

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The idea that achieving our goals comes down to our habits and actions is actually a typical type of mindset that misses a crucial point; that our mindset is, in fact, the determiner of our energy and what actions we take. A negative mindset will tend to create negative actions and similarly if we have a mindset that will only set into action once we see ‘proof’ that our goals are achievable, then the road will be much longer and arduous. This is why, instead of thinking “I’ll believe it when I see it”, a success mindset will think “I’ll see it when I believe it.”

The Placebo Effect and What It Shows Us About The Power of Mindset

The placebo effect is a perfect example of how mindset really can be powerful. In scientific trials, a group of participants were told they received medication that will heal an ailment but were actually given a sugar pill that does nothing (the placebo). Yet after the trial the participants believed it’s had a positive effect – sometimes even cured their ailment even though nothing has changed. This is the power of mindset.

How do we apply this to our goals? Well, when we set goals and dreams how often do we really believe they’ll come to fruition? Have absolute faith that they can be achieved? Have a complete unwavering expectation? Most of us don’t because we hold on to negative mindsets and limiting beliefs about ourselves that stop us from fully believing we are capable or that it’s at all possible. We tend to listen to the opinions of others despite them misaligning with our own or bow to societal pressures that make us believe we should think and act a certain way. There are many reasons why we possess these types of mindsets but a success mindset can be achieved.

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How To Create a Success Mindset

People with success mindsets have a particular way of perceiving things. They have positive outlooks and are able to put faith fully in their ability to succeed. With that in mind, here are a few ways that can turn a negative mindset into a successful one.

1. A Success Mindset Comes From a Growth Mindset

How does a mindset even manifest itself? It comes from the way you talk to yourself in the privacy of your own head. Realising this will go a long way towards noticing how you speak to yourself and others around you. If it’s mainly negative language you use when you talk about your goals and aspirations then this is an example of a fixed mindset.

A negative mindset brings with it a huge number of limiting beliefs. It creates a fixed mindset – one that can’t see beyond it’s own limitations. A growth mindset sees these limitations and looks beyond them – it finds ways to overcome obstacles and believes that this will result in success. When you think of your goal, a fixed mindset may think “what if I fail?” A growth mindset would look at the same goal and think “failures happen but that doesn’t mean I won’t be successful.”

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There’s a lot of power in changing your perspective.

2. Look For The Successes

It’s really important to get your mind focused on positive aspects of your goal. Finding inspiration through others can be really uplifting and keep you on track with developing your success mindset; reinforcing your belief that your dreams can be achieved. Find people that you can talk with about how they achieved their goals and seek out and surround yourself with positive people. This is crucial if you’re learning to develop a positive mindset.

3. Eliminate Negativity

You can come up against a lot of negativity sometimes either through other people or within yourself. Understanding that other people’s negative opinions are created through their own fears and limiting beliefs will go a long way in sustaining your success mindset. But for a lot of us, negative chatter can come from within and these usually manifest as negative words such as can’t, won’t, shouldn’t. Sometimes, when we think of how we’re going to achieve our goals, statements in our minds come out as negative absolutes: ‘It never works out for me’ or ‘I always fail.’

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When you notice these coming up you need to turn them around with ‘It always works out for me!’ and ‘I never fail!’ The trick is to believe it no matter what’s happened in the past. Remember that every new day is a clean slate and for you to adjust your mindset.

4. Create a Vision

Envisioning your end goal and seeing it in your mind is an important trait of a success mindset. Allowing ourselves to imagine our success creates a powerful excitement that shouldn’t be underestimated. When our brain becomes excited at the thought of achieving our goals, we become more committed, work harder towards achieving it and more likely to do whatever it takes to make it happen.

If this involves creating a vision board that you can look at to remind yourself every day then go for it. Small techniques like this go a long way in sustaining your success mindset and shouldn’t be dismissed.

An Inspirational Story…

For centuries experts said that running a mile in under 4 minutes was humanly impossible. On the 6th May 1954, Rodger Bannister did just that. As part of his training, Bannister relentlessly visualised the achievement, believing he could accomplish what everyone said wasn’t possible…and he did it.

What’s more amazing is that, as soon as Bannister achieved the 4-minute mile, more and more people also achieved it. How was this possible after so many years of no one achieving it? Because in people’s minds it was suddenly possible – once people knew that it was achievable it created a mindset of success and now, after over fifty years since Bannister did the ‘impossible’, his record has been lowered by 17 seconds – the power of the success mindset!

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