Advertising
Advertising

8 Ways Highly Successful People Plan Their Time

8 Ways Highly Successful People Plan Their Time

“People of accomplishment rarely sat back and let things happen to them. They went out and happened to things.” Leonardo da Vinci

Highly successful people don’t wait and hope for desired results. Success is never accidental for them. It’s the direct result of preparing, planning, and aligning their time with their most important goals. Here are eight ways that successful people make the most of their time:

1. They save their decision-making muscles for important stuff

Obama only wears blue or gray suits. Zuckerberg’s uniform is a gray shirt and jeans. Steve Jobs wore blue jeans and a black turtleneck almost every day. Highly successful people simplify their wardrobe. They minimize the amount of decisions they make on trivial matters.

Only a few decisions truly matter. They’ve internalized that every decision doesn’t have to be optimal or perfect. This frees them to make quick decisions most of the time. They automate and simplify decisions.

They don’t think about whether they will go to the gym. They don’t deliberate about what they will eat for breakfast. They workout at the same time every day. They eat the same breakfast every day. They use their willpower and flex their decision making muscles on the highest impact decisions they face each day.

Advertising

2. They have a consistent morning routine

They create momentum at the start of the day through consistent morning routines. Successful complete a combination of the following activities in the morning: meditate, read, journal, exercise, prioritize their day, envision a successful day, and eat a nutritious breakfast to fuel their day.

For example, motivational speaker Tony Robbins takes a cold plunge to reset his system and reduce inflammation in the morning. He also does breathing exercises and expresses gratitude during a ten minute priming exercise. What we focus on expands in our minds. Through his morning routine, he chooses to expand gratefulness over fear and anxiety.

A precise formula that produces an effective morning routine doesn’t exist. Highly successful people experiment with different activities until they find the morning routine that fits their lifestyle and sets them up for a successful day. They also create routines for the end of the day…

3. They have a consistent nightly routine

“Before anything else, preparation is the key to success.” Alexander Graham Bell

Successful people don’t wait until the morning to prepare for a successful day. They start the night before. They unplug from their devices, read, meditate, and plan for the next day. They wake up relaxed and stress-free because they have already designed the blueprint for a productive day. However, they don’t start planning the night before.

Advertising

4. They plan ahead thoroughly

“Give me six hours to chop down a tree and I will spend the first four sharpening the axe.” Abraham Lincoln

One of the major differences between highly successful people and average performers is detailed and strategic planning. Successful people spend more time thinking about their big picture goals and ideas. They zoom out regularly to analyze their lives from a 50,000 foot view.

This enables them to make key decisions deliberately, methodically, and strategically. Average performers make those decisions in a reactive mode while they’re in the thick of the forest of their lives. Successful people plan thoroughly and reap the rewards down the road.

Their detailed planning provides clarity on what they should be working on at any given time. They produce at high levels because they separate the planning and creation processes. They don’t plan when they feel like it.

5. They have a system for planning

While Bill Gates was the Chairman at Microsoft, he secluded himself from the distractions of daily life twice a year during Think Week. Visitors were banned during the week. He read many papers (his record was 112) about Microsoft as well as new ideas in technology during Think Week. The space and time he carved out during the week allowed him to take a step back to review the projects and ideas at Microsoft.

Advertising

Greg Mckeown, the author of Essentialism: The Disciplined Pursuit of Less, advocates conducting a quarterly personal review to define your most important objectives for the next three months.

What doesn’t get scheduled, doesn’t get done. Successful people regularly schedule time to review their priorities, goals, and road maps to achieve them. They schedule time to monitor their progress on key objectives and iterate their plans based on results and lessons learned. They schedule their projects on a daily and weekly basis. They set aside time to plan and strategize as well as time to execute those plans.

6. They prioritize

Successful people understand that if they don’t prioritize their projects, they will be swayed and pushed around by the agendas of others. They consistently evaluate their priorities and re-organize the order as circumstances change.

Since their priorities are crystal clear, they quickly assess whether a request fits into their big picture plans. They cultivate the habit of turning down requests that don’t align with their most valued goals. They learn to say no in a firm and graceful manner to requests that don’t fit their plans.

Effectiveness trumps efficiency for them. They focus on working on the right things over getting more done. They strive to produce at their highest quality for their highest priorities.

Advertising

7. They focus on important projects

“Most of us spend too much time on what is urgent and not enough time on what is important.” Stephen R. Covey

In the 7 Habits of Highly Effective People, Covey lays out a quadrant with the following categories: urgent and important, not urgent and important, urgent and not important, and not urgent and not important. The quadrant where you spend the majority of your time determines your life’s destiny.Average performers live in the urgent quadrants. They are constantly putting out fires.

On the other hand, highly successful people focus on activities that are important and not urgent. These activities don’t yield instant results. However, they produce massive long-term results.

8. They work on the most important project first

Willpower is a limited resource. As we make decisions, run errands, and work on various projects throughout the day, our willpower is depleted. Successful people leverage the full tank of willpower in the morning by working on their most important project first.

In the morning, the stresses and obstacles that arise throughout the day haven’t cluttered their mind yet. They take advantage of their fresh and clear mind. In addition, they take advantage of the lack of distractions in the early morning. They get a head start on the world by making progress towards their most valued goal in the morning.

Featured photo credit: TechCrunch via flickr.com

More by this author

Jose Ramos

Blogger

20 Things You Can Let Go Of To Live A Joyful 2016 8 Ways Highly Successful People Plan Their Time 7 Morning Rituals That Give You A Head Start Every Day 7 Morning Rituals That Give You A Head Start Every Day

Trending in Featured

1 How to Cultivate Continuous Learning to Stay Competitive 2 Simple Productivity: 10 Ways to Do More by Focusing on the Essentials 3 Is Procrastination Bad? The Truth About Procrastination Revealed 4 12 Rules for Self-Management 5 How to Take Notes Effectively: Powerful Note-Taking Techniques

Read Next

Advertising
Advertising
Advertising

Last Updated on November 5, 2019

How to Cultivate Continuous Learning to Stay Competitive

How to Cultivate Continuous Learning to Stay Competitive

Assuming the public school system didn’t crush your soul, learning is a great activity. It expands your viewpoint. It gives you new knowledge you can use to improve your life. It is important for your personal growth. Even if you discount the worldly benefits, the act of learning can be a source of enjoyment.

“I have never let my schooling interfere with my education.” — Mark Twain

But in a busy world, it can often be hard to fit in time to learn anything that isn’t essential. The only things learned are those that need to be. Everything beyond that is considered frivolous. Even those who do appreciate the practice of lifelong learning, can find it difficult to make the effort.

Here are some tips for installing the habit of continuous learning:

1. Always Have a Book

It doesn’t matter if it takes you a year or a week to read a book. Always strive to have a book that you are reading through, and take it with you so you can read it when you have time.

Just by shaving off a few minutes in-between activities in my day I can read about a book per week. That’s at least fifty each year.

2. Keep a “To-Learn” List

We all have to-do lists. These are the tasks we need to accomplish. Try to also have a “to-learn” list. On it you can write ideas for new areas of study.

Advertising

Maybe you would like to take up a new language, learn a skill or read the collective works of Shakespeare. Whatever motivates you, write it down.

3. Get More Intellectual Friends

Start spending more time with people who think. Not just people who are smart, but people who actually invest much of their time in learning new skills. Their habits will rub off on you.

Even better, they will probably share some of their knowledge with you.

4. Guided Thinking

Albert Einstein once said,

“Any man who reads too much and uses his own brain too little falls into lazy habits of thinking.”

Simply studying the wisdom of others isn’t enough, you have to think through ideas yourself. Spend time journaling, meditating or contemplating over ideas you have learned.

5. Put it Into Practice

Skill based learning is useless if it isn’t applied. Reading a book on C++ isn’t the same thing as writing a program. Studying painting isn’t the same as picking up a brush.

Advertising

If your knowledge can be applied, put it into practice.

In this information age, we’re all exposed to a lot of information, it’s important to re-learn how to learn so as to put the knowledge into practice.

6. Teach Others

You learn what you teach. If you have an outlet of communicating ideas to others, you are more likely to solidify that learning.

Start a blog, mentor someone or even discuss ideas with a friend.

7. Clean Your Input

Some forms of learning are easy to digest, but often lack substance.

I make a point of regularly cleaning out my feed reader for blogs I subscribe to. Great blogs can be a powerful source of new ideas. But every few months, I realize I’m collecting posts from blogs that I am simply skimming.

Every few months, purify your input to save time and focus on what counts.

Advertising

8. Learn in Groups

Lifelong learning doesn’t mean condemning yourself to a stack of dusty textbooks. Join organizations that teach skills.

Workshops and group learning events can make educating yourself a fun, social experience.

9. Unlearn Assumptions

You can’t add water to a full cup. I always try to maintain a distance away from any idea. Too many convictions simply mean too few paths for new ideas.

Actively seek out information that contradicts your worldview.

Our minds can’t be trusted, but this is what we can do about it to be wiser.

10. Find Jobs that Encourage Learning

Pick a career that encourages continual learning. If you are in a job that doesn’t have much intellectual freedom, consider switching to one that does.

Don’t spend forty hours of your week in a job that doesn’t challenge you.

Advertising

11. Start a Project

Set out to do something you don’t know how. Forced learning in this way can be fun and challenging.

If you don’t know anything about computers, try building one. If you consider yourself a horrible artist, try a painting.

12. Follow Your Intuition

Lifelong learning is like wandering through the wilderness. You can’t be sure what to expect and there isn’t always an end goal in mind.

Letting your intuition guide you can make self-education more enjoyable. Most of our lives have been broken down to completely logical decisions, that making choices on a whim has been stamped out.

13. The Morning Fifteen

Productive people always wake up early. Use the first fifteen minutes of your morning as a period for education.

If you find yourself too groggy, you might want to wait a short time. Just don’t put it off later in the day where urgent activities will push it out of the way.

14. Reap the Rewards

Learn information you can use. Understanding the basics of programming allows me to handle projects that other people would require outside help. Meeting a situation that makes use of your educational efforts can be a source of pride.

15. Make Learning a Priority

Few external forces are going to persuade you to learn. The desire has to come from within. Once you decide you want to make lifelong learning a habit, it is up to you to make it a priority in your life.

More About Continuous Learning

Featured photo credit: Paul Schafer via unsplash.com

Read Next