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How to Be Successful by Using Backward Planning

How to Be Successful by Using Backward Planning

During my thirteen years in the US Army Special Forces, I actually learned backward planning before I attended the Special Forces Qualification “Q” Course.  My first education in planning came from the US Army Ranger School, which is primarily a leadership course that uses patrolling in harsh conditions to duplicate the stresses of combat.  It’s a very demanding course with a planned lack of food and sleep. While some might say that for a lot people, Ranger School was spent in a daze of confusion, hunger and fatigue, backward planning does not mean that you have to plan in confused or awkward manner.

One of the biggest factors that determine whether you get your task completed is effective time management. Without good time management, you will almost always fail.  This was beaten into our heads by the Ranger School Ranger Instructors (RI)s: The RI would continually ask us what time was our time to be on target.

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    Time on Target

    Time on target was the time that we had to accomplish a mission—everything else led up to that time.  We simply then mentally walked our way backwards, putting time points at each important step.  For example, if time on target was at 11pm, than we needed to do a final reconnaissance of the target an hour beforehand. Given backward planning, our time there would be at 10pm.   Before that, we had to set up a small patrol base in the area about 15 minutes before.  This would be at 9:45pm.  It would take us about three hours to get there from where we were at.  This meant that we would need to leave at 6:45pm.  An hour to get our equipment ready, fifteen minutes to eat, and three hours planning would then mean that we would need to start to get ready at 2:45pm.

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    Backward Planning

    Backward planning lets you know when you need to get started, and also gives you timing points along the way to let you know if you need to adjust your plan in order to get ‘er done when you need to.  For example, if we ran late on the planning for the mission above, we might skip eating or cut down on equipment prep time.

    Think about how you could apply backward planning in your daily life:

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    • The kids need to be picked up from school at 3:00 pm.
    • You need to pick up the dry cleaning, which is fifteen minutes from the school.
    • You’ll need five minutes in the store, so you need to arrive there at 2:40 pm.
    • Before, that you’ll meet a friend at a local coffee shop, and take a half an hour for coffee.
    • The shop is ten minutes away from the dry cleaners, so you need to arrive at the coffee shop at 2 pm.
    • Finally, the coffee shop is twenty minutes from your house, so you need to leave home at 1:40 pm in order to pick up your kids on time.

    Your Own Time on Target

    Backward planning will help you with anything that has a deadline or a “time on target.”  In the Special Forces, we were known for our focus on being on time, which kept us on track and on schedule.  In combat, arriving too early might leave you exposed without air cover.  Arriving too late at an ambush might mean that you missed your target.  Either way was failure.

    It might be a good idea to think about this, and why this time management is so essential to success.  Perhaps you can begin by thinking of the opposite—ways which do not work.  Even if you have one very small task to complete, if you do not manage your time appropriately it may get done too late, or not at all.  You may be working on a deadline, or have a task which does not have a specific time to be completed.  If you do not have a plan for getting it done on time, results will show.

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    Game Plan for Success

    If you have ever felt that there are not enough hours in a day to do everything you need to do, this will be a very positive step for you, and you will be pleasantly surprised with how much you can accomplish.  With a game plan focused on mission completeness, you may find yourself getting more done each day than you usually accomplish in a week.  Not only will you be more productive, but achieving each goal will come much easier, and you will soon appreciate this all-important factor in your success.

    Featured photo credit:  Traditional maldivian Dhoni via Shutterstock

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    Last Updated on March 31, 2020

    How To Break the Procrastination Cycle

    How To Break the Procrastination Cycle

    How often do you find yourself procrastinating? Do you wish you could procrastinate less? We all know how debilitating procrastination can make us feel, and it seems to be a challenge we all share. Procrastination is one of the biggest hindrances to moving forward and doing the things that we want to in life.

    There are many reasons why you might be procrastinating, and sometimes, it is really difficult to pinpoint why. You might be procrastinating because of something related to the past, present, or future (they are all intertwined), or it could be as simple as biological factors. Whatever the reason, most of us follow a cycle when we procrastinate, from the moment we decide to do something to actually getting it done, or in this case, not getting it done.

    The Vicious Procrastination Cycle

    For some reason, it helps to understand that we all go through the same thing, even though we often feel like the only person in the world who struggles with this. Do you resonate with the cycle below?

    1. Feeling Eager and Energized

    This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it!

    2. Apprehension Starts to Come Up

    The beginning stages of optimism are starting to fade. There is still time, but you haven’t done anything yet, and you start to feel uneasy. You realize that you actually have to do something to get it done, and that good intentions are not enough.

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    3. Still No Action

    More time has passed. You still haven’t taken any action and probably have a lot of excuses why. You start to panic a little and wish you had started sooner. Your panic starts to turn into frustration and perhaps even irritability.

    4. Flicker of Hope Left

    You can still make it; there is a little time left and you ponder how you are going to get it done. The rush you get from leaving your task until the last minute gives you a flicker of hope. There is still time; you can do this!

    5. Fading Quickly

    Your hope starts to quickly fade as you try desperately to understand why you just can’t do this. You may feel desperate and have thoughts like, “What is wrong with me?” and “Why do I ALWAYS do this?” You feel discouraged, or perhaps angry and resentful at yourself.

    6. Vow to Yourself

    Once the feeling of anger or disappointment disappears, you most likely swear to yourself that this will never happen again; that this was the last time and next time will be different.

    Does this sound like you? Is the next time different? I understand the devastating effect that procrastination has on many lives, and for some, it is a really serious problem. You also have, on the other hand, those who procrastinate but it doesn’t affect them in any way. You know whether it is affecting you or not and whether it undermines your results.

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    How to Break the Procrastination Cycle

    Unless you break the cycle, you will keep reinforcing it!

    To break the cycle, you need to change the sequence of events. Here is my suggestion on how you can effectively break the vicious cycle you are in!

    1. Feeling Eager and Energized

    This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it! The first stage is always the same.

    2. Plan

    Thinking alone will not help; you need to plan your actions. I always put my deadlines one or two days in advance because you know Murphy’s Law! Take into consideration everything that you need to do, how long it will take you, and what you will need to get it done, then plan the individual steps.

    3. Resistance

    Just because you planned doesn’t mean that this time is guaranteed to be different. You will most likely still feel the resistance so expect this. This stage is key to identifying why you are procrastinating, so when you feel the resistance, try to identify it immediately.

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    What is causing you to hesitate in this moment? What do you feel?  Write them down if it helps.

    4. Confront Those Feelings

    Once you have identified what could possibly be holding you back, for example, fear of failure, lack of motivation, etc. You need to work on lessening the resistance.

    Ask yourself, “What do I need to do to move forward? What would make it easier?” If you find that you fear something, overcoming that fear is not something that will happen overnight — keep this in mind.

    5. Put Results Before Comfort

    You need to keep moving forward and put results before comfort. Take action, even if it is only for 10 minutes. The key is to break the cycle and not reinforce it. You have more control that you think.

    6. Repeat

    Repeat steps 3-5 until you achieve what you first set out to do.

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    Final Thoughts

    Change doesn’t happen overnight, and if you have some deeper underlying reasons why you procrastinate, it may take longer to finally break the cycle.

    If procrastination is holding you back in life, it is better to deal with it now than to deal with the negative consequences later on. It is not a question of comfort anymore; it is a question of results. What is more important to you?

    Learn more about how to stop procrastinating here: What Is Procrastination and How to Stop It (The Complete Guide)

    Featured photo credit: Luke Chesser via unsplash.com

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