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Published on November 13, 2019

9 Reasons Why Motivation Matters in Leadership

9 Reasons Why Motivation Matters in Leadership

Motivation drives nearly every action of our lives. Think about it, what motivated you to walk into the kitchen and make a sandwich? Hunger. What motivated you to get up and go to work this morning? At the very basic level, it was probably the desire to keep a roof over your head and food on the table.

Motivation is an incredibly powerful force in our lives and is part of our human nature. We all need a “why” to push towards.

This “why” is behind every business idea that has ever been put into action — both successfully and unsuccessfully. You as a manager may have buckets of self-motivation that never runs dry, however, if that drive can’t be passed on to those around you, then accomplishing the goals of the group will be difficult, if not next to impossible.

Project deadlines, long-term growth, and even day-to-day objectives depend on solid leadership that fosters motivation.

Understanding the importance of motivation in team members, and knowing how to go about building this is a requirement of every leader’s toolkit. There’s no concrete method for motivation — after all, human nature can be unpredictable.

While motivation in leadership may at times be incredibly challenging, its benefits can mean the difference between an exceptional team and a floundering one. Let’s break down the relationship between leadership and motivation and how to go about building it in your team members.

1. Motivated Members Make for a Stronger Team

At its very basic level, strong leadership motivation allows a team or company to accomplish its goals. If nobody is motivated to do the work, then nothing is going to get done. It doesn’t get more plain and simple than that.

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Disengaged team members can place a company in a very risky position. On the other side of that coin, employees who are motivated and actively engaged in the work their company is doing make for an organization with stronger output.

Imagine you have a team of seven employees and all seven are motivated to accomplish a single goal. Now imagine that same team and only two of the employees are motivated and the other five would rather waste the workday surfing around the internet. Accomplishing that single goal is going to require a lot more time and energy.

2. Better Communication Equates to More Success

Communication is, without a doubt, one of the key elements to strong leadership that fosters motivation. People have a natural desire to feel recognized and learning how to effectively communicate with your team members, both one-on-one and as a group will make all the difference.

According to a 2014 Gallup survey of 1,015 workers, 46 percent of them said that they rarely or never leave a meeting understanding what they are supposed to do.[1] This statistic should be a wakeup call to every leader that they need to refine how they communicate with their staff.

How is someone on your team supposed to successfully carry out a task if they’re unsure of what the task entails, why they’re doing it, or how to best go about it? Effective leaders are always good communicators and motivation is a product of that.

3. Projecting a Positive Attitude Is Paramount

Henry Ford said,

“Think you can or think you can’t. Either way, you are correct.”

Optimism is a leader’s most important tool in fighting employee pessimism that can kill motivation and derail goals. If you’re not motivated to be a better leader, then creating motivation in those around you is going to be difficult.

As a leader, you’re not just directing the duties of who does this or that, but molding people’s beliefs in the work they do. From the emails that you use to communicate with employees to how you conduct yourself in the break room, a positive attitude sends the message that you have confidence in your team. That’s an incredibly powerful tool in cultivating motivation.

4. Focus on Intrinsic Over Extrinsic Motivation

It can be easy for leaders to focus on extrinsic motivation which translates into people being motivated because of the opportunity for reward or fear of punishment. While setting the bar to meet a certain sales quota in order to attain a bonus, or risk being fired can be a powerful motivator, it’s only tapping into one type of motivation.

Intrinsic motivation occurs when people are motivated to perform a behavior or activity because it results in personal satisfaction.

A perfect example of this is a 2013 study that looked at nurses who were assembling surgical kits.[2] Nurses who met the health-care practitioners who would use their kits worked longer and made fewer errors than the nurses who never met the user of those kits.

5. Make Individual Connections That Communicate the “Why”

As pointed out in the example above, the nurses had a greater connection with the “why” behind their task of assembling the surgical kits. A text message can communicate this “why” to team members, but it may not always be the most effective way of building motivation.

Leaders grow and thrive when then they establish strong bonds with those on their team by getting to know them. Relationships build real motivation and when you know your team members on more than just a name basis, you have a greater chance of communicating the “why” behind the goal. In turn, your employees are more likely to care about the work they do.

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6. Praise Team Members and Build Motivation

There’s a reason that your teacher put a gold star sticker on your homework when you got all the questions correct. Positive praise simply feels good and people like to be recognized for a job well done.

According to a study by Harvard Business School, employees who receive praise from a manager are more motivated — i.e. more productive — than those who do not receive praise.[3] What a surprise, people who are told “job well done” are more motivated to continue doing good work.

If a leader demonstrates to those around them that their work is valued and appreciated, those team members are going to feel more motivated to tackle the next task at hand. Learn more about this type of motivation: 5 Ways to Make the Best Use of Extrinsic Motivation

7. Hold People Accountable and Provide Feedback

Equally as important as a leader’s ability to praise, is a leader’s ability to correct mistakes or improper actions. When a leader neglects poor performance, it can set a dangerous precedent and demotivate previously engaged employees. People simply aren’t as motivated to do good work when others on the team don’t pull their weight and a leader doesn’t step in to correct it.

Whereas praising a team member in view of others can be a powerful motivator for the entire team, correcting an employee in private can preserve employee egos. By providing feedback to a team member in private, you’ll be in a better place to motivate without the distraction of others.

8. Ask Questions Often and Work Towards Solutions

A motivating leader regularly engages with those around them to find out where they stand with the job. People need to know that their leaders have a genuine interest in their role on a team and an opportunity to express concerns or share ideas.

  • Does your team member have all the resources they need?
  • Are they being challenged or encouraged to develop new skills?
  • Do they see a problem that’s not being addressed?

Don’t underestimate the value that showing a genuine interest in an employee’s role can have in creating motivation. By asking questions often and listening to your employees, they’ll feel that they’re more equipped in taking on new responsibilities and have greater respect for leadership.

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9. Promote a Healthy Working Lifestyle

Workers who are healthy and happy are going to be more productive and feel better about showing up each day to get the job done. Employee burn out is a real thing and if employees are constantly being pushed to work longer hours with more responsibilities, motivation can suffer and resentment towards the leadership can emerge.

There are times, of course, when burning the midnight oil is simply part of the job. Making the right moves, though, can prevent tired employees from throwing their arms up and walking out the door. Healthy initiatives from providing healthy snacks, to building in an activity to provide a little stress relief can help keep a team motivated.

Final Thoughts

Effective leadership creates results, and in order to achieve those results and set bigger and better goals, a leader must understand motivation’s role to the “why.” When a leader is able to translate this message to their team members and act as a role model and teacher, they’ll surround themselves with more motivated employees.

Leadership motivation encompasses a range of factors and each plays a part in a team’s overall success. It might start with a leader’s self-motivation, but it should include the entire team as a whole.

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Featured photo credit: You X Ventures via unsplash.com

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Jeremy Diamond

Jeremy is a lawyer and entrepreneur. He is the Senior Partner of Diamond and Diamond Lawyers, a national law firm based in Canada

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Last Updated on April 6, 2020

15 Best Productivity Hacks for Procrastinators

15 Best Productivity Hacks for Procrastinators

Let me guess.

You should be doing something else rather than reading this article. But due to some unknown force of nature, you decided to procrastinate by reading an article about how to hack procrastination. You deserve a pat on the back.

Fortunately, procrastination is not a disease. It’s just a mindset that can be changed, however, here are some productivity tips you need to start getting work done:

First, you need to acknowledge that procrastinating is an unhealthy habit. Not only you’re prioritizing unimportant things, basically, nothing gets done. Still unsure if you’re a procrastinator? Check out this article: Types of Procrastination (And How To Fix Procrastination And Start Doing)

Second, your commitment to change is very important. You should be physically, emotionally, and mentally determined to change this habit. If not, then you’ll just succumb to the tempting lure of doing other things rather than your tasks or chores.

Here are sthe best productivity hacks to improve productivity and keep yourself from procrastinating at work:

1. Give (10+2)*5 a Try

Let’s start with a classic but very effective hack called (10+2)*5 created by Merlin Mann,[1] author of 43Folders.com. Don’t worry. This is not a complicated Mathematical formula you need to solve.

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The (10+2)*5 simply means 10 minutes work + 2 minutes break multiplied by 5, completing 1 hour. It is crucial to stick with the time limits and not skipping work and break schedules. The point of this is for you to create a jam-packed routine of work and break schedules. The result? You will eventually skip your break schedules.

2. Use Red and Blue More Often

Clean your desk and remove things that might distract you. According to a Science Daily study[2] about which colors improve brain performance, red was found out to increase attention to details while blue sparks creativity. Surrounding your workplace with these colors not only benefits your brain, it’s also pleasing to the eye.

3. Create a Break Agenda

List all the things you want to do on your break, be it surfing the web, checking your emails, snack time, taking selfies, Facebook/Twitter—everything.

Like the (10+2)*5 hack, squeeze these in between work time but the difference is you schedule these activities for ONLY 20 minutes. Eventually, you’ll take your break minutes wisely. You’re finishing tasks while sidetracking to doing the things you enjoy.

4. Set a Timetable for Your Tasks

Like any other habits, procrastinating is a tough wall to break. Replace this habit with another habit. When you’re assigned a task, set a timetable for each step. Let’s say you have a big research task. Here’s a sample timetable:

9:00 – 9:10 am – Set up all your tools, browser tabs, emails, coffee, etc..
9:10 – 10:00 am – Internet research
10:00 – 10:45 am – Look through existing files
10:45 – 11:00 am – Break time!
11:00 – 12:00 pm – Outline the research report

Deadlines are the best hack for getting things done. Setting a specific time to finish a task creates time pressure even if the deadline has passed.

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5. Take It Outside!

Do yourself a favor and don’t ruin the comfy vibe of your home. If you need to work on a stressful project, do it in a library or coffee shop. You’ll never finish it anyway. Your cozy sofa and toasty bed will just lure you into napping yourself to doom.

6. Become Productively Lazy

Instead of finding all sorts of ways to unproductively procrastinate, use your habit to look for shortcuts and new ways to finish your tasks. Staple multiple papers at a time or master the 3-second t-shirt folding technique. A strong drive combined with laziness sometimes bring out the productive and creative side you never knew you have!

7. Assign a ‘Task Deputy’

It could be your colleague, your supervisor, or your significant other, anyone who has the unforgiving guts to reprimand you when you procrastinate. You could go the extra mile by paying up unfinished tasks or times you open your Facebook or watch a funny cat video on YouTube. Let’s see how five bucks every time you procrastinate will change you.

8. Consider a Gadget-Free Desk

According to a study by Kleiner Perkins Caufield and Byers, average users check on their phones 150 times per day and having your phone just an elbow away just creates sizzle to this habit.[3]

Removing mobile devices and gadgets allows you to focus on your work without the constant interruption from notifications, calls, and text messages. It eliminates the very distracting ambiance and the urge to unlock your phone just because.

9. Prepping the Night

Before hitting the sack to oblivion, prepare everything you’ll need the next day. This will probably take you 15 minutes tops, saving you more time for coffee in the morning.

Spin class at am? Pack up your gym clothes, shoes, socks, etc. or better, create a checklist so you don’t miss anything. You can also prep your food into containers and just grab one before leaving.

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10. Do a 7-Minute Workout in the Morning

Exercising is proven to increase productivity and stimulate release of endorphin or “Happy Hormones”.

Take a jog outdoors and get warmed up for the day. Don’t feel like running outside? Hop on a treadmilli. It’s a great investment and there are a lot of ways you can use a treadmill like endurance running and metabolism training. On a budget? Here’s a 7 minute, no-equipment needed workout you can do at home:

11. Set-up Mini Tasks

If you’re given a big project, break it down into mini tasks. Create a checklist and start with the easy ones until you finish. Got an article to write? Just start with the title and the first sentence. Or perhaps you have a visual presentation to make?

Spend 15 minutes on your outline, take five minutes coffee break, then finish the first two slides. Accomplishing something, no matter how tiny, still gives you that sense of fulfillment.

12. Create an Inspirational Board or Reminder

I found these mini desk chalkboards from Etsy you can use to write motivating quotes.

Or you know what? Simply write “Do it now!” and stare at it for 10 seconds every time you feel like dropping by on Reddit.

13. Redecorate Your Room

Redecorating my room motivates me to maintain that ‘new’ look for some time until I get use to it and eventually stop. So I redecorate again and again, it became a monthly habit really. Here are some DIY ideas you can do to any room without spending much.

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14. Ready Your Nibbles

You know that trip to the pantry? It’s just seconds away but it took you several minutes just to get your fruit snacks in the fridge. Before starting a task, prepare your nibbles on your desk to avoid zoning out and losing yourself on the way to the pantry.

Bonus productivity hacks you can do at home:

15. Schedule Your Chores

Write down your chores in a weekly basis with matching day and time when you should be doing these.

For the artsy folks, you can create fun chore charts like these or simply stick the list somewhere visibly annoying e.g. mirrors, doors, TV. The trick is listing as many chores as you can for the week and including unfinished chores the following week. Who likes seeing a long list of chores first thing in the morning?

More Tips to Overcome Procrastination

Featured photo credit: Glenn Carstens-Peters via unsplash.com

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