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4 Self-Help Tips You’ll Want to Avoid

4 Self-Help Tips You’ll Want to Avoid

Self-help is often thought of as a good thing, right? And, in most cases, it is. But, as I’m going to outline shortly, some pretty common self-help advice can actually mess up your goals and stop you from becoming a better version of yourself.

This is because not all advice is created equal. Some of it, although well-meaning, can actually make you go off track, and could potentially do more harm than good.

These self help myths listed below are some that you should think twice about following.

1. Shoot for Perfectionism

Now, you may think this sounds like a worthy goal to aim for.

But, you’d be mistaken.

Perfectionists are almost never satisfied with what they are working on – so they end up spending far longer to complete something that they should.

For example, I’m sure you’ve come across perfectionists at your workplace. When they’re tasked with creating a PowerPoint presentation or writing a report, they somehow manage to take two or three times longer to complete these things than other members of their team.

The problem is, they often get stuck in the murky world of details. And because of this, they’re driven to constantly re-evaluate, change and edit their work. And, the amount of time they’ve spent trying to perfect something could be better spent elsewhere… after all, nothing is actually perfect, so it’s pointless to strive for it.

Perfectionists are actually trapped in a mental prison of their own making.

If you have perfectionist tendencies, I recommend doing the following:

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  • Abandon the ‘All or Nothing’ mindset – instead of only doing things you know you can do perfectly, open yourself to taking actions that you’re neither good at or comfortable with. This will enable you to continually grow your skills and experience.
  • Aim for 95% perfection – do this, and you’ll complete your tasks in an accomplished and professional way. And, you’ll also complete them in a timely manner. It’s seeking to make something 100% perfect that will kill your productivity and output.
  • Set realistic goals – instead of dreaming too big (like wanting to be an overnight success), set your goals at an achievable level. When you do this, you’ll boost your confidence, while keeping your feet firmly on the ground.
  • Focus on the big picture – as I mentioned earlier, perfectionists often get caught up in the details. To avoid this, I suggest always keeping your eye on the bigger picture. For instance, if you’re creating a document for the proposed purchase of new software, make sure that you only include the necessary details. Too much information is a waste of your time – and also the time of the other people working on the project.

Next up, is the common self-help belief that…

2. Multitasking is Key

I’m sure you’ve heard or read about the so-called power of multitasking many times in the last few years. It appears to have become quite a trend.

But, I’m not one for following trends that lead to failure.

Multitasking may appear to be the holy grail of productivity – but for 98% of workers, it’s actually the complete opposite.

That’s because these people practice defective multitasking methods that look like this:

  • Trying to do two things at the same time.
  • Constantly switching to new tasks without completing the original things they were working on.
  • Rapidly cycling back and forth between tasks, which gives the illusion that they are among the 2% of effective multitaskers.

The truth is, that human brains aren’t designed to do this kind of ‘cognitive shuffling’. It just leads us to a messy and confused mental state riddled with something called ‘attention residue’. This means we are distracted by thinking about one task while working on another.

There have been some interesting studies on multitasking, which have revealed that:

  • Constantly shifting between tasks can cost you about 40%, or 16 hours, of your working week. That’s the equivalent of losing two work days every week![1]
  • Multitasking can cause you to perform as though you’ve lost 10-15 points on your IQ score. In other words, you won’t be as smart or as effective as you could be.[2]

In my opinion, multitasking is not just overrated – but it’s actually dangerous to your productivity.

It’s much better to simply focus on the task at hand. Complete it. And then move on to the next one.

This next tip is is one that is constantly talked about on chat shows, in newspapers and in the self-help book section…

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3. Aim for Work-Life Balance

What do you think about when you hear the term ‘work-life balance’?

A dream existence where you work 20 hours per week and have the rest for your leisure and pleasure?

This is how most self-helps gurus try to sell it to you.

But, not me.

I have a very different view on work-life balance — it’s called work-life harmony.

Healthy work-life harmony should start with finding your purpose. And, once you’ve found it, you’ll naturally enjoy the work you do, and it will no longer be a case of dividing your life into:

  • The bad stuff – work
  • The good stuff – free time

With a purpose to drive you, you’ll be enthusiastic and passionate about what you do, and you’ll work whatever hours are necessary to reach your goals. And, your enthusiasm for your work will naturally carry over into your free time.

As an example, imagine that you’ve worked for 12 years in the administration department of a local insurance company. You go in every workday to process claim after claim after claim. You find the work soul destroying. But, you keep doing it, as it pays the bills.

One day, however, you decide that there must be more to life. And this sets you off on a period of self-searching, which ultimately leads you to come across what you’d really like to do with your life: traveling the world on behalf of a charity helping to help people.

After unearthing your purpose, you feel strongly driven to make it a reality. It takes you almost six months, but in the end, you land a job with an international charity organization that helps people around the world impacted by natural disasters.

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The job takes you to dozens of different countries, and you enjoy every minute of your work. It’s satisfying and rewarding. And, away from work, you love to tell your friends and family all about your trips.

Your purpose has renewed you and given you the perfect work-life harmony.

The final self-help tip I want to talk about is…

4. Never Procrastinate

High-achievers are go-getters who never procrastinate.

Or are they?

In my experience of working with dozens of successful entrepreneurs, prioritizing your tasks is much more important than worrying about procrastinating.

Let me explain what I mean.

You’re working on an email to a colleague about a meeting that is due to take place next week. But, as you’re typing the words of the email, your desk phone suddenly rings. It’s one of your major clients, and they have an urgent need for your company’s assistance, and they’re happy to pay top dollar to get the work done.

In this case, do you:

A: Tell the client you’ll get on it shortly, but then go back to writing your email to your colleague.

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Or

B: Tell the client you’ll deal with their request immediately, and then come back to crafting your email once the high-priority task has been completed.

Well done! I’m sure you’ve picked the second answer. And, it’s absolutely the right thing to do.

Sure, you’ll be procrastinating when it comes to your email, but you’ll also be helping to complete a much bigger goal that has an urgent deadline.

As you can see, procrastination has its place when you learn to prioritize your tasks.

I hope my article has helped open your eyes to some of the self-help delusions that are constantly propagated. If you follow these delusions – inevitably you’ll end up feeling deluded!

Instead, follow my tried-and tested methods that I’ve outlined above. They will guide you to surefire success in all areas of your life.

As American philosopher and psychologist William James once said:

“Truth is what works.”

Featured photo credit: Nicole Honeywill via Unsplash via unsplash.com

Reference

[1] American Psychological Association: Multitasking: Switching costs
[2] Talent Smart: Multitasking Damages Your Brain and Your Career, New Studies Suggest

More by this author

Leon Ho

Founder & CEO of Lifehack

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Last Updated on January 6, 2021

14 Ideas on How to Measure Productivity to Make Progress

14 Ideas on How to Measure Productivity to Make Progress

Everyone has heard the term productivity, and people talk about it in terms of how high it is and how to improve it. But fewer know how to measure productivity, or even what exactly we are talking about when using the term “productivity.”

In its simplest form, the productivity formula looks like this: Output ÷ Input = Productivity.

For example, you have two salespeople each making 10 calls to customers per week. The first one averages 2 sales per week and the second one averages 3 sales per week. By plugging in the numbers we get the following productivity levels for each sales person.

For salesperson one, the output is 2 sales and the input is 10 sales: 2 ÷ 10 = .2 or 20% productivity. For salesperson two, the output is 3 sales and the input is 10 sales: 3 ÷ 10 = .3 or 30% productivity.

Knowing how to measure and interpret productivity is an invaluable asset for any manager or business owner in today’s world. As an example, in the above scenario, salesperson #1 is clearly not doing as well as salesperson #2.

Knowing this information we can now better determine what course of action to take with salesperson #1.

Some possible outcomes might be to require more in-house training for that salesperson, or to have them accompany the more productive salesperson to learn a better technique. It might be that salesperson #1 just isn’t suited for sales and would do a better job in a different position.

How to Measure Productivity With Management Techniques

Knowing how to measure productivity allows you to fine tune your business by minimizing costs and maximizing profits:

1. Identify Long and Short-Term Goals

Having a good understanding of what you (or your company’s) goals are is key to measuring productivity.

For example, if your company’s goal is to maximize market share, you’ll want to measure your team’s productivity by their ability to acquire new customers, not necessarily on actual sales made.

2. Break Down Goals Into Smaller Weekly Objectives

Your long-term goal might be to get 1,000 new customers in a year. That’s going to be 20 new customers per week. If you have 5 people on your team, then each one needs to bring in 4 new customers per week.

Now that you’ve broken it down, you can track each person’s productivity week-by-week just by plugging in the numbers:

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Productivity = number of new customers ÷ number of sales calls made

3. Create a System

Have you ever noticed that whenever you walk into a McDonald’s, the French fry machine is always to your left? 

This is because McDonald’s created a system. They have determined that the most efficient way to set up a kitchen is to always have the French fry machine on the left when you walk in.

You can do the same thing and just adapt it to your business.

Let’s say that you know that your most productive salespeople are making the most sales between the hours of 3 and 7 pm. If the other salespeople are working from 9 am to 4 pm, you can potentially increase productivity through something as simple as adjusting the workday.

Knowing how to measure productivity allows you to set up, monitor, and fine tune systems to maximize output.

4. Evaluate, Evaluate, Evaluate!

We’ve already touched on using these productivity numbers to evaluate and monitor your employees, but don’t forget to evaluate yourself using these same measurements.

If you have set up a system to track and measure employees’ performance, but you’re still not meeting goals, it may be time to look at your management style. After all, your management is a big part of the input side of our equation.

Are you more of a carrot or a stick type of manager? Maybe you can try being more of the opposite type to see if that changes productivity. Are you managing your employees as a group? Perhaps taking a more one-on-one approach would be a better way to utilize each individual’s strengths and weaknesses.

Just remember that you and your management style contribute directly to your employees’ productivity.

5. Use a Ratings Scale

Having clear and concise objectives for individual employees is a crucial part of any attempt to increase workplace productivity. Once you have set the goals or objectives, it’s important that your employees are given regular feedback regarding their progress.

Using a ratings scale is a good way to provide a standardized visual representation of progress. Using a scale of 1-5 or 1-10 is a good way to give clear and concise feedback on an individual basis.

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It’s also a good way to track long-term progress and growth in areas that need improvement.

6. Hire “Mystery Shoppers”

This is especially helpful in retail operations where customer service is critical. A mystery shopper can give feedback based on what a typical customer is likely to experience.

You can hire your own shopper, or there are firms that will provide them for you. No matter which route you choose, it’s important that the mystery shoppers have a standardized checklist for their evaluation.

You can request evaluations for your employees friendliness, how long it took to greet the shopper, employees’ knowledge of the products or services, and just about anything else that’s important to a retail operation.

7. Offer Feedback Forms

Using a feedback form is a great way to get direct input from existing customers. There are just a couple of things to keep in mind when using feedback forms.

First, keep the form short, 2-3 questions max with a space for any additional comments. Asking people to fill out a long form with lots of questions will significantly reduce the amount of information you receive.

Secondly, be aware that customers are much more likely to submit feedback forms when they are unhappy or have a complaint than when they are satisfied.

You can offset this tendency by asking everyone to take the survey at the end of their interaction. This will increase compliance and give you a broader range of customer experiences, which will help as you’re learning how to measure productivity.

8. Track Cost Effectiveness

This is a great metric to have, especially if your employees have some discretion over their budgets. You can track how much each person spends and how they spend it against their productivity.

Again, this one is easy to plug into the equation: Productivity = amount of money brought in ÷ amount of money spent.

Having this information is very useful in forecasting expenses and estimating budgets.

9. Use Self-Evaluations

Asking your staff to do self evaluations can be a win-win for everyone. Studies have shown that when employees feel that they are involved and their input is taken seriously, morale improves. And as we all know, high employee morale translates into higher productivity.

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Using self-evaluations is also a good way to make sure that the employees and employers goals are in alignment.

10. Monitor Time Management

This is the number one killer of productivity in the workplace. Time spent browsing the internet, playing games, checking email, and making personal calls all contribute to lower productivity[1].

Time Management Tips to Improve Productivity

    The trick is to limit these activities without becoming overbearing and affecting morale. Studies have shown that most people will adhere to rules that they feel are fair and applied to everyone equally.

    While ideally, we may think that none of these activities should be done on company time, employees will almost certainly have a different opinion. From a productivity standpoint, it is best to have policies and rules that are seen as fair to both sides as you’re learning how to measure productivity.

    11. Analyze New Customer Acquisition

    We’ve all heard the phrase that “It’s more expensive to get a new customer than it is to keep an existing one.” And while that is very true, in order for your business to keep growing, you will need to continually add new customers.

    Knowing how to measure productivity via new customer acquisition will make sure that your marketing dollars are being spent in the most efficient way possible. This is another metric that’s easy to plug into the formula: Productivity = number of new customers ÷ amount of money spent to acquire those customers.

    For example, if you run any kind of advertising campaign, you can compare results and base your future spending accordingly.

    Let’s say that your total advertising budget is $3,000. You put $2,000 into television ads, $700 into radio ads, and $300 into print ads. When you track the results, you find that your television ad produced 50 new customers, your radio ad produced 15 new customers, and your print ad produced 9 new customers.

    Let’s plug those numbers into our equation. Television produced 50 new customers at a cost of $2,000 (50 ÷ 2000 = .025, or a productivity rate of 2.5%). The radio ads produced 15 new customers and cost $700 (15 ÷ 700 = .022, or a 2.2% productivity rate). Print ads brought in 9 new customers and cost $300 (9 ÷ 300 = .03, or a 3% return on productivity).

    From this analysis, it is clear that you would be getting the biggest bang for your advertising dollar using print ads.

    12. Utilize Peer Feedback

    This is especially useful when people who work in teams or groups. While self-assessments can be very useful, the average person is notoriously bad at assessing their own abilities.

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    Just ask a room full of people how many consider themselves to be an above average driver and you’ll see 70% of the hands go up[2]! Now we clearly know that in reality about 25% of drivers are below average, 25% are above average, and 50% are average.

    Are all these people lying? No, they just don’t have an accurate assessment of their own abilities.

    It’s the same in the workplace. Using peer feedback will often provide a more accurate assessment of a person’s ability than a self-assessment would.

    13. Encourage Innovation and Don’t Penalize Failure

    When it comes to productivity, encouraging employee input and adopting their ideas can be a great way to boost productivity. Just make sure that any changes you adopt translate into higher productivity.

    Let’s say that someone comes to you requesting an entertainment budget so that they can take potential customers golfing or out to dinner. By utilizing simple productivity metrics, you can easily produce a cost benefit analysis and either expand the program to the rest of the sales team, or terminate it completely.

    Either way, you have gained valuable knowledge and boosted morale by including employees in the decision-making process.

    14. Use an External Evaluator

    Using an external evaluator is the pinnacle of objective evaluations. Firms that provide professional evaluations use highly trained personnel that even specialize in specific industries.

    They will design a complete analysis of your business’ productivity level. In their final report, they will offer suggestions and recommendations on how to improve productivity.

    While the benefits of a professional evaluation are many, their costs make them prohibitive for most businesses.

    Final Thoughts

    These are just a few of the things you can do when learning how to measure productivity. Some may work for your particular situation, and some may not.

    The most important thing to remember when deciding how to track productivity is to choose a method consistent with your goals. Once you’ve decided on that, it’s just a matter of continuously monitoring your progress, making minor adjustments, and analyzing the results of those adjustments.

    The business world is changing fast, and having the right tools to track and monitor your productivity can give you the edge over your competition.

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    Featured photo credit: William Iven via unsplash.com

    Reference

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