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Last Updated on September 24, 2019

10 Smartest Productivity Software to Improve Your Work Performance

10 Smartest Productivity Software to Improve Your Work Performance

Productivity is the ability to perform tasks efficiently and in a timely manner. In today’s busy and competitive business world, productivity is paramount for any business, organization or corporation.

Productivity is more than just performing tasks successfully. It is about investing and allocating resources, so the company or business can perform to meet its core goals.

As part of 2019, it is important to commit to new goals. When shopping around for new productivity software keep in mind the following things: cost, reliability, cross-platform compatibility, on the go, technical support, etc.

In the subsequent sections, we will examine the most recommended productivity software in the marketplace. In addition, we will look at what makes them tick and what separates them from the rest of the pack.

Projects and Tasks Management

1. Monday dot com

    Monday dot com was founded to create a team management solution so people connect to workplace processes across any industry. The productivity tool is used in more than 140 countries.

    The user interface is intuitive and impressive. It makes collaboration productive and fun because of its simplicity.

    The tool is deemed to have one of the best user experiences across the mobile and online project and task management platform.

    The product includes usability, customization, admin control, group management and control, private or public control, in-group messaging and more.

    Check out the software here!

    2. Asana

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      The mantra behind Asana’s product is to enable teams from across different organizations to work together effortlessly.

      The software comes with lots of customizations. When you create a project as a user, you can choose between a traditional task view and the kanban-style board view. The dashboard allows you to see the progress on a project, and it includes an excellent advanced set of search tools.

      Also, Asana’s Android and iOS apps do retain the web interface’s clean look and feel.

      Check out the software here!

      3. Trello

        Trello was founded in the summer of 2010 and two years later the platform added 500,000 members. Anyone within sales, marketing, HR and operations can collaborate successfully with this product.

        Moreover, the tool has over 100 plus integrations with Google Drive, Slack, Jira and others. The product works flawlessly across various platforms.

        Some of the well-known features includes is speed, easy-to-use, and set up. The interface includes due dates, assignments, file storage, checklists and more.

        Check out the software here!

        4. Jira

          The Jira software is flexible and heralded as the next-generation project.

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          The software allows teams to design and adapt the software to an organization’s needs. This includes having visibility into long term goals, project roadmaps, status of work, real-time release information and more. In addition, the interface is customizable.

          The Atlassian Cloud does not support multiple separate domains, subdomains or domain aliases in Google Apps.

          Check out the software here!

          5. Evernote Business

            Evernote was founded in 2008 and reached 11 million users by 2011. The company was founded on the premise that their product should address the ever-increasing volume and speed of information.

            The product helps bring together groups of teams because of versatility and functionality. It creates documents, collaboration on projects, store information all a single location.

            Moreover, you can find information quickly and includes effective search capabilities and integrations with existing tools you may already use.

            Check out the software here!

            Communication

            6. Slack

              Slack was founded in 2013 and the tool is heralded as a collaboration hub. Slack is where productivity happens. When you start a new project, hire new staff, deploy a code, review a sales contract, finalize on a budget, Slack covers all of these. Some of the major highlights include highly customizable notifications and seamless integrations with other collaboration and office tools. The free version of the software comes loaded with features, but does not archive old message. So, you have to review what are the best options for your organization or business.

              Check out the software here!

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              7. Spike

                Newcomer Spike makes emails more conversational by helping teams maintain productivity, communication, and collaboration. All of these are achieved from within their inbox.

                Spike works on top of any existing email (O365, G suite, and IMAP) turning it into a real-time messenger and making your communication much more functional and efficient.

                Spike’s features include built-in groups and channels, voice and video calls, email encryption, instant access to all your files, and much more.

                Check out the software here!

                Creation

                8. Office 365

                  Microsoft’s Office 365 could not be excluded from the conversation and especially as it pertains to productivity software.

                  Of course we are all familiar with Word, Excel, PowerPoint, and Outlook. But there is more capabilities that come with it.

                  You have business-class email, online storage space, and teamwork solutions. These services can be accessed from just about anywhere.

                  Within this suite is Microsoft Sway, which is a presentation software and a step above PowerPoint.

                  Check out the software here!

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                  9. Grammarly

                    Grammarly helps to cut down time on editing. Professionals in several industries like law, healthcare, academia, marketing, engineering and journalism use it to provide instant feedback on the accuracy of writing in English.

                    Once you install the extension from Google Chrome, you can get corrections when you are drafting an email, using social media and other apps.

                    Grammarly is AI powered and it’s a wonderful tool to have to check spelling and grammar before a presentation.

                    Check out the software here!

                    Team Analytics

                    10. ActivTrak

                      ActivTrak is a business intelligence tool that allows you to access team behavior analytics. In other words, it is data-driven.

                      The pros include two-factor authentication with active directory integration. You can also automate your alerts and it has an intuitive interface with easy-to-use admin controls.

                      Furthermore, it comes with Google sign-in, iOS app, productivity track, and more. The bottomline is the product offers employee productivity metrics along with team behavior analytics.

                      Check out the software here!

                      The Bottom Line

                      Depending on the size, budget, resources, and immediate needs of your company, not all productivity software will exactly solve your problem. You will have to contact any of the providers above and probe extensively to find the right product that is made for your business.

                      Featured photo credit: Domenico Loia via unsplash.com

                      More by this author

                      Anthony Carranza

                      Multilingual writer and journalist covering all things technology and productivity.

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                      Last Updated on October 16, 2019

                      Invaluable Lessons You Can Learn From Your Mistakes

                      Invaluable Lessons You Can Learn From Your Mistakes

                      Do you like making mistakes?

                      I certainly don’t.

                      Making mistakes is inevitable. Wouldn’t it be wonderful if we could be at ease with them?

                      Perhaps there is a way to think of them differently and see their benefits.

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                      Why Mistakes Feel Dangerous

                      Mistakes often feel dangerous. Throughout human history, our errors have often been treated as dangerous for a variety of reasons:

                      • Our vulnerability. We have limited and fragile support systems. When those systems fail, people often lose their lives.
                      • Real dangers. Nature can be dangerous, and making mistakes can put us at the mercy of nature and its animal residents seeking a meal.
                      • Ignorance. Many cultures scapegoats someone whenever there is a failure of some kind. Scapegoating can be serious and deadly.
                      • Order. Many societies punish those who do not conform to the prevailing orthodoxy and treat difference and non-conformity as a mistake. Even our brains flash an error message whenever we go against prevailing social norms.

                      We have a history of handling mistakes and failure in an unpleasant way. Since each of us carries our human history with us, it can be a challenge to overcome the fear of making mistakes.

                      If we can embrace the reality of mistakes, we can free ourselves to be more creative in our lives and dig up some interesting insights.

                      Why We Can’t Avoid Making Mistakes

                      Many people operate under the notion that making mistakes is an aberration, a mistake if you will. You can call it perfectionism but it is a more substantial problem. It is really a demand for order and continuity.

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                      When we think we can eliminate mistakes, we are often working from a perspective that sees the world as a fixed place. The world, however, is not so obliging. Like it or not, the world, and everything in it, is constantly changing.

                      Change is more constant and pervasive than we can see with our own eyes which is why we often miss it. Our bodies are constantly changing. The natural conditions of the earth change constantly as well. Everything, including economic and cultural systems have life cycles. Everything is in a constant state of flux.

                      We cannot see all of the changes going on around us since rates of change vary. Unfortunately, when we try to create a feeling of certainty and solidity in our lives or operate from the illusion of stability and order, we are fighting reality and our natural evolution which is built on adapting to change.

                      It is better to continually bend into this reality rather than fight every change we experience. Fighting it can cause us to make more mistakes. Finding the benefits in change can be useful and help us minimize unnecessary mistakes.

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                      Lessons Learned from Making Mistakes

                      Life has so many uncertainties and variables that mistakes are inevitable. Fortunately, there are many things you can learn from making mistakes.

                      Here is a list of ways to harness the mistakes you make for your benefit.

                      1. Point us to something we did not know.
                      2. Reveal a nuance we missed.
                      3. Deepen our knowledge.
                      4. Tell us something about our skill levels.
                      5. Help us see what matters and what does not.
                      6. Inform us more about our values.
                      7. Teach us more about others.
                      8. Let us recognize changing circumstances.
                      9. Show us when someone else has changed.
                      10. Keep us connected to what works and what doesn’t work.
                      11. Remind us of our humanity.
                      12. Spur us to want to better work which helps us all.
                      13. Promote compassion for ourselves and others.
                      14. Teach us to value forgiveness.
                      15. Help us to pace ourselves better.
                      16. Invite us to better choices.
                      17. Can teach us how to experiment.
                      18. Can reveal a new insight.
                      19. Can suggest new options we had not considered.
                      20. Can serve as a warning.
                      21. Show us hidden fault lines in our lives which can lead us to more productive arrangements.
                      22. Point out structural problems in our lives.
                      23. Prompt us to learn more about ourselves.
                      24. Remind us how we are like others.
                      25. Make us more humble.
                      26. Help us rectify injustices in our lives.
                      27. Show us where to create more balance in our lives.
                      28. Tell us when the time to move on has occurred.
                      29. Reveal where our passion is and where it is not.
                      30. Expose our true feelings.
                      31. Bring out problems in a relationship.
                      32. Can be a red flag for our misjudgments.
                      33. Point us in a more creative direction.
                      34. Show us when we are not listening.
                      35. Wake us up to our authentic selves.
                      36. Can create distance with someone else.
                      37. Slow us down when we need to.
                      38. Can hasten change.
                      39. Reveal our blind spots.
                      40. Are the invisible made visible.

                      Reframe Reality to Handle Mistakes More Easily

                      The secret to handling mistakes is to:

                      • Expect them as part of the process of growth and development.
                      • Have an experimental mindset.
                      • Think in evolutional rather than fixed terms.

                      When we accept change as the natural structure of the world, our vulnerability and humanness lets us work with the ebb and flow of life.

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                      When we recognize the inevitability of mistakes as part of the ongoing experiment which life is, then we can relax more. In doing so we may make fewer of them.

                      It also helps to keep in mind that trial and error is an organic natural way of living. It is how we have evolved over time. It is better to be with our natural evolution than to fight it and make life harder.

                      When we adopt an evolutional mindset and see ourselves as part of the ongoing human experiment, we can appreciate that all that has been built up over time which includes the many mistakes our ancestors have made over thousands of years. Each one of us today is a part of that human tradition of learning and experimenting,

                      Mistakes are part of the trial and error, experimental nature of life. The more you adopt the experimental, evolutional frame, the easier it becomes to handle mistakes.

                      Handling mistakes well can help you relax and enjoy all aspects of life more.

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                      Featured photo credit: Sarah Kilian via unsplash.com

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