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10 Must-Have Personal Project Management Tools

10 Must-Have Personal Project Management Tools

Project managers are aware of the difficulty in keeping track of various tasks, resources, timelines and risks associated in maintaining a project. But project management is not just applicable for office-related projects but you also require it for personal projects such as planning a vacation, family reunion, birthday party etc.

What it comes down is a simple differentiation – either you are organized or you are not! With so much lying on proper project management, it becomes essential for you to stay at the top of your game.

There are many personal project management tools that can help you to remain organized and prepared at all instances.

To help you with your tasks, we have rounded up on 10 must-have personal project management tools.

1. Asana

A hybrid task and project manager, Asana is available for both iOS and Android devices. It has become quite a tool for helping with individual and organization projects. Through it, you can add multiple projects and track each of them with a sidebar on the left.

Want to know how much you’ve achieved? Structure your project’s goals and milestones as a checklist from start to finish.

You can order tasks by date or when they need to done. You can even create dependencies between tasks so that one task cannot be completed without completing another. Add details for any task such as notes, links, tags and comments.

If you have a combined project, these can be helpful in referencing a task. You can even upload attachments and set due-dates. Cool isn’t it?

Asana

    Asana is free; all you need to do is pay once to get up to 15 or more people working on same project. It’s awesome for corporate projects or tasks and used by even major companies such as Dropbox, Pinterest and Uber for organizing their projects.

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    2. Smartsheet

    Want to manage a sales pipeline, a production schedule, or a team task list, etc.? Try Smartsheet that directly works on the web via Google Apps and with Salesforce.com. The tool helps in recording and organizing data with an unlimited number of free collaborators such as Amazon Mechanical Turk and Livework.

    Smartsheet provides notifications and alerts for any tasks updated/created through the tool.You can also generate Gantt charts and reports to view the progress of the project.

    Smartsheet allows file sharing and Crowdsourcing management at an affordable rate. You can also have a free 30-day trial with no credit card and then can continue the tool at $15.95/month.

    new-smartsheet- Project-Management-Tool

      3. Trello

      Do you like to use cards or post-it notes arranged in categories to help you figure out your thoughts and tasks? If yes, then try Trello.

      This tool is a fast and flexible way of organizing all your project components into various columns and cards by easily dragging and dropping, adding supporting details and comments as well as assigning to various persons in your team.

      Use different boards for each project and set due dates or times for each card. Most of all, Trello is available for both iOS and Android devices with its drag and drop functionality available on phones too.

      Trello- Project-Management-Tool

        Use Trello as your very own personal GTD task management tool. It’s fun and free-of-cost. However, Trello Gold, the premium version would cost you a bit to enjoy larger file attachments, stickers and custom backgrounds.

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        4. OneNote

        The name tells everything – but don’t consider OneNote as another note-taking tool. Instead it can be a powerful personal planner depending on your requirements. But OneNote isn’t for everyone; especially if you are a person who is fond of having top-down view of everything that’s going on at once. However, you can build that type of view for yourself with plugs-in such as OneTastic and keep your files in SkyDrive.

        The only downside with OneNote is that it’s part of Microsoft Office and costs nothing if you buy it with the suite. However, on its own, its price is $70.

        OneNote- Project-Management-Tool

          5. Do

          Previously known as Manymoon and just recently acquired by Salesforce.com, Do is a social productivity tool that helps in sharing seamlessly with other team members. Adding tasks or planning events or even a person to the team can be done by simply with an email.

          Do tool has a very simple layout comprising of a dashboard that helps you in initiating a project, entering its tasks and inviting colleagues to work for the project. To work with Do, all you need to have is a Google account, if you’re already a Google Apps user or just login from the web.

          The best thing is that it’s totally free.

          DO- Project-Management-Tool

            6. Evernote

            Currently, everyone’s favorite seems to be Evernote and here’s why: this powerful project management app is there to help you organize your thoughts not just in form of a series of notes; but it helps you in making sense of a lot of information in the best possible presentation.

            Eventually, you are able to become organized in your tasks and plans. Use Evernote to digitize your pen and paper notes, documents and other files so that you can toss them into respective project notebooks or save them as you like.

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            The best part about Evernote is that it’s supported by a lot of other apps from both iOS and Android platforms.

            Evernote- Project-Management-Tool

              Evernote is free but the premium version costs $45/year. Pricey? Not really, as it offers features such as offline access to your notebooks, collaboration tools, more storage space and improved search.

              7. AgileZen

              Although commonly perceived as a software developer’s tool, Agilezen is not just related for management of software development. It’s also useful for many other office-related tasks.

              HR can use this took for recruiting while the customer services personnel can track issues and response times through it. An ideal way to manage assorted type of tasks in any organization, AgileZen is based on the Kanban concept to help you see the progress of your projects in columns.

              After a free 30-day trial, the app offers free plans for open source projects or it costs $9/month.

              AgileZen- Project-Management-Tool

                8. Azendoo

                Particularly used for hybrid task and project management, Azendoo can also be used for managing your personal projects and tasks. You can even plug it into some popular services such as Evernote, Google Drive, Dropbox and Box for storage.

                Azendoo provides a little free storage with the services so that you can upload files directly to your projects. You can also assign to-do lists to other people, check their status, make comments on individual tasks, track changes and even have a top-down view of the on-going projects – all with a simple easy-to-use interface.

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                Need we say more? Despite of Azendoo being a web-app, you can take your project on your iOS and Android device with its existing mobile-app version.

                Azendoo- Project-Management-Tool

                  This handy yet powerful tool is free along with a paid premium version. However, what’s important to note is that many people are just happy using the free version with so many functionalities and even 10GB storage alongside the option to connect to all of Azendoo’s supported third-party apps.

                  9. Teambox

                  Marketed with the slogan ”for fun you have a Facebook, for work you need a Teambox”, this is a powerful personal project management tool with the capabilities of combining social networking in your project.

                  You can integrate social networking utilities into a project management dashboard and see activity streams, threaded conversations, comments etc. Manage your inbox, your emails and any other details about your project communication.

                  Free for short teams (from 1-5 members), and adding any more users can cost $5 a month per user.

                  Teambox- Project-Management-Tool

                    10. Basecamp

                    When you talk about project management on the Web, Basecamp’s name suddenly arises as they are the pioneers in inventing the concept of online project management.

                    Basecamp has the competitive advantage of knowing their customers and prospects extremely well. You will be provided impeccable personal project management through this tool that offers a 45-day free trial and a plan that starts at $20/month.

                    Base-Camp- Project-Management-Tool

                      This wraps up our list of 10 must-have personal project management tools. If you are constantly lagging behind in managing your tasks, resources and timelines; then it’s probably time you pick out on a tool that helps you keep all your tasks aligned with the agreed due-dates.

                      Think there is a project management tool that the list has missed out on? Feel free to share your thoughts in the comments section below.

                      More by this author

                      Faisal Rehman

                      Faisal Rehman writes about work and productivity, trying to help businessmen build their brands and increase sales.

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                      1 10 Good Habits To Have in Life To Be More Successful 2 What Is Creativity? We All Have It, and Need It 3 How to Set Long Term Goals and Reach Success 4 Easily Distracted? Here’s How to Regain Your Focus 5 Why You Need to Set Future Goals (And How to Reach Them)

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                      Last Updated on January 24, 2020

                      10 Good Habits To Have in Life To Be More Successful

                      10 Good Habits To Have in Life To Be More Successful

                      Habits are behaviors and patterns that you showcase by default. They enable you to carry out crucial activities like taking a shower, brushing your teeth, getting prepared for work.

                      Interestingly, you follow this routine every day without considering them. Your unconscious habits create room for your brain to perform more advanced activities like problem-solving and choosing what book to read.

                      Everyone has habits, and several of those habits are activated every day. I would classify them into three groups:

                      • The first category includes the habits that you hardly notice as they have become a major part of your life- such as brushing teeth or wearing clothes.
                      • The second category comprises good habits to have to be more successful-like eating healthily, exercising your body and reading books.
                      • The last group consists of those habits that are harmful-like procrastinating, smoking or overeating.

                      Habits are fundamental to becoming successful in life — or probably ending up a failure. Yet, as significant as habits are, some lack the knowledge of their capabilities.

                      Habits are default activities that you engage in without giving an afterthought. They are automatic behavioral or mental activities. They help you carry out some actions without exerting too much energy. They simplify your life.

                      Several people aspire to break bad habits. For instance, some people diet to stop overeating. They exercise to reduce obesity. Habits can hinder or impact your performance and productivity.

                      That’s why I would share 10 good habits to have to be more successful in life.

                      1. Begin Your Day with Meditation

                      I recommend mindful meditation early in the morning. This practice helps you to be in the present moment. Consequently, it enables you to be mindful of challenging situations during the day.

                      Different stressors may trigger as you go through the day; meditation helps you to remain calm before taking on the challenges.

                      Personally, it helps me to devise strategies and think about ideas. Meditation is a good habit to have if you want to be connected to what’s significant in your life.

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                      2. Be Grateful for What You Have

                      Sometimes, you waste time thinking of what’s not enough. You become immersed in those daunting challenges. However, challenges justify the presence of hope. When you have life, you have expectations. You will be free from challenges when you are six feet under. The only strategy you have to stop focusing on your problems is to focus on what you have.

                      Gratitude is a time-tested pathway to success, health, and happiness. It redirects your focus to what you have from what you lack. Here’s what James Clear does every day,[1]

                      “I say one thing I’m grateful for each day when I sit down to eat dinner.”

                      3. Smile

                      Can you pause and smile before you continue reading this?

                      Now here is what just happened based on research conducted by the Association for Psychological Science; you set a pace for living a happier life when you smile. A genuine smile or what’s called a Duchenne smile is a good habit to have if you want to find spiritual, emotional and mental peace of mind.[2]

                      Smiling induces the release of molecules that function towards fighting stress. The physiological state of your body determines the state of your mind. When you slouch or frown, your mind takes cues relating to unhappiness and depression. But, once you adjust yourself by putting up a smile, you begin to feel a new level of excitement and vibrancy.

                      Can you smile again?

                      4. Start Your Day with a Healthy Breakfast

                      Starting your day with a healthy breakfast is a good habit to have and forms a crucial part of your life. Nevertheless, about 31 million Americans skip their breakfast each day.[3]

                      If you are fed up hearing that breakfast is a crucial component of your day, you are only fighting the truth. If you want to become more successful, you need to ‘break your fast’ with healthy foods every morning.

                      This habit is not difficult to form if you usually rush out the door every single morning. You can wake up earlier to fix yourself a meal so you don’t break down during the day.

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                      Get inspired by these 20 Healthy Breakfast Choices That Will Save You Time.

                      5. Exercise Daily

                      One of the good habits to have is to exercise your body and muscles every day. You don’t have to run a marathon or lift a weight. You only need to engage in less strenuous activities that oxygenate your blood and inject endorphins in your body.

                      Jack Dorsey, the CEO of Twitter, classified exercise as a good habit to maximize his already jam-packed schedule.[4] He said,

                      ‘I wake up by 5, meditate for 30 minutes, seven-minute workout times three, make coffee, and check-in.’

                      He said on Product Hunt that he follows this routine every day as it gives him a steady-state that empowers him to be more productive.

                      6. Manage Your Time as You Manage Your Finance

                      Another good habit is the act of managing your time effectively. This goes a long way to impact your achievement.

                      Time management is what separates the successful from the rest of the world as we all possess the same amount of time. How you leverage time determines your potential to succeed in life.

                      So how do you manage your time effectively?

                      Here’s Jack Dorsey’s recommendation in one of the Techonomy events;

                      “I accomplish effective time management by theming my days and practicing self-discipline. These themes help me handle distractions and interactions. If a request or task does not align with the theme for that day, I don’t do it. This sets a cadence for everyone in the company to deliver and evaluate their progress”.

                      And this is Dorsey’s weekly theme:[5]

                      • Monday – Management
                      • Tuesdays – Product
                      • Wednesday – Marketing and growth
                      • Thursdays – Developers and partnerships
                      • Fridays – Culture and recruiting
                      • Saturdays – Taking off
                      • Sundays – Reflection, feedback, strategy, and preparing for Monday

                      No wonder he was able to run two companies when others were struggling with one job.

                      7. Set Daily Goals with Intentions

                      Everyone has goals. It may relate to business or personal life. The truth is, we’re all tending towards a particular direction or another. Nevertheless, while long-term goals can offer you direction, it’s your daily goals that you establish that help you develop short-term goals that are essential for your success.

                      Long-term goals may not give you the motivation you need to keep on. But when you implement your short-term milestones daily, you become fired up, and you can overcome the challenges that come with taking on bigger tasks.

                      Here’s the main truth:Successful people don’t set goals without establishing their intentions. According to Jennifer Cohen of Forbes,[6]

                      “What helps you to achieve your desired expectation is ensuring intentions accompany your daily goals.”

                      Be intentional about your daily goals!

                      8. Seek Inspiration

                      It is usually difficult to be inspired for a considerable length of time. Sometimes, you become discouraged and feel like giving up on your goals when things are not working out as intended.

                      A practical approach to stay on top of the situation is to inspire yourself each day. When you wake up in the morning after meditation, watch some motivational videos, and let the story of great leaders inspire you.

                      Establish what Anthony Robbins called the ‘hour of power.’ Determine how many minutes you spend but make it count. Inspiration is the fuel for achievement because when you can conceive it in your mind, you can accomplish it.

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                      Michal Solowow, an investor and the founder of Mitex, a construction company puts it this way,[7]

                      “The problems I encounter in everyday life motivates me to find solutions. This is a self-propelling mechanism. becoming a billionaire was never a motivating factor.”

                      9. Save Steadily, Invest with All Prudence

                      I can exhaust the good habits to have without talking about saving and investing. Most times, you overlook the significance of saving for the future when you are living in your present moment. According to CNBC, a $1000 emergency will propel several Americans into debt.[8]

                      However, it is not enough to save, and you must invest your fund and be wise with it. If you pay attention to this now, you will set yourself for a life of success in the future. Ensure you save at least six months in your emergency account so you can be prepared for any future emergency.

                      10. Budget and Track Your Spendings

                      Benjamin Franklin warned of taking the precaution of little expenses. He said,

                      “A small leak sinks a great ship.”

                      It is easy to discard little expenses, but the truth is they always add up. This happens when you fail to budget.

                      Budgeting is a good habit to have, which can impact your financial life significantly. The money you spend on extravagant lifestyles can be saved and invested in your future.

                      The Bottom Line

                      Endeavor to cultivate these good habits to have to become more successful as you journey through life. The quicker you cultivate them, the faster you achieve your goals.

                      More About Habits

                      Featured photo credit: Andrijana Bozic via unsplash.com

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