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10 Must-Have Personal Project Management Tools

10 Must-Have Personal Project Management Tools

Project managers are aware of the difficulty in keeping track of various tasks, resources, timelines and risks associated in maintaining a project. But project management is not just applicable for office-related projects but you also require it for personal projects such as planning a vacation, family reunion, birthday party etc.

What it comes down is a simple differentiation – either you are organized or you are not! With so much lying on proper project management, it becomes essential for you to stay at the top of your game.

There are many personal project management tools that can help you to remain organized and prepared at all instances.

To help you with your tasks, we have rounded up on 10 must-have personal project management tools.

1. Asana

A hybrid task and project manager, Asana is available for both iOS and Android devices. It has become quite a tool for helping with individual and organization projects. Through it, you can add multiple projects and track each of them with a sidebar on the left.

Want to know how much you’ve achieved? Structure your project’s goals and milestones as a checklist from start to finish.

You can order tasks by date or when they need to done. You can even create dependencies between tasks so that one task cannot be completed without completing another. Add details for any task such as notes, links, tags and comments.

If you have a combined project, these can be helpful in referencing a task. You can even upload attachments and set due-dates. Cool isn’t it?

Asana

    Asana is free; all you need to do is pay once to get up to 15 or more people working on same project. It’s awesome for corporate projects or tasks and used by even major companies such as Dropbox, Pinterest and Uber for organizing their projects.

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    2. Smartsheet

    Want to manage a sales pipeline, a production schedule, or a team task list, etc.? Try Smartsheet that directly works on the web via Google Apps and with Salesforce.com. The tool helps in recording and organizing data with an unlimited number of free collaborators such as Amazon Mechanical Turk and Livework.

    Smartsheet provides notifications and alerts for any tasks updated/created through the tool.You can also generate Gantt charts and reports to view the progress of the project.

    Smartsheet allows file sharing and Crowdsourcing management at an affordable rate. You can also have a free 30-day trial with no credit card and then can continue the tool at $15.95/month.

    new-smartsheet- Project-Management-Tool

      3. Trello

      Do you like to use cards or post-it notes arranged in categories to help you figure out your thoughts and tasks? If yes, then try Trello.

      This tool is a fast and flexible way of organizing all your project components into various columns and cards by easily dragging and dropping, adding supporting details and comments as well as assigning to various persons in your team.

      Use different boards for each project and set due dates or times for each card. Most of all, Trello is available for both iOS and Android devices with its drag and drop functionality available on phones too.

      Trello- Project-Management-Tool

        Use Trello as your very own personal GTD task management tool. It’s fun and free-of-cost. However, Trello Gold, the premium version would cost you a bit to enjoy larger file attachments, stickers and custom backgrounds.

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        4. OneNote

        The name tells everything – but don’t consider OneNote as another note-taking tool. Instead it can be a powerful personal planner depending on your requirements. But OneNote isn’t for everyone; especially if you are a person who is fond of having top-down view of everything that’s going on at once. However, you can build that type of view for yourself with plugs-in such as OneTastic and keep your files in SkyDrive.

        The only downside with OneNote is that it’s part of Microsoft Office and costs nothing if you buy it with the suite. However, on its own, its price is $70.

        OneNote- Project-Management-Tool

          5. Do

          Previously known as Manymoon and just recently acquired by Salesforce.com, Do is a social productivity tool that helps in sharing seamlessly with other team members. Adding tasks or planning events or even a person to the team can be done by simply with an email.

          Do tool has a very simple layout comprising of a dashboard that helps you in initiating a project, entering its tasks and inviting colleagues to work for the project. To work with Do, all you need to have is a Google account, if you’re already a Google Apps user or just login from the web.

          The best thing is that it’s totally free.

          DO- Project-Management-Tool

            6. Evernote

            Currently, everyone’s favorite seems to be Evernote and here’s why: this powerful project management app is there to help you organize your thoughts not just in form of a series of notes; but it helps you in making sense of a lot of information in the best possible presentation.

            Eventually, you are able to become organized in your tasks and plans. Use Evernote to digitize your pen and paper notes, documents and other files so that you can toss them into respective project notebooks or save them as you like.

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            The best part about Evernote is that it’s supported by a lot of other apps from both iOS and Android platforms.

            Evernote- Project-Management-Tool

              Evernote is free but the premium version costs $45/year. Pricey? Not really, as it offers features such as offline access to your notebooks, collaboration tools, more storage space and improved search.

              7. AgileZen

              Although commonly perceived as a software developer’s tool, Agilezen is not just related for management of software development. It’s also useful for many other office-related tasks.

              HR can use this took for recruiting while the customer services personnel can track issues and response times through it. An ideal way to manage assorted type of tasks in any organization, AgileZen is based on the Kanban concept to help you see the progress of your projects in columns.

              After a free 30-day trial, the app offers free plans for open source projects or it costs $9/month.

              AgileZen- Project-Management-Tool

                8. Azendoo

                Particularly used for hybrid task and project management, Azendoo can also be used for managing your personal projects and tasks. You can even plug it into some popular services such as Evernote, Google Drive, Dropbox and Box for storage.

                Azendoo provides a little free storage with the services so that you can upload files directly to your projects. You can also assign to-do lists to other people, check their status, make comments on individual tasks, track changes and even have a top-down view of the on-going projects – all with a simple easy-to-use interface.

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                Need we say more? Despite of Azendoo being a web-app, you can take your project on your iOS and Android device with its existing mobile-app version.

                Azendoo- Project-Management-Tool

                  This handy yet powerful tool is free along with a paid premium version. However, what’s important to note is that many people are just happy using the free version with so many functionalities and even 10GB storage alongside the option to connect to all of Azendoo’s supported third-party apps.

                  9. Teambox

                  Marketed with the slogan ”for fun you have a Facebook, for work you need a Teambox”, this is a powerful personal project management tool with the capabilities of combining social networking in your project.

                  You can integrate social networking utilities into a project management dashboard and see activity streams, threaded conversations, comments etc. Manage your inbox, your emails and any other details about your project communication.

                  Free for short teams (from 1-5 members), and adding any more users can cost $5 a month per user.

                  Teambox- Project-Management-Tool

                    10. Basecamp

                    When you talk about project management on the Web, Basecamp’s name suddenly arises as they are the pioneers in inventing the concept of online project management.

                    Basecamp has the competitive advantage of knowing their customers and prospects extremely well. You will be provided impeccable personal project management through this tool that offers a 45-day free trial and a plan that starts at $20/month.

                    Base-Camp- Project-Management-Tool

                      This wraps up our list of 10 must-have personal project management tools. If you are constantly lagging behind in managing your tasks, resources and timelines; then it’s probably time you pick out on a tool that helps you keep all your tasks aligned with the agreed due-dates.

                      Think there is a project management tool that the list has missed out on? Feel free to share your thoughts in the comments section below.

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                      Faisal Rehman

                      Faisal Rehman writes about work and productivity, trying to help businessmen build their brands and increase sales.

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                      Last Updated on July 10, 2019

                      30 Best Procrastination Quotes to Get You Back to Work

                      30 Best Procrastination Quotes to Get You Back to Work

                      What do your 3pm fridge raid and perfectly alphabetised bookshelf have in common?

                      You most likely did both of them when you should have been doing work.

                      Procrastination is one of the most human behaviours. We’re all guilty of putting off what we know is important from time to time, and it seems the more pressing the task at hand, the better we are at avoiding it.

                      Sure, it means that every time we have an important deadline we end up with a spotlessly clean house and a completely empty inbox, but the real work gets left until the very last minute and is finished in a frenzy of stress and caffeine.

                      But we can gain control over procrastination by noticing it as soon as possible and stopping it in its tracks. On the contrary, you know you have a bad habit when you’re aware you’re putting something off, and you continue avoiding it anyway.

                      To start you off with combating procrastination, here are a few quotes to get you in a motivated frame of mind, because if procrastination has any enemies, it’s motivation to work harder.

                      A Few Home Truths

                        “Never put off till tomorrow what may be done day after tomorrow just as well.”
                        ― Mark Twain


                        “It is easier to resist at the beginning than at the end.”
                        ― Leonardo da Vinci


                        “Someday is not a day of the week.”
                        ― Janet Dailey


                        “Success is not obtained overnight. It comes in instalments; you get a little bit today, a little bit tomorrow until the whole package is given out. The day you procrastinate, you lose that day’s success.”
                        ― Israelmore Ayivor


                        “The man who waits to know everything is the man who never does anything.”
                        ― Craig D. Lounsbrough


                        “Procrastination is like going to a fancy restaurant and filling up on bread and not leaving enough room for dinner.”
                        ― Richie Norton, The Power of Starting Something Stupid: How to Crush Fear, Make Dreams Happen, and Live without Regret


                        “Procrastination is the lazy cousin of fear. When we feel anxiety around an activity, we postpone it.”
                        ― Noelle Hancock, My Year with Eleanor


                        “Doing things at the last minute reminds us of the importance of doing things at the first minute.”
                        ― Matshona Dhliwayo


                        “You cannot escape the responsibility of tomorrow by evading it today.”
                        ― Abraham Lincoln


                        “A day can really slip by when you’re deliberately avoiding what you’re supposed to do.”
                        ― Bill Watterson, There’s Treasure Everywhere


                        “By what right do I, who have wasted this day, make claims on tomorrow?”
                        ― Alain-Fournier, Le Grand Meaulnes


                        “If you want to get ahead in life, I’ve found that perhaps the most useless word in the world is “tomorrow.”
                        ― José N. Harris


                        Some Practical Advice

                          “If you get stuck, get away from your desk. Take a walk, take a bath, go to sleep, make a pie, draw, listen to music, meditate, exercise; whatever you do, don’t just stick there scowling at the problem. But don’t make telephone calls or go to a party; if you do, other people’s words will pour in where your lost words should be. Open a gap for them, create a space. Be patient.”
                          ― Hilary Mantel


                          “Thinking too much leads to paralysis by analysis. It’s important to think things through, but many use thinking as a means of avoiding action.”
                          ― Robert Herjavec, The Will To Win: Leading, Competing, Succeeding


                          “Only put off until tomorrow what you are willing to die having left undone”
                          ― Pablo Picasso


                          “It is only by working the rituals, that any significant degree of understanding can develop. If you wait until you are positive you understand all aspects of the ceremony before beginning to work, you will never begin to work.”
                          ― Lon Milo DuQuette, The Magick of Aleister Crowley: A Handbook of the Rituals of Thelema


                          “Do first what you don’t want to do most.”
                          ― Clifford Cohen


                          “How often do you find yourself saying, “In a minute”, “I’ll get to it” or “Tomorrow’s good enough” and every other possible excuse in the book? Compare it with how often you decide it’s got to be done, so let’s get on and do it! That should tell you just how serious your procrastinating problem really is.”
                          ― Stephen Richards, The Secret of Getting Started: Strategies to Triumph over Procrastination


                          “How to stop procrastinating starts with believing you can overcome procrastination.”
                          ― Robert Moment, How to Stop Procrastinating


                          “Never put things off…you will wake up and find them gone.”
                          ― James Jones


                          Some Tough Love

                            “Do something instead of killing time. Because time is killing you.”
                            ― Paulo Coelho, Aleph


                            “If you take too long in deciding what to do with your life, you’ll find you’ve done it.”
                            ― George Bernard Shaw


                            “If you want to get ahead in life, I’ve found that perhaps the most useless word in the world is “tomorrow.”
                            ― José N. Harris


                            “What is deferred is not avoided.”
                            ― Thomas More


                            “Inspiration is for amateurs. The rest of us just show up and get to work”
                            ― Chuck Close


                            “If you always do what is easy and choose the path of least resistance, you never step outside your comfort zone. Great things don’t come from comfort zones.”
                            ― Roy Bennett


                            “Your ideas have legs and just as they run through your head, they could be running through someone else’s head and it’s just a matter of who gets to the finish line first. Nothing is new under the sun so act on your ideas.”― Sanjo Jendayi


                            “You may not be punished for your procrastination, but for sure you will be punished by your procrastination.”
                            ― Debasish Mridha


                            When You Need Pulling out of Procrastination

                              “Time is an equal opportunity employer. Each human being has exactly the same number of hours and minutes every day. Rich people can’t buy more hours. Scientists can’t invent new minutes. And you can’t save time to spend it on another day. Even so, time is amazingly fair and forgiving. No matter how much time you’ve wasted in the past, you still have an entire tomorrow.”
                              ― Denis Waitley


                              “A year from now you may wish you had started today.”
                              ― Karen Lamb


                              Print these quotes out, stick them on the wall in front of your desk – do whatever it takes to remember why you shouldn’t be putting your work off, or getting distracted by a desire to rearrange your socks into colour order.

                              It won’t be easy, but being aware of how detrimental procrastination is to your longer-term goals is the first step towards overcoming it.

                              More Motivational Quotes

                              Featured photo credit: Unsplash via unsplash.com

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