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Last Updated on December 4, 2020

7 Best Project Management Apps to Boost Productivity

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7 Best Project Management Apps to Boost Productivity

Project management doesn’t need to be a complicated thing, not if you have apps that make things a whole lot simpler. When you have project management apps, you can take care of your team, tasks and deadlines, without even being in the office. You don’t even have to spend a lot of money to get most of the apps you might need.

Having been a project manager for different projects over the past years, I’ve recommending these 7 project management apps to super boost your team’s productivity:

1. Basecamp

    It’s probably the most well-known project management app out there. It allows you to organize projects that act as a central location for everything and contains such things as to-do lists, notes, events, files, and much more.

    It is user-friendly, and has a free 30-day trial period. After that, the plan is $99 per month.

    Find out more about Basecamp here.

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    2. Asana

      If you are looking for something that is not difficult to use, check out Asana. This is a great task management app that can be used for managing projects as well.

      In a nutshell, Asana helps you create and share task lists with your team. The app is simple but smart enough and has got a lot of integrations. Teams with up to 15 members can use Asana for free. Teams with 15 members and up can choose plans that range from $10.99 per month.

      Find out more about Asana here.

      3. Casual

        This is a unique app that offers a different way of doing things. On Casual, you plan your tasks just by drawing them as a flowchart. The neat thing is that Casual helps you visualize and track dependencies between tasks.

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        This app is incredibly intuitive and works great for personal projects, as well as for organizing projects for small teams. You can try it for free, and if you don’t like it, there is no obligation to pay for anything.

        Find out more about Casual here.

        4. Trello

          This app is incredibly user-friendly, and is based on Kanban boards. It actually works like a virtual whiteboard with post-it-notes.

          Trello is great for organizing your to-do lists, ideas, and is very easy to use. You can create several boards to use for various projects, and it’s free of cost. Trello is available to iOS and Android users as well.

          Find out more about Trello here.

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          5. OmniPlan

            This is an awesome app for iPhone and iPad users. If you love Gantt charts, this is definitely an app that you can get a lot out of.

            You start out by creating a simple project outline. Then you can use the app to help you through every step of the project until its completion.

            A standard plan for iOS costs just $99.99, and the pro plan is only $199.99.

            Find out more about OmniPlan here.

            6. Podio

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              This is a great app for medium and large-sized teams working on projects. The special point about Podio is that there are additional features such as CRM and social intranet.

              There are four different packages: Free, which is free for up to five employees and five external users; Basic, which is $9 per month per employee; Plus, which is $14 per month per employee, and Premium, which is $24 per month per employee.

              Find out more about Podio here.

              7. Microsoft Project

                This is one of the most commonly-used project management apps. However, it is also one of the most difficult apps to use. It does have a lot of features that are popular with project managers, which is why we have chosen to include in on this list. You can customize reports, track burn rates, and stay on track until projects are complete.

                The basic plan starts with $7 per month, which allows you project team members to collaborate in the cloud, via web browser or mobile.

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                Find out more about Microsoft Project here.

                More Productivity Tools for Project Management

                Featured photo credit: Annie Spratt via unsplash.com

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                Brian Lee

                Chief of Product Management at Lifehack

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                Last Updated on August 11, 2021

                18 Best Time Management Apps and Tools (2021 Updated)

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                18 Best Time Management Apps and Tools (2021 Updated)

                No one can dispute the countless benefits technology has brought us. Undoubtedly, it has allowed us to connect, perform, improve, and leverage our resources beyond what was once imaginable.

                If you’re not taking advantage of some of the hundreds of time management apps and tools out there (such as an effective planner like this), you’re definitely missing a trick.

                But with so many apps to choose from, how do you know which ones to use?

                Well, this will depend on your needs. That’s why we’ve put together a list of 18 of the best time management apps that can help you with the most common challenges of managing time.

                Let’s dive straight into the list.

                1. Rescue Time – Use Your Time Wisely

                  If you have doubts if you are using your time sensibly, this app will send you weekly reports to indicate what things are stealing your time. Aside from its automatic time-tracking feature, this app also has distraction blocking and efficient report tools.

                  RescueTime helps you avoid being overwhelmed by too many tasks. This app also has a team software that’s dedicated to time management among team members. With this app, you may be shocked to discover how much time you’re actually wasting.

                  Available on iOS, Android, and Desktop

                  Pro tip: If you tend to procrastinate as well, you may want to sign up for this free Fast Track Class – No More Procrastination and learn how to end this bad habit once and for all!

                  2. Remember The Milk – Keep on Top of All Your Tasks

                    If you’re struggling to manage everything you have to do, and you work with many different devices, then this is the app for you. It’s a great free tool that is compatible with your mobile, computer, Gmail, Outlook, etc., and it allows you to sync all your devices for easier time management.

                    This app will help you to manage your tasks easily and reminds you of them – wherever you are. You can share tasks and lists with others, making it a great tool for teams as well.

                    Available on iOS, Android, and Desktop

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                    3. Focus Keeper – Boost Motivation to Complete Tasks

                      This app is based on the principles of the Pomodoro Technique, and it is aimed at individuals who procrastinate and feel overwhelmed by tasks. It has a simple, efficient user interface that is easily customizable based on your needs.

                      Focus Keeper is designed to enhance your focus and remove any anxiety you might have with time pressures. This is a great app to use if you want to prevent yourself and your team from being burned out.

                      Available on iOS, Android, and Desktop

                      Pro tip: Staying focused all the time isn’t easy, especially when distractions are everywhere these days! Grab the Full Life Planner and learn how to sharpen your focus!

                      4. Toggl – Keep Track of Time Spent on Projects and Tasks

                        Effective time management starts with being clear on exactly how much time you actually spend on your projects and tasks and through analysis – working out how you can manage them more effectively. Toggl allows you to do all this even with its simple design.

                        Toggl includes great time-saving features integrated with its intuitive interface. This is a great alternative to time-sheets if you need to track how much time you spend on different projects.

                        Available on iOS, Android, and Desktop

                        5. Dropbox – Store and Send Large Files Easily

                          There are many apps that allow you to transfer content from your computer to other devices, but Dropbox is free and it is easier to use than the others. With the Dropbox app, you can even access and share important files on the go. It is an easy way to share your files and documents with others for improved productivity.

                          Available on iOS, Android, and Desktop

                          6. Evernote – Keep All Your Notes in One Place

                            Evernote is a free productivity tool that allows you to capture all your ideas, thoughts, and images in many different ways (e.g., with voice, notes, or images). You can even record your meetings, interviews, speeches, and ideas, create lists, add voice or text attachments, and share your files with friends. You can also sync Remember The Milk with Evernote to better optimize your time.

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                            Available iOS, Android, and Desktop

                            7. MindNode — Focus on Tasks at Hand With Mind Mapping

                              Mind mapping is a great productivity technique, and Mindnode is one of the best free mind mapping apps available. It helps you to become more organized by focusing your thoughts – thereby gaining clarity on what needs to be done.

                              This app allows you to customize various visual tags and templates to suit your needs. You can also easily share your documents with others.

                              Available on iOS and Desktop

                              8. GoodSync – Back Up and Sync Your Files Effortlessly

                                This software allows you to back up, restore, and synchronize your files easily. It supports folders from a variety of locations, and it has filtering options that let you exclude subfolders from synchronizing.

                                This app also allows you to sync files to and from your phone. If you have never backed up your files before, you should definitely take a look at this tool.

                                Available on iOS, Android, and Desktop

                                9. MyLifeOrganized (MLO) – Manage Your To-Do Lists Effectively

                                  Check this out if you find it difficult to manage all your tasks, work with your to-do lists, and organize your goals. This task management software helps you target what you should be focusing on to reach your objectives.

                                  MyLifeOrganized is one of the best task management apps for focused work. It automatically generates to-do lists with priority actions for your immediate attention so that you can track your progress methodically.

                                  Available on iOS, Android, and Desktop

                                  10. 1Password – Have All Your Passwords Remembered

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                                    1Password allows you to keep all your passwords in one encrypted database – protected by one password. This saves you time when you forget your passwords and need to retrieve them. This also allows you to use various passwords for different accounts so you don’t compromise on security.

                                    Available iOS, Android, and Desktop

                                    11. Pocket – Keep Your Eye on the Ball

                                      When you’re surfing the web, it’s easy to get distracted by enticing and fascinating websites. That’s why you need effective time management apps like Pocket. You can use this tool to save your ‘finds’ to access and read later on at a convenient time. This prevents you from getting distracted and negatively impacting your immediate work.

                                      Available on iOS, Android, and Desktop

                                      12. Focus@Will – Boost Your Attention Span

                                        This amazing app combines neuroscience and music to boost your productivity. According to the developers, it’s possible to increase your attention span by up to 400% using Focus@Will, making this one of the best time management apps available.

                                        Focus@will is ideal for those who find it difficult to focus while studying, working, or reading. It also helps you control your ADD.

                                        Available on iOS, Android, and Desktop

                                        13. Alfred – Interact With Your Computer in a Smart Way

                                          This small and simple tool allows you to launch your documents, project files, folders, and bookmarks with just a few keystrokes. This makes life so much easier as you don’t need to go through the start menu to access what you want. The only downside is that it’s only available for macOS.

                                          Available on desktop (macOS)

                                          14. Forest – Boost Your Focus by Growing a Forest

                                            Forest is a unique reinvention of time management apps. This unique and fun app helps you stay focused and on-track by making you focus on another thing.

                                            The concept is simple: whenever you want to focus, plant a virtual tree. If you stay focused, the tree will grow. If you lose focus, the tree will die. As the app’s name implies, you can grow multiple trees to create a virtual forest!

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                                            Available on iOS, Android, and Desktop (Firefox Add-on)

                                            15. Trello – Track Your projects in a highly visual way

                                              Trello is a hugely popular app that you may already be familiar with. It works by allowing you to create cards for tasks that you need to complete. Each card moves across the Trello board, which is typically broken into columns such as To Do, In Progress, and Completed. This serves as your cue to start working on and completing the associated tasks.

                                              Available on iOS, Android, and Desktop

                                              16. Quire – Unfold Your Ideas

                                                Quire is an innovative time management app that helps boost your team’s productivity. The strength of this app lies in its features for collaboration and ease of sharing. You can streamline and adjust your workflow based on your team’s needs and preferences.

                                                Available on iOS, Android, and Desktop

                                                17. TimeTree – Have a Shared Calendar With Your Family

                                                  This TimeTree app allows families or teams to share multiple calendars and appointments with each other. So, whether you’re planning a party or running a local sports team, Time Tree can keep everyone up-to-date with all current and upcoming activities and events.

                                                  Available on iOS and Android

                                                  18. Todoist – Capture and Order All Your Tasks and Activities Easily

                                                    Todoist is close to being the ultimate digital to-do list and one of the best time management apps out there. It’s available via browser and app, and it lets you schedule all your tasks and activities. Each item can be flagged for priority as well as a given due date. There is also a neat option to add notes to any of your tasks.

                                                    Available on iOS, Android, and Desktop

                                                    Final Thoughts

                                                    The above list covers what we consider to be the very best time management apps and tools available. And the good news is that many of them are completely free of charge!

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                                                    So, what are you waiting for? Select the ones that will be the most valuable to you, and begin boosting your productivity now!

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                                                    Featured photo credit: freestocks via unsplash.com

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