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Last Updated on June 26, 2020

7 Best Project Management Apps to Boost Productivity

7 Best Project Management Apps to Boost Productivity

Project management doesn’t need to be a complicated thing, not if you have apps that make things a whole lot simpler. When you have project management apps, you can take care of your team, tasks and deadlines, without even being in the office. You don’t even have to spend a lot of money to get most of the apps you might need.

Having been a project manager for different projects over the past years, I’ve recommending these 7 project management apps to super boost your team’s productivity:

1. Basecamp

    It’s probably the most well-known project management app out there. It allows you to organize projects that act as a central location for everything and contains such things as to-do lists, notes, events, files, and much more.

    It is user-friendly, and has a free 30-day trial period. After that, the plan is $99 per month.

    Find out more about Basecamp here.

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    2. Asana

      If you are looking for something that is not difficult to use, check out Asana. This is a great task management app that can be used for managing projects as well.

      In a nutshell, Asana helps you create and share task lists with your team. The app is simple but smart enough and has got a lot of integrations. Teams with up to 15 members can use Asana for free. Teams with 15 members and up can choose plans that range from $10.99 per month.

      Find out more about Asana here.

      3. Casual

        This is a unique app that offers a different way of doing things. On Casual, you plan your tasks just by drawing them as a flowchart. The neat thing is that Casual helps you visualize and track dependencies between tasks.

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        This app is incredibly intuitive and works great for personal projects, as well as for organizing projects for small teams. You can try it for free, and if you don’t like it, there is no obligation to pay for anything.

        Find out more about Casual here.

        4. Trello

          This app is incredibly user-friendly, and is based on Kanban boards. It actually works like a virtual whiteboard with post-it-notes.

          Trello is great for organizing your to-do lists, ideas, and is very easy to use. You can create several boards to use for various projects, and it’s free of cost. Trello is available to iOS and Android users as well.

          Find out more about Trello here.

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          5. OmniPlan

            This is an awesome app for iPhone and iPad users. If you love Gantt charts, this is definitely an app that you can get a lot out of.

            You start out by creating a simple project outline. Then you can use the app to help you through every step of the project until its completion.

            A standard plan for iOS costs just $99.99, and the pro plan is only $199.99.

            Find out more about OmniPlan here.

            6. Podio

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              This is a great app for medium and large-sized teams working on projects. The special point about Podio is that there are additional features such as CRM and social intranet.

              There are four different packages: Free, which is free for up to five employees and five external users; Basic, which is $9 per month per employee; Plus, which is $14 per month per employee, and Premium, which is $24 per month per employee.

              Find out more about Podio here.

              7. Microsoft Project

                This is one of the most commonly-used project management apps. However, it is also one of the most difficult apps to use. It does have a lot of features that are popular with project managers, which is why we have chosen to include in on this list. You can customize reports, track burn rates, and stay on track until projects are complete.

                The basic plan starts with $7 per month, which allows you project team members to collaborate in the cloud, via web browser or mobile.

                Find out more about Microsoft Project here.

                More Productivity Tools for Project Management

                Featured photo credit: Annie Spratt via unsplash.com

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                Brian Lee

                Chief of Product Management at Lifehack

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                Last Updated on November 3, 2020

                20 Best Mac Apps for Productivity You Need in 2020

                20 Best Mac Apps for Productivity You Need in 2020

                Whether you use your Mac for work or just for your personal projects, you’ve likely found yourself wondering how to improve your productivity. There are only so many hours in a day, and so much mental stamina you can muster before you run out.

                There are dozens of tricks you can use to improve your own productivity and outlook, but if you’re looking for a more objective, comprehensive fix, the best thing to do is equip your Mac with productivity apps designed to help you do more in less time.

                This Lifehack-exclusive list has some of the best productivity apps to help you feel less tired, improve your energy, and ultimately help you get more done every day.

                What Makes For the Best Productivity Apps?

                Beyond productivity tips, there are dozens of productivity apps to choose from too. With that in mind, here are some of the core aspects of ideal productivity apps that have formed this list.

                • Non-intrusive – you want a productivity app to weave seamlessly into your workflow and not cause disruptions. From using the app to the overall display, it shouldn’t cause any interruptions.
                • Good interface – Again, you want to be able to use these apps easily and have them benefit you. The easier you can navigate around these apps, the better.
                • Fair pricing – Many of these have free trials that allow you a good chance to test before you buy. If you do decide to pay for it, the monthly pricing plans should be reasonable for what you are getting.

                1. Todoist

                  Available for all iOS devices, Todoist is a note-taking and organization app that can keep you on top of all your projects—both personal and professional.

                  Its best features are all free to use, including browser extensions, task creation, and interactive boards you can use to organize all your notes.

                  If you want to pay the optional $29 yearly fee, you can get even more advanced features like backups and automatic reminders. Even with the free version, you’ll stay far more organized.

                  Download: Todoist

                  2. 1Password

                    You may not realize it, but you probably spend a ton of time recalling your passwords, especially if and when you forget one to an app you use on a regular basis.

                    1Password is an app for Mac that saves and remembers all your passwords for you in one place, so you can access all your favorite sites with a single click.

                    You’ll save time and keep all your accounts secure simultaneously. A personal plan is $2.99 per month.

                    Download: 1Password

                    3. Bear

                      Bear is a unique kind of note-taking app designed to make it easier for Mac users to jot down notes on the go. With it, you can create to-do lists, give yourself reminders, and outline concepts for future brainstorming sessions.

                      It comes with many different inline styles so you can customize your notes to your personal preferences, and remember the context in which you wrote them. The core version is free, with a $14.99 per year version available as well.

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                      Download: Bear

                      4. Hazel

                        Hazel by noodlesoft is an automated organization tool designed for Mac that will help you automatically organize your files based on any custom rules you want to create.

                        For example, you can set it to move untouched items from one folder into another folder labeled “action items” if they haven’t been addressed within a week. It can save you hours of organization over the course of a few weeks. A single license is a flat $32.

                        Download: noodlesoft

                        5. Alfred

                          Alfred is an all-in-one app designed to save you time with Mac shortcuts and convenient custom actions. You can use it in a variety of ways.

                          For example, you can access Alfred’s clipboard memory so you don’t copy and paste the same material over and over, or set up custom workflows to automate some of your most repetitive tasks.

                          It’s a paid app, with multiple price points based on the features you desire.

                          Download: Alfred

                          6. TextExpander

                            TextExpander does exactly what the name suggests; it allows you to type a short snippet of text, and expand that text automatically.

                            For example, you can create a custom expansion that allows you to conjure a full paragraph you type repeatedly by simply typing a unique abbreviation. Once you get used to your custom combinations, you’ll spare your fingers from typing thousands of words.

                            An individual account is $3.33 per month.

                            Download: TextExpander

                            7. Backblaze

                              If you’ve ever experienced a crash, or theft of your Mac, you know how much time a system restore can cost you. You’ll spend hours replacing the files you lost, and lose thousands of files that are irreplaceable.

                              Backblaze is an automated, inexpensive way to back up your entire Mac for just $5 a month.

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                              Download: Backblaze

                              8. Keyboard Maestro

                                Keyboard Maestro is an older app that still has the power to make your life easier. With it, you can automate any number of tasks based on a certain trigger (such as a hotkey combination, or an event like connecting to a wireless network). A single license only costs $36.

                                Download: Keyboard Maestro

                                9. Snagit

                                  There are many applications for a good screen-capture app, whether you’re trying to illustrate a tech problem you have or just want to make an interesting meme. Snagit makes it easy, with built-in editing for both still images and video. A single license covers two machines, and costs $49.95.

                                  Download: TechSmith/Snagit

                                  10. Bartender

                                    Bartender is the cleverly-named app that helps you clean up and organize all your menu bar icons. You can also access them quickly with keyboard shortcuts.

                                    If you’re like most Mac users, those icons get cluttered quickly and stop you from working efficiently. It’s free to try for 4 weeks, after which you’ll need a $15 license.

                                    Download: Bartender

                                    11. Otter

                                    Otter is the Mac app for the note taker who hates typing. It’s an intelligent voice-recognition system and note-taking app that will help you transcribe your conversations, keep notes during meetings, and even take contextual notes to yourself in your own time.

                                    Best of all, it’s free to get started!

                                    Download: Otter

                                    12. Flux

                                      Do you often find yourself feeling tired throughout the day, or feeling unable to get to sleep after a day of staring at your computer? That could be because of the unnatural blue light that radiates from your Mac.

                                      Flux naturally adapts your display to emit light that matches the time of day, so you can sleep better and feel less tired. It’s also free!

                                      Download: Flux

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                                      13. PDFpen

                                      If you deal with PDFs on a regular basis, you probably find yourself wishing for some kind of tool that can let you mark up those PDFs however you want. Without a dedicated app like PDFpen, this can be difficult.

                                      PDFpen lets you edit PDFs in almost any conceivable way, giving you more power and saving you time. A single license is $74.95.

                                      Download: Smile Software/PDFpen

                                      14. OmniFocus

                                        OmniFocus is all about task management. It has a clean interface that allows you to tag your tasks, schedule events, and even automate certain features.

                                        It’s one of the most comprehensive solutions on the market, so there’s a bit of a learning curve to get the most out of it.

                                        A standard license is $39.99, while the pro version is $79.99.

                                        Download: OmniFocus

                                        15. Franz

                                          It’s tiring to switch between dozens of different chat programs like Facebook Messenger, Slack, and WhatsApp, whenever you want to have a conversation with a different contact.

                                          Franz’s solution is simple; offer access to all these apps in one convenient package. And best of all, it’s completely open source.

                                          Download: Franz

                                          16. MindNode

                                            If you’re the brainstorming type, you need an app like MindNode to help you efficiently organize your thoughts. There are dozens of tools you can use to connect ideas in a mind map, or simply jot down notes for future reference.

                                            The core app is free, with in-app purchases available.

                                            Download: MindNode

                                            17. Focus

                                              The internet is a wonderful thing, but it can be awfully distracting. And if you’re like the majority of us, you’ve interrupted work on a project because of some attention-grabbing site or bad online habit. That’s where Focus comes in.

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                                              This app allows you to block the worst offenders with custom time limits and other constraints, so you can focus on the task at hand. A single license is $19.99.

                                              Download: Focus

                                              18. CleanMyMac

                                                Chances are, your Mac isn’t working as fast as it could, thanks to gigabytes of clutter and unnecessary files on your system. CleanMyMac helps you scan your Mac, monitor its health, and ultimately clean it up—so you can handle all your tasks that extra bit faster. A single license is $39.95.

                                                Download: CleanMyMac

                                                19. Grammarly

                                                  A spelling error or grammatical mistake can cost you big time. It could be the source of a worse grade on a big paper, or compromise your credibility in the workplace. Thankfully, Grammarly can help you.

                                                  This Mac-integrated writing assistant monitors all your writing and makes live corrections, so you’re alerted to your potential mistakes before they become permanent.

                                                  A free version exists, but the premium version will cost you between $11 and $30 a month, depending on how you pay.

                                                  Download: Grammarly

                                                  Focus To Do

                                                    Focus to-do is one of the top productivity apps for your iPhone around. It even has a desktop client that you can connect to effortlessly. The app is built around two things: the Pomodoro technique and task management. It achieves these things with amazing balance. All that you have to do is create a task and then set the timer right within the app itself.

                                                    There is also great flexibility with the Pomodoro technique as well. You can choose whether to take a 5 minute break, take a longer one, or even skip it. On the task management side, you can also create reoccurring tasks, reminders, and place a priority on tasks too.

                                                    Download: Focus To Do

                                                    The Bottom Line

                                                    These productivity apps should help you squeeze more productive hours out of every day, but they aren’t the only tools you’ll have to help you find success.

                                                    Make the time to learn about and experiment with all the life hacks that can make you more productive. By improving your devices as well as your outlook and focus, you’ll be able to get far more done in a day, and feel better doing it.

                                                    More to Boost Productivity

                                                    Featured photo credit: Patrick Ward via unsplash.com

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