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The Best 8 Project Management Apps

The Best 8 Project Management Apps

Project management doesn’t need to be a complicated thing, not if you have apps that make things a whole lot simpler. When you have project management apps, you can take care of your team, tasks and deadlines, without even being in the office. You don’t even have to spend a lot of money to get most of the apps you might need. Here are our top picks.

1. Casual

Casual.pm

    This is a unique app that offers a different way of doing things. On Casual you plan your tasks just by drawing them as a flowchart. The neat thing is that Casual helps you visualize and track dependencies between tasks. This app is incredibly intuitive and works great for personal projects, as well as for organizing projects for small teams. You can try it for free, and if you don’t like it, there is no obligation to pay for anything.

    2. OmniPlan

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      This is an awesome app for iPhone and iPad users. If you love Gantt charts, this is definitely an app that you can get a lot out of. You start out by creating a simple project outline. Then you can use the app to help you through every step of the project until its completion. A standard plan costs just $49.99, and the pro plan is only $99.98.

      3. Podio

      work-everywhere

        This is a great app for medium and large-sized teams working on projects. The special point about Podio is that there are additional features such as CRM and social intranet. There are four different packages: Free, which is free for up to five employees and five external users; Basic, which is $9 per month per employee; Plus, which is $14 per month per employee, and Premium, which is $24 per month per employee.

        4. Trello

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          This app is incredibly user-friendly, and is based on Kanban boards. It actually works like a virtual whiteboard with post-it-notes. Trello is great for organizing your to-do lists, ideas, and is very easy to use. You can create several boards to use for various projects, and it’s free of cost. Trello is available to iOS and Android users as well.

          5. Microsoft Project

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            This is one of the most commonly-used project management apps. However, it is also one of the most difficult apps to use. It does have a lot of features that are popular with project managers, which is why we have chosen to include in on this list. You can customize reports, track burn rates, and stay on track until projects are complete. A free trial is available, and then the cost is $549+ per license, depending on the plan you choose.

            6. Asana

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            Asana

              If you are looking for something that is not difficult to use, check out Asana. This is a great task management app that can be used for managing projects as well. In a nutshell Asana helps you create and share task lists with your team. The app is simple but smart enough and has got a lot of integrations. Teams with up to 15 members can use Asana for free. Teams with 15 members and up can choose plans that range from $50 per month to $800 per month (for 100 members).

              7. Basecamp

              Basecamp

                It’s probably the most well-known project management app out there. It allows you to organize projects that act as a central location for everything and contains such things as to-do lists, notes, events, files, and much more. It is user-friendly, and has a free 60-day trial period. After that, plans start at $20 per month and go up to $3,000 per year if you want to have unlimited projects and 500 GB of storage.

                8. Evernote

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                  While this isn’t really a project management app, many people use it as one. This is a note-taking tool that is simple to use, and helps you to stay organized with multiple projects. It works well for personal projects. You can use Evernote for free, or choose a premium service for $5 per month or $45 per year.

                  Featured photo credit: Luigi Mengato via flickr.com

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                  40 Top Productivity Apps for iPhone (2018 Updated)

                  40 Top Productivity Apps for iPhone (2018 Updated)

                  Over the years here at Lifehack, we’ve discussed plenty of apps that you can use to improve your overall productivity.

                  There are certain ones that many of our contributors and editors (past and present) have adopted over the long-term — there are always the stalwarts that stick around. But there are also new apps that crop up every day, adding more and more depth to the app category.

                  Some of the apps are incredibly plain and simple, while others are more robust and offer more features than you can shake a stick at. And everyone has the one they prefer.

                  It’s been our job (and still is our job) to keep abreast of all of the productivity-type apps out there. As a result — and as a bit of a refresher — we’ve put together a list of 40 best productivity apps for iPhone to provide you with an all-in-one resource for you.

                  Productivity apps to help you get things done

                  1. OmniFocus

                  This app is, while pricey, considered to be one of the (if not the) most robust and full-featured productivity apps on the market.

                  Download it here.

                    2. Forest

                    Train yourself to put your phone down and stay focused on the task at hand by playing with this planting game. It’s fun and will help you achieve more.

                    Download it here.

                      3. Things

                      Another robust choice, this app is a favorite amongst “productivityists”.[1]

                      Download it here.

                        4. 30/30

                        Recently covered here at Lifehack

                        , 30/30 is a newcomer to the game that incorporates lists and timing of tasks into an elegant and easy-to-use interface.

                        Download it here.

                          5. Any.Do

                          A beautiful-looking app that is both easy on the eyes and your wallet.

                          Download it here.

                            6. PocketLife Calendar

                            This calendar app is specifically designed to be stylish and super easy-to-use. You can organize your life easily with different modern features.

                            Download it here.

                              7. Asana

                              We’ve covered Asana here at Lifehack

                              , and it is being actively developed by a strong team committed to making collaborative task management a more efficient and effective experience.

                              Download it here.

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                                8. ToDoist

                                This app keeps track of everything – from simple errands to your most important projects – so you can get it all done and enjoy more peace of mind along the way.

                                Download it here.

                                  9. FlowTasks

                                  From the folks at MetaLab, Flow is a gorgeous collaborative task management app that is easy-to-use and incredibly functional.

                                  Download it here.

                                    10. Calendars 5

                                    This calendar app focuses on events that help you to keep track of upcoming events and tasks easily. It has everything you need to organize, track and complete your to-dos.

                                    Download it here.

                                      11. Clear – Tasks, Reminders & To-Do Lists

                                      A fun and innovative list-making app that relies on swiping and pinching to make things happen. Clear created a lot of buzz when it launched, and might be the perfect to-do list gateway app for many.

                                      Download it here.

                                        12. Due

                                        A robust reminders app that lets you store and maintain reminders of all types. It’s replaced Reminders for me when it comes to the basics, and it’s worth a look if you want to keep the mundane stuff out of your head and cluttering your mind.

                                        Download it here.

                                          13. Checkmark 2

                                          I use this app

                                          for location-based reminders (such as groceries I need to get or single items I need to pick up from various locations). Checkmark is simple to use and a valuable addition to my productivity arsenal.

                                          Download it here.

                                            14. TeuxDeux

                                            Created by Tina Roth Eisenberg and Fictive Kin — Teux Deux is simple and incredibly stellar in terms of design. If you like lists (including the popular “Someday Bucket”) and want to associate dates with tasks, then Teux Deux will be right up your alley.

                                            Download it here.

                                              15. Wunderlist 

                                              Another incredibly popular choice is Wunderlist. Part of 6Wunderkinder’s software family, it sports a gorgeous design and is incredibly functional. We’ve talked about the app a couple of times here at Lifehack, so check those posts out here.

                                              Download it here.

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                                                16. Nirvana

                                                For the GTD enthusiasts, there’s Nirvana. Straight from the source: “Nirvana frees your mind to focus on actually getting things done. If you’ve had enough of generic to-do lists, it’s time for Nirvana.”

                                                Download it here.

                                                  17. Priorities

                                                  An elegant-looking task management app that has received decent reviews,[2] this could be the one for you if you’re not a fan of OmniFocus or Things — especially if you need (or want) to share tasks with others.

                                                  Download it here.

                                                    Productivity apps that help you build habits

                                                    18. Productive

                                                    With this app, you can plan your habits with an easy-to-use interface, schedule habits for any time of the day, set smart reminders for each time of the day and stay on track with useful feedback. This app is perfect for anyone who wants to build a habit that sticks.

                                                    Download it here.

                                                      19. Habitica: Gamified Taskmanager

                                                      You can complete tasks and build habits in a more fun way with this app. Input your Habits, your Daily goals, and your To-Do list, and then create a custom avatar. Check off tasks to level up your avatar and unlock features such as armor, pets, skills, and even quests.

                                                      Download it here.

                                                        20. Streaks

                                                        This app follows the model of the popular “don’t break the chain method” in that you use the app to track how you are donig in the pursuit of your goal. Great for goal-setting — and an easy and elegant interface to boot.

                                                        Download it here.

                                                          21. Remember The Milk

                                                          Another popular to-do list app, Remember The Milk has a huge following. It has plenty to offer, including the ability to share tasks with others.

                                                          Download it here.

                                                            22. Day One Journal

                                                            When it comes to journaling, nothing really beats Day One. Its latest update added a slew of features that will make you want to start making journaling a habit.

                                                            Download it here.

                                                              Productivity apps that makes organization easy

                                                              23. Evernote

                                                              Touted as the world’s most widely-used productivity app, Evernote an be used simply as a notetaking app or can be customized to be your GTD app of choice — among other things.

                                                              Download it here.

                                                                24. Pocket

                                                                You can save an article, video or link you want to read or watch later to Pocket from anywhere including your computer, Safari, email, and your favorite apps like Facebook, Twitter, Flipboard, and Feedly.

                                                                Download it here.

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                                                                  25. Sync.Me

                                                                  This app identifies unknown phone calls, warns you from annoying spam calls, and adds a caller picture to your contacts from Facebook, Twitter and Google+.

                                                                  Download it here.

                                                                    26. Droplr

                                                                    One of the most popular file-sharing apps out there today. Straight from the source: “Stay productive on the go. Droplr for iPhone keeps you in sync and makes sharing on the iPhone natural.”

                                                                    Download it here.

                                                                      27. Dropbox

                                                                      Before iCloud, there was Dropbox. And there still is Dropbox, which is still widely used by both Mac and PC users all over the globe. It’s like having a flash drive in your iPhone. A must-have.

                                                                      Download it here.

                                                                        28. iDolly 

                                                                        In conjunction with Dolly Drive and DollySync, iDolly allows you to edit and share your documents from your iPhone.

                                                                        Since all your changes sync automatically to all your devices, the current version of a document will always be accessible because Dolly Sync keeps everything in sync. Very handy.

                                                                        Download it here.

                                                                          29. Soulver

                                                                          It may seem odd that a calculator app shows up on this list, but this is no ordinary calendar app. Ben Brooks over at The Brooks review describes Soulver as follows: “It is what calculators would have been if they were invented at the same time computers were, instead of what we have with most calculator apps.” [3]

                                                                          Download it here.

                                                                            Productivity apps that help you work smart

                                                                            30. Captio

                                                                            A simple capture tool. Straight from the developers: “It’s simple. Open Captio and start typing. When you’re done, hit Send. The note is immediately delivered to your email inbox.”

                                                                            Download it here.

                                                                              31. Drafts

                                                                              A tremendous capture tool that allows for simple capture, followed by sending items to various applications such as OmniFocus, Things and more.

                                                                              Download it here.

                                                                                32. NoteShelf 2

                                                                                This is a perfect note-taking app for you. You can take beautiful handwritten notes, type, annotate PDFs, record audio & create lists. You can organize them into categories or groups.

                                                                                Download it here.

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                                                                                  33. Doodle

                                                                                  This app links directly with the Doodle service, which is one that allows you to plan and organize meetings far more efficiently and effectively. Lifehack contributor Steve Dotto has written about Doodle more in-depth here.

                                                                                  Download it here.

                                                                                    34. TextExpander (Legacy)

                                                                                    I have saved countless hours of time with TextExpander, and despite its inability to be as robust on iOS as it is on the Mac, it is still a worthy app to have in your arsenal.

                                                                                    Download it here.

                                                                                      35. Launch Center Pro

                                                                                      A quick launcher for the iPhone that doesn’t just launch an app…with some of them it can do much more. This app saves you time by launching complex actions in a single tap.

                                                                                      Download it here.

                                                                                        36. GoodReader

                                                                                        This may seem to be an odd one to make this list, but here are plenty of reasons why it is here with this article.

                                                                                        Download it here.

                                                                                          37. LogMeIn

                                                                                          Want to be able to control your Mac from wherever you are? Then get this app.

                                                                                          Download it here.

                                                                                            Productivity apps that improve security

                                                                                            38. 1Password

                                                                                            There is simply no better password manager out there. I’ve even put together a 1Password Emergency Kit worth looking at here.

                                                                                            Download it here.

                                                                                              39. LastPass Password Manager

                                                                                              You can store passwords and logins, create online shopping profiles, generate strong passwords, track personal information in photo and audio notes.

                                                                                              All you have to do is remember your LastPass master password, and LastPass autofills web browser and app logins for you.

                                                                                              Download it here.

                                                                                                40. Truecallers

                                                                                                Identify and block spammers, search for unknown numbers and call friends easily with this app. With a community-based spam list from over 250 million users, you’ll need this app.

                                                                                                Download it here.

                                                                                                  There are plenty of other options out there (and we’ve heard from readers in the past as to what they enjoyed using), but these 40 are among the best.

                                                                                                  Reference

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