Advertising
Advertising

Albert Einstein’s Problem-Solving Formula, and Why It Still Works Like a Charm

Albert Einstein’s Problem-Solving Formula, and Why It Still Works Like a Charm

When asked how he would spend his time if he was given an hour to solve a thorny problem, Einstein said he’d spend 55 minutes defining the problem and alternatives and 5 minutes solving it.

You’ve probably used a handy invention called “coffee sleeves” if you’ve ever visited a coffee shop.  These insulators make it bearable to hold that super-hot cup of coffee.  Jay Sorensen is the inventor of the coffee sleeve.  He came up with this idea when he was driving his daughter to school when he spilled a cup of coffee in his lap, because the coffee was too hot to hold.

It’s common wisdom that innovative ideas must be original, new, and a flash of creativity out of the blue. But this belief is a real obstacle to creativity.

Jay Sorensen didn’t create the coffee sleeve because he was setting out to innovative. He needed to solve a problem.

Innovation is not about creating something from nothing.

Advertising

There are problems everywhere, as long as you pay attention to them. Lots of great inventions come from the daily problems people encounter.

When it’s raining and you don’t want to wear clunky, unfashionable rain boots – but you don’t want to get your feet wet?  There go the Dry Steppers.  You want to bring a water bottle to work, but the shape of normal water bottles don’t work with your briefcase? Someone came up with the idea of Letter paper shaped bottles.

True breakthroughs happen when you notice problems and create solutions. Problems stimulate you to really think about what can be improved. Observing problems is a good start.

Different Levels of Problems

There are different types of problems. Some are easier to stimulate innovative ideas, some are more difficult.  Finding out the type of problem you have identified helps you to know your effort needed to create new ideas.

Type 1: Problems with Good Solutions Available

Difficulty Level: ★★★

Advertising

Some problems already have good solutions available. For example, in hot and humid climates, people have adjusted to the use of fans and air conditioning. It would take a huge breakthrough in order to think of a solution superior to what’s already available.

So, a brand-new invention to address hot climates would be a very difficult innovation to accomplish. There is no clear need for a new solution.

Type 2: Long Existing Problems with No Solutions Yet Found

Difficulty Level: ★★

A more intermediate scenario is when a problem has existed for a long time, and no solutions have yet emerged.

These intermediate problems are often very hard to fix because of their scale or complexity. For example, poverty is a huge problem, and everyone knows that. But nobody has “fixed” it probably because it’s hard to fix, and there are limitations on the resources to fix it.

Advertising

When anything is possible, it’s difficult to know when and how to kick it off. But this situation can also be positive. With intermediate problems, you have no restrictions, and so you’re free to try out creative ideas. Take this as a source of inspiration. You might not have the resources to apply your solution right now, but that shouldn’t hold you back. Think of a solution and try it out when the timing is right.

Type 3: Problems That Have Flawed Solutions Available

Difficulty Level: ★

Finally, there are easy innovations. These include problems that do have available solutions, but those solutions are flawed. You can take what’s already there and improve on it. For example, the smartphone is in many ways an improvement of the original cell phone; it has added a lot of new functionality to an old technology.

While you might feel inspired to tackle a 3-star problem, you might try to kickstart your innovation with an 2-star or 1-star problem first.

Start with a Problem Within Your Reach

There are tons of problems out there, in every conceivable area of life. Look for one that is within your own field of expertise – where you can excel by using your knowledge and skills. By narrowing the scope of the problem, you also won’t get distracted by problems that you can’t control.

Advertising

In your own field of work, you see recurring problems all the time. Find one that bothers you and dig deep into the root causes. Ask yourself, why does this happen all the time? Are there layers of causes? Understanding the problem deeply helps you think of more and better approaches to it.

Once you have identified the causes, turn to solutions.

First, are there any existing workarounds? If there are some, why aren’t they effective? Perhaps they don’t really address the root causes, or only address some of them. Consider how you might improve the available solution. If it’s possible to improve an existing solution, it could be easier to implement than something brand-new.

If there are no available solutions, then start brainstorming new solutions. In this scenario, it could be pretty tough to fix the problem outright. So instead of aiming to fix the root cause immediately, try to target individual layers of causes one at a time. This piecemeal kind of approach can help you work your way up to a complete solution.

Stop Thinking of New Ideas, Find Problems

Don’t look for a great idea. Look for a good problem. Observe the troubles that you come across in your everyday life.

It’s by addressing these problems that you can make the most positive impact on the world.

More by this author

Leon Ho

Founder & CEO of Lifehack

How to Plan Your Life Goals and Actually Achieve Them 15 Performance Goals For Delivering Uncommon Results At Work 9 Types of Goals to Help Get Your Life on Track 6 Ways To Make Progress (And Realize All Goals) How to Prevent Decision Fatigue From Clouding Your Judgement

Trending in Productivity

1 11 Reasons Why We Fail to Achieve Our Goals 2 How to Set Goals Effectively And Grow Continuously 3 How Not to Feel Overwhelmed at Work & Take Control of Your Day 4 13 Work Life Balance Tips for a Happy and Productive Life 5 How to Commit, Achieve Excellence And Change Your Life

Read Next

Advertising
Advertising
Advertising

Last Updated on July 13, 2020

How Not to Feel Overwhelmed at Work & Take Control of Your Day

How Not to Feel Overwhelmed at Work & Take Control of Your Day

Overwhelm is a pernicious state largely caused by the ever-increasing demands on our time and the distractions that exist all around us. It creeps up on us and can, in its extreme form, leave us feeling anxious, stressed and exhausted.

If you’re feeling overwhelmed at work, here are 6 strategies you can follow that will reduce the feeling of overwhelm; leaving you calmer, in control and a lot less stressed.

1. Write Everything down to Offload Your Mind

The first thing you can do when you begin to feel overwhelmed is to write everything down that is on your mind.

Often people just write down all the things they think they have to do. This does help, but a more effective way to reduce overwhelm is to also write down everything that’s on your mind.

For example, you may have had an argument with your colleague or a loved one. If it’s on your mind write it down. A good way to do this is to draw a line down the middle of the page and title one section “things to do” and the other “what’s on my mind”.

The act of writing all this down and getting it out of your head will begin the process of removing your feeling of overwhelm. Writing things down can really change your life.

2. Decide How Long It Will Take to Complete Your To-Dos

Once you have ‘emptied your head,’ go through your list and estimate how long it will take to complete each to-do.

Advertising

As you go through your list, you will find quite a few to-dos will only take you five or ten minutes. Others will take longer, often up to several hours.

Do not worry about that at this stage. Just focus on estimating how long you will need to complete each task to the best of your ability. Here’s How to Cultivate a More Meaningful To Do List.

3. Take Advantage of Parkinson’s Law

Now here’s a little trick I learned a long time ago. Parkinson’s Law states that work will fill the time you have available to complete it, and us humans are terrible at estimating how long something will take:((Odhable: Genesis of Parkinson’s Law))

    This is why many people are always late. They think it will only take them thirty minutes to drive across town when previous experience has taught them it usually takes forty-five minutes to do so because traffic is often bad but they stick to the belief it will only take thirty minutes. It’s more wishful thinking than good judgment.

    We can use Parkinson’s Law to our advantage. If you have estimated that to write five emails that desperately need a reply to be ninety minutes, then reduce it down to one hour. Likewise, if you have estimated it will take you three hours to prepare your upcoming presentation, reduce it down to two hours.

    Reducing the time you estimate something will take gives you two advantages. The first is you get your work done quicker, obviously. The second is you put yourself under a little time pressure and in doing so you reduce the likelihood you will be distracted or allow yourself to procrastinate.

    Advertising

    When we overestimate how long something will take, subconsciously our brains know we have plenty of time and so it plays tricks on us and we end up checking reviews of the Apple Watch 4 or allow our colleagues to interrupt us with the latest office gossip.

    Applying a little time pressure prevents this from happening and we get more focused and more work done.

    4. Use the Power of Your Calendar

    Once you have your time estimates done, open up your calendar and schedule your to-dos. Go through your to-dos and schedule time on your calendar for doing those tasks. Group tasks up into similar tasks.

    For emails that need attention on your to-do list, schedule time on your calendar to deal with all your emails at once. Likewise, if you have a report to write or a presentation to prepare, add these to your calendar using your estimated time as a guide for how long each will take.

    Seeing these items on your calendar eases your mind because you know you have allocated time to get them done and you no longer feel you have no time. Grouping similar tasks together keeps you in a focused state longer and it’s amazing how much work you get done when you do this.

    5. Make Decisions

    For those things you wrote down that are on your mind but are not tasks, make a decision about what you will do with each one. These things are on your mind because you have not made a decision about them.

    If you have an issue with a colleague, a friend or a loved one, take a little time to think about what would be the best way to resolve the problem. More often than not just talking with the person involved will clear the air and resolve the problem.

    Advertising

    If it is a more serious issue, then decide how best to deal with it. Talk to your boss, a colleague and get advice.

    Whatever you do, do not allow it to fester. Ignoring the problem will not make it go away. You need to make a decision to deal with it and the sooner you do so the sooner the problem will be resolved. (You can take a look at this guide on How To Make Good Decisions All The Time.)

    I remember long ago, when I was in my early twenties and had gone mad with my newly acquired credit cards. I discovered I didn’t have the money to pay my monthly bills. I worried about it for days, got stressed and really didn’t know what to do. Eventually, I told a good friend of mine of the problem. He suggested I called the credit card company to explain my problem. The next day, I plucked up the courage to call the company, explained my problem and the wonderful person the other end listened and then suggested I paid a smaller amount for a couple of months.

    This one phone call took no more than ten minutes to make, yet it solved my problem and took away a lot of the stress I was feeling at the time. I learned two very valuable lessons from that experience:

    The first, don’t go mad with newly acquired credit cards! And the second, there’s always a solution to every problem if you just talk to the right person.

    6. Take Some Form of Action

    Because overwhelm is something that creeps up on us, once we feel overwhelmed (and stressed as the two often go together), the key is to take some form of action.

    The act of writing everything down that is bothering you and causing you to feel overwhelmed is a great place to start. Being able to see what it is that is bothering you in a list form, no matter how long that list is, eases the mind. You have externalized it.

    Advertising

    It also means rather than these worries floating around in a jumbled mess inside your head, they are now visible and you can make decisions easier about what to do about them. Often it could be asking a colleague for a little help, or it could be you see you need to allocate some focused time to get the work done. The important thing is you make a decision on what to do next.

    Overwhelm is not always caused by a feeling of having a lack of time or too much work, it can also be caused by avoiding a decision about what to do next.

    The Bottom Line

    Make a decision, even if it is to just talk to someone about what to do next. Making a decision about how you will resolve something on its own will reduce your feelings of overwhelm and start you down the path to a resolution one way or another.

    When you follow these strategies to can say goodbye to your overwhelm and gain much more control over your day.

    More Tips for Reducing Work Stress

    Featured photo credit: Andrei Lazarev via unsplash.com

    Read Next